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STUDYABROADAPPPROCEDURES

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					                                                                    PROCEDURES FOR STUDYING ABROAD
 STEP 1: CHOOSE WHICH PROGRAM YOU WILL PARTICIPATE IN                                                 STEP 4: APPLYING FINANCIAL AID TO YOUR STUDY ABROAD PROGRAM
 STEP 2: COMPLETE OGEP APPLICATION (ALL STUDENTS)                                                        STEP 4 a.: Determine Financial Aid Eligibility for Federal Loans & Grants
     •    Print Office of Global Education and Programs’ (OGEP’s) Study Abroad                           •   Complete Steps 1-3.
          Approval Packet and complete these sections:
                                                                                                         •   Take completed SACAF and an itemized budget to the Financial Aid Office
               o    Student info
               o    Student responsibilities
                                                                                                             (Myrna Bryant).
                                                                                                                 o    Summer Financial Aid applicants must also complete the Financial Aid
               o    Copy of passport
               o    Emergency contact                                                                                 Office’s “Summer Financial Aid Application”.
               o    Insurance verification                                                               •   Get “Consortium Agreement” from Myrna Bryant.
               o    “SACAF” - Study Abroad Course Approval Form (Form 22-16 v. Intl.)                            o    Complete Pages 1 & 2 of Consortium Form. Note: Dr. Menking can sign
                     Choose courses                                                                                  p.2 for exchange & CCSA candidates. Third-party provider programs can
                     Get advisor, department head, and OGEP signatures (see below)                                   sign p.2 as “host institution”. Bring to OGEP to for help, if necessary.
                                                                                                         •   Take completed Consortium Agreement back to Financial Aid and they
 STEP 3: COMPLETE PROGRAM APPLICATION (ALL STUDENTS)
                                                                                                             will provide you with the amount of financial aid you will be awarded.
     Students Going on Third-Party Programs                                                              •   Inform Dr. Menking of the amount of Financial Aid awarded.
         • Obtain and complete any application and forms required by the
            third-party provider (e.g. CCSA, KIIS, KEI, CIS, IFSA, etc.).                                STEP 4 b.: Still need financial assistance?
         • Pay any deposit required.                                                                     Apply for the Gilman Award.
         • Obtain program’s course information and choose courses.                                       • Visit this website for more information:
               o    In cases where study will be for a full semester and courses are offered                http://www.iie.org/en/Programs/Gilman-Scholarship-Program
                    by a foreign university it is advisable to choose at least 2-3 extra courses
                                                                                                             (Spring deadline in early September, Summer/Fall deadline in mid-January)
                    and put them on the SACAF.
          • Work with your advisor and department heads to determine course                              Apply for the Global Thorobred Award.
            equivalencies. OGEP will help you work through this, if necessary.                           • Complete Steps 1-4, and apply for the Gilman (a prerequisite).
     Students Going on KSU Faculty-Led Programs                                                          • Print the GTA application.
     Note: Courses taught abroad by a KSU faculty member are regular KSU courses, so there will not              o Recommendation from a faculty member.
     be an equivalent course on the SACAF. However, the following is still required:                             o Obtain a copy of the FAFSA.
          • Obtain and complete the faculty member’s program application                                         o Complete a budget.
          • Pay any deposit required.                                                                                         Find out how much your family can contribute.
          • Put KSU course number and name on SACAF and get advisor’s                                                         Determine what you will personally contribute.
            signature (only).                                                                                                 Find out how much Financial Aid will apply .
         • Include the completed SACAF with your completed OGEP application.                                                  Use all of these numbers to determine the amount of the GTA
                                                                                                                               being applied for.
     Students Going on Exchange Programs                                                                         o    Write two short essays.
         • Obtain and complete exchange partner’s application.                                                        Feel free to consult with OGEP if you have any questions.
         • Obtain exchange partner’s course information and choose courses.                              •   Turn in completed OGEP and GTA applications to OGEP.
         • Choose at least 2-3 extra courses and put them on the SACAF.                                  •   OGEP submits GTA request to the Internationalization Task Force for
         • Work with your advisor and department heads to determine course                                   review/approval.
            equivalencies. OGEP will help you work through this, if necessary.                           •   OGEP informs student of GTA decision.

Information and Forms: http://www.kysu.edu/academics/globalEducationPrograms/StudyAbroad/Study_Abroad.htm

				
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