The Risk Management Manual - George Washington University

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The Risk Management Manual - George Washington University Powered By Docstoc
					                                                                              Employee and supervisory training on risk related topics, including
  AN INTRODUCTION                  TO   RISK MANAGEMENT                             o
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                                                                                d n t t n f h n esy aety
                                                                                      ir o                 v ts
                                                                              A mis ai o te U i ri’ s f and environmental health
                                                                               programs, including OSHA and EPA mandated programs;
MISSION STATEMENT & VISION                                                    Coordination of modified duty assignments for injured workers and
The Office of Risk Management and Insurance (Risk Management) is the           physical rehabilitation programs for injured workers;
support organization within the University that provides the expertise        Loss control consultative services for employee safety and
necessary to maintain a safe and healthy campus environment where              environmental management; and
bodily injury and property damage risk are prevented or controlled and        Facility inspections and ergonomic assessments.
the potential liability from loss is adequately financed.
                                                                             HOW TO USE THE RISK MANAGEMENT MANUAL
W HAT IS RISK MANAGEMENT                                                     This Manual was developed to serve as an orientation for faculty and
Risk Management involves the identification and analysis of three key        staff on the programs administered and services provided by Risk
exposures: 1) liability for bodily injury and property damage; 2) physical   Management.     This Manual should serve as a starting point for
  a g o h n esy w rp r ; n ) i iy o a s g
                      v ts                   y
d ma e t te U i ri’ o n po et a d 3 lbi frc u i          alt           n     i omai o Rs Ma a e n’po rms n s ri s E c s co
                                                                             n r tn n i
                                                                               f      o       k n g me t rga a d ev e . a h e t n
                                                                                                             s                    c            i
others to suffer financial loss. After the exposures are identified Risk     has four main components that summarizes the listed program:
Management develops risk treatment methods which include 1) loss
prevention measures, 2) loss control measures, and 3) loss financing.         This May Apply If You –Provides a general description of potential
   r t e n h en c l “o o e t h o f
       a                   a                o
O s tdi tev ra u rh wd w s ptel s rm h p e i , u    s o apn gbt    n           faculty or staff that may be impacted;
if it happens how do we contain its magnitude, and how do we pay for
  oe t l se ?
p tni l s s ”                                                                 Background –Provides general information;

The key loss prevention measure is safety training – safe practices           Training –Provides general information on the training requirements;
prevent losses. A secondary loss prevention measure is avoidance of            and
dangerous activities. The key loss control measure is having plans in
place to respond to emergency situations, e.g. building evacuations. The      Frequently Asked Questions – Provides clarification on common
key risk financing measures are contractual risk transfers, insurance          inquiries.
procurement, and adequate loss reserving.

PROGRAMS AND SERVICES PROVIDED                                               CONTACTS
Risk Management provides central coordination of exposure                    As stated above, the Manual should serve as a starting point for
identification, risk evaluation, risk control and risk financing. Risk       information. After reading the manual and determining what program
Management staff evaluate risks to students, faculty, staff and visitors,      ra r p la l o h u
                                                                                             i e
                                                                             ae s ae a pc b ,y u s o l v i Rs Ma a e n’ w b i :
                                                                                                              d it i
                                                                                                                  s      k             s
                                                                                                                              n g me t e se      t
and recommend alternatives for protection against or elimination of these , or by calling 202-994-3265 for further
risks. Risk Management also analyzes the costs involved with each risk       information. The majority of programs summarized in this Manual are
and resulting liabilities. A quick summary of services provided includes:    maintained on the website.

 Internal consulting services for departmental staff on preventing and      Although many of the programs are consultative, others are required by
  controlling risks, including risk assessments and policy development       law. If you find that you are unfamiliar with any of the programs
  for projects, activities, and operational liability exposures;             summarized, contact Risk Management to be briefed and trained on the
      res c mp
 Wok r’ o ensation, auto liability, general liability, professional         program.
  liability, and property claims administration;
 Marketing, purchasing, and administration of property, excess
  general liability and other miscellaneous insurance policies and                                                  Fitzroy Smith, CPCU, ARM, MS
  bonds;                                                                                                                                  Director
 Review of University contracts and leases for insurance                                             The Office of Risk Management and Insurance
  requirements and indemnification language;
       T   A B L E              O F          C    O N T E N T S

Accident Reporting Procedures............................................ 1
Asbestos Awareness ............................................................ 2
Battery Recycling ................................................................. 3
Claims Management ............................................................ 5
Clinical Risk Management .................................................... 6
Computer & Electronic Theft ................................................ 7
Contractor Safety ................................................................. 8
Ergonomics .......................................................................... 9
Fire Prevention & Life Safety.............................................. 10
General Safety ................................................................... 11
Hazardous & Biological Waste Management ..................... 12                          This page has been left intentionally blank.
Hazard Communication...................................................... 13
Indoor Air Quality................................................................ 14
International Travel Insurance ............................................ 15
Laboratory Safety & Research ........................................... 16
Motor Vehicle Safety .......................................................... 17
Facilities Management Topic Areas ................................... 18
Confined Space Entry ........................................................ 19
Fall Protection .................................................................... 20
Hot Work & Red Tag Permits ............................................. 21
Lead-Based Paint............................................................... 22
Lock-out/Tag-out ................................................................ 23
Miscellaneous Maintenance Wastes .................................. 24
Power Tool Safety .............................................................. 25
Personal Protective Equipment .......................................... 26
Respiratory Protection........................................................ 27
Important Contact Information ............................................ 28
 ACCIDENT REPORTING PROCEDURES                                                                       ASBESTOS AWARENESS
THIS MAY APPLY IF YOU: are a full or part-time University employee and suffer          THIS MAY APPLY IF YOU: are in contact with pipe insulation, sanding, are
an accidental injury or occupational disease arising out of and in the course          removing floor tile or involved with any other type of demolition project.
of employment.
BACKGROUND                                                                             Asbestos Containing Materials (ACMs) may not present any health
Workers Compensation: Accidental Injury/Occupational Disease                           hazards while intact. Disturbance of ACMs, however, may release fibers
Workers' Compensation is a form of no-fault insurance that is designed to              that may become airborne and could be inhaled, thus potentially
cover work-related injuries and illnesses arising out of and in the course of          presenting health hazards. Although most products containing asbestos
employment with the University. All workers' compensation claims are                   were removed from the market by the mid 1980s, University buildings
subject to evaluation and investigation by the University and its insurance            built before 1980 are assumed to contain ACM until assessed by Risk
carrier. Reimbursement of medical expenses and lost wages are standard                 Management.
benefits that are paid only after it is determined that the injury or illness did in
fact arise out of and in the course of the individual's employment. If you are
                                                                                       There is potential for exposure only when the asbestos containing
injured while performing University duties, you must report the injury
                                                                                       material becomes damaged (e.g., torn or missing pipe insulation
promptly to your immediate supervisor and to Risk Management. The
supervisor must complete the Accident Reporting forms and fax to Risk
                                                                                       coverings). If powdered or friable forms of asbestos are disturbed, fibers
Management at 202-994-0130 within 24 hours of the accident/illness.                    may become airborne resulting in a possible inhalation hazard.

