PROCEDURES FOR STUDYING ABROAD
STEP 1: CHOOSE WHICH PROGRAM YOU WILL PARTICIPATE IN STEP 4: APPLYING FINANCIAL AID TO YOUR STUDY ABROAD PROGRAM
STEP 2: COMPLETE OGEP APPLICATION (ALL STUDENTS) STEP 4 a.: Determine Financial Aid Eligibility for Federal Loans & Grants
• Print Office of Global Education and Programs’ (OGEP’s) Study Abroad • Complete Steps 1-3.
Approval Packet and complete these sections:
• Take completed SACAF and an itemized budget to the Financial Aid Office
o Student info
o Student responsibilities
o Summer Financial Aid applicants must also complete the Financial Aid
o Copy of passport
o Emergency contact Office’s “Summer Financial Aid Application”.
o Insurance verification • Get “Consortium Agreement” from Myrna Bryant.
o “SACAF” - Study Abroad Course Approval Form (Form 22-16 v. Intl.) o Complete Pages 1 & 2 of Consortium Form. Note: Dr. Menking can sign
Choose courses p.2 for exchange & CCSA candidates. Third-party provider programs can
Get advisor, department head, and OGEP signatures (see below) sign p.2 as “host institution”. Bring to OGEP to for help, if necessary.
• Take completed Consortium Agreement back to Financial Aid and they
STEP 3: COMPLETE PROGRAM APPLICATION (ALL STUDENTS)
will provide you with the amount of financial aid you will be awarded.
Students Going on Third-Party Programs • Inform Dr. Menking of the amount of Financial Aid awarded.
• Obtain and complete any application and forms required by the
third-party provider (e.g. CCSA, KIIS, KEI, CIS, IFSA, etc.). STEP 4 b.: Still need financial assistance?
• Pay any deposit required. Apply for the Gilman Award.
• Obtain program’s course information and choose courses. • Visit this website for more information:
o In cases where study will be for a full semester and courses are offered http://www.iie.org/en/Programs/Gilman-Scholarship-Program
by a foreign university it is advisable to choose at least 2-3 extra courses
(Spring deadline in early September, Summer/Fall deadline in mid-January)
and put them on the SACAF.
• Work with your advisor and department heads to determine course Apply for the Global Thorobred Award.
equivalencies. OGEP will help you work through this, if necessary. • Complete Steps 1-4, and apply for the Gilman (a prerequisite).
Students Going on KSU Faculty-Led Programs • Print the GTA application.
Note: Courses taught abroad by a KSU faculty member are regular KSU courses, so there will not o Recommendation from a faculty member.
be an equivalent course on the SACAF. However, the following is still required: o Obtain a copy of the FAFSA.
• Obtain and complete the faculty member’s program application o Complete a budget.
• Pay any deposit required. Find out how much your family can contribute.
• Put KSU course number and name on SACAF and get advisor’s Determine what you will personally contribute.
signature (only). Find out how much Financial Aid will apply .
• Include the completed SACAF with your completed OGEP application. Use all of these numbers to determine the amount of the GTA
being applied for.
Students Going on Exchange Programs o Write two short essays.
• Obtain and complete exchange partner’s application. Feel free to consult with OGEP if you have any questions.
• Obtain exchange partner’s course information and choose courses. • Turn in completed OGEP and GTA applications to OGEP.
• Choose at least 2-3 extra courses and put them on the SACAF. • OGEP submits GTA request to the Internationalization Task Force for
• Work with your advisor and department heads to determine course review/approval.
equivalencies. OGEP will help you work through this, if necessary. • OGEP informs student of GTA decision.
Information and Forms: http://www.kysu.edu/academics/globalEducationPrograms/StudyAbroad/Study_Abroad.htm