commodity-vendor purchasing matrix - Procurement Services by vivi07

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									Commodity/Vendor Purchasing Matrix
Instructions: Appropriate purchasing methods are in order of preference from left to right Strategic vendors are in yellow, commonly used vendors are in blue.

m N y om Commodity C bu Office Supplies Archival Materials 10 Copy and Printer Paper 10 X OEM Toner 10 X Office Supplies 10 X Remanufactured Toner 10 X Copiers/Office Machines Copiers and Duplicators (office/high volume) 11 Books and Periodicals Annual Subscriptions (newspapers, magazines) 12 Newspapers 12 Books 12 Information Technology (Hardware, Telecom, Network) Computers - Desktops 15 X Computers - Laptops 15 X IT Related Peripherals, Accessories and Supplies 15 X
Printers (high volume/multi-function) Information Technology (Software) Macromedia and miscellaneous software Microsoft Campus Agreement, other Microsoft software, and Adobe Products Audio/Video Equipment Camera/Film Classroom/Conference AV Equipment Desktop AV Equipment Lab/Scientific Supplies 15 X

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Contact Nina Hershberger Nancy Fulcher Dan Brewer Nancy Fulcher Nina Hershberger

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X Office Depot GovConnection/Office Depot Office Depot Michiana Cartridge Exchange

Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services

X

X

Xerox

Procurement Services

Nina Hershberger

X X X

X X X X X X X IBM/Lenovo, Apple IBM/Lenovo, Apple GovConnection GovConnection Software House International/GovConnection

Procurement Services University Library Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services

Ann Simpson Nina Hershberger Dan Brewer Dan Brewer Dan Brewer Nina Hershberger

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X

X

Procurement Services

Dan Brewer

16 17 17 17

X X X X

X X X X

Software House International

Procurement Services Procurement Services

Dan Brewer Nina Hershberger Dan Brewer Dan Brewer

Vista Presentation Solutions Vista Presentation Solutions

Procurement Services Procurement Services

Fisher Scientific, Mittler VWR, AmeriSource, Applied BioSystems, Sigma-Aldrich

Procurement Services

Nancy Fulcher/Eileen Miller Nancy Fulcher/Eileen Miller

Scientific Equipment and Supplies 20 Lab/Scientific and Medical Equipment Freezers, microscopes, centrifuge, oven, etc.

X

X

X

Procurement Services

21

X

X

Optical Analysis, Fisher Scientific, VWR, Beckman Coulter

Procurement Services

Nancy Fulcher/Eileen Miller
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Commodity Cleaning Equipment & Supplies

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Janitorial Equipment MRO Parts, Supplies, Machinery

25

X

X

Grainger, HP Products, Unisource KSS Enterprises, St. Joseph Paper & Packaging Unisource, St. Joseph Paper & Packaging Office Interiors Grainger, Bostwick-Braun

Procurement Services Procurement Services

Tom Rogers Tom Rogers

Disposable Warehouse Items 26 Drafting Equipment 26 Maintenance and Repair Supplies 26 Transportation, Vehicle Equipment, and Supplies Vehicle (Purchase and Lease) 28 Vehicle Maintenance/Tires 28 Fuel (for vehicles from Notre Dame fuel tank) 28 Furniture and Furnishings Carpet Fabrics Floor Equipment Parts Flowers Framing Furnishings Furniture (Residence Halls) 30 30 30 30 30 30 30 X

X X X

X X X X X X

Procurement Services Procurement Services Procurement Services Transportation Department Procurement Services Procurement Services

Tom Rogers Tom Rogers Tom Rogers Marty Ogren Tom Rogers Ann Simpson

X

X X X X X X

X X X X X X X X X X X

The Source Company, LaSalleBristol

Wygant, Michelangelos Framed, Frame Factory Brill Manufacturing Steelcase, HON, OFS, Office Interiors, Business Furnishings Calderon Textiles Quality Window Treatment

Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services

Tom Rogers Tom Rogers Tom Rogers Nina Hershberger Tom Rogers Tom Rogers Tom Rogers Tom Rogers Tom Rogers Tom Rogers Nina Hershberger Nina Hershberger/Dan Brewer Tom Rogers/Dan Brewer Nina Hershberger Nina Hershberger

Furniture (Office) 30 Linens 30 Window Treatments 30 Art, Music, Theatre Equipment and Supplies Art Supplies 35

X X X

Band Instruments Athletic Equipment and Supplies

35

X

X

Woodwind/Brasswind, Blessings Music Mike's Sporting Goods, Medco Supply Plastimatic Arts

Procurement Services

Athletic Equipment 36 X Plaques & Trophies 36 X Sportswear and Apparel 36 X Food Products, Kitchen Related Equipment, Vending and Catering

X X X

Procurement Services Procurement Services Procurement Services Notre Dame Vending/Procurement Services Food Services

Bulk Bottled Water Catering Services

40 40

X X

Whispering Springs (through Notre Dame Vending) ND Food Services

Dean Winter/Tom Rogers Dan Crimmins Tom Rogers/Dan Crimmins Tom Rogers/Dan Crimmins
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Food Services Equipment

40

X

X

Clark Foodservice, C&T Design & Procurement Services/Food Equipment, Atlas Restaurant Supply Services Clark Foodservice, C&T Design & Procurement Services/Food Equipment, Atlas Restaurant Supply Services

Kitchen Equipment

40

X

X

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Commodity Major Appliances

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40

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s g or n lo t io ta PO nd it a r en is Ve e -C la ng qu ye sem ity on egu lli e o i N R od pl bur tB D /R k m Em eim ec ec m yN PO ir h o bu D C R C Bob Miller Appliances X

Vending Machines 40 Uniforms, Clothing, and Jewelry Uniforms 45 Safety and Security Equipment and Supplies

X X X

American Sales Cintas, Fashion Seal

ep D Procurement Services Notre Dame Vending/Procurement Services
Procurement Services

tm ar

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Contact Tom Rogers Dean Winter/Tom Rogers Nina Hershberger

Security Equipment 46 X Construction, Renovation, Landscape, and Heavy Construction Equipment Landscape Services Equipment 47 X Laundry Equipment 47 Signs 47 Real Estate Buildings, houses, and land 48 Religious Articles and Supplies Candles 49 Printing, Advertising, Photographic, and Duplicating Services Business Cards, Letterheads and Envelopes 50 X X

X X X X X Kenny Outdoors Solutions R.W. Martin & Sons, EcoLab Professional Products ASI Signs

Procurement Services/Risk Management Procurement Services Procurement Services Procurement Services Asset Management A.I. Root Procurement Services

Tom Rogers/Lisa Bogner Tom Rogers Tom Rogers Tom Rogers Greg Hakanen Nina Hershberger

X

X

X

X

X

Express Press Please contact Nina Hershberger for suggested vendors for your specific printing job. X X X X X X X Avis

Procurement Services

Nina Hershberger

Printing Travel, Entertainment, and Special Events Auto Rental 55 Business Meals/Entertainment 55 Hotel 55 Travel Services 55 Transportation, Relocation, and Moving Services

X

Procurement Services Procurement Services Accounts Payables Accounts Payables Procurement Services

Nina Hershberger Tom Rogers Jackie Fuzey Jackie Fuzey Tom Rogers

X

X

Anthony Travel

Charter Buses Corrugated

56 56 X

X X

X

Cardinal Buses Inland Display/Corrugated Paper Products, Smurfit Stone Container Wiltfong/United, Crown/Wheaton, Stevens Worldwide

Procurement Services Procurement Services

Ann Simpson/Nancy Fulcher Tom Rogers

Moving Services/Relocation 56 Vehicle Repairs 56 X Organizations and Clubs Airline or Travel Clubs 60 Conference Fees 60 X Dues and Memberships 60 X Educational and Training Services IT Training Construction, Building Support, Repair, and Renovation Services