Vehicle Accident: Bodily Injury/Vehicle Damage                                         Members of the University community who observe or suspect the
If an employee is involved in a work-related vehicle accident, report the              presence of ACM in a University building or facility should not disturb the
accident to UPD at (202) 994-6111 and the local police authority                       material, and should report the suspected ACM to Risk Management at
immediately. Complete the Motor Vehicle Accident Reporting Form and the                202-994-3265, or by e-mail to
Workers Compensation Accident Reporting forms and fax to ORM at 202-
994-0130.                                                                              TRAINING
                                                                                       If you have the potential to routinely come in contact with ACMs, your
FREQUENTLY ASKED QUESTIONS                                                             supervisor will arrange for asbestos awareness training through Risk
How does a lost time injury affect my leave? If a work-related injury or illness       Management.
requires the employee to be off the job for less than 14 days, the first three
days following the day of the injury will be covered by accrued sick leave,            FREQUENTLY ASKED QUESTIONS
annual leave, or when there is insufficient leave accrued, leave without pay.
                                                                                          ee a f d W’a b so rp r
                                                                                                   n              s
                                                                                       Wh r c nIi G s s e ts e ot? Risk Management.
The remaining time off the job will be covered by Workers' Compensation. If
the injury requires the employee to be off the job for 14 or more days, the
                                                                                       Must all asbestos be removed from my building? No, if the asbestos is
entire period following your injury is covered by workers' compensation. After
30 consecutive days of absence from work, injured employees will no longer             intact, it does not pose a threat. If it is damaged, contact Risk
accrue sick or annual leave. Employees will also be responsible for paying             Management.
the entire premium for their Health Insurance and Group Life Insurance if
they are out of work for 30 consecutive days or more.                                  Is it safe for me to work in a building that has asbestos? Yes, as long as
                                                                                       the asbestos is left intact and/or undisturbed.
What happens if I use sick leave or annual leave to cover the time lost to a
work-related injury? An employee cannot receive compensation from the                  How do I know whether or not a material contains asbestos? Consult
University and our insurance carrier for the same period of time missed from           Risk Management. A determination can be made by reviewing existing
work. If the employee is charged sick or annual leave to cover time lost in            reports and/or lab analysis.
lieu of Workers' Compensation, the University will reimburse his or her leave
at a rate of 2/3 days for each day missed.                                             Are there short-term effects or symptoms of asbestos exposure? No,
                                                                                       there are not. For example, you cannot have allergic reactions,
                                                                                       headaches, burning eyes or a sore throat from it.

                                                                                  1    2
                 BATTERY RECYCLING                                                     B   L O O D B O R N E                P   A T H O G E N S

THIS MAY APPLY IF YOU: use and/or dispose of batteries.                            THIS MAY APPLY IF YOU: are in contact with blood and other potentially
                                                                                   infectious material while performing your regular duties.
Batteries are involved in many operations at the GW. They are used in              BACKGROUND
vehicles, flashlights and radios; computers and calculators in offices;
                                                                                   Exposure to blood or other potentially infectious materials can pose a
cordless power tools, cell phones, PDAs/Blackberries, and a variety of other
                                                                                   risk of infection with bloodborne pathogens like Hepatitis B and HIV
                                                                                   viruses. For any employee who can reasonably be expected to have
Battery types include:                                                             such exposure as part of their job responsibilities, it is required that they
 Wet cell, lead acid batteries used in vehicles and equipment;                    be given the appropriate training and offered the Hepatitis B vaccination.
 Rechargeable dry cell Ni-Cad and SSLA batteries found in hand-held
    radios, cell phones, and PDAs/Blackberries; and                                In collaboration with Student Health Services, the Risk Management
 Nonrechargeable dry cell alkaline batteries used in flashlights, toys,           offers the Hepatitis B vaccination series for individuals working with
    radios and other equipment.                                                    bloodborne pathogens or who can reasonably expect to have such
                                                                                   exposure as part of their job responsibilities. The University is committed
All batteries contain heavy metals. Alkaline batteries contain corrosive           to providing a safe and healthful work environment for its employees. In
liquids. All types and sizes of batteries are accepted into the recycling          pursuit of this endeavor, an Exposure Control Plan (ECP) is in place to
program.                                                                           eliminate or minimize occupational exposure to needlesticks, bloodborne
                                                                                   and other potentially infectious materials.
Some batteries may be considered universal waste, and may require                  The two main goals of the ECP is to: 1) ensure the safety and health of
training. If you deal with lead acid batteries, you may need to be trained.        all employees in occupations where there is a reasonable expectation of
Contact Risk Management to determine your eligibility.                             contact with blood or other potentially infectious material; and 2) provide
                                                                                   appropriate treatment and counseling should an employee be exposed to
FREQUENTLY ASKED QUESTIONS                                                         bloodborne pathogens. The ECP may be reviewed on Risk
Can I bring batteries from home? It is important to note that this program is          n g me t e se o a o y y e ow re p n
                                                                                                 s      t
                                                                                   Ma a e n’w b i , r c p ma b fr ad du o request.
intended only for batteries generated from University operations. Individuals
should continue to use curbside recycling, household hazardous waste days,         TRAINING
and purchase/exchange programs for the disposal of personal batteries.
                                                                                   Bloodborne pathogen training occurs annually through Risk
Can NiMH batteries explode? Not likely since NiMH batteries have pressure          Management, and is required by law if you are in contact with blood and
relief seals that will open if the pressure inside the battery becomes too high.   other potentially infectious material while on the job. If you have the
It is very important however to always follow the manufacturers instructions       potential to be exposed to bloodborne pathogens as part of your job
and safety precautions and only use a charger that is designed to charge           duties, please contact your supervisor or Risk Management to arrange
NiMH batteries.                                                                    for training.

