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February 4_ 2013 - City of Dayton

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February 4_ 2013 - City of Dayton Powered By Docstoc
					                                           MINUTES
                                     DAYTON CITY COUNCIL
                                       REGULAR SESSION
                                        December 3, 2012



PRESENT:    Mayor Jolie White                 ABSENT: Councilor Beth Wytoski
            Councilor John Bixler
            Councilor Monte Blackburn
            Councilor Hank Evers
            Councilor Annette Frank (left at 9:20 pm)
            Councilor Sandra Utt


STAFF:      Christy Ellis, City Manager
            Peggy Selberg, City Recorder


A.   CALL TO ORDER & PLEDGE OF ALLEGIANCE

     Mayor White called the meeting to order at 6:33 pm and those present gave the Pledge of Allegiance.

B.   ROLL CALL

     Mayor White noted there was a quorum with Councilors Bixler, Blackburn, Evers, Frank, and Utt.
     Councilor Wytoski had an excused absence.

C.   APPEARANCE OF INTERESTED CITIZENS

     Mayor White recognized Judy Gerrard (305 Main St). Ms Gerrard wanted to present an award to the
     city for outstanding design program for the Dayton Façade Improvement Program.

D.   ACTION ITEMS

     1.     Recognition and appreciation of Councilor Hank Evers

            Mayor White thanked Councilor Hank Evers for his sixteen years of service to the City of
            Dayton. She stated Councilor Evers had served as a Planning Commissioner for eight years
            before being elected to City Council.

     2.     Presentation and consideration of Dayton Forward – Ernest Munch Architect-Urban
            Planner LLC

            Mayor White introduced Ernest Munch. Mr. Munch gave a presentation of the Dayton
            Forward plan which has now been completed. He reminded Council that there had been a
            number of public meetings/workshops to discuss this plan and that it had been presented to the
            Dayton Planning Commission at their November 8, 2012 meeting. Mr. Munch stated the
            Planning Commission had recommended the plan be adopted by the City Council with a few
            revisions as noted in their minutes (copy attached hereto and made a part hereof).     Mayor
            White thanked Mr. Munch for his work on the Dayton Forward document and opened the floor
            for citizen comments. Mayor White recognized Richard Thompson (6860 SE Thompson
            Lane). Mr. Thompson stated he appreciated the process with the community meetings and felt
                                                   1
Minutes of Regular Session of Dayton City Council
December 3, 2012
Page 2
              this was a broad community supported effort. He stated he would like the Council to look at
              the Dayton Forward Next Steps part of Ernie Munch’s presentation. Mayor White introduced
              Martha Goodrich (420 6th St). Ms. Goodrich stated she would like Council to look at the
              Dayton Forward document and see how it could be implemented. Mayor White recognized
              Judy Gerrard (305 Main St). Ms. Gerrard handed a letter to Council (copy attached hereto and
              made a part hereof). Ms. Gerrard stated she wanted Council to realize that this document was a
              concept and a quideline and not a check list so that future Councils and Committees would
              understand its purpose. Mayor White stated Council did recognize that it was a liquid
              document that was not set in stone. Mayor White recognized Kelly Haverkate (523 Ash St).
              Ms. Haverkate stated that even though the DCDA (Dayton Community Development
              Association) facilitated this document, the DCDA did feel it was a community document and
              that it would be a sounding board for every future committee that might be formed. Council
              was presented with a letter from Betty Damewood (copy attached hereto and made a part
              hereof). Christy Ellis stated the Planning Commission did not see the Dayton Forward
              document with the Dayton Fast Forward aspect; consequently, she stated if Council did a
              motion that the motion be presented in a way that identified whether staff should pursue the
              Dayton Forward portion and work in partnership with the DCDA in identifying infrastructure
              improvements. Christy Ellis stated staff had met with the city’s engineers and had identified
              projects that could be incorporated into the $10 million dollar for infrastructure improvements.
              She stated the wastewater treatment improvements would cost an additional $10 million.
              Christy Ellis stated from staff’s perspective Council has adopted elements of the Water Master
              Plan and the Wastewater Facilities Plan. She stated the projects that staff would select to move
              forward which would enhance the infrastructure and encourage business to relocate to Dayton
              would be priority projects in long-term plans. Ernie Munch handed out a brief description of
              Dayton Fast forward (copy attached hereto and made a part hereof).

                      ANNETTE FRANK MOVED TO ADOPT DAYTON
                      FORWARD VISION PLAN AS PRESENTED BY ERNEST
                      MUNCH TO THE DAYON PLANNING COMMISSION AND
                      THE DAYTON FAST FORWARD PART OF THE PLAN AND
                      RECOMMEND STAFF CONTINUE TO INVESTIGATE
                      INFRASTRUCTURE IMPROVEMENTS. SECONDED BY
                      HANK EVERS. Motion carried with Bixler, Blackburn, Evers,
                      Frank, Utt and White voting aye. Wytoski absent.

       3.     Emergency Management Presentation – Doug McGillivray, Yamhill County Emergency
              Manager

              Mayor White introduced Doug McGillivray, Yamhill County Emergency Manager. Mr.
              McGillivray stated by March 2013 all cities in Yamhill County would have current emergency
              operations plans. He stated he would like to invite Dayton to participate in the Integrated
              Emergency Management Course which would occur from April 29 2013 to May 2, 2013.




                                                       2
Minutes of Regular Session of Dayton City Council
December 3, 2012
Page 3
       4.     WM-Riverbend Landfill presentation – Jackie Lang, Director of Communications

             Mayor White introduced Jackie Lange, Director of Communications for WM-Riverbend
             Landfill. Ms. Lange gave a presentation on WM-Riverbend landfill and the new berm project
             to optimize space (page 57 of the agenda). She stated she would like to ask Council to adopt a
             resolution at a later date stating that they would approve the building of the berm. Mayor White
             told Ms. Lange to send to staff a resolution for their consideration.

      5.     Certified Election Results – November 6, 2012 General Election

             Mayor White stated that John Collins had been elected as City Councilor and Beth Wytoski had
             been reelected as City Councilor. Mayor White stated the Annette Frank had received the most
             write-in votes and had accepted the write-in candidacy nomination.

                    ANNETE FRANK MOVED TO CERTIFY ELECTION
                    RESULTS. SECONDED BY MONTE BLACKBURN. Motion
                    carried with Bixler, Blackburn, Evers, Frank, Utt, and White voting
                    aye. Wytoski absent.

      6.     Presentation of annual audit for fiscal year ending 6/30/2012

             Christy Ellis reviewed the audit and noted that most of the ending fund balances had increased
             over the previous year. She noted that the fund balance in the Building Reserve Fund did
             decrease due to the completion of the Community Center.

      7.     Select representative and alternate to be on the Yamhill Regional Water Authority
             Commission

             Christy Ellis stated one of the requirements of the IGA forming the Yamhill Regional Water
             Authority Commission is that within 30 days of adopting the IGA, the parties meet and elect
             representatives to serve as board members of the Commission. She stated Council would need
             to appoint a representative and an alternate to attend these meetings. Christy Ellis stated she
             would recommend the new City Manager be appointed as the primary representative and then
             appoints either a staff member or City Councilor be the alternate. Council agreed to appoint
             the new City Manager when he is hired as the primary representative. Mayor White nominated
             Councilor Frank as the alternative. Councilor Blackburn seconded the nomination.

                    JOLIE WHITE MOVED TO APPOINT THE CITY
                    MANAGER AS THE MAIN REPRESENTATIVE AND
                    COUNCILOR FRANK AS THE ALTERNATE TO THE
                    YAMHILL          REGIONAL            WATER          AUTHORITY
                    COMMISION.         SECONDED BY MONTE BLACKBURN.
                    Motion carried with Bixler, Blackburn, Evers, Frank, Utt, and White
                    voting aye. Wytoski absent




                                                     3
Minutes of Regular Session of Dayton City Council
December 3, 2012
Page 4
       8.     2ND reading of Ordinance 612 – ratifying the IGA forming the Yamhill Regional Water
              Authority Commission

             Councilor Blackburn performed the second reading of ordinance 612.

                     HANK EVERS MOVED TO APPROVE THE SECOND
                     READING OF ORDINANCE 612 – AN ORDINANCE
                     RATIFYING THE INTERGOVERNMENTAL AGREEMENT
                     FORMING        THE      YAMHILL       REGIONAL        WATER
                     AUTHORITY            COMMISSION          CREATING           AN
                     INDEPENDENT ENTITY PURSUANT TO ORS 190.085 AND
                     DECLARING AN EMERGENCY. SECONDED BY JOLIE
                     WHITE. Motion carried with Bixler, Blackburn, Evers, Frank, Utt,
                     and White voting aye. Wytoski absent

9.           Adopt Ordinance 612 – ratifying the IGA forming the Yamhill Regional
             Water Authority Commission

                     MONTE BLACKBURN MOVED TO ADOPT ORDINANCE
                     612     –      AN       ORDINANCE          RATIFYING          THE
                     INTERGOVERNMENTAL AGREEMENT FORMING THE
                     YAMHILL           REGIONAL           WATER           AUTHORITY
                     COMMISSION CREATING AN INDEPENDENT ENTITY
                     PURSUANT TO ORS 190.085 AND DECLARING AN
                     EMERGENCY. SECONDED BY HANK EVERS. Motion
                     carried with Bixler, Blackburn, Evers, Frank, Utt, and White voting
                     aye. Wytoski absent

F.    CITY COUNCIL COMMENTS/CONCERNS


G.    INFORMATION REPORTS

      1.     City Manager’s Report

      Christy Ellis stated Council needed to clarify for the record that they did direct the Mid-Willamette
      Valley Council of Governments (MWVCOG) to conduct background checks on the finalists for the
      City Manager position. Mayor White stated Council did direct the MWVCOG to conduct those
      background checks. Christy Ellis stated Nancy Boyer with MWVCOG wanted clarification on how
      Council wanted to provide expense reimbursements for the finalists for travel to Dayton for the
      interviews. Mayor White suggested reimbursement for actual expenses with receipts attached. Council
      agreed to reimburse for coach airfare or mileage, 2 meals, 1 night at a hotel (to be reserved by the city),
      rental of an economy car.




                                                       4
Minutes of Regular Session of Dayton City Council
December 3, 2012
Page 5
       Mayor White noted the departure of Councilor Frank at 9:20 pm.

       Christy Ellis suggested when Council does their goal setting work session they look at the Dayton
       Forward document and see what items could be part of their strategic plan goals.

H.     ADJOURN

       There being no further business, the meeting adjourned at 9:34 p.m.

Respectfully submitted:                            APPROVED BY COUNCIL on February 4, 2013

                                                   □ As Written □ As Amended
By: Peggy Selberg
City Recorder                                      _____________________________
                                                   Jolie White, Mayor




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6
                                          MINUTES
                                   DAYTON CITY COUNCIL
                             SPECIAL SESSION/EXECUTIVE SESSION
                                       December 27, 2012



PRESENT:      Mayor Jolie White                   ABSENT: Councilor Monte Blackburn
              Councilor John Bixler                       Councilor Beth Wytoski
              Councilor Hank Evers
              Councilor Annette Frank
              Councilor Sandra Utt


STAFF:        Christy Ellis, City Manager
              Peggy Selberg, City Recorder


A.     CALL TO ORDER

       Mayor White called the meeting to order at 6:33 pm.

B.     ROLL CALL

       Mayor White noted there was a quorum with Councilors Bixler, Evers, Frank, and Utt. Councilors
       Blackburn and Wytoski had excused absences.

C.     APPEARANCE OF INTERESTED CITIZENS

       No one had signed up for comment.

D.     ACTION ITEMS

       1.     Approval of gift to City Manager in recognition of service to the City of Dayton

              Mayor White stated Council would need to approve giving a parting appreciation gift to Christy
              Ellis. She stated the gift would be a watch.

                     ANNETTE FRANK MOVED TO APPROVE THE PURCHASE
                     OF A WATCH AS A PARTING APPRECIATION GIFT TO
                     CHRISTY ELLIS. SECONDED BY JOHN BIXLER. Motion
                     carried with Bixler, Evers, Frank, Utt and White voting aye.
                     Blackburn and Wytoski absent.


