Printing and Stationery Services
REQUEST FOR A NEW MFP
Justification for Machine
Machines are only installed where there is a business need. Machines should be shared wherever possible to keep the University’s costs to a minimum. In principle, adjacent offices should share a machine, with staff taking the opportunity for ‘screen breaks’ to use the device. Other desktop printers should not be used if an MFP is installed. Large jobs should be planned in advance to allow time to send to Printing and Stationery Services as this provides a better quality and value for money product than can be achieved through local devices. How many people will be using the device Type of user Average usage volumes (pages per person per day): Will these people be using other printers as well? If so, give details. Full-time / Part-Time Staff / Student / Both Administrative / Academic 10 / 50 / 100 / 200
Location for new machine Location of nearest existing MFP Is a fax unit required? Is a stapling unit required (only provided for machines that have a high monthly usage due to the additional cost) Yes / No Yes / No
Machine Details:
Campus: Room: Faculty/Service: School: Person Responsible for day-today operation of machine Name E-mail Telephone Date installation required:
Loading paper, toner, placing fault calls, supplying meter readings etc
Minimum of 3 weeks
For the new machine location please confirm:
You have sufficient space for the unit (allow a clear space measuring 1m x 1m) There is a spare network and power point within 2m of the intended location and that the cables will not pose a tripping hazard Network point number If no power available, please raise a Works Request with Estates. If the unit has a fax module, is there an additional network point available? Network point number The cost centre to which the click charge and paper credit should be passed. The cost centre to which the network point installation or reconfiguration should be charged, if required.
8-Nov-2009
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Simon Hampton-Matthews
Delivery Details
Name and telephone number of delivery contact Where can lorry park when making delivery Describe route from this location to room If lift to be used, state maximum carrying capacity Are there any steps or stairs to be negotiated?
The person signing this request must be authorised to approve expenditure against the cost centre shown.
Signed: ......................................................
Print Name: ...................................................................
Telephone:
Please send the completed form to: Printing and Stationery Services, Emersons Green Fax: 84682 e-mail: printing@uwe.ac.uk You will be advised whether or not your request has been approved. IMPORTANT: Please check your request has been approved before incurring any additional costs.
8-Nov-2009
D:\Docstoc\Working\pdf\4cb00f17-2f61-4d55-a828-ba1b3e03045d.doc
Page 2 of 2
Simon Hampton-Matthews