Can alkaline batteries be disposed of in the regular trash? Prior to 1993,         FREQUENTLY ASKED QUESTIONS
household alkaline batteries contained mercury. Alkaline batteries                    n v                 t
                                                                                    ti Ie a h e ai B a c ai , u I a ’ e mb r
                                                                                   Ih k ’ h dteH p ts v ci t n b t c n rme e.Wh t
                                                                                                                    n o            t              a
manufactured since 1993 contain only negligible amounts of mercury; you            should I do? Risk Management, through Student Health Services,
can dispose of these in the regular trash.                                                        i e to e f u e e n a c ae .
                                                                                                   me            y v
                                                                                   provides a one-t ts t s ei o ’ b e v ci td     n
Can I choose to recycle alkaline batteries if I want? Yes, Risk Management         Are all medical records maintained confidential? Yes.
can provide you a one-gallon container for collection. Contact Risk
Management for a container and to arrange a pick up.
                                                                                   What if I think I could be exposed to a bloodborne pathogen, even
                                                                                   though my job duties do not explicitly state so? Contact your supervisor
                                                                                   and Risk Management; a job hazard analysis will be conducted.
                                                                              3    4
              CLAIMS MANAGEMENT                                                      CLINICAL RISK MANAGEMENT
THIS MAY APPLY IF YOU: or your department suffers theft of University        THIS MAY    APPLY IF YOU:   are in the health sciences program and work with
property, property damage, a third-party injury, or damage to third-party    patients.
BACKGROUND                                                                   Clinical Risk Management (CRM) is an approach to improving the quality
Any incident, which may result in a property or liability claim, should be   and safe delivery of health care by placing special emphasis on identifying
immediately reported to Risk Management. Claims can be reported via          circumstances that put patients at risk of harm, and acting to prevent or
the telephone, e-mail, or fax. For claims involving theft of University      control those risks.
property, contact the University Police Department to make an official
report. Automobile claims (PDF) and Workers' Compensation claims             TRAINING
should be reported on their respective forms available on the Risk           The Clinical Risk Management office offers a variety of courses relating to
Management website. ORM will investigate reported incidents and              patient safety. Please contact 202-994-9660 to schedule a training course.
complete and submit all claims to the appropriate insurance carriers.
                                                                             FREQUENTLY ASKED QUESTIONS
If you have questions about the University's insurance programs and          What kind of professional liability coverage do I have?
claims management process, contact the ORM at 202-994-3265.                  The George Washington University provides Professional Liability coverage
                                                                             for its employed physicians, residents, and interns through the George
                                                                             Washington Medical Professional Liability Trust Fund. The coverage under
                                                                             the Trust is written on an occurrence basis and provides limits of at least $1
   ee a f d W’  n                   ik n g me t e i r
Wh r c nIi G sclaim forms? Rs Ma a e n’ w bseo s  t                          million per claim and $3 million in the annual aggregate for acts within the
contact the office at 202-994-3265.                                           c p fh n v u l e l me t n /rr n g
                                                                                             di ’          o
                                                                             so eo tei id as mp y n a do t in .             ai
If my personal laptop that I brought to a University building is damaged     Am I covered by GWU if I moonlight at another hospital?
because of a water leak, will I be reimbursed for the loss? No,              No. Your professional liability coverage at GWU only covers you for acts
  mp y e
     o s es n l rp r s o o ee n e W n rn e
e l e ’ p ro a po et i n tc v rd u d r G i ua c                   s          within the scope of your employment. If you are working for another facility,
program.                                                                     you will either need to purchase your own individual professional liability
                                                                             coverage, or obtain coverage from the facility employing you.
My University issued laptop was stolen from a locked cabinet in my
locked office, how do I file a claim? First, contact the University Police                         a”
                                                                               o n e o u a t l h n l v WU
                                                                             D I e dt b y “ i w e I a eG ?     e
Department to report the theft.          Next, complete the Property         No. Because your coverage is provided on an occurrence basis, any claim
Damage/Loss Claim Form and return to Risk Management.                        that may arise against you in the future that is as a result of and within the
                                                                             scope of your employment here at GWU is covered by the Trust. The
I am renting a vehicle while on business travel in the US. Do I need to      coverage limits that will be available for the claim are those limits that were in
purchase the Collision Damage Waiver or Liability Damage Waiver              effect at the time the incident occurred.
                                 o h n esy uo be i iy
                                             v ts
offered by the rental agency? N . T eU i ri’ a tmo i lbi      l al   t
insurance will cover physical damage to a rental vehicle.                    I am graduating from my residency soon, and applying for privileges to
                                                                             practice at other hospitals. How do I obtain a claims history and verification
                                                                             of my insurance coverage? Verification of coverage and a claims history
I was responsible for damage to a rental vehicle that I rented while on
                                                                             may be obtained by contacting the Associate Director, Clinical Risk
University related travel. Who should the rental agency contact to file a    Management, at (202) 994-9660. Forms for completion may be faxed to
claim? Claims should be submitted to ORM at 2025 F Street, NW, Suite         (202) 994-9662. If you are personally requesting the information, you will be
101, Washington, DC 20052, ATTN: Claims Management.                          asked to sign a release authorizing GWU to release this information on your
                                                                                                                                        F r ” etn f
                                                                             behalf. The Authorization form may be found under the “oms s co o       i
                                                                             the Clinical Risk Management website.

                                                                        5    6
    COMPUTER & ELECTRONIC THEFT                                                                 CONTRACTOR SAFETY
THIS MAY APPLY IF YOU: use, store, or manage computer and electronic            THIS MAY APPLY IF YOU: either work directly with or oversee contracted
equipment.                                                                      employees who are performing work on the campus.

BACKGROUND                                                                      BACKGROUND
Theft of laptop computers and small electronics from campus buildings           In order to maintain schedules and insure services continue to reach
and offices is a problem at the University. Laptop computers and small          expectations, contracted employees and companies are utilized to meet
electronics are highly susceptible to theft because of their size and           the demands of the University community.                     The Contractor
portability. In fact, laptop computers and small electronics usually            Environmental Health & Safety program is designed to insure these
disappear without any sign of forced entry, and they are most likely to be      contractors are aware of the hazards on the campus, as well as to insure
stolen during a semester or holiday break.                                      the quality of their work is consistent with our level of expectation.

University employees who choose to use laptop computers and/or small            These contractors, though not employed by the University, present a
electronics because of their convenience and ease to transport, are             level of risk if they are not properly informed and managed. The major
expected to exercise a higher degree of personal responsibility to secure       objectives of the manual are to inform contractors of their requirements,
the equipment when it is not in use.                                            protect the University community and the environment, and to ensure
                                                                                compliance with federal and local regulations.
Because the University is unable to purchase insurance to cover
unexplained disappearances of property, there is currently no recourse          Employees of the University who oversee contractors working in GW
or insurance fund available through Risk Management to cover                    owned and operated buildings should be familiar with the manual and its
unexplained laptop or small electronic thefts.                                  requirements. It is the responsibility of each employee to inform
                                                                                contractors of our expectations and address potential hazards before
FREQUENTLY ASKED QUESTIONS                                                      they arise.
Where can I find further information on security equipment for certain
types of components and laptops? Risk Management can assist in                  TRAINING
identifying theft deterrent devices.                                            If you fulfill a management role at the University and you have the
                                                                                potential to oversee the services of contractors working on campus, you
What if my laptop or other equipment is stolen after a theft deterrent          should familiarize yourself with the manual. In addition, awareness
device is installed? If electronic equipment has been stolen and there          training courses are offered periodically by Risk Management.
are signs of forced entry (e.g., door broken in, dismantled theft deterrent
device) Risk Management will cover the depreciated cost (replacement            FREQUENTLY ASKED QUESTIONS
value minus the depreciation factor).                                           Where can I find an electronic copy of the Contractor Environmental
                                                                                Health & Safety Manual? The Risk Management webpage.
Who is responsible for replacing a computer or equipment if it is stolen
and has not been secured? If a theft occurs and no effort was made to           What is the best way to ensure the manual is received and followed by
secure the device, your department will be responsible for covering the         the contractor? Risk Management recommends the requirement to
cost of the device.                                                             comply with the manual be included in contract language before the
                                                                                project is awarded.
What if my laptop is stolen off university property (e.g., on travel or at
home)? Risk Management will make a determination on a case by case              If the work the contractor is being asked to perform will only take a short
basis. If this occurs, ensure that a police report is filed, and contact Risk   period of time, do I still need to supply the manual? Yes. Short duration
Management.                                                                     does not remove potential liability or reduce risk.