Mayor White closed the Special Session at 6:36 pm and stated Council would move into the Executive
Session pursuant to ORS 192.660(2)(a) to consider the employment of a public officer, employee, staff
member or individual agent.

EXECUTION SESSION

Mayor White closed the Executive Session at 7:50 pm.
Council moved back into Special Session at 7:50 pm.
                                                       7
Minutes of Regular Session of Dayton City Council
December 27, 2012
Page 2

Christy Ellis stated she had attended the first meeting of the Yamhill County Water Authority which had been
created by the Chapter 190 agreement between Dayton, Carlton, McMinnville and Lafayette. She stated the
Chair of that commission would be Ed Gormley, the representative from McMinnville, the representative from
Lafayette would serve as the Vice-chair and the representative from Dayton would serve as the Treasurer and
the representative from Carlton would serve as the Secretary. Christy Ellis reminded Council that Councilor
Frank was the alternate representative for Dayton. She stated the next meeting would be on February 19 and
at that meeting they would be discussing insurance issues.

H.     ADJOURN

       There being no further business, the meeting adjourned at 7:55 p.m.

Respectfully submitted:                             APPROVED BY COUNCIL on February 4, 2013

                                                    □ As Written □ As Amended
By: Peggy Selberg
City Recorder                                       _____________________________
                                                    Jolie White, Mayor




                                                      8
9
TO:         MAYOR WHITE AND CITY COUNCIL MEMBERS

FROM:       DEBRA LIEN
            COMMUNITY DEVELOPMENT SPECIALIST


                 CERTIFIED LOCAL GOVERNMENT GRANT PROPOSAL


The City of Dayton will organize a local pass-through grant program of up to $13,000.00 for
the following projects. All properties must be listed on the National Register of Historic
Places.

1. Restoration of Miller Fountain in Courthouse Square Park.                      $7000

● City Council has designated this project as a priority for the current 2012-2013 fiscal year.
The City has budgeted $47,182.00 for the fountain restoration for the current fiscal year.
Depending on the cost to restore the fountain, this project could be spread over this fiscal
year and the 2013-2014 fiscal year.
● Local Girl Scout Troop #10108 has initiated contact with the city regarding a service
project involving restoration of the fountain. According to the contact person, Dave Hargett,
they would provide the services of up to three electricians and plumbers to help with the
restoration work.
● The DCDA design committee has also expressed interest in restoring the fountain. This
may be another source of funding or match for the grant project.

2. Downtown commercial exterior façade restoration                                $5000

● There are at least two properties that may be interested that were part of the State
Historic Preservation Office’s 2010 façade improvement design program.
● Improvements must meet Dayton Historic Design Guidelines, as well as the Secretary of
the Interior’s design standards for historic preservation.
● The grant will require a 1:1 match from the property owners
● This portion of the grant will include funds to offset costs incurred when processing the
land use application for exterior alteration.

3. Education                                                                      $1000

●This will allow members of the Historic Preservation Committee and staff to attend
preservation conferences, including the Main Street Conference and the Oregon Heritage
Conference.

The timeline for the grant is as follows:

●Application deadline is February 22, 2013
●Funds will be available with a signed contract on April 1, 2013
●All projects must be completed by August 31, 2014
●An interim report will be due by June 30, 2013
●Reporting deadline is September 20, 2014

Due date for local applications and work completion date will be determined at the February
HPC meeting.

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                              CITY OF DAYTON
                        2013-2014 BUDGET CALENDAR

March 22   Publish first Legal Notice of Budget Committee meeting on April 15 in The McMinnville
           News-Register for the purpose of receiving 2013-2014 proposed budget and State Revenue
           Sharing.

April 2    Publish second Legal Notice of Budget Committee meeting on April 15 in The McMinnville
           News-Register.

April 15   General meeting of the total Budget Committee (City Council and Citizen Committee
6:30 pm    members)
              1. Budget Committee Chair is elected (Not a Council member) and Secretary is elected
                  (City Recorder).
              2. City Manager presents proposed budget and budget message.
              3. Hear public comment on the proposed budget and public hearing on State Revenue
                  Sharing.

April 22   General meeting of the total Budget Committee.
6:30 pm      1. Reports and recommendations are given and Budget Committee makes changes where
                 necessary.
             2. The Budget Committee passes a motion recommending to the City Council a budget for
                 Fiscal Year 2013-2014 and approving an amount or rate of total property taxes to be
                 certified for collection.

May 20     Second meeting of the Budget Committee (if necessary)
6:30 pm
May 24     Publish “Financial Summary and Notice of Budget Hearing” on June 3 and advertisement of
           Budget including summary budget statements.

June 3     Public Hearings – in the City Council Chambers on the recommended 2013-2014 Budget and
           proposed use of State Revenue Sharing Funds

June 17    City Council adopts a Resolution adopting budget, making appropriations and levying property
           taxes for general fund and special operating funds (public safety) and a resolution regarding
           receiving State Revenue Sharing Funds.

June 18-   Certify Property Tax Levy to County Assessor on or before July 15.
July 15




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                                CITY OF DAYTON, OREGON
                                     City Council Rules

Section 1.     AUTHORITY.

1.1    City Charter Section 10 provides that the Council must, by resolution, adopt rules
       to govern its meetings. The Council will review its rules at its first meeting in
       January of even numbered years. Amendments to the rules will be made by
       majority vote. The Council will have clear and simple procedures for considering
       agenda matters. Council rules are not intended to replace or supersede
       applicable federal or state laws, the City Charter or City ordinances.

Section 2. DEFINITIONS.            As used in these Rules, the following mean:

!              City Committees: All City committees, commissions, task forces, and
               advisory bodies.

!              Council and Council members: The Mayor, the Council President, and
               the Councilors.

!              Councilors: The Council President and the Councilors.

Section 3.     COUNCIL MEETINGS.

3.1    Council Meetings. (As amended by Resolution #07/08-26, 03/03/08)

       A.      Regular Council meetings will       be held at the City Hall Annex on the first
               Monday of each month for            the purpose of conducting business or
               developing policy. All other        Council meetings are “special” meetings.
               Normally, work sessions will        be conducted on the third Monday of a
               month.

       B.      Council business meetings will normally begin at 6:30 p.m. and adjourn no
               later than 10 p.m. Work session meetings will normally begin at 6:30 p.m.
               and adjourn no later than 10 p.m. For any meeting to continue past the
               normal adjournment time, a majority of the Council members present at
               the meeting must agree.

       C.      If possible, only one or two major topics (defined as issues of special
               interest, controversial, or difficult) will be scheduled per meeting.

3.2    Work Sessions.

       A.      Work session meetings will be informal to review programs, receive
               progress reports on programs, projects, committees, or other information
               from the City Manager.
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17

                                                                                            1
                                                 17
       B.     Decisions will be made at policy development meetings when appropriate.
              Each agenda shall contain a segment that is reserved for the Mayor and
              Councilors to comment on ideas, exchange information, and make
              announcements.

3.3    Special or Emergency Meetings. (As amended by Resolution #07/08-26, 03/03/08)

       A.     Special Meetings      (As amended by Resolution #07/08-26, 03/03/08)


                    Special meetings may be held on any evening. Special meetings
              may be called by the Mayor or upon the request of three Councilors. A
              minimum of 24 hours notice is required. Required notifications will be
              given in accordance with the Attorney General’s Public Records and
              Meetings Manual.

       B.     Emergency Meetings         (As amended by Resolution #07/08-26, 03/03/08)


                     An “emergency meeting” is a special meeting called on less than 24
              hours’ notice. An “actual emergency” must exist, and the minutes of the
              meeting must describe the emergency justifying less than 24 hours notice.
              City staff will attempt to contact the media and other interested persons to
              inform them of the meeting. Emergency meetings may be held on any
              evening and may be called by the Mayor, or in his/her absence, the
              Council President.

3.4    Executive Session.

       A.     An executive session (meeting closed to the general public) must be held
              in accordance with the terms of Oregon’s Public Meetings Law (ORS
              192.610 to ORS 192.690). Executive sessions may be held during regular
              or special meetings provided relevant statutory limitations are met.

       B.     No formal decisions can be taken during an executive session. When the
              Council reconvenes in open session, formal action may be taken. Only the
              Council, City Attorney, specific staff members and news media
              representatives can attend. Members of the press must be told that they
              may not report the substance of an executive session.

       C.     When an executive session precedes a regular meeting, there will be an
              interval between the adjournment of the first session and the start of the
              regular meeting.



Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; & #07/08-26, 03/03/08


                                                 18
       D.     Media representatives are allowed to attend Council executive sessions
              subject to the understanding that information from such meetings that
              consider proper executive session subjects will not be reported.

       E.     The Council needs to specify that executive session information may not
              be reported. If it does not so specify, the proceedings may be reported.
              The public meetings law allows the general subject of the discussion to be
              disclosed.

3.5    Minutes. Only the Mayor and Councilors have the authority to make revisions to
       the minutes subject to a majority vote of the Council. If a citizen wishes to
       suggest a modification or revision, the request must be made through the Mayor
       or a Councilor.

3.6    Telephonic/Electronic Meetings. Council members may participate in Council
       meetings by telephone. The provisions of the Oregon state statutes governing
       public meetings apply. All Council members, whether attending the meeting in
       person or by telephonic means have the same voting rights.

3.7    Attendance. Councilors will inform the Mayor if they are unable to attend any
       Council meeting. Lack of notification will constitute an unexcused absence. The
       Mayor will inform the Council President and City Manager of any absence of the
       Mayor.

Section 4.    AGENDA.

4.1    The Mayor or a Council representative may work with the City Manager to
       provide input for scheduling agenda items. The agenda headings will generally
       be as follows: (As amended by Resolution #05/06-14, 03-06-06 & #06/07-28, 03/05/07)

       !      CALL TO ORDER & PLEDGE OF ALLEGIANCE
       !      ROLL CALL
       !      PUBLIC HEARING (when scheduled)
       !      APPEARANCE OF INTERESTED CITIZENS (on any topic except a public
              hearing held that night)
       !      CONSENT AGENDA (any item may be removed from the Consent Agenda for
              discussion at the request of a Councilor)
       !      ACTION ITEMS
       !      CITY COUNCIL COMMENTS/CONCERNS
       !      INFORMATION REPORTS
              !     City Manager Report
       !            City Attorney Report
       !      ADJOURN

4.2    Preparation.

Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17

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                                              19
       A.     The Manager will prepare an agenda for each Council meeting specifying
              the time and place of the meeting, and a brief general description of each
              item to be considered by the Council.

       B.     The Manager will adopt a format for agenda cover sheets.

       C.     Agenda materials will generally be available to the Council, media, and
              public a minimum of three calendar days before regular Council meetings.

4.3    Scheduling.

       A.     The Mayor or a Councilor will meet with the Manager to determine
              scheduling of agenda items.

       B.     Citizen comments will be scheduled for all Council public meetings.
              Citizen and Community Group sign-up forms will be available at each
              meeting.

       C.     Items may be placed on the Council agendas by any of the following
              methods: (I) vote of Council; (ii) any Councilor by advising the Mayor or
              Manager; (iii) the Mayor, or (iv) the Manager or Attorney.

       D.     An item may be placed on the Council agenda after the agenda is printed
              and the notice published if the Mayor, Councilor, or Manager explains the
              necessity and receives Council consent. The Manager will notify the
              media and any known interested citizens as soon as possible after
              receiving information about proposed agenda additions.

       E.     Agenda items that are continued from one meeting to another will have
              preference on the subsequent agenda.

       F.     With the consent of the Council, the Mayor may consider agenda items
              out of order.

Section 5.    COUNCIL DISCUSSIONS AND DECORUM.

5.1    Council should conduct themselves so as to bring credit upon the government of
       the City by respecting the rule of law, ensuring non-discriminatory delivery of
       public services, keeping informed concerning the matters coming before the
       Council and abiding by all decisions of the Council, whether or not the member
       voted on the prevailing side.