X X X X X X X

X

Procurement Services Transportation Department Accounts Payables Accounts Payables Accounts Payables Procurement Services

Nina Hershberger Marty Ogren Jackie Fuzey Jackie Fuzey Jackie Fuzey Nancy Fulcher

X X X

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Commodity

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Boilers (Power Plant)

65

X X X X X X X X X X X X X X

Centerline Mechanical Contracting, Ideal Consolidated, Koontz-Wagner

Procurement Services University Architect Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services Procurement Services/ Building Services Procurement Services/ Building Services Procurement Services/ Building Services Procurement Services/ Building Services Procurement Services/ Building Services Risk Management and Safety Procurement Services

Tom Rogers Jim Reabe Nancy Fulcher Tom Rogers Tom Rogers Nancy Fulcher Tom Rogers Tom Rogers/ Deb Murray Tom Rogers/ Deb Murray Tom Rogers/ Deb Murray Tom Rogers/ Deb Murray Tom Rogers/ Deb Murray

Construction Payment Applications 65 Elevator Contracts 65 Rental Items 65 Tents 65 MRO, Cleaning, and Janitorial Services Extermination Contracts 66 MRO Services 66 Electrical Plumbing/Heating Sheet Metal Construction 66 66 66 66

Schindler Aay's Rental Rose Exterminators

Painting 66 Refuse Disposal, Hazardous and Risk Management Services Hazardous disposal services 66 Waste Removal 66 IT and Telecommunication Services Cell phones 70 IT Services 70 Telecommunications (Long-distance Service) 70 Consulting, Legal, and Professional Services Consulting and Professional Services 71 Human Resources

X X X X X Broadwing X

Lisa Bogner Tom Rogers Denise Hock Dan Brewer Dan Brewer

OIT - ICS Procurement Services Procurement Services

X

X Forge Industrial Staffing, Personnel Partners, Peoplelink Staffing Solutions, Specialized Staffing Solutions, LLC, Star Staffing Services, Inc.

Procurement Services

Nancy Fulcher

Temporary Services Financial Services

72

X

X

Human Resources/Procurement Services Controller's Group/Procurement Services Risk Management/ Procurement Services Human Resources/Procurement Services

Kris Urshel/Nina Hershberger Nancy Majerek/Nancy Fulcher Nancy Fulcher Denise Murphy/Nancy Fulcher
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Banking Services Insurance Health Care and Domestic Services

73 73

X X

X X

Notre Dame Federal Credit Union

Employee medical benefit payments
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X

Meritain

Commodity Environmental and Science Services Mail and Packing Services Packages (International) Packages (North America) Utilities NIPSCO/AEP (for rental property) Public Order and Safety Services Surveillance or monitoring services, armored courier service Radioactive Isotopes 1Microcurie (alpha) 32p datp, 5mc (gamma) 32 p atp, 125 I, 35s, lead, vinyl chloride Biological Hazards Conotoxin, tetradatoxin, ricin, human albuminm, virus, fungi, t-2 toxin Extremely Hazardous Chemicals PCB's, dioxin, silane, hmx tnt, rdx, cyanide compounds, mercury, and mercury compounds Miscellaneous Payments Payments to other colleges/universities Key Strategic Vendor Typical Vendor

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80 80 85 X

X X X

DHL, FedEx, UPS DHL, FedEx, UPS

Procurement Services Procurement Services Procurement Services Risk Management and Safety

Nina Hershberger Nina Hershberger Nancy Fulcher

90

X

X

Lisa Bogner

97

X

X

Risk Management and Safety

Lisa Bogner

98

X

X

Risk Management and Safety

Lisa Bogner

99

X

X

Risk Management and Safety

Lisa Bogner

X

Purchases must be made through this vendor to ensure Notre Dame's contract pricing Major vendor for commodity currently used by Notre Dame without a purchasing contract.

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