                                                                           7    8
                        ERGONOMICS                                                 FIRE PREVENTION & LIFE SAFETY
THIS MAY APPLY IF YOU: work with computers, work in laboratories, and         THIS MAY APPLY IF YOU: work in a GW-owned or -managed property.
work at jobs requiring repetitive activities and heavy materials handling.
BACKGROUND                                                                    The fire prevention efforts are enacted to prevent fires and to mitigate the
Ergonomics is defined as fitting the workplace to the worker and              loss of life and property due to fire damage. Life safety generally refers to
examining the interaction between the worker and his/her environment.         simple or complex systems designed to detect and extinguish fires as
Applying ergonomic principles can help reduce the risk of injuries or         well as alerting occupants of a fire. An example of a life safety system is
illnesses for employees. The primary tools of GW's Ergonomic Program          an integrated fire alarm and sprinkler system.
include symptoms survey, worksite evaluations, training, and
implementation of ergonomic control strategies. The areas where               All faculty, staff, and students should be aware of potential fire hazards
ergonomic evaluations are common include computer workstations and            related to a campus environment. The University community should also
back care and materials handling safety.                                      be knowledgeable of the emergency procedures that should be followed
                                                                              in the event of a fire. All GW employees should be able to properly select
Individuals who use computers for extended periods of time may                and use a portable fire extinguisher.
experience eye fatigue and pain or discomfort in the hands, wrists, arms,
shoulders, neck or back. This is usually caused by poor work habits,                                                   e
                                                                                                               W’ i rv ni       o l
                                                                              Risk Management administers G s Fr Pe e t n Pa .T e Pa   n h l       n
poor work station design or improper use of computer workstation              describes in detail common sources of fire, information regarding fire
components. In most cases, corrective measures are relatively simple          protection equipment, prevention measures taken by the University to
and inexpensive.                                                              prevent fire, training, and maintenance procedures developed and
                                                                              implemented by the University. The Plan is closely tied to each
Back pain and injuries related to lifting and material handling are some of          me s
                                                                               e at t meg n y co            i     l E P. h
                                                                              d p r n’ E re c A t n Pa (A ) T e E P d sr e            A         b
                                                                                                                                           e ci s
the most frequent types of injuries, both on and off the job. While some      procedures for emergency escape route assignments, accounting for all
factors that contribute to the potential for injury cannot be controlled,     employees after an emergency evacuation, and rescue and medical
others can be reduced or minimized. Workplace factors may include             duties for those employees who perform them.
inadequate workplace design, improper or defective material handling
equipment, improper manual or mechanical handling methods, and                The University also has specific fire safety programs that target Facilities
inadequate training.                                                          Management employees and contractors working on our campus. Red
                                                                              Tag Permits are physical tags that are placed on equipment such as
TRAINING                                                                      sprinklers and fire pumps to remind workers to return the equipment to
Upon request, Risk Management is available to do group ergonomic              service when repairs are completed. Hot work permits should be used by
training and to advise employees about adjustments they can make to           contractors, employees, and students who work with torches and other
help reduce injury on the job.                                                hot sources. Training on these Red Tag and Hot Work Permits is offered
                                                                              by Risk Management.
Are ergonomic assessments available to those who do not work on the           FREQUENTLY ASKED QUESTIONS
Foggy Bottom campus? Risk Management is available for consultation            Is my building equipped with a life safety system? Yes,
on all three main campuses.          For off-campus locations, Risk           all University buildings are equipped with a variation of a fire alarm
Management is available for remote consultation.                              system.

After Risk Management conducts a worksite evaluation, who pays for the        Who do I call to report a missing or expired fire extinguisher? Contact
recommended equipment? If equipment is recommended by Risk                    Facilities Management at 994-6706.
Management, your department is responsible for recommended
equipment upgrades. Supply Chain may be able to assist in locating            Is fire extinguisher use training available? Yes, Risk Management
surplus equipment that is no longer used.                                     provides fire extinguisher training for departments up on request.
                                                                         9    10
                    GENERAL SAFETY                                                 HAZARDOUS & B IOLOGICAL WASTE MANAGEMENT
THIS MAY APPLY IF YOU: work at GW!                                            THIS MAY APPLY IF YOU: generate waste that is ignitable, corrosive,
                                                                              reactive, toxic, infectious, contaminated research or lab materials, or
BACKGROUND                                                                    sharps (needles) of any kind.
Safety applies to everyone that works at GW. The University recognizes
the importance of maintaining a healthy and safe workplace for not only       BACKGROUND
students and staff, but also for the entire University Community. GW has      Risk Management provides directions for containing, labeling, storage,
the duty to keep the workplace safe.                                          transportation, inspections, training, and recordkeeping for hazardous
                                                                              and biological waste activities. Risk Management is not responsible for
The Occupational Safety and Health (OSH) Act of 1970 created the              laboratory workers or researchers in Ross Hall, Building K, or Warwick
Occupational Safety and Health Administration (OSHA) within the               Building. Responsibility for these buildings falls within the Office of
Department of Labor.                                                          Laboratory Safety in Ross Hall.