5.2    Councilors will assist the Presiding Officer to preserve order and decorum during
       Council meetings and may not, by conversation or other action, delay or interrupt
       the proceedings or refuse to obey the orders of the Presiding Officer or Council
       rules. When addressing staff or members of the public, Councilors will confine
       themselves to questions or issues then under discussion and not:
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; & #07/08-26, 03/03/08

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              • engage in personal attacks; or
              • impugn the motives of any speaker.

5.3    The following ground rules should be followed in order to maintain order and
       decorum during Council discussions:

       A.   Council members should gather necessary information and have questions
            answered from staff before a meeting.

       B.   Council members should speak for themselves and not for other Council
            members.

       C.   Council members should not state they represent the Council, unless they
            have been asked by Council to be do so.

       D.   During public meetings, Council members should not attempt to edit or
            rewrite prepared ordinances. Amendments to an ordinance may be
            appropriate and input from the City Manager or the City Attorney should be
            sought as to how best accomplish the Council member’s objective.

       E.   Council should be open, direct and candid in the Council forum. Members
            should be brief and succinct in stating their views and focus on a single
            issue or topic at any one time.

       F.   Council should focus on City issues and avoid becoming involved in “extra-
            territorial” issues.

       G.   Council should give all members an opportunity to express their views on
            the issues before Council.

       H.   Council should avoid disguising a statement as a question or using
            repetition as a way to convince others.

       I.   Council should keep the discussion moving, and call for a “process check” if
            the Council becomes bogged down in discussions.

       J.   Council should set time limits on discussions and adhere to them.

       K.   If a Council member wishes to discuss a major policy issue, it should be
            scheduled on a future agenda and not raised as addendum to current
            agenda items.

5.4    Public Comment.

       A.     Citizen and community group sign-up forms will be available at each
              meeting. At the time on the agenda designated for public comment, and
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17


                                             21
              during any public hearing, any member of the public desiring to address
              the Mayor and Council shall first request to be recognized by the Presiding
              Officer and then state his or her name and address for the record. If
              necessary, the Council may limit comments to three minutes. The Council
              may request that groups with like comments choose a spokesperson to
              present their joint remarks.

       B.     During public hearings, all public comment should be directed to the
              question under discussion and addressed to the Presiding Officer
              representing the Council as a whole.

       C.     In general, Council will not respond to any comment made during the time
              on the agenda for public comment, except to ask clarifying questions. Any
              Council comments should be held until the time on the agenda reserved
              for Council comment.

Section 6.    MOTIONS.

6.1    General. (as amended by resolution 11/12-16)

       A.     Council members should clearly and concisely state their motions. The
              Mayor will state the name of the Council member who made the motion
              and the Council member who made the second. The Mayor may make a
              motion or a second, provided that he or she first designates the Council
              President or, in his or her absence or inability to act, a senior member of
              the Council as the presiding officer during consideration of the matter.

       B.     If so requested, the motion maker, Mayor, or Manager should repeat the
              motion prior to voting.

       C.     Most motions die if they do not receive a second. Motions for nominations,
              withdrawal of a motion, agenda order, roll call votes, and a point of order
              do not require a second. Any motion on which a second is not made but
              on which discussion begins is automatically seconded by the Council
              member beginning the discussion.

       D.     The Mayor will ask for a voice vote for all final decisions. The City
              Recorder will maintain a record of the votes. Any Council member may
              request an oral roll call vote on any decision.

       E.     At the conclusion of any vote, the Mayor will announce the results.

6.2    Withdrawal.     A motion may be withdrawn by the mover at any time without the
       consent of the Council.

6.3    Tie. A motion that receives a tie vote fails.

Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; & #07/08-26, 03/03/08


                                               22
6.4    Table. A motion to table is not debatable and precludes all amendments or
       further debate. If the motion prevails, the matter may be taken from the table
       only by adding it to a future agenda at which time discussion may continue.

6.5    Postpone.

       A.     A motion to postpone to a certain time is debatable and amendable. The
              matter may be considered later at the same meeting or at a future
              meeting.

       B.     A motion to postpone indefinitely is debatable and is not amendable. It
              may be reconsidered at the same meeting only if approved by an
              affirmative vote. This motion is not to postpone, but to reject the matter
              without a direct vote.

6.6    Call for Question. A motion to call for the question ends debate on the matter
       and is not debatable. A second is required for this motion and it fails without a
       two-thirds' vote. Debate may continue if the motion fails.

6.7    Amendment.

       A.     A motion to amend may be made to a previous motion that has been
              seconded but not voted on. An amendment is made by adding, striking
              out, or substituting words.

       B.     Motions to adjourn, agenda order, lay on the table, roll call vote, point of
              order, reconsideration, and take from the table may not be amended.

       C.     Amendments are voted on first, then the main motion as amended.

6.8    Reconsideration. When a question has been decided, any Council member
       who voted in the majority may move for reconsideration. The motion for
       reconsideration must be made before adjournment of the meeting in which final
       action on the ordinance, resolution, order or other decision was taken.

Section 7.    COUNCIL CONDUCT.

7.1    Representing City. If a Council member appears before another governmental
       agency or organization to give a statement on an issue, the Council member
       must state: 1) whether the statement reflects personal opinion or is the official
       position of the City; 2) whether the statement is supported by a majority of the
       Council. If the Council member is representing the City, the Council member
       must support and advocate for the official City position on the issue rather than a
       personal viewpoint.

7.2    Censure.
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17


                                             23
       A.     The Council may make and enforce its own rules and ensure compliance
              with City and state laws applicable to governing bodies. Should any
              Council member act in any manner constituting a substantial violation of
              these rules or state law, the Council may take action to protect Council
              integrity and discipline that Councilor to the extent of a public reprimand.

       B.     The Council may investigate the actions of any Council member and meet
              in executive session to discuss any finding that reasonable grounds exist
              that a substantial violation has occurred. Under ORS 192.660(1)(b), the
              Council member under investigation may request an open hearing.

       C.     Unless required by law, no Council member may make public the
              discussions or information obtained in executive session.

Section 8.    CONFIDENTIALITY.

8.1    Council will keep all written materials provided to them on matters of
       confidentiality under law in complete confidence to insure that the City’s position
       is not compromised. No mention of the information read or heard should be
       made to anyone other than other Councilors, the City Manager or City Attorney.

8.2    If the Council in executive session, members should attempt to provide direction
       or consensus to staff on proposed terms and conditions for negotiations. All
       contact with other parties must be left to the designated staff or representative(s)
       handling the negotiations or litigation. Council will not have any contact or
       discussion with any other party or its representative nor communicate any
       executive session discussion.

8.3    All public statements, information or press releases relating to a confidential
       matter should be handled by designated staff or a designated member of
       Council.

8.4    The Council may censure a member who discloses a confidential matter or
       otherwise violates the terms of these rules.

Section 9.    COMMUNICATION WITH STAFF.

9.1    Council will respect the separation between policy-making (Council function) and
       administration (City Manager function) by:

       A.     Working with the staff as a team with in a spirit of mutual respect and support.

       B.     Except in a Council meetings, not attempting to influence a city employee
              or the City Manager concerning personnel matters, purchasing issues, the
              award of contracts and/or the selection of consultants, the processing of

Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; & #07/08-26, 03/03/08

                                                                                         8
                                            24
              development applications or granting of City licenses and permits.
              However, the sharing of ideas on these matters is appropriate.

       C.     Limiting individual contacts with City officers and employees so as not to
              influence staff decisions or recommendations, to interfere with their work
              performance, to undermine the authority of supervisors or to prevent the
              full Council from having benefit of any information received.

       D.     Except in a Council meeting, staff will not attempt to influence individual
              Council members concerning City business.

       E.     Respecting roles and responsibilities of staff when and if expressing
              criticism in a public meeting or through public electronic mail messages.

9.2    All written informational material requested by individual members of Council will
       be submitted by staff to the entire Council with a notation indicating who
       requested the information.

9.3    The Presiding Officer will refer any comments or questions regarding city
       personnel or administration to the City Manager. The Presiding Officer may
       redirect other questions to a Council member or the City Manager, as
       appropriate.   Councilors may also address questions directly to the City
       Manager, who may either answer the inquiry or ask a staff member to do so

Section 10. MINUTES.

10.1   Minutes shall be prepared with sufficient detail to meet their intended use.
       Verbatim minutes are not required. The minutes of meetings of the Council shall
       comply with provisions of ORS 192.650 by containing the following information at
       a minimum:
             • The name of Council members and staff present;
             • All motions, proposals, resolutions, orders, ordinances and measures
                 proposed and their disposition;
             • The result of all votes, including ayes and nays and the names of the
                 Council members who voted.
             • The substance of the discussion on any matter.
             • Reference to any document discussed at the meeting.

10.2   The Council may amend the minutes to more accurately reflect what transpired
       at the meeting. Upon receipt of the minutes in the Council agenda packet, the
       Council member should read and submit any changes, additions or corrections to
       the City Manager so that a corrected copy can be issued prior to the meeting for
       approval. Under no circumstances may the minutes be changed following
       approval by the Council, unless the Council authorizes such change.

Section 11. ADJOURNMENT.
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17

                                                                                        9
                                             25
11.1   Upon motion and majority vote of the Council members present, any meeting of
       the Council may be continued or adjourned from day to day or for more than one
       day, provided that no adjournment may be for a period longer than until the next
       regular meeting.

11.2   Upon the request of two or more Council members a short break may be taken.

11.3   A motion to adjourn will be in order at any time except as follows:
             • When made as an interruption of a member while speaking; or
             • While a vote is being taken.

Section 12. BIAS AND DISQUALIFICATION.

12.1   Any proponent, opponent or other party interested in a quasi-judicial matter to be
       heard by Council may challenge the qualification of any Council member to
       participate in such hearing and decision. Such challenge must state any fact(s)
       relied upon by the party relating to a Council member’s bias, pre-judgment,
       personal interest or other factor from which the party has concluded the Council
       member cannot participate and make an impartial decision. Such challenges
       must be made prior to the commencement of the public hearing. The Presiding
       Officer will give the challenged member an opportunity to respond. A motion to
       accept or deny the challenge will be accepted and voted upon by the Council.
       Such challenges and the Council’s decision will be incorporated into the record of
       the hearing.

12.2   In quasi-judicial matters, each Council member must disclose participation in a
       prior decision or action on the matter that is before the Council. Common
       examples include when a Planning Commission member is elected or appointed
       to the City Council or when a Council member testifies at a Planning Commission
       meeting. The Council member must state whether they can participate in the
       hearing with no regard for the prior decision made. If the Council member is
       unable to be impartial, they have a duty to disqualify themselves from
       participating in proceedings and leave the Council table.

12.3   If the City Council believes that the member is actually biased, it may disqualify
       the member by majority vote from participating in a decision on the matter. A
       Council member who has been disqualified from participating in a decision may
       participate in the proceeding as a private citizen.

12.4   Generally, conflicts of interest arise in situations where a Council member, as a
       public official deliberating in a quasi-judicial proceeding, has an actual or
       potential financial interest in the matter before the Council. Under state law, an
       actual conflict of interest is defined as one that would be to the private financial
       benefit of the Council member, a relative or a business with which the Council
       member or a relative is associated. A potential conflict of interest is one that
       could be to the private financial benefit of the Council member, a relative or a
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; & #07/08-26, 03/03/08

                                                                                        1
                                            26
       business with which the Council member or a relative is associated. A relative
       means the spouse, children, siblings or parents of the public official or public
       official’s spouse. A Council member must publicly announce potential and actual
       conflicts of interest and, in the case of an actual conflict of interest, must refrain
       from participating in debate on the issue or from voting on the issue.

Section 13. EX PARTE CONTACTS AND DISQUALIFICATION.

13.1   For quasi-judicial hearings, Council members should refrain from having ex parte
       contacts relating to any issue of the hearing. Ex parte contacts are those
       contacts by a party on a fact in issue under circumstances that do not involve all
       parties to the proceeding. Ex parte contacts can be made orally when the other
       side is not present, or they can be in the form of written information that the other
       side does not receive.

