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					OSU Conferences Services
Oregon State University 100 LaSells Stewart Center Corvallis, Oregon 97331 T 541-737-2402 | F 541-737-9315

Presentation Planning Worksheet
This presentation planning worksheet is provided to aid you in organizing your event, listing things to think about and consider when planning. Good advance planning can minimize confusion, duplication of effort, and cost while maximizing efficiency and producing a good out-come. Today’s Date ____________________________________ Event Number: _______________

Presentation Planning Worksheet :
Lecture Name: Contact Name: Event Date: Phone Number: E-Mail Address: Name of Speaker

Event Timing
Anticipated Attendance: ____________ Presenter’s Arrival Time: ______ am / pm Doors Open ______ am / pm Start Time ______ am / pm Break None 15 Min. 20 Min. End Time _____ am / pm Out of Building ______ am / pm

Equipment
Construction & Engineering Hall
Podium w/ mic Standard

Austin Auditorium
Podium w/ mic Standard

Conference Rooms
Podium w/ mic Standard 2 Wall Mounted Dry Erase Boards

AV Package Includes:
Podium with Microphone Lapel Microphone Projector (1) Computer (1 PC) with internet access Sound /input Laser Pointer (1) Screen Wall Mount Touch Control Interface for Presenter’s Laptop

AV Package Includes:
Podium with Microphone Lapel Microphone (1) Projector (1) Computer (1 PC) with internet access Sound /input Laser Pointer (1) Screen Wall Mount Touch Control Interface for Presenter’s Laptop Internet Access (wired/wireless) Audio Recording Video Recording Simulcast Video for overflow

AV Package Includes:
Podium Computer (1 PC) with internet access Projector (1) Sound/ input Laser Pointer (1) Screen Wall Mount Touch Control Interface for Presenter’s Laptop

Available with Advance Request:

Web Cast Sign Interpretation Document Camera

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OSU Conferences Services
Oregon State University 100 LaSells Stewart Center Corvallis, Oregon 97331 T 541-737-2402 | F 541-737-9315

Computer Presentations
We request that presenters arrive with ample of time to test presentations on either LSC equipment or on your own laptop when connected to our equipment. If you do not allow time for testing, we cannot guarantee that LSC staff will be able to get your presentation running by the time you need it. Please review the following important information before finalizing your presentation. NOTE: Presenters should allow ample time to test presentations, whether using their own computer with the LSC system or simply bring the file(s) on a thumb drive to use with the LSC computer and system. The LSC staff will be available to help with the presentation set-up. Following is some useful information to help maximize a smooth transition.

PC information:
 Austin & C&E auditoriums computers: o Windows XP with Microsoft Office 2007 o Personal laptops need to have the resolution set to 1024x768 @ 60 Hz  Ag Production, Leaders and Science computers; o Windows Vista with Microsoft Office 2007 o even though it is Vista everything should work as normal o Personal laptops need to have the resolution set to 1024x768 @ 60 Hz  Acceptable video Format: o Either AVI or MPEG o Pictures should be JPEG's  PC laptops mirroring is usually the combination of a Fn key and an F key, it should say something like CRT/LCD or show different monitors.

MAC information:
 Presentation Formats: o Office on the Mac  Please arrive in the facility early enough to test your presentation.  Test on PC with above configuration. o iWork, specifically Keynote:  Use the option to export as a PowerPoint document, the presentation will then be playable by PowerPoint, however there are usually formatting issues.  Mac laptops mirroring: o If the program doesn't mirror automatically then go into “System Preferences,” then “Displays,” and select “Detect Displays.” o If that doesn’t work then go into the “Arrangement” tab and check the box for “Mirroring.”  If using a presentation made on the Mac: o It is very important to test it ahead of time on a PC with Office 2003 or Office 2007. o If it looks correct there, then it will look correct on any of the five computers in LaSells Stewart Center.

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Revised 11/9/09

OSU Conferences Services
Oregon State University 100 LaSells Stewart Center Corvallis, Oregon 97331 T 541-737-2402 | F 541-737-9315

Computer Presentations
Presenters should allow ample time to test presentations, whether using their own computer with the LSC system or simply bring the file(s) on a thumb drive to use with the LSC computer and system. The LSC staff will be available to help with the presentation set-up. Following is some useful information to help maximize a smooth transition. LSC’s PC Computers
Austin Auditorium and C&E Hall: Windows XP with Microsoft Office 2007 Resolution: set to 1024 x 768 @ 60 Hz Conference Rooms: Windows Vista with Microsoft Office 2007 Resolution: set to 1024 x 768 @ 60 Hz Video: AVI , MPEG, or JPEG Mirroring: Fn + F key, CRT/LCD (or show monitors)

Bridging the Gap for MACs
Presentation File Format: Office on the MAC iWork (Keynote) Export as a Power Point document MAC Laptop Compatibility: Have appropriate MAC / PC adaptors Mirroring: May be automatic, if not: Go to: “System Preferences” – “Displays” – Detect Displays” If needed: “Arrangement” tab – “Mirroring”

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