Under the OSHA Act, employees have many rights, including:                    To document waste handling procedures, Risk Management administers
                                                                               h   n esy
                                                                                     v ts
                                                                              te U i ri’ Hazardous Waste Management Plan (HWMP) and
 Review copies of appropriate standards and regulations available at            l c
                                                                               io i l s             p
                                                                                              e i s l rc d rs h o l f h W’ a t
                                                                              Bo g a Wa t Ds o a Po e ue .T e g a o te G s w s                   e
  the workplace.                                                              management procedures is to handle both hazardous and biological
 Request information on safety and health hazards in the workplace,          wastes in a safe, efficient, and environmentally sound manner and to
  precautions that maybe taken, and procedures to be followed if              comply with local and federal regulations.
  employee is involved in an accident or is exposed to toxic
  substances.                                                                 TRAINING
 Have access to relevant employee exposure and medical records.              Hazardous and biological waste management training is required and
 Request OSHA to conduct an inspection if they believe hazardous             offered by Risk Management and includes, at a minimum, emergency
  conditions or violations of standards exist in the workplace.               procedures, emergency equipment, emergency systems, and a review of
 Observe any monitoring or measuring of hazardous materials and              the regulatory requirements set forth by the EPA, DOT, and OSHA.
  see the resulting records.                                                  Training sessions are offered annually and on an as-needed basis for
 Have an authorized representative, or themselves, review the Log            new employees or generators.
  and Summary of Occupational Injuries (OSHA No. 200) at a
  reasonable time and in a reasonable manner.                                 FREQUENTLY ASKED QUESTIONS
 Have their names withheld from their employer, upon request to              How do I get the appropriate waste containers and labels? Risk
  OSHA, if they sign and file a written complaint.                            Management provides most containers for hazardous waste and red
                                                                              bags and boxes for biohazard waste. Departments are responsible for
In addition, one of the best ways to maintain a safe workplace is to report   purchasing sharps containers. Contact Risk Management to see what
unsafe conditions. Employees are encouraged to prevent accidents from         types of containers are compatible with your waste.
happening by reporting hazardous and unsafe conditions.
                                                                              Should I manage used computers as hazardous waste? The University
TRAINING                                                                      has a separate recycling program specific to computer equipment.
Risk Management provides training for any OSHA-regulated area.                  odc        e rh r o     W’ e se n E ylg o ut r
                                                                              C n u t a s ac f m G s w b i o “-ccn ” fr fr e    i          h
Contact Risk Management for a full list of General Safety training            information.
                                                                              I work at a different campus other than Foggy Bottom; should I transport
FREQUENTLY ASKED QUESTIONS                                                    my waste there for disposal? No. Each campus has its own separate
    ee a g t o y f S As e u t n ?         ao
Wh r c nI e ac p o O H ’ rg l i s You may access them                         waste management procedures. The waste must remain on the campus
at: If you do not have Internet access, contact Risk     where it was generated per EPA regulations.
Management for assistance.
                                                                        11    12
          HAZARD COMMUNICATION                                                            INDOOR AIR QUALITY
THIS MAY APPLY IF YOU: use or are in contact with chemicals as part of     THIS MAY APPLY IF YOU: have experienced headaches, dizziness, eye
your job duties.                                                           irritation, dry throat, nose irritation, skin irritation, sinus congestion,
                                                                           cough, sneezing, shortness of breath, nausea, and fatigue while at work.
BACKGROUND                                                                 In order for a symptom to be defined as IAQ related, at least 20% of the
G sHazard Communication Program is designed to inform workers              population should exhibit the same symptoms.
about hazardous chemicals. This is achieved by providing access to
information on the physical and health hazards of chemicals, safe          BACKGROUND
handling precautions, and emergency and first aid procedures.              Indoor air quality is a critical factor in employee health, comfort and
Transmission of chemical information to employees is achieved by           productivity. It is influenced by many factors, including the quality of the
labeling containers, ensuring material safety data sheets (MSDSs) are      outside air, the operations in the workspace itself, maintenance of the
available, and providing training.                                         ventilation system, and operation of the heating and cooling system.
                                                                           When concerns arise about Indoor Air Quality, each of these factors
The Hazard Communication Program applies to all chemical use at GW,        must be investigated in order to determine the cause of the problem.
except laboratory areas. Chemical use in laboratories is covered in the
“                                    etni
 Laboratory Safety and Research”s co . In accordance with the              If you feel that the quality of air in your workspace is poor or making you
OSHA Hazard Communication Standard, certain chemicals are exempt,          ill, you should first notify your supervisor. If your supervisor cannot
including hazardous wastes, food, wood, tobacco, and potentially           resolve the issue through area management, or other means, the ORM
hazardous substances such as drugs and cosmetics brought to the            should be notified by your supervisor. An IAQ investigation can be
University for personal consumption.                                       scheduled to find the source of the problem. Be sure to take note of
                                                                           important information regarding any health effects you experience. This
TRAINING                                                                   may include; what time of day you experience symptoms, odors, visible
All individuals who work with hazardous materials must receive training.   contamination, water damage, etc. to assure that the investigation is as
General training is provided by Risk Management, and covers the            accurate as possible.
provisions of the federal OSHA Hazard Communication Standard,
methods to recognize hazards, hazard evaluation, interpreting MSDSs,       FREQUENTLY ASKED QUESTIONS
common methods to prevent and control chemical exposure, the use and       I had a water leak in my office. How do I prevent getting mold? The key
function of personal protective equipment, and general procedures for      to mold control is moisture control. It is important to dry water damaged
spill clean-up.                                                            areas and items within 24-48 hours to prevent mold growth. Contact
                                                                           Facilities Management at 994-6706 as soon as a water leak is
FREQUENTLY ASKED QUESTIONS                                                 discovered.
I work in an office setting. Does Hazard Communication apply? Office
workers who encounter hazardous chemicals only in isolated instances       I smell a very strong chemical odor in my office. Who should I contact?
do not apply to Hazard Communication.                                      First, you should notify your supervisor and your supervisor should
                                                                           contact Facilities Management at 202-994-6706. Facilities Management
Do I need MSDSs for household items used in the workplace? OSHA            will contact Risk Management. Risk Management will conduct a walk-
does not require that MSDSs be provided when the products are used in      through of the space, interview occupants, and assess the situation.
the workplace in the same manner that a consumer would use them (i.e.;
where the duration and frequency of use (and therefore exposure) is not    Does the University test for mold? There is no simple and inexpensive
greater than what the typical consumer would experience.)                  way to sample the air in your workspace to find out what types of mold
                                                                           are present and whether they are airborne. As a result, the most
I had Hazard Communication training at my old job; does that count? No,    effective way to treat mold is to correct underlying water damage and
                                       i W’ rga p ci , n
all new employees need to be familiar wt G sPo rm s e i s a d  fc          clean the affected area.
should be trained on the program.

                                                                     13    14
 INTERNATIONAL TRAVEL INSURANCE                                                    LABORATORY SAFETY & RESEARCH
THIS MAY APPLY IF YOU: are engaged in overseas University-related travel.     THIS MAY APPLY IF YOU: work in a laboratory setting, either research or
            g me t d n t s h
                          ie           n esy nen t n l rv l
                                        v ts
Risk Mana e n a mis r te U i ri’ Itrai a Ta e              o                  BACKGROUND
Insurance Program, which provides insurance coverage and travel               People who work in scientific laboratories are exposed to many kinds of
assistance services. The Program contracts the services of International      hazards. This can be said of most workplaces; in some, the hazards are
SOS for this coverage. Coverage for employees includes:                       well recognized and the precautions to be taken are obvious.
                                                                              Laboratories, however, involve a greater variety of possible hazards than
       Travel advice services;                                               do most workplaces, and some of those hazards call for precautions not
       Security evacuations;                                                 ordinarily encountered elsewhere.
       Repatriation services;
       International SOS clinic access; and                                  The goal of the University’  sLaboratory Safety Program is to minimize the
       On-line information: country guides, travel security reports,         risk of injury or illness to laboratory workers by ensuring that they have
        vaccinations and diseases, business and cultural etiquette;           the training, information, support and equipment needed to work safely in
       General liability insurance;                                          the laboratory.
       Foreign voluntary workers compensation;
       Excess auto liability insurance; and                                  Risk Management provides training, resources, and consultation for a
       Emergency medical services.                                           variety of laboratory safety issues, including chemical safety, laser
                                                                              safety, biological safety, radiation safety, electrical safety and other
If you are an employee and require insurance coverage not listed, please      topics.
contact Risk Management for additional insurance information.
FREQUENTLY ASKED QUESTIONS                                                    All laboratory workers, including faculty, staff, GTAs, and work-study
Does this include health Insurance? International SOS is not health           students are required to attend Laboratory Safety Training given by Risk
insurance. University travelers should maintain their own personal health     Management. This training provides an overview of general laboratory
insurance and determine how their health insurance program applies to         safety principles, references and resources for more specific safety
medical care prior to traveling. The Program can recommend doctors            information, and details about several support programs, such as the
from a pre-screened list for employees to use, but all non-work related       hazardous waste disposal program and emergency response and
medical expenses are the responsibility of the employee.                      preparedness. The training supplements instruction given by supervisors
                                                                              and Principal Investigators regarding safe work practices for specific
What if I extend my trip for leisure travel? The Program is for University-   chemicals and equipment. Training is typically offered at the beginning of
related travel only and not for leisure travel. Any employee planning to      the fall semester, but can be requested at anytime; a version is also
stay for leisure travel may purchase the International SOS coverage at a      available online.
reduced rate, and at their own expense.
                                                                              FREQUENTLY ASKED QUESTIONS
What will the coverage cost my department? Risk Management absorbs            Do administrative lab staff need to take Lab Safety Training? Yes.
                  rga s meg n y v c ai . h e at ts
the costs of the Po rm’ e re c e a u t n T eD p r n i      me                 Anyone working for a science or research department should attend
 e p n ie o c v r g h r e c s a k r h s e o t n
        b            n
rs o s l fr o ei tet v lo t b c f m te‘ f l ai ’
                             a       s      o       a c o.                    training.