13.2   If a Council member has ex parte contact prior to a hearing, the member must
       reveal the contact at the meeting and prior to the hearing. The Council member
       shall describe the substance of the contact and the Presiding Officer shall
       announce the right of interested persons to rebut the substance of the
       communication. The Council member also will state whether such contact affects
       their impartiality or ability to vote in the matter. The Council member must state
       whether he or she will participate or abstain.
13.3   For quasi-judicial hearings, a Council member who was absent during the
       presentation of evidence cannot participate in any deliberations or decision
       regarding the matter unless the Councilor has reviewed all the evidence and
       testimony received.

Section 14. GOVERNMENT STANDARDS AND                        PRACTICES        COMMISSION
            REQUIREMENTS AND REPORTING.

14.1   Council members shall review and observe the requirements of the State Ethics
       Law (ORS 244.010 to ORS 244.390) dealing with use of public office for private
       financial gain.

14.2   Council members shall give public notice of any conflict of interest or potential
       conflict of interest and the notice will be reported in the meeting minutes. In
       addition to matters of financial interest, Council members shall maintain the
       highest standards of ethical conduct and assure fair and equal treatment of all
       persons, claims and transactions coming before the Council.

14.3   In accordance with ORS 244.195, it is each Council member’s responsibility to
       file annual statements of economic interest with the Government Standards and
       Practices Commission.

Section 15. LEGAL ADVICE.

Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17

                                                                                          11
                                             27
15.1   Requests to the City Attorney for advice requiring legal research shall not be
       made by a Councilor except with concurrence of the Council. Before requesting
       research or other action by the City Attorney, the Council is encouraged to
       consider consulting with the City Manager to ascertain whether the request or
       action can be accomplished more cost-effectively. Outside a Council meeting, a
       Councilor should make requests of the City Attorney through the City Manager.
       Exceptions to this are issues related to the performance of the City Manager and
       unique/sensitive personal, yet City business-related, requests.

Section 16. ROBERT’S RULES.

16.1   Robert’s Rules of Order Revised shall be used as the guideline for conduct of
       Council meetings, except in those cases where specific provisions contrary to
       Robert’s Rules are provided in these rules.

Section 17. COMMITTEES, ORGANIZATIONS & MEDIA.

17.1   Citizen Appointment and Removal.

       A.        The Mayor will appoint the City committees, with the consent of the
                 Council. The Mayor may request assistance from Councilors in making
                 recommendations.

       B.        Council members will encourage broad participation on City committees
                 by generally limiting the number of terms a citizen may serve on the
                 same City committee.

       C.        A citizen may not serve on more than two City committees
                 simultaneously. Any citizen serving on two City committees may not be
                 chairperson of both City committees simultaneously.

       D.        With the consent of the Council, the Mayor may remove a citizen from a
                 City committee prior to the expiration of the term of office.

17.2   Council Member Participation.           Council members shall encourage City
       committee member participation.

17.3   Councilor Liaison.

       A.     The Mayor will appoint Councilors to liaison positions on any or all City
              committees, including ad hoc or limited term committees, as the Mayor
              deems necessary.

       B.     Councilors, while present at a City committee meeting as liaison to the
              City committee, will not vote on any issue before the committee.

17.4   Organizations, Media.
Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; & #07/08-26, 03/03/08

                                                                                    1
                                            28
       A.      If the Mayor or a Councilor represents the City before another
               governmental agency, a community organization, or the media, the
               Council member should first state the Council majority position. Personal
               opinions and comments should be expressed only if the Council member
               makes clear that he or she does not express the Council position.


       B.      Council members should obtain the appropriate permission before
               representing another Council member’s view or position with the media.

SECTION 18.             MANAGER EVALUATION PROCESS.

18.1   Criteria. The standards, criteria, and policy directives used in the evaluation of
       the Manager will be adopted at a regular Council meeting in accordance with
       state law.

18.2   Form. (As amended by Resolution #07/08-26, 03/03/08)

       A.      Council members and the Manager will mutually agree on the form of the
               annual evaluation.

SECTION 19.       COUNCIL EXPENSES

19.1    Reimbursement. Council will follow the same rules and procedures for
       reimbursement as City employees.

19.2   Budget. Council will review and discuss its proposed annual budget as
       coordinated by the Mayor and Council President and as presented by City staff
       during a public meeting.

19.3   Guests. Under Oregon Government Standards and Practices Commission
       rules, expenses for one guest per Councilor will be covered for attendance at
       official City functions.



                                                  ##########




Adopted by Resolution #04/05-31, 05/02/05;Amended by Resolution
#05/06-14, 03/06/06; #06/07-28, 03/05/07; #07/08-26, 03/03/08; & #10/11-13, 11/01/10,
11/12-17

                                                                                        13
                                                    29
30
                                                        07/12-12/12     2012-13             2011-12
                                                          Cur YTD      Cur Year            Pri Year
Account Number    Account Title                              Actual     Budget               Actual

General Fund

100.000.400.000   Working Capital (Accrual)                  410,814    395,162   104.0%   274,147
100.000.402.000   Levied Taxes (Prior Years)                   5,063      4,000   126.6%     9,413
100.000.404.000   Interest                                     1,116      1,500    74.4%     1,670
100.000.410.000   Bus/Amusemenrt License                         650      1,300    50.0%     1,895
100.000.412.000   Franchise-Cable TV                           9,005     15,000    60.0%    17,201
100.000.412.100   Franchise-Solid Waste                        2,441      4,500    54.2%     4,871
100.000.412.200   Franchise-Electric Service                       0     55,000     0.0%    59,645
100.000.412.300   Franchise-Telecommunications                 1,585      1,500   105.7%     2,314
100.000.416.000   Building Permits                             5,583     10,000    55.8%    10,928
100.000.416.010   Plan Check Fees                              1,768      7,500    23.6%     3,109
100.000.416.020   Type A Permit Fees                             250        500    50.0%       500
100.000.416.030   Type B Permit Fees                               0      3,500     0.0%     1,333
100.000.416.100   Planning Fees                                  374      4,000     9.4%     3,212
100.000.416.200   Construction Excise Tax                          0        100     0.0%        54
100.000.416.300   Encroachment Permit Fee                          0         50     0.0%        75
100.000.417.000   Lien Search Fees                                 0         50     0.0%         0
100.000.417.100   Lien Payments                                    0         50     0.0%         0
100.000.426.000   State Alcohol Taxes                         16,317     29,000    56.3%    31,390
100.000.428.000   State Cigarette Taxes                        1,923      3,500    54.9%     3,739
100.000.430.000   CCRLS Use Based Reimbursement                3,404      4,500    75.6%     6,432
100.000.430.100   Library Fees/Fines                             565        500   113.0%     1,019
100.000.432.000   Dayton Rural FD Shared Costs                 2,406      5,000    48.1%     7,101
100.000.436.000   Library Grant                                1,000      1,000   100.0%     1,000
100.000.443.000   Energy Efficient Grant                           0          0     0.0%         0
100.000.444.000   CLG Grant                                        0      5,000     0.0%    14,500
100.000.459.600   Transfer from Building Reserve                   0          0     0.0%   100,000
100.000.459.700   Transfer from State Revenue Sharing              0      2,500     0.0%         0
100.000.480.000   Miscellaneous Revenue                        6,411      5,000   128.2%     5,416
100.000.480.100   City Hall Annex Rental Fees                      0     11,955     0.0%    11,955
100.000.480.200   Community Recreation                             0         50     0.0%         0
100.000.480.300   Community Center Rental Fees                 7,845     15,900    49.3%     9,700
100.000.485.000   Public Contributions                            50         50   100.0%         0
100.000.499.300   Taxes Collected                            145,765    152,500    95.6%   151,633

                                                             624,335    740,167    84.4%   734,252



Admin

                  Salaries                                    17,280     34,284    50.4%    32,723
                  Fringe Benefits                              8,490     19,043    44.6%    13,437


100.100.600.000   Electricity                                    408        600    68.0%        514
100.100.600.001   Electricity - Community Center                 760      3,000    25.3%      1,969
100.100.600.100   Propane                                        234      1,000    23.4%      1,077
100.100.600.101   Propane - Community Center                     264      4,500     5.9%      2,745
100.100.601.000   Office Expense                               2,515      3,000    83.8%      3,855
100.100.601.100   Postage                                         84        400    21.0%        146
100.100.602.000   Telephone & Related                            324      1,000    32.4%        787
100.100.604.000   Insurance                                      934      1,500    62.3%        727
100.100.608.000   Audit                                        1,307      1,050   124.5%        862


                                                        31
                                                      07/12-12/12    2012-13             2011-12
                                                        Cur YTD     Cur Year            Pri Year
Account Number    Account Title                            Actual    Budget               Actual

100.100.611.000   Travel & Meetings                           176      1,000    17.6%       804
100.100.614.000   Equipment Repair & Maintenance              148        500    29.6%        24
100.100.614.100   Fuel                                        327        600    54.5%       533
100.100.616.100   Safety/Uniforms                               0        100     0.0%        57
100.100.617.000   Small Tools/Shop Supplies                   -68        100   -68.0%        16
100.100.700.000   Legal Services                            2,267      3,000    75.6%     3,947
100.100.700.100   MIisc Legal (Non Attorney)                  121        600    20.2%        85
100.100.705.000   Professional Services                       377      1,500    25.1%       921
100.100.705.300   Data Processing                             391      1,500    26.1%       617
100.100.706.000   Dues & Certifications                       465      1,400    33.2%       800
100.100.707.000   City Hall Maintenance                     2,840      7,500    37.9%     7,142
100.100.707.200   City Hall Annex Maintenance                 286        600    47.7%       348
100.100.707.300   Community Center Maintenance              3,885      6,650    58.4%    13,763
100.100.708.100   Tool & Equipment Rental                      10        100    10.0%         4
100.100.725.000   Election Expense                              0        500     0.0%         0
100.100.750.100   City Hall Annex Rental Refund                 0         50     0.0%       200
100.100.750.200   Community Center Rental Refund            3,350      9,600    34.9%     3,839
100.100.799.000   Miscellaneous Expense                       361        500    72.2%       133
100.100.903.000   Equipment                                   180      1,000    18.0%         0
100.100.904.000   City Hall Improvements                    1,610      4,000    40.3%         0
100.100.904.400   City Hall Annex Improvements              4,769      3,000   159.0%     6,430
100.100.950.000   Holiday Lighting/Banners                  3464       2,500   138.6%         0
                                                           31,789     62,350    51.0%    52,345



100.100.870.000   Tfr to Building Reserve Fund                 0       5,000    0.0%       5,000
                                                               0       5,000    0.0%       5,000

                  Total Administration Expenditures        57,559    120,677    47.7%   103,505


Parks

                  Salaries                                 11,255     21,533    52.3%    20,785
                  Fringe Benefits                           5,348     11,963    44.7%     8,630


100.103.600.000   Electricity                                 474      2,200    21.5%      1,730
100.103.600.100   Propane                                      68        300    22.7%        348
100.103.601.000   Office Expense                              454        500    90.8%        419
100.103.601.100   Postage                                      21        100    21.0%         38
100.103.602.000   Telephone & Related                         125        400    31.3%        231
100.103.603.000   Garbarge/Sanitation                       1,288      2,250    57.2%      1,903
100.103.604.000   Insurance                                 2,175      3,500    62.1%      1,693
100.103.608.000   Audit                                       408        400   102.0%        321
100.103.611.000   Travel & Meetings                            43        500     8.6%        162
100.103.614.000   Equipment Repair & Maintenance              758      1,500    50.5%        794
100.103.614.100   Fuel                                      1,097      2,000    54.9%      1,611
100.103.616.100   Safety/Uniforms                               0        100     0.0%         50
100.103.617.000   Small Tools/Shop Supplies                 1,476      2,000    73.8%      1,769
100.103.619.000   Park Maintenance                          2,218      7,500    29.6%      6,728
100.103.700.000   Legal Services                               96        600    16.0%        186
100.103.700.100   Misc Legal (Non Attorney)                    50        300    16.7%        142
100.103.705.000   Professional Services                     3,325      7,000    47.5%      8,270


                                                      32
                                                  07/12-12/12    2012-13             2011-12
                                                    Cur YTD     Cur Year            Pri Year
Account Number    Account Title                        Actual    Budget               Actual

100.103.705.300   Data Processing                         121        500   24.2%        154
100.103.706.000   Dues & Certifications                   181        400   45.3%        318
100.103.707.000   City Hall Maintenance                   961      2,500   38.4%      1,783
100.103.707.200   City Hall Annex Maintenance              12        100   12.0%          7
100.103.708.100   Tool & Equipment Rental                  50        500   10.0%         14
100.103.765.000   Recreation/Activities                     0        300    0.0%        158
100.103.799.000   Miscellaneous Expense                     0      1,000    0.0%          0
100.103.903.000   Equipment                                 0        100    0.0%          0
100.103.904.000   City Hall Improvements                  201        500   40.2%          0
100.103.904.200   City Yards/Shop Improvements            186        500   37.2%        205
100.103.910.000   Park Improvements                     2,917      3,000    0.0%      1,317
100.103.910.100   Alderman Park Improvements                0      2,000    0.0%          0
100.103.913.000   Signs                                     0      4,500    0.0%          0
                                                       18,705     47,050   39.8%     30,351


100.103.840.000   Tfr to Equipment Replace Fund            0       1,500    0.0%       1,000
100.103.876.000   Transfer to Park Reserve Fund            0       5,000    0.0%       5,000
                                                           0       6,500    0.0%       6,000

                  Total Parks Expenditures             35,308     87,046    40.6%    65,766


Library

                  Salaries                             18,517     38,869    47.6%    36,030
                  Fringe Benefits                       9,575     21,587    44.4%    14,994


100.104.600.000   Utilities - Electricity                  71        300    23.7%        107
100.104.600.100   Utilities - Propane                     110        800    13.8%        758
100.104.601.000   Library & Office Expense              1,177      1,600    73.6%      1,926
100.104.601.100   Postage                                  63        300    21.0%        116
100.104.602.000   Telephone & Related                     124        400    31.0%        286
100.104.604.000   Insurance                               374        600    62.3%        291
100.104.608.000   Audit                                   613        600   102.2%        481
100.104.611.000   Travel & Meetings                        27        400     6.8%        101
100.104.616.100   Safety/Uniforms                           0        100     0.0%         20
100.104.700.000   Legal Services                           40        300    13.3%         27
100.104.700.100   Misc Legal (non attorney)                34        200    17.0%          6
100.104.705.000   Professional Services                   130        500    26.0%        207
100.104.705.300   Data Processing                         121        500    24.2%        154
100.104.706.000   Dues & Certifications                   278        300    92.7%        294
100.104.706.100   Subscriptions                             0        150     0.0%        116
100.104.707.000   Library Maintenance                     508      1,000    50.8%        713
100.104.710.000   CCRLS Expense                            20      1,000     2.0%        638
100.104.715.000   Books                                   342      2,500    13.7%      1,126
100.104.730.000   Summer Reading Program                  920      1,500    61.3%      1,507
100.104.799.000   Miscellaneous Expense                     0        200     0.0%          0
100.104.903.000   Equipment                                 0      2,500     0.0%          0
100.104.906.000   Library Improvements                      0      1,000     0.0%          0
                                                        4,952     16,750    29.6%      8,874


                  Total Library Expenditures           33,044     77,206    42.8%    59,898


                                                  33
                                                   07/12-12/12    2012-13             2011-12
                                                     Cur YTD     Cur Year            Pri Year
Account Number    Account Title                         Actual    Budget               Actual

Planning

                  Salaries                               7,350     13,838    53.1%    13,633
                  Fringe Benefits                        3,428      7,695    44.5%     5,471



100.105.600.000   Utilities - Electricity                   79        200    39.5%        97
100.105.600.100   Utilities - Propane                       41        200    20.5%       139
100.105.601.000   Office Expense                           646      1,250    51.7%     1,363
100.105.601.100   Postage                                   48        300    16.0%        77
100.105.602.000   Telephone & Related                      129        400    32.3%       286
100.105.604.000   Insurance                                560        900    62.2%       436
100.105.608.000   Audit                                  1,021      1,000   102.1%       802
100.105.611.000   Travels & Meeting                         99        500    19.8%       176
100.105.700.000   Legal Services                           942      3,000    31.4%     4,921
100.105.700.100   Misc Legal (non- attorney)                84      1,500     5.6%       389
100.105.705.000   Professional Services                    531        500   106.2%        75
100.105.705.100   Engineering Services                   3,824     10,000    38.2%     4,473
100.105.705.200   Planning Services                      2,688     15,000    17.9%     9,254
100.105.705.300   Data Processing                          270      1,000    27.0%       462
100.105.706.000   Dues & Certifications                     71        300    23.7%       258
100.105.707.000   City Hall Maintenance                    416      1,000    41.6%       712
100.105.707.200   City Hall Annex Maintenance               59        250    23.6%        17
100.105.752.000   Planning Commission Expense                0        300     0.0%         0
100.105.799.000   Miscellaneous Expense                      0        100     0.0%         0
100.105.903.000   Equipment                                  0        500     0.0%         0
                                                        11,508     38,200    30.1%    23,937


                  Total Planning Expenditures           22,286     59,733    37.3%    43,041


Building

                  Salaries                               5,993     12,641    47.4%    12,084
                  Fringe Benefits                        3,118      7,018    44.4%     4927


100.106.600.000   Utilities - Electricity                  69         200    34.5%         87
100.106.600.100   Utilities - Propane                      40         200    20.0%        125
100.106.601.000   Office Expense                          644       1,500    42.9%      1,521
100.106.601.100   Postage                                  43         200    21.5%        116
100.106.602.000   Telephone & Related                     124         400    31.0%        286
100.106.604.000   Insurance                               622       1,000    62.2%        484
100.106.608.000   Audit                                   817         800   102.1%        642
100.106.611.000   Travel & Meetings                        27         250    10.8%        100
100.106.700.000   Legal Services                            8         500     1.6%         38
100.106.700.100   Misc Legal (non-attorney)                34         200    17.0%         40
100.106.700.350   Local Government Surcharge Fee          500       3,000    16.7%      1,714
100.106.705.000   Professional Services                    75         500    15.0%         68
100.106.705.100   Engineering Services                      0       2,000     0.0%         81
100.106.705.300   Data Processing                         168         600    28.0%        309
100.106.706.000   Dues & Certifications                    68         200    34.0%        132
100.106.707.000   City Hall Maintenance                   341         900    37.9%        641


                                                   34
                                                         07/12-12/12     2012-13             2011-12
                                                           Cur YTD      Cur Year            Pri Year
Account Number          Account Title                         Actual     Budget               Actual

100.106.716.000         Building Inspection Services            2,843     10,000   28.4%      6,414
100.106.716.100         Plan Check Services                     2,599     10,000   26.0%      5,868
100.106.716.200         Type A Permit Inspections                   0        500    0.0%         31
100.106.716.300         Type B Permit Inspections                  31      5,000    0.6%      1,694
100.106.717.000         CLG Façade Improvements                     0        100    0.0%     13,825
100.106.799.000         Miscellaneous Expense                       0        200    0.0%          0
100.106.903.000         Equipment                                   0        500    0.0%          0
                                                                9,053     38,750   23.4%     34,216


                        Total Building Expenditures            18,164     58,409    31.1%    51,227



100.107.880.000         Contingency                                0     100,000    0.0%          0
100.109.999.000         Unappropriated Ending Fund Bal             0     237,096    0.0%          0
                                                                   0     337,096    0.0%          0

                        Total Fund 100 Revenue                624,335    740,167    84.4%   734,252
                        Total Fund 100 Expenses               166,361    740,167    22.5%   323,437
                        Fund Balance                          457,974                       410,815



Local Option Tax Fund

101.000.400.000         Working Capital (Accrual)              74,310     68,803   108.0%    58,167
101.000.402.000         Levied Taxes (Prior Years)              5,008      3,000   166.9%     9,401
101.000.404.000         Interest                                  418        500    83.6%       626
101.000.418.000         Citations & Bail                        8,751     20,000    43.8%    16,355
101.000.418.110         Fix-It-Ticket Fees                        375        300   125.0%       400
101.000.418.200         Traffic School Fees                     2,520      4,000    63.0%     4,605
101.000.418.300         Towing Fees                                 0        100     0.0%         0
101.000.420.000         911 Taxes                               6,174      6,000   102.9%    12,471
101.000.499.300         Taxes Collected                       157,912    165,000    95.7%   165,149
                                                              255,468    267,703    95.4%   267,174



                        Salaries                               11,804     26,277    44.9%    19,404
                        Fringe Benefits                         6,761     14,590    46.3%    12,202


101.101.600.000         Electricity                              118         300    39.3%        110
101.101.600.100         Propane                                   43         200    21.5%        174
101.101.601.000         Office Expense                           808       1,200    67.3%      1,629
101.101.601.100         Postage                                   63         300    21.0%        116
101.101.602.000         Telephone & Related                      117         400    29.3%        172
101.101.604.000         Insurance                                931       1,500    62.1%        725
101.101.608.000         Audit                                    715         700   102.1%        611
101.101.611.000         Travel & Meetings                         32         500     6.4%        125
101.101.614.100         Fuel                                     566       1,000    56.6%      1,065
101.101.616.100         Safety/Uniforms                            0         100     0.0%         20
101.101.700.000         Legal Services                           343       2,000    17.2%        313
101.101.700.100         Misc (Legal) Non-Atty                    176         300    58.7%         41


                                                         35
                                                  07/12-12/12     2012-13             2011-12
                                                    Cur YTD      Cur Year            Pri Year
Account Number    Account Title                        Actual     Budget               Actual

101.101.700.350   Court Assessments                      2,200      5,000    44.0%     3,730
101.101.700.500   Code Enforcement & Abatement               0        500     0.0%         0
101.101.700.510   Community-Wide Clean-up                  365      2,500    14.6%     2,472
101.101.705.000   Professional Services                    733      1,000    73.3%       614
101.101.705.100   Sheriff's Contract                    54,962    111,000    49.5%   107,509
101.101.705.200   Dayton School District                     0        100     0.0%         0
101.101.705.300   Data Processing                        1,241      2,500    49.6%       617
101.101.705.400   City of Yamhill                        1,250      3,000    41.7%     2,750
101.101.706.000   Dues & Certifications                    101        300    33.7%       186
101.101.707.000   City Hall Maintenance                    379      1,000    37.9%       713
101.101.707.200   City Hall Annex Maintenance              547      1,500    36.5%       105
101.101.707.300   City Hall Annex Rental                     0        600     0.0%       600
101.101.752.000   Election Expense                         167        100   167.0%         0
101.101.770.000   9-1-1 Services                        17,604     30,000    58.7%    36,193
101.101.799.000   Miscellaneous Expense                     60        500    12.0%       256
                                                        83,521    168,100    49.7%   160,846



101.101.880.000   Contingency                               0      55,236    0.0%          0
                                                            0      55,236    0.0%          0

101.101.903.000   Equipment                                160      1,000    0.0%          0
101.101.904.000   City Hall Improvements                   201        500   40.2%          0
101.101.904.200   City Shops/Yards Improvements            347      1,000   34.7%          0
101.101.904.300   City Hall Annex Improvements             561      1,000   56.1%        413
                                                         1,269      3,500   36.3%        413

                  Total Fund 101 Revenue               255,468    267,703    95.4%   267,174
                  Total Fund 101 Expenses              103,355    267,703    38.6%   192,865
                  Fund Balance                         152,113                        74,309



Street Fund

200.000.400.000   Working Capital (Accrural)           131,121    115,146   113.9%    79,380
200.000.404.000   Interest                                 225        300    75.0%       337
200.000.438.000   State Highway Revenue                 71,623    130,000    55.1%   137,981
200.000.480.000   Miscellaneous Revenue                      0        100     0.0%       123
                                                       202,969    245,546    82.7%   217,821



                  Salaries                              10,164     18,266    55.6%    18,572
                  Fringe Benefits                        4,538     10,137    44.8%     7,366