Are there any countries where travel is prohibited? Yes. As the global        Does Risk Management also cover lab safety in Ross Hall, Building K, or
political climate shifts, so does the risk of traveling to certain areas.     Warwick Building? No. Responsibility for these buildings falls within the
International SOS assigns a travel risk score to every country and region.    Office of Laboratory Safety in Ross Hall.
  h s o nr s si e n e t
               i       g            e ”
T o ec u te a s n d a “xrme risk score are prohibited. Risk
   n g me t a si i ba i sn      n g p ci o nrs i soe
Ma a e n c na s t o tin as e i c u t ’r k c r.c       y s                     How often do I need to attend training? Annually.
                                                                        15    16
THIS MAY APPLY IF YOU: drive on behalf of the University.

  h o l fh W’               tr e ie aey rga s o n ue h ae
T eg a o teG sMoo V h l S ft Po rm i t e s r tes f
operation of University owned or leased motor vehicles, ensure the safety of
the drivers and passengers, and to minimize the physical damages to our
fleet and reduce third party claims made against the University.

  o r e n e a fh n esy o e s h v
      v          f        v t
T di o b h lo teU i ri, n mu t a eav l di r le s       i v sc
                                                      ad r e’ i n e
and successfully pass the motor vehicle safety training offered by Risk
Management. Drivers that are required to be part of the Program include
those that:

     Drive any University-owned or –leased vehicle;                                            FACILITIES MANAGEMENT
     Have a job description where driving is one of their top
      responsibilities; or                                                                           TOPIC AREAS
     Transport students.

If none of the criteria listed above applies, and drivers use their personal             The following areas include activities directly related to Facilities
vehicle or rent a vehicle while on travel, they do not need to participate in the                 Management and other support staff services.
Motor Vehicle Safety Program.

Risk Management will conduct Motor Vehicle Safety training for all applicable
University employees. The type of training that an employee receives is
based upon the classification the employee falls under. This training, and
subsequent refresher training, is conducted on an annual basis, and is also
available upon request. Online motor vehicle safety training is also available
online through Risk Management. Employees must be trained once every
three years.

If I get in an accident while driving my own vehicle while on University
  u i s, i h n esy n rn e o e me h w e’ n rn e
     n       l       v ts s
b s e s wlteU i ri’ i ua c c v r ?T eo n r i ua c            s s
applies as the primary coverage; if the loss limit exceeds the personal
  e ie n rn e o ea e h
     cs s                              n esy n rn e o l p l
                                        v ts s
v h l ’ i ua c c v rg , te U i ri’ i ua c w u a p              d       y

When I rent a car, do I get the supplemental insurance offered? It is not
 e u e o e te u p me tln rn e a h n esy n rn e
     r                  e         s
rq i d t g t h s p l na i ua c , ste U i ri’ i ua c   v ts s

                                      o te n esy o s o s p ot
                                               v ts
Can I rent or use 15-passenger vans? N ,h U i ri’ d e n t u p r
the use of these vehicles, and will not provide insurance for them. 12-
passenger vehicles are allowed.

                                                                              17    18
            CONFINED SPACE ENTRY                                                                 FALL PROTECTION
THIS MAY APPLY IF YOU: are required to perform work in crawl spaces,          THIS MAY APPLY IF YOU: are required to work at heights above six feet as
tanks, boilers, HVAC units, manholes or any area where entry is               part of your work responsibilities including working from scaffolds, lifts,
restricted due to physical limitations.                                       roofs, ladders, ramps, excavations, platforms, and other such surfaces.

BACKGROUND                                                                    BACKGROUND
Confined spaces exist in multiple forms in and around University              The Occupational Safety and Health Administration requires employers
buildings. A confined space is defined as an area with limited access         to provide fall protection training to any and all employees who have
that is large enough and configured so that an individual can enter and       potential to work on or near an elevated surface. The training program
perform work, but has restricted means for entry or exit, and is not          shall enable each employee to recognize the hazards of falling when
designed for continuous occupancy.                                            working on an elevated surface, and shall train each employee in the
                                                                              procedures to be followed in order to minimize these hazards.
  o f e p c s n a u a e rk n n P r t e u e ’ n
C ni ds a e o c mp sc nb bo e i o‘emiR q i d a d t          r
 N n emiR q i d’ o e e,e ad s f l si t n a nr s
                  r                       e
‘o -p r t e u e . H w v rrg rl so c si ai , le te  a f oc   l i               The regulation defines an elevated working surface as any walking or
to such spaces must be approved and the entrants and attendants must          working surface which is greater than six feet in height, which has an
be adequately trained to recognize the potential hazards.                     unprotected side or edge, and where an employee is required to access
                                                                              in order to complete an assigned task. Working around such surfaces
Members of the University community who anticipate a need to enter a          presents a fall hazard to the employee as well as a head injury hazard to
space as so defined should not complete the work activity until they have     those working below or around these surfaces.
consulted Risk Management.
                                                                              Employees of the University who work on or around these surfaces must
TRAINING                                                                      be adequately trained to recognize the many hazards associated with
If you have the potential to be assigned work inside a confined space or      these types of activities. Additionally, these employees must be trained
if you work with other employees who might be asked to perform work           in the operation and maintenance of personal fall protection and fall
inside such a space, your supervisor will arrange for awareness training      arrest systems.
through Risk Management.
FREQUENTLY ASKED QUESTIONS                                                    If you have the potential to routinely come into contact with elevated
Where can I find a list of confined spaces on campus? Contact Risk            working surfaces, your supervisor will arrange for fall protection training
Management for further information.                                           through Risk Management. In addition, awareness training courses are
                                                                              offered periodically.
If the work I am asked to perform will only take a short period of time, do
I still need to request a permit? Yes. Frequently, the hazards associated     FREQUENTLY ASKED QUESTIONS
with a confined space are more severe at the beginning of the project.        How common are injuries related to falls? Work related slips and falls
Short duration work activities do not reduce the risk.                        are the most common cause of work related injuries.

If I am entering a non-permit required confined space, do I still need a      When should fall arrest systems be employed? After an employee has
permit? Yes. A permit will be issued for the entry, and subsequently de-      been trained, fall arrest systems should be used whenever heights above
classified assuming no additional hazards are present or potential.           six feet are accessed and the fall hazard cannot be eliminated.