200.200.600.000   Utilitiies - Electricity              11,015     25,000   44.1%     22,430
200.200.600.100   Utilities - Propane                      112        600   18.7%        174
200.200.601.000   Office Expense                           818      1,400   58.4%      1,643
200.200.601.100   Postage                                   84        400   21.0%        146
200.200.602.000   Telephone & Related                      234        800   29.3%        515
200.200.603.000   Garbage/Sanitation                       858      1,500   57.2%      1,268
200.200.604.000   Insurance                              2,054      3,200   64.2%      1,548


                                                  36
                                                   07/12-12/12     2012-13             2011-12
                                                     Cur YTD      Cur Year            Pri Year
Account Number    Account Title                         Actual     Budget               Actual

200.200.608.000   Audit                                   1,512      1,500   100.8%     1,234
200.200.611.000   Travel & Meetings                          21        500     4.2%        90
200.200.614.000   Equipment Repair & Maintenance          1,054      3,000    35.1%       646
200.200.614.100   Fuel                                    1,386      2,500    55.4%     2,403
200.200.614.300   Footbridge Repair & Maintenanc              0      2,000     0.0%         0
200.200.614.400   Street/Alley Repair & Maint             8,476      3,000   282.5%       551
200.200.614.410   Gravel                                      0      3,000     0.0%         0
200.200.616.000   Supplies                                    0      1,500     0.0%       172
200.200.616.100   Safety/Uniforms                             0        300     0.0%        69
200.200.616.200   Signs & Related                         2,240      3,000    74.7%     1,078
200.200.617.000   Shop Supplies/Small Tools                 970      1,500    64.7%       982
200.200.700.000   Legal Services                            140      2,000     7.0%       247
200.200.700.100   Misc Legal (non-attorney)                  84        500    16.8%       142
200.200.705.000   Professional Services                   1,258      5,000    25.2%     1,612
200.200.705.100   Engineering Services                    3,773     15,000    25.2%     3,783
200.200.705.300   Data Processing                           151        600    25.2%       216
200.200.706.000   Dues & Certifications                     165        500    33.0%       222
200.200.707.000   City Hall Maintenance                     379      1,000    37.9%       804
200.200.707.200   City Hall Annex Maintenance               397      1,000    39.7%        86
200.200.707.300   City Hall Annex Rental                      0      2,271     0.0%     2,271
200.200.708.100   Tool & Equipment Rental                   101      1,000    10.1%        14
200.200.799.000   Misc Expense                                0        500     0.0%         0
                                                         37,282     84,071    44.3%    44,346


200.200.840.000   Transfer to Equipment Replace              0       1,500    0.0%      3,000
200.200.870.000   Transfer to Building Reserve               0       2,500    0.0%     10,000
200.200.875.000   Transfer to Street Capital                 0      75,000    0.0%      3,000
                                                             0      79,000    0.0%     16,000


200.200.880.000   Contingency                                0      51,072    0.0%          0
                                                             0      51,072    0.0%          0

200.200.903.000   Equipment                                   0      1,000     0.0%         0
200.200.904.000   City Hall Improvements                      0          0     0.0%         0
200.200.904.100   City Hall Annex Improvements            1,000      1,000     0.0%       413
200.200.910.000   Street Improvements                         0      1,000     0.0%         0
                                                          1,000      3,000    33.3%       413


                  Total Fund 200 Revenue                202,969    245,546    82.7%   217,821
                  Total Fund 200 Expenses                52,984    245,546    21.6%    86,697
                  Fund Balance                          149,985                       131,124



Water Fund

300.000.400.000   Working Capital (accrual)             277,143    244,635   113.3%   295,862
300.000.404.000   Interest                                1,096      1,500    73.1%     1,646
300.000.421.300   Late Fees                               8,489     12,500    67.9%    13,118
300.000.450.000   Water Service Charges                 338,549    655,000    51.7%   660,199
300.000.451.000   Water Deposit                           5,042      6,000    84.0%     9,979
300.000.451.100   NSF Fees                                  268        300    89.3%       201


                                                   37
                                                   07/12-12/12     2012-13             2011-12
                                                     Cur YTD      Cur Year            Pri Year
Account Number    Account Title                         Actual     Budget               Actual

300.000.451.200   Water Off/On Fees                       1,629      3,500   46.5%     4,577
300.000.459.999   City of Lafayette                      25,000     50,000   50.0%    53,479
300.000.480.000   Misc Revenue                                0        100    0.0%       768
300.000.480.100   Water Meters                              178        500   35.6%       422
                                                        657,394    974,035   67.5% 1,040,251



                  Salaries                               44,363     86,688    51.2%    80,054
                  Finge Benefits                         21,420     48,140    44.5%    33,991


300.300.600.000   Utilities - electricity                16,177     35,000    46.2%    31,994
300.300.600.001   Utilities - electicity Well 5               0      3,000     0.0%     2,015
300.300.600.100   Utitlities - Propane                      185      1,000    18.5%       244
300.300.601.000   Office Expense                          3,667      4,500    81.5%     4,944
300.300.601.100   Postage                                 1,481      3,000    49.4%     3,322
300.300.602.000   Telephone & Related                     1,426      3,000    47.5%     2,710
300.300.604.000   Insurance                               4,418      6,000    73.6%     3,387
300.300.608.000   Audit                                   3,724      3,700   100.6%     2,907
300.300.611.000   Travel & Meetings                         989      2,000    49.5%     1,286
300.300.614.000   Equipment Repair & Maintenance          3,065      5,000    61.3%     1,914
300.300.614.100   Fuel                                    1,405      2,500    56.2%     2,690
300.300.614.300   Footbridge Repair & Maintenanc              0      4,000     0.0%         0
300.300.614.400   Wells/Springs Maintenance               4,165     20,000    20.8%    14,277
300.300.614.410   Gravel                                      0      3,000     0.0%         0
300.300.614.600   Water Line Repair & Maintenanc          2,633     15,000    17.6%    10,902
300.300.616.000   Supplies                                2,085     10,000    20.9%     6,093
300.300.616.100   Safety/Uniforms                             0        500     0.0%       124
300.300.616.200   Water Meters                              486      1,000    48.6%      -822
300.300.617.000   Shop Supplies/Small Tools               2,530      4,000    63.3%     4,064
300.300.700.000   Legal Services                          2,865     15,000    19.1%     1,758
300.300.700.100   Misc Legal (non-atty)                     168      1,000    16.8%       288
300.300.705.000   Professional Services                   9,143     25,000    36.6%    10,697
300.300.705.100   Engineering Services                    9,835     30,000    32.8%    30,310
300.300.705.300   Data Processing                         4,509      7,500    60.1%     4,536
300.300.706.000   Dues & Certifications                   2,103      4,000    52.6%     3,913
300.300.707.000   City Hall Maintenance                     568      1,500    37.9%     1,047
300.300.707.200   City Hall Annex Maintenance               397      1,000    39.7%       130
300.300.707.300   City Hall Annex Rental                      0      4,542     0.0%     4,542
300.300.708.000   Land Rental                             2,000      1,000   200.0%     1,000
300.300.708.100   Tool & Equipment Rental                   101      1,000    10.1%        27
300.300.710.000   Water Conservation Education                0      5,000     0.0%         0
300.300.750.000   Water Deposit Refunds                     873      3,000    29.1%     3,967
300.300.751.000   Water Analysis                            653      7,500     8.7%     5,769
300.300.799.000   Misc Expense                              152      1,500    10.1%       409
                                                         81,803    234,742    34.8%   160,444


300.300.840.000   Transfer to Equipment Replacem             0       3,500    0.0%      5,000
300.300.860.000   Transfer to Water System Capit             0     150,000    0.0%    200,000
300.300.860.100   Transfer to Debt Service Fund              0     160,000    0.0%    160,000
300.300.870.000   Transfer to Building Reserve               0       2,500    0.0%     10,000
300.300.880.000   Contingency                                0     134,822    0.0%          0
                                                             0     450,822    0.0%    375,000


                                                   38
                                                       07/12-12/12     2012-13             2011-12
                                                         Cur YTD      Cur Year            Pri Year
Account Number        Account Title                         Actual     Budget               Actual

300.300.903.000       Equipment                                   0          0     0.0%         0
300.300.904.000       City Hall Improvements                      0          0     0.0%         0
300.300.904.100       City Hall Annex Improvements            1803       2,000   144.2%       834
300.300.904.200       City Shops/Yards Improvements             433      1,250    34.6%         0
300.300.910.000       System Improvements                         0      2,500     0.0%         0
                                                              2,236      5,750    38.9%       834

Water Treatment Facility

                      Salaries                               13,275     30,602    43.4%    25,265
                      Fringe Benefits                         7,570     16,991    44.6%    12,056


300.301.600.000       Electricity                            10,564     20,000    52.8%    18,897
300.301.600.100       Utilities - Propane                       563      3,000    18.8%     2,261
300.301.601.000       Office Expense                            267        600    44.5%       603
300.301.601.100       Postage                                    42        200    21.0%        74
300.301.602.000       Telephone                               1,166      2,000    58.3%     2,052
300.301.604.000       Insurance                               6,217     10,000    62.2%     4,839
300.301.608.000       Audit                                     408        400   102.0%       321
300.301.611.000       Travel & Meetings                          32        500     6.4%       120
300.301.614.000       Equipment Repair & Maintenance          1,040     15,000     6.9%    11,060
300.301.614.100       Fuel                                    1,316      2,200    59.8%     2,144
300.301.616.000       Supplies                                8,797      9,000    97.7%     9,150
300.301.616.100       Safety/Uniforms                             0        500     0.0%        85
300.301.617.000       Small Tools/Shop Supplies                 752      2,000    37.6%     1,071
300.301.700.000       Legal Services                              8        500     1.6%     1,386
300.301.700.100       Misc Legal (non-atty)                      84        500    16.8%       106
300.301.705.000       Professional Services                     127     10,000     1.3%     2,696
300.301.705.100       Engineering Services                    1,299     10,000    13.0%     9,799
300.301.705.300       Data Processing                         1,404      4,500    31.2%     2,773
300.301.706.000       Dues & Certifications                     761      1,500    50.7%       812
300.301.707.000       City Hall Maintenance                     265        700    37.9%       487
300.301.707.001       Water Treatment Facility Maint            755      5,000    15.1%     3,213
300.301.707.200       City Hall Annex Maintenance                27        100    27.0%        18
300.301.799.000       Misc Expense                                0        100     0.0%         0
                                                             35,894     98,300    36.5%    73,967


300.301.903.000       Equipment                                  0       2,000     0.0%      1496
                                                                 0       2,000       0%      1496


                      Total Fund 300 Revenue                657,394    974,035    67.5% 1,040,251
                      Total Fund 300 Expenses               206,561    974,035    21.2%   763,107
                      Fund Balance                          450,833                       277,144



Sewer Fund

400.000.400.000       Working Capital (accrual)             237,404    231,502   102.5%    63,683
400.000.404.000       Interest                                  788      1,000    78.8%     1,181
400.000.450.000       Sewer Service Charges                 155,188    305,000    50.9%   299,277
400.000.450.100       Sewer Service Deposits                      0      3,000     0.0%     2,471


                                                       39
                                                   07/12-12/12     2012-13             2011-12
                                                     Cur YTD      Cur Year            Pri Year
Account Number    Account Title                         Actual     Budget               Actual

400.000.451.100   NSF Fees                                    0        300     0.0%        45
400.000.451.300   Late Fees                                   0      3,500     0.0%     3,595
400.000.459.600   Transfer from Building Reserve              0          0     0.0%   170,000
400.000.460.000   Land Rental                               300        300   100.0%       300
400.000.480.000   Misc Revenue                                0        100     0.0%       563
400.000.490.000   Tech Assistnace Grant/Loan             21,053      7,000   300.8%     9,994
                                                        414,733    551,702    75.2%   551,109



                  Salaries                               41,894     86,472    48.4%    77,562
                  Fringe Benefits                        21,356     48,037    44.5%    33,804


400.400.600.000   Utilities - Electricity                 3,750     12,000    31.3%    11,617
400.400.600.100   Utilitities - Propane                     223      1,000    22.3%     1,104
400.400.600.200   Utilities - Water                       1,275      9,000    14.2%    16,643
400.400.601.000   Office Expense                          3,392      5,000    67.8%     6,330
400.400.601.100   Postage                                 1,475      3,000    49.2%     1,822
400.400.602.000   Telephone & Related                     1,319      3,000    44.0%     2,660
400.400.604.000   Insurance                               4,418      7,000    63.1%     3,387
400.400.608.000   Audit                                   2,523      2,500   100.9%     1,995
400.400.611.000   Travel & Meetings                          96      1,500     6.4%       478
400.400.614.000   Equipment Repair & Maintenance          3,095      5,000    61.9%     4,860
400.400.614.100   Fuel                                    1,684      3,000    56.1%     3,209
400.400.614.300   Footbridge Repair & Maintenanc              0      4,000     0.0%         0
400.400.614.400   Sewer Pond Repair & Maintenanc              0      8,000     0.0%     2,975
400.400.614.410   Gravel                                      0      5,000     0.0%         0
400.400.614.500   Liftstation Repair & Maintenan          1,050     10,000    10.5%    17,010
400.400.614.600   Sewer Lines Repair & Maintenan          2,490      5,000    49.8%       613
400.400.616.000   Supplies                                1,669     15,000    11.1%    11,357
400.400.616.100   Safety/Uniforms                             0        500     0.0%       164
400.400.617.000   Shop Supplies/Small Tools               1,295      3,000    43.2%     1,941
400.400.700.000   Legal Services                             70      2,500     2.8%       236
400.400.700.100   Misc Legal (Non-attorney)                 351        500    70.2%       214
400.400.705.000   Professional Services                   5,230      8,000    65.4%     4,434
400.400.705.100   Engineering Services                    4,381     15,000    29.2%     9,978
400.400.705.200   I & I Project                               0      5,000     0.0%         0
400.400.705.300   Data Processing                         1,451      3,000    48.4%     1,236
400.400.705.400   Sewer Plan Update                           0      8,500     0.0%    27,484
400.400.706.000   Dues & Certifications                   1,166      3,500    33.3%     3,070
400.400.707.000   City Hall Maintenance                   4,623      6,500    71.1%     5,505
400.400.707.200   City Hall Annex Maintenance               761      2,000    38.1%       268
400.400.707.300   City Hall Annex Rental                      0      4,542     0.0%     4,542
400.400.708.100   Tool & Equipment Rental                   202      2,000    10.1%        27
400.400.750.000   Sewer Deposit Refunds                     244      1,000    24.4%       889
400.400.751.000   Sewer Analysis                            759      4,000    19.0%     3,553
400.400.799.000   Misc Expense                               52      1,000     5.2%       409
                                                         49,044    169,542    28.9%   150,010



400.400.840.000   Transfer to Equipment Replace              0       3,500    0.0%      5,000
400.400.850.000   Transfer to Sewer Reserve Fund             0      50,000    0.0%     35,000
400.400.870.000   Transfer to Building Reserve               0       2,500    0.0%     10,000


                                                   40
                                                        07/12-12/12     2012-13             2011-12
                                                          Cur YTD      Cur Year            Pri Year
Account Number         Account Title                         Actual     Budget               Actual

400.400.880.000        Contingency                                0     150,000    0.0%          0
                                                                  0     206,000    0.0%     50,000


400.400.903.000        Equipment                                 361      2,500   14.4%       1,496
400.400.904.001        City Hall Annex Improvements            1,928      2,000    0.0%         834
400.400.904.200        City Shops/Yards Improvements             433      1,250    0.0%           0
400.400.910.000        System Improvements                         0      1,000    0.0%           0
                                                               2,722      6,750   40.3%       2,330

400.400.999.000        Unappropriated Ending Balance              0      34,901    0.0%          0


                       Total Fund 400 Revenue                414,733    551,702    75.2%   551,109
                       Total Fund 400 Expenses               115,016    551,702    20.8%   313,706
                       Fund Balance                          299,717                       237,403



State Revenue Sharing Fund

500.000.400.000        Working Capital (Accrual)              14,074     10,064   139.8%    11,745
500.000.404.000        Interest                                   34        100    34.0%        51
500.000.424.000        State of Oregon                        10,496     18,000    58.3%    20,385
500.000.480.000        Misc Income                             2,443      1,500   162.9%     2,927
                                                              27,047     29,664    91.2%    35,108


500.500.604.000        Insurance                                 436        700    62.3%       339
500.500.608.000        Audit                                     154        150   102.7%       120
500.500.611.000        Travel & Related Expenses                   0        500     0.0%         0
500.500.700.000        Legal Services                          2,355      4,000    58.9%     3,699
500.500.706.000        Dues & Certifications                     256        500     0.0%       294
500.500.752.000        City Council Expense                    5,014      5,500    91.2%     5,332
500.500.752.100        City County Dinner                          0          0     0.0%     1,611
500.500.752.200        Community Projects                        800      5,000    16.0%     2,975
500.500.752.220        Task Force - Downtown Revitali          2,500      2,500   100.0%     2,500
500.500.752.230        Task Force - Police Services                0        100     0.0%         0
500.500.752.600        Dayton Harvest Festival                 3,526      4,500    78.4%     2,712
500.500.799.000        Misc Expense                                0        500     0.0%         0
500.500.840.000        Transfer to the General Fund                0      2,500                  0
500.500.903.100        Community Center Furnishings                0      3,214     0.0%     1,452
                                                              15,041     29,664    50.7%    21,034


                       Total Fund 500 Revenue                 27,047     29,664    91.2%    35,108
                       Total Fund 500 Expenses                15,041     29,664    50.7%    21,034
                       Fund Balance                           12,006                        14,074



Water Utility Capital Fund

600.000.400.000        Working Capital (Accrual)             259,555    259,639   100.0%    91,412
600.000.404.000        Interest                                  804      1,000    80.4%     1,204


                                                        41
                                                           07/12-12/12     2012-13              2011-12
                                                             Cur YTD      Cur Year             Pri Year
Account Number        Account Title                             Actual     Budget                Actual

600.000.420.000       System Development Charges                  3,633       3,633   100.0%    11,049
600.000.440.100       Safe Drinking Water Revolving Lone              0   1,000,000     0.0%         0
600.000.459.000       Transfer from Water Fund                        0     150,000     0.0%   200,000
                                                                263,992   1,414,272    18.7%   303,665


600.600.705.000       CIP & SDC Update Project                        0       5,000    0.0%          0
600.600.910.100       Engineerging Services                       1037      115,000    0.9%     22,231
600.600.920.000       Land Acquisition                                0      50,000    0.0%          0
600.600.930.100       Wells & System Improvements                     0   1,244,272    0.0%     21,880
                                                                  1,037   1,414,272    0.1%     44,111


                      Total Fund 600 Revenue                    263,992   1,414,272    18.7%   303,665
                      Total Fund 600 Expenses                     1,037   1,414,272     0.1%    44,111
                      Fund Balance                              262,955                        259,554



Sewer Utility Capital Fund

700.000.400.000       Working Capital - accural                 329,105    329,079    100.0%   316,653
700.000.404.000       Interest                                      493        700     70.4%       738
700.000.420.000       System Development Charges                  1,265      1,200    105.4%     3,795
700.000.459.300       Transfer from Sewer Fund                        0     50,000      0.0%    35,000
                                                                330,863    380,979     86.8%   356,186


700.700.705.000       CIP & SDC Update Project                       0       5,000     0.0%          0
700.700.910.000       System Improvements                            0     325,979     0.0%          0
700.700.930.300       Lift Station Improv/Replace                    0           0     0.0%     27,082
                                                                     0     325,979     0.0%     27,082



700.700.999.000       Unappropriated Ending Balance                  0      50,000     0.0%          0

                      Total Fund 700 Revenue                    330,863    380,979     86.8%   356,186
                      Total Fund 700 Expenses                         0    375,979      0.0%    27,082
                      Fund Balance                              330,863                        329,104



Equipment Replacement Reserve Fund

750.000.400.000       Working Capital - accrual                  72,149     72,147    100.0%    58,012
750.000.404.000       Interest                                       91        100     91.0%       137
750.000.459.100       Transfer from Street Fund                       0      1,500      0.0%     3,000
750.000.459.200       Transfer from Water Fund                        0      3,500      0.0%     5,000
750.000.459.300       Transfer from Sewer Fund                        0      3,500      0.0%     5,000
750.000.459.400       Transfer from General Fund                      0      1,500      0.0%     1,000
750.000.459.800       Miscellaneous Revenue                           0        100                   0
                                                                 72,240     82,247     87.8%    72,149


750.750.903.000       Equipment                                  38,385     82,347    46.6%          0

                                                           42
                                                      07/12-12/12     2012-13             2011-12
                                                        Cur YTD      Cur Year            Pri Year
Account Number        Account Title                        Actual     Budget               Actual

                                                            38,385     82,347    46.6%         0


                      Total Fund 750 Revenue                72,240     82,247    87.8%    72,149
                      Total Fund 750 Expenses               38,385     82,347    46.6%         0
                      Fund Balance                          33,855                        72,149



Building Reserve Fund

760.000.400.000       Working Capital - Accrual             33,993     34,055   99.8%    216,521
760.000.404.000       Interest                                 284        400   71.0%        425
760.000.459.100       Transfer from Street Fund                  0      2,500    0.0%     10,000
760.000.459.200       Transfer from Water Fund                   0      2,500    0.0%     10,000
760.000.459.300       Transfer from Sewer Fund                   0      2,500    0.0%     10,000
760.000.459.400       Transfer from General Fund                 0      5,000    0.0%      5,000
760.000.490.000       CDBG Grant - Community Center              0          0    0.0%    674,526
                                                            34,277     46,955   73.0%    926,472


760.760.459.600       Tranfser to General Fund                  0           0    0.0%    100,000
760.760.459.700       Transfer To Sewer Fund                    0           0    0.0%    170,000
760.760.930.000       Building Construction                     0      27,955    0.0%          0
760.760.930.100       City Maint Shop Improvements              0      15,000    0.0%          0
760.760.930.300       Community Center                          0       4,000    0.0%    622,480
                                                                0      46,955    0.0%    892,480


                      Total Fund 760 Revenue                34,277     46,955    73.0%   926,472
                      Total Fund 760 Expenses                    0     46,955     0.0%   892,480
                      Fund Balance                          34,277                        33,992



Street Capital Projects Fund

770.000.400.000       Working Capital - accrual            102,790    102,761   100.0%    97,732
770.000.404.000       Interest                                 456        600    76.0%       683
770.000.420.000       System Development Charges             1,125      1,125   100.0%     3,375
770.000.459.100       Transfer from Street Fund                  0     75,000     0.0%     3,000
770.000.490.200       Specials City Grant                        0     25,000     0.0%         0
770.000.490.300       Emerging Small Business Grant              0          0     0.0%         0
                                                           104,371    204,486    51.0%   104,790


770.770.705.000       CIP & SDC Update Project                   0      5,000    0.0%           0
770.770.910.000       Street Capital Projects                5,093    164,486    3.1%           0
770.770.910.200       Sidewalk Improvements                      0     35,000    0.0%       2,000
                                                             5,093    204,486    2.5%       2,000


                      Total Fund 770 Revenue               104,371    204,486    51.0%   104,790
                      Total Fund 770 Expenses                5,093    204,486     2.5%     2,000
                      Fund Balance                          99,278                       102,790


                                                      43
                                                      07/12-12/12     2012-13             2011-12
                                                        Cur YTD      Cur Year            Pri Year
Account Number        Account Title                        Actual     Budget               Actual


Park Capital Projects Fund

780.000.400.000       Working Capital - accrual             41,606     41,582   100.1%    35,637
780.000.404.000       Interest                                 447        500    89.4%       670
780.000.420.000       System Development Charges               100        100   100.0%       300
780.000.459.400       Transfer from General Fund                 0      5,000     0.0%     5,000
780.000.459.700       Local Government Grant                     0     50,000                  0
                                                            42,153     97,182    43.4%    41,607


780.780.920.200       Courthouse Sq Park Improve                0      47,182    0.0%          0
780.780.920.300       11th Street Park Improvements             0      50,000    0.0%          0
780.780.920.500       Blockhouse Rehabilitation                 0           0    0.0%          0
                                                                0      97,182    0.0%          0