How do I get a confined space entry permit? Contact Risk Management.          If the work being performed will only take a short period of time, do I still
                                                                              need to use fall protection? Yes. Short duration activities do not
                                                                              eliminate or reduce the potential risk of falling.

                                                                        19    20
     HOT WORK & RED TAG PERMITS                                                                    LEAD-BASED PAINT
THIS MAY APPLY IF YOU: routinely complete cutting or welding operations           THIS MAY APPLY IF YOU: routinely work in University buildings built before
involving open flame or sparks or if you complete work where fire safety          1980 and your work impacts painted surfaces generating dust or debris.
systems are temporarily impaired.
BACKGROUND                                                                        Lead-containing materials on campus are most commonly present as
Many routine maintenance procedures require cutting or welding                    paints and enamel glazes and finishes. Lead-based paint (LBP) is no
operations where tools which produce open flame or generate sparks are            longer used in new construction, but a number of University buildings
utilized. In these instances, it is important to closely follow established       constructed prior to 1980 may still contain lead-base painted surfaces.
guidelines proven to reduce or eliminate the possibility of accidental fire.
For all such operations a Hot Wok Permit should be issued by the                  Lead-containing materials do not present health hazards while intact.
Facilities Management Life Safety office prior to the start of work.              Disturbance of these materials, however, release dusts that may become
                                                                                  airborne and be inhaled or ingested after settling on surfaces. Risk
Similarly, Red Tag Permits are designed to reduce potential losses from           Management maintains records of where such materials have been
fire. When routine maintenance or construction activity requires sprinkler        identified and advises employees and contractors of best practices to
systems to be partially or entirely impaired these permits function to            minimize the disturbance of these materials as well as how to protect
eliminate loss by reminding employees of the best practices to prevent            oneself and the community.
accidental fire. As with Hot Work, these permits are issued by the FM
Life Safety office which should be contacted by calling 202-994-6706.             Members of the University community who observe or suspect the
                                                                                  presence of lead-containing materials in a University building or facility
TRAINING                                                                          should not disturb the material, and should report the material to Risk
If you have potential to complete hot work or require a red tag, your             Management.
supervisor will arrange for awareness training. Additionally, courses are
offered periodically by Risk Management, and if you are interested in             TRAINING
attending a course you should contact Risk Management Office.                     If you have the potential to routinely come into contact with lead, your
                                                                                  supervisor will arrange for awareness training through Risk
FREQUENTLY ASKED QUESTIONS                                                        Management.
Where can I obtain a Hot Work or Red Tag Permit? The FM Emergency
Minor Maintenance Office can be reach at 202-994-6706 to request the              FREQUENTLY ASKED QUESTIONS
assistance of the FM Life Safety Office.                                          Where can I find information on lead-containing materials in my work
                                                                                  area? Contact Risk Management for further information.
If the work I am being asked to perform will only take a short period of
time, do I still need to request a permit? Yes. Short duration does not           Must all lead be removed from my building? No, if the material is intact,
remove potential liability or reduce risk of fire.                                it does not pose a hazard. If it is damaged, contact Risk Management.

How much lead time should I allow to ensure a permit is obtained and              Is it safe for me to work in a building that has lead-based paint? Yes, as
my work task is not delayed? The FM Life Safety Office will respond as            long as the paint is intact and in good condition.
quickly as possible, but if you are aware of the time, nature, and duration
of work it is critical that you forward that information at the first available   Are any measures taken to reduce the potential risk of lead dust? Yes.
opportunity in order to ensure your schedule can be met and that it does          Most surfaces painted with LBP have been encapsulated with non-LBP.
not conflict with other projects and/or impairments.
                                                                                  How do I know whether or not a material contains lead? Consult Risk
If the work I am completing is an emergency repair, do I need to wait for         Management. A determination can be made by reviewing existing
a permit before proceeding with the work? No. The immediate hazard                reports and/or lab analysis.
or event should be addressed in the event of an emergency.
                                                                            21    22
                 LOCK-OUT/TAG-OUT                                                    MISCELLANEOUS MAINTENANCE WASTES
THIS MAY APPLY IF YOU: routinely service and maintain mechanical,              THIS MAY APPLY IF YOU: dispose of fluorescent lamps, thermostats, used
electrical, or plumbing systems or equipment where hazardous energy            oil, antifreeze, or other maintenance-related wastes.
sources could cause injury during the work activity.
BACKGROUND                                                                     Universal Waste
Working around mechanical, electrical, and plumbing systems where              GW has a recycling program for used batteries, burned out fluorescent
energy is stored or potential energy sources pose a hazard to employees        tubes, and waste mercury thermostats, which are all considered
can be very dangerous. Failure to disrupt the natural flow of energy           “                  .
                                                                                universal wastes” If these wastes are sent to a recycler, they are
before working on or around such sources creates an immediate hazard           exempt from hazardous waste requirements. If they are disposed of,
to the safety and well being of the employee.                                  though, they must be disposed of as hazardous wastes. Requirements
                                                                               for universal wastes include labeling, storage in a manner that does not
Lock-out and tag-out devices are designed in two ways to assist service        impact the environment, and assuring the wastes are recycled.
personnel in securing energy sources. Locks can be utilized to regulate
the switches, valves, and other access points where the potentially            Used Oil & Antifreeze
deadly sources of energy are isolated or controlled. Tags can be utilized      GW also has a recycling program designed specifically for used oil and
to properly identify who, what, when, where, why, and how the energy           antifreeze. Used oil consists of any petroleum-derived oil that has not
source was isolated. The combination of these two techniques prevents          been contaminated with gasoline, solvent, metals, or any other potential
accidental injury related to service of such sources.                          hazardous waste. If used oil is contaminated with any potential
                                                                               hazardous waste, it may be considered hazardous waste and will have to
 h n esy o k
        v ts
T e U i ri’ L c-Out/Tag-Out Program is administrated by Risk                   be managed in a more stringent manner. Antifreeze is managed in a
Management. Employees should be trained to utilize this program                similar manner. As with universal waste, specific handling and storage
whenever energy sources are accessed, guards are removed, an                   procedures need to be followed.
employee may come into contact with a source, or when an employee
has the potential to come into contact with an energy source.                  Risk Management arranges for the recycling of these miscellaneous
                                                                               maintenance wastes.
If you have the potential to routinely come in contact with this hazard,       TRAINING
your supervisor will arrange for awareness training through Risk               If your department or shop generates these wastes, you must be trained
Management.                                                                    on their hazards, handling, and storage practices.

FREQUENTLY ASKED QUESTIONS                                                     FREQUENTLY ASKED QUESTIONS
If an energy source is already locked and tagged, do I still need to install   What if a fluorescent lamp breaks? Alert Risk Management of the
my own lock and tag. Yes. When multiple groups are working on the              location, as a broken lamp needs to be disposed of in a different manner.
same system each should have their own lock and tag to prevent
accidental engagement while the system is still being serviced.                Am I allowed to bring in wastes from home? No. GW is not allowed to
                                                                               accept and manage wastes from other locations.
Where can I get locks and tags? Your shop supervisor should direct you
to the common storage area where locks and tags are kept. If additional        Is gasoline considered a miscellaneous maintenance waste? Gasoline
or specialty devices are needed, your supervisor will order them.              and diesel are considered hazardous wastes, and need to be managed
                                                                               as such. Review the Hazardous Waste Management section for further
If the work I am asked to perform will only take a short period of time, do    detail.
I still need to lock and tag out the source? Yes. Short duration work
activities do not reduce the risk with almost all energy sources.              What if I have a waste that is not listed? Contact Risk Management for
                                                                         23    24
                POWER TOOL SAFETY                                                 PERSONAL PROTECTIVE EQUIPMENT
THIS MAY APPLY IF YOU: routinely work with mechanical, electrical, or            THIS MAY APPLY IF YOU: may need equipment to protect yourself while on
pneumatic tools.                                                                 the job.