                      Total Fund 780 Revenue                42,153     97,182    43.4%    41,607
                      Total Fund 780 Expenses                    0     97,182     0.0%         0
                      Fund Balance                          42,153                        41,607



Debt Service Fund

850.000.400.000       Workin Capital - Accrual             249,649    249,614   100.0%   208,965
850.000.404.000       Interest                                 513        750    68.4%       768
850.000.459.000       Transfer from Water Fund                   0    160,000     0.0%   160,000
850.000.459.999       City of Lafayette                     23,249     23,249   100.0%    23,249
                                                           273,411    433,613    63.1%   392,982


850.850.774.000       Debt Svc to Bonds (Principal)        112,882    111,765   101.0%   111,765
850.850.776.000       Debt Svc to Bonds (Interest)          30,451     31,568    96.5%    31,568
                                                           143,333    143,333   100.0%   143,333


850.850.779.000       Reserve for Lafayette loan                0       3,780    0.0%          0
850.850.999.000       Unappropriated Ending Balance             0     286,500    0.0%          0
                                                                0     290,280                  0


                      Total Fund 850 Revenue               273,411    433,613    63.1%   392,982
                      Total Fund 850 Expenses              143,333    433,613    33.1%   143,333
                      Fund Balance                         130,078                       249,649




                                                      44
45
City of Dayton                                                  Check Register - no signature lines                                                       Page:      1
                                                           Check Issue Dates: 12/1/2012 - 12/31/2012                                           Jan 23, 2013 03:15PM


Report Criteria:
    Report type: Summary


  GL        Check      Check       Vendor                                             Invoice          Invoice         Invoice      Discount          Check
Period    Issue Date   Number      Number                   Payee                    Number           Sequence       GL Account      Taken            Amount


 12/12    12/03/2012       18271       868 Justin Hogue                           12/3/12                        1 100.103.601.00              .00             .00 V
 12/12    12/03/2012       18272       889 Ta'Mara Sheeley                        120312                         1 100.000.200.00              .00             .00 V
 12/12    12/03/2012       18273       868 Justin Hogue                           OCT/NOV                        1 100.103.601.00              .00        146.53
 12/12    12/15/2012       18274       130 American Water Works Assoc             2013                           1 300.300.706.00              .00        196.00
 12/12    12/15/2012       18275       228 AMSAN, LLC                             Multiple                   10 400.400.601.00                 .00        372.96
 12/12    12/15/2012       18276       179 Aramark Uniform Services               529-0480291                10 100.104.707.00                 .00         98.79
 12/12    12/15/2012       18277       276 ASI                                    113012                         1 100.100.705.00              .00            3.75
 12/12    12/15/2012       18278       151 Beery, Elsner & Hammond                10484                          5 300.300.700.00              .00      1,715.27
 12/12    12/15/2012       18279       890 Business Radio Licensing               WPWR993                        1 300.300.706.00              .00        110.00
 12/12    12/15/2012       18280       145 BWI                                    Multiple                       1 100.104.715.00              .00        308.66
 12/12    12/15/2012       18281       255 Cascade Columbia                       Multiple                       1 400.400.616.00              .00      2,215.52
 12/12    12/15/2012       18282       166 Cascade Form Systems                   Multiple                       2 300.300.601.00              .00        375.77
 12/12    12/15/2012       18283       222 Caselle, Inc                           45851                          3 101.101.705.30              .00      2,000.00
 12/12    12/15/2012       18284       105 City of Dayton                         Multiple                       1 300.301.707.00              .00      1,348.18
 12/12    12/15/2012       18285       362 City of Newberg                        NOV 2012                       2 100.106.716.00              .00        760.34
 12/12    12/15/2012       18286       423 Comcast Cable                          0578164 11/                    1 300.301.602.00              .00        101.90
 12/12    12/15/2012       18287       466 Copy Cats                              116799                         1 100.100.601.00              .00         56.00
 12/12    12/15/2012       18288       148 Davison Auto Parts                     173232                         6 400.400.617.00              .00         31.88
 12/12    12/15/2012       18289       339 Dayton School District #8              120512                         1 100.100.750.10              .00        150.00
 12/12    12/15/2012       18290       111 DCBS Fiscal Services                   NOV 2012                       1 100.106.700.35              .00        117.64
 12/12    12/15/2012       18291       894 East Penn Manufacturing                1637207                        1 300.300.616.00              .00        998.80
 12/12    12/15/2012       18292       789 Edge Analytical                        Multiple                       1 300.300.751.00              .00        326.00
 12/12    12/15/2012       18293       839 Ferguson Waterworks                    Multiple                       1 300.300.617.00              .00        836.70
 12/12    12/15/2012       18294       543 Ferrellgas                             Multiple                       1 300.301.600.10              .00        975.33
 12/12    12/15/2012       18295       614 Frontier                               Multiple                       1 300.300.602.00              .00        253.43
 12/12    12/15/2012       18296       142 GNSA                                   DAY 11/12                      1 101.101.705.00              .00         43.95
 12/12    12/15/2012       18297       891 Gopher Patrol                          2119                           1 100.103.619.00              .00        150.00
 12/12    12/15/2012       18298       167 GSI Water Solutions, Inc               0107.016-2                     1 300.300.705.10              .00      1,972.50
 12/12    12/15/2012       18299       780 Guardian Fire Protection Inc           122355                         1 100.100.707.20              .00        101.00
 12/12    12/15/2012       18300       134 Iron Mountain Records Mgmt             GED0567-G                  11 101.101.700.51                 .00        418.16
 12/12    12/15/2012       18301       491 K. L. Bowers Concrete                  111612                         1 200.200.614.40              .00      1,625.00
 12/12    12/15/2012       18302       139 Lowe's                                 Multiple                       6 400.400.617.00              .00        863.66
 12/12    12/15/2012       18303       162 Maggie Dennett                         12-011                         1 101.101.705.00              .00         56.25
 12/12    12/15/2012       18304       121 McMinnville Water & Light              67508 11/12                    1 300.300.600.00              .00        373.87
 12/12    12/15/2012       18305       893 Midco Diving & Marine Services, I      1572                           1 300.300.705.00              .00      5,198.00
 12/12    12/15/2012       18306       832 Newman Paving & Curbin                 Multiple                       1 200.200.614.40              .00      1,314.50
 12/12    12/15/2012       18307       871 OfficeMax Inc                          Multiple                   10 400.400.601.00                 .00        122.30
 12/12    12/15/2012       18308       758 OHA - Drinking Water Program           2013 ANNUA                     1 300.300.706.00              .00         75.00
 12/12    12/15/2012       18309       173 One Call Concepts, Inc.                2110342                        2 400.400.799.00              .00            6.60
 12/12    12/15/2012       18310       163 Oregon Dept of Revenue                 NOV 2012                       1 101.101.700.35              .00        399.00
 12/12    12/15/2012       18311       449 Oregon Public Purshasing Assoc         2013                       11 500.500.706.00                 .00         50.00
 12/12    12/15/2012       18312       667 Pauly, Rogers and Co., P.C.            Multiple                   11 500.500.608.00                 .00      8,060.00
 12/12    12/15/2012       18313       103 PGE                                    Multiple                       1 100.100.600.00              .00      6,116.43
 12/12    12/15/2012       18314       218 Platt                                  Multiple                       1 300.300.617.00              .00        273.74
 12/12    12/15/2012       18315       621 Portland Engineering, Inc              3504                           1 300.300.705.10              .00        120.00
 12/12    12/15/2012       18316       747 Protec Inc                             732433                         1 100.100.707.30              .00         90.00
 12/12    12/15/2012       18317       269 Secretary of State                     2012 AUDIT                     1 100.100.608.00              .00        250.00
 12/12    12/15/2012       18318       295 Sensus Metering Systems                Multiple                       1 300.300.705.30              .00      1,894.60
 12/12    12/15/2012       18319       137 ServiceMaster First                    2012-440                   11 100.100.707.20                 .00        701.00
 12/12    12/15/2012       18320       892 Spaniol's Stripping & Signs            Multiple                       1 200.200.616.20              .00        932.00
 12/12    12/15/2012       18321       895 Staples Advantage                      115206378                      1 100.100.601.00              .00         35.66
 12/12    12/15/2012       18322       171 Terminix Processing Center             320224885                  10 100.104.707.00                 .00         60.00
 12/12    12/15/2012       18323       778 TKE Corp                               3000309787                     1 100.100.707.30              .00        497.34



M = Manual Check, V = Void Check




                                                                                   46
City of Dayton                                                Check Register - no signature lines                                                       Page:    2
                                                         Check Issue Dates: 12/1/2012 - 12/31/2012                                           Jan 23, 2013 03:15PM


 GL        Check      Check        Vendor                                           Invoice          Invoice         Invoice      Discount          Check
Period   Issue Date   Number       Number                 Payee                    Number           Sequence       GL Account      Taken            Amount


 12/12   12/15/2012      18324         887 United States Treasury               121512                         1 200.200.614.40              .00        175.00
 12/12   12/15/2012      18325         154 Westech Engineering, Inc             Multiple                       1 400.400.705.10              .00      4,735.01
 12/12   12/15/2012      18326         106 Western Oregon Waste                 03-00118833                    2 200.200.603.00              .00        225.88
 12/12   12/15/2012      18327         112 Wilco                                Multiple                       7 400.400.614.10              .00      1,439.41
 12/12   12/15/2012      18328         329 Xtreme Network Solutions             1620                       10 400.400.705.30                 .00        443.70
 12/12   12/15/2012      18329         114 Yamhill County Sheriff               2012-13-036                    1 101.101.705.10              .00      9,160.38
 12/12   12/15/2012      18330         115 Yamhill County Sheriff               12-011                         1 101.101.700.35              .00         18.00
 12/12   12/15/2012      18331         117 YCOM                                 Multiple                       1 101.101.770.00              .00      4,972.28
 12/12   12/15/2012      18332         451 Christy Ellis Wurster                121212                         1 500.500.752.00              .00         77.76
 12/12   12/15/2012      18333         168 Jolie White                          121512                         1 500.500.752.00              .00        181.01
 12/12   12/18/2012      18335         168 Jolie White                          121812                         1 500.500.752.00              .00        221.22
 12/12   12/19/2012      18336         168 Jolie White                          121912                         1 500.500.752.00              .00        148.23
 12/12   12/31/2012      18337         190 AFLAC                                724031                         1 100.000.220.00              .00        301.81
 12/12   12/31/2012      18338         519 Comcast Cable - phone                0011596 12/                10 400.400.602.00                 .00        282.47
 12/12   12/31/2012      18339         189 EBS Trust                            JAN 2013                   22 400.400.594.00                 .00      8,571.48
 12/12   12/31/2012      18340         614 Frontier                             503-864-327                    1 400.400.602.00              .00         75.61
 12/12   12/31/2012      18341         444 ING - State of Oregon Plan           Multiple                       1 100.000.222.00              .00        550.00
 12/12   12/31/2012      18342         124 Mid-Willamette Valley COG            1213175                        1 100.105.705.20              .00        650.31
 12/12   12/31/2012      18343         119 Nextel Communications                414585229-1                10 400.400.602.00                 .00        270.60
 12/12   12/31/2012      18344         125 OCE Imagistics                       387308                     10 400.400.601.00                 .00        548.88
 12/12   12/31/2012      18345         256 Oregon Dept of Revenue               12/31/12 PR                    1 100.000.212.00              .00      1,939.07
 12/12   12/31/2012      18346         289 Oregon Mayors Association            JAN 2013                       1 500.500.706.00              .00         91.00
 12/12   12/31/2012      18347         848 Outdoor Fence Company                32506                      10 400.400.707.00                 .00        612.71
 12/12   12/31/2012      18348         103 PGE                                  7996469 12/                    1 300.300.600.00              .00        600.82
 12/12   12/31/2012      18349         897 Robert & Nichol Burk                 122012                         2 400.400.750.00              .00         96.68
 12/12   12/31/2012      18350         168 Jolie White                          123112                         1 500.500.752.00              .00         72.99


      Grand Totals:                                                                                                                          .00     81,762.32




M = Manual Check, V = Void Check




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