BACKGROUND                                                                       BACKGROUND
Working with power tools is inherently dangerous. Regardless of the age          Some job functions require the employee have special equipment that
or condition of the tool, the potential for injury is greatly increased if the   prevent occupational diseases, injuries, and fatalities. Risk Management
tool is not maintained or operated properly or if the ability of the tool is                       v ts
                                                                                  v re s h n esy es n l rtcv q i n (P ) rga i
                                                                                 o es e teU i ri’ P ro a Poe teE u me tP E po rm      p
not respected and understood.                                                    that ensures staff have the required PPE. This program serves as a
                                                                                 standard for all full and part-time George Washington University
For this reason, Risk Management maintains an active power tool                  employees. PPE creates a protective barrier between the worker and the
awareness program.         The program mandates that all tools are               hazards in the workplace. PPE includes such equipment as chemical
   i a e n cod n e i h
    n n                          h        n fc e’ i co s h tthe
ma ti d i a c ra c wt te ma ua trr d e t n ,ta u s r i                           resistive gloves, safety shoes, protective clothing, safety glasses, and
tools are only used for their intended purposes, and that any damaged or         respirators.
broken tools are either repaired or replaced.          Additionally, each
employee should be familiar with the operation of the tools necessary to         TRAINING
complete his or her assigned work task.                                          Risk Management provides training to each employee who is required to
                                                                                 use PPE. Employees are trained to know the following:
Risk Management maintains the Power Tool Program, but the                         When PPE is necessary
responsibility for training and maintenance of equipment is delegated to          What PPE is necessary
individual shops and staff. Tool inventories, conditions, and repair or           How to properly wear and adjust PPE
replacement of tools are to be kept in each shop along with copies of the         The limitations of the PPE
tool directions for use and maintenance.                                          The proper care, maintenance, useful life, and disposal of the PPE

TRAINING                                                                         Each affected employee must show understanding of training to his or
If you have the potential to routinely come into contact with this hazard,       her specific PPE. Risk Management provides this training and upon
your supervisor will train you on the proper use and care of the tools in        completion, each employee is tested, and certified in writing by the
your shop. Further, Risk Management offers periodic awareness training           trainer. If at any time the trained employee changes work activities
sessions open to all employees. For a copy of the training schedule,             requiring different PPE, or exhibits lack of understanding of the required
contact Risk Management.                                                         PPE, the employee should be retrained and re-certified.

FREQUENTLY ASKED QUESTIONS                                                       FREQUENTLY ASKED QUESTIONS
If I am using a power tool and it is guarded properly, is it necessary for       Can I use PPE I received from another job or that I use at home? No,
me to where personal protective equipment? Yes. PPE is a secondary               GW will provide you with the proper PPE you need to do your job.
means of protecting oneself from the hazards associated with tool use.
                                                                                 How does Risk Management know what PPE is required? OSHA lists the
 f d n h v h or to l w a I e d o o b th o l d a e
       t            e        o
II o ’ a etec r c to fr h t n e t d , u teto I oh v                              types of PPE is required for certain job functions. Risk Management has
can be manipulated to meet my needs is it ok to use what I have? No.             conducted Job Hazard Analysis for each job function, and can use that to
Power tools should never be used for anything other than their intended          determine the required PPE.
                                                                                 Does my physical characteristics impact the type of PPE I can wear? Not
Do I only need to be concerned about my personal safety while operating          necessarily. If you are fitted for one piece of PPE, and your physical
a power tool? No. Any power tool operator should be cognizant of the             characteristics change (e.g., beard or lose/gain weight), you would need
environment around him or her. Other hazards should be removed and               to be refitted for that piece of PPE to ensure you are being protected
other employees in the general area should be notified.                          properly.
                                                                           25    26
           RESPIRATORY PROTECTION                                                 IMPORTANT CONTACT INFORMATION
THIS MAY APPLY IF YOU: may be exposed to harmful dusts, fumes, gases,
vapors or other respiratory hazards as part of your job function.

Respirators and other personal protective equipment may be used where
engineering controls are not feasible or cannot reduce exposure to
acceptable levels, or while engineering controls are being installed. The
need for a respirator is dependent upon the type of operations and the
nature and quantity of the materials in use and must be assessed on a case-
by-case basis.
                                                                                         University Police Department (Emergency): (202) 994-6111
The Occupational Safety and Health Administration (OSHA) has set
maximum exposure standards for many airborne toxic materials. Risk
Management can assist in determining whether a worker's exposure to                    University Police Department (Non-emergency): (202) 994-6110
chemicals exceeds these standards. If the permissible exposure limit is
exceeded, the exposure must be reduced to acceptable levels through the                    Mount Vernon Campus (Emergency): (202) 242-6111
use of engineering and/or administrative controls.
                                                                                         Mount Vernon Campus (Non-emergency): (202) 242-6110
  ik     n g me t d n t s W’ e p aoy rtco rga o
                           ie                r
Rs Ma a e n a mis r G s R s i tr Poe t n Po rm t             i
protect workers from harmful exposures to chemicals and other airborne
hazards. As part of the program, Risk Management arranges medical                       Campus Advisories:
examinations for respirator users and conducts training on an annual basis.
                                                                                                   GW Information Line: (202) 994-5050
Risk Management provides training under the following conditions:
 Upon being initially assigned to a job task that requires respirator use.                 Emergency Maintenance (24 hours): (202) 994-6706
 When changes in the workplace or the type of respirator render previous
    training obsolete.                                                                                 GW Hospital: (202) 715-4000
     n d q a i n h mp y e n we e r s f h e p ao
                e              o s            d
 Ia e u c s i te e l e ’ k o l g o u e o te rs i tr                     r
    indicate that the employee
                                                                                               University Counseling Center: (202) 994-5300
 has not retained the requisite understanding or skill
 Any other situation arises in which retraining appears to ensure safe
    respirator use.                                                                               Student Health Service: (202) 994-6827

FREQUENTLY ASKED QUESTIONS                                                                      Office of Risk Management: (202) 994-3265
Can I use a respirator if my job does not require one? Yes. You need to be
included in the respiratory protection if you do so.         Contact Risk
Management if you want to voluntarily wear a respirator.

Can I wear a respiratory if I have a beard? Tight-fitting facepiece respirators
cannot be used if facial hair that comes between the sealing surface of the
facepiece and the face. Respirators that do not rely on a tight face seal, such
as hoods or helmets, may be used.

Are dust masks considered respirators? It depends on the type, but most are
considered respirators. You should contact Risk Management if you are
using one for further information.
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