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EMERGENCY FIRE EVACUATION PLAN CALCUTTA HOUSE MAIN & SMALL BLOCKS Evacuation Procedure. ON HEARING FIRE ALARM Continuous BELL APART from the Small Block and parts of THIRD & FIFTH floors where it is a banshee siren Leave by the nearest exit Do not delay your escape by collecting belongings Do not use lifts Go to the assembly point – Women’s Library end of Old Castle Street Designated person (e.g. fire warden) report to the Evacuation Controller (Senior Front of House Staff member with high visibility jacket & clipboard) Do not re-enter the building until instructed to do so by the Evacuation Controller or fire marshals (Front of House staff in high visibility jackets) ON DISCOVERING A FIRE Immediately raise the alarm Alert anyone nearby Operate the nearest break glass call point Leave the building by the nearest exit Do not attempt to fight the fire unless you have been trained to do so Report location of the fire to a fire marshal Do not re-enter the building until instructed to do so by the Evacuation Controller or fire marshals 68b7b891-470f-4b64-b5e0-06cc0688c580.docPage 1 of 4 08/11/09 Summoning Assistance. On activation of the fire alarm a signal is automatically sent to a central monitoring station who will call back to confirm. On activation of the fire alarm the front of house staff on reception duty in Calcutta House Main Block will also call the fire service via the 999 system. (Written instructions & training provided by Estates Management). The Role of Designated Persons Designated persons will check that their area is clear of occupants. Designated persons will report to the Evacuation Controller. The report should identify their area and if it is clear or not. Also if they pass a refuge on their route out of the building a designated person should note if anyone is awaiting assistance in the refuge and report the refuge number to the evacuation controller. Designated Persons In Calcutta House the designated persons will be: Fire wardens nominated by departments, Library staff in the ILRC, Nominated Scholarest staff in the refectory, kitchen & associated areas, Lecturers, seminar leaders and other student supervisors in occupied teaching areas. Departments in shared areas will liase and nominate two fire wardens for each area. One to act as a deputy in the absence of the other. The sweep areas will be agreed with the Fire Safety Adviser but should include storerooms and toilets. Fire wardens should attend an acceptable training course. For examples of acceptable training courses see http://www.londonmet.ac.uk/services/safety/fire-safety/competencies/fire-wardens.cfm . Role of Evacuation Controller The Evacuation Controller (EC) will be a senior member of the Estates Front of House Team in Calcutta House with knowledge of the building sufficient to advise the fire service on best access routes to the incident and of any significant hazards in the building. The EC will be the main contact point for the attending fire service. The EC will receive and note reports of areas evacuated; people remaining in the building (for whatever reason); location, evacuation route and any assistance required for any disabled occupants; any injuries or any other relevant information to be conveyed to the fire service. In the event of a fire alarm in Calcutta House the EC will put on a high visibility tabard, collect a radio and the evacuation clipboard. The EC will identify the zone of the alarm from the fire alarm panel in reception and then take up a position outside the main entrance so that designated persons can report on their way to the assembly point. On arrival the fire service EC will make contact with the officer in charge to relay any relevant information. Role of Fire Marshals Fire marshals will be members of the Estates Front of House Team. Their role is to guide occupants to the assembly point and to keep fire brigade access routes clear. They will also relay relevant information to the EC by radio as necessary. In the event of a fire alarm they will put on high visibility tabards and carry out predetermined duties. 68b7b891-470f-4b64-b5e0-06cc0688c580.docPage 2 of 4 08/11/09 Communications All fire marshals and the EC will be equipped with University issue radios. Fire Marshals must relay any relevant information passed to them to the EC by radio. University radios communicate across all City Campus Sites. If necessary additional help can be requested from other University sites by the EC. Role of Fire Wardens in a Fire Evacuation Fire wardens will check their predetermined area (which should include toilets and store rooms) to ensure all occupants have left the area. Fire wardens task list is at http://www.londonmet.ac.uk/londonmet/library/x72560_24.doc . Disabled occupants. The lifts in Calcutta house must not be used in the event of a fire. Employees. Employees who, because of a disability including a temporary disability, are likely to have difficulty leaving the building in the event of an emergency evacuation should have a personal emergency evacuation plan (PEEP) prepared. It is responsibility of the line manager to arrange this with the employee but it is recommended that the University Fire Safety Adviser also be consulted. Students Students who, because of a disability including a temporary disability, are likely to have difficulty leaving the building in the event of an emergency evacuation should have a personal emergency evacuation plan (PEEP) prepared. Student Services Disability and Dyslexia Service will identify students referred to them requiring a PEEP which will be prepared in discussion with the Fire Safety Adviser. The requirement for PEEPs will also be included in the Student Handbook. Visitors, Visitors likely to have difficulty leaving the building in the event of an emergency evacuation should if possible have a PEEP prepared in advance of their visit. Otherwise the location of their visit should be chosen to facilitate safe evacuation in the event of an emergency. University Run Events These will be subject to an event specific fire and health & safety risk assessment. External Lettings Organisations and individuals hiring University facilities will be provided with fire safety and health & safety information, including risk assessments, specific to the rooms/venue being hired and the nature of the event. These must be prepared in consultation with the Health & Safety Office. Generic assessments will be prepared for frequently hired rooms/venues. Occupancy Out of Hours Any activities taking place out of normal opening hours other than daily cleaning, such as maintenance or decorating must be subject to a job specific fire risk assessment agreed with the Fire Safety Adviser. Cleaners Cleaning staff will be on site before normal opening hours. In addition to following the Emergency Evacuation Plan the following must be observed: The cleaning supervisor responsible for unlocking the building must ensure that all the fire exits are available, e.g. security grills are open. In the event of a fire alarm before Estates Front of House Staff begin work the Cleaning Supervisor will call the fire service via the 999 system. 68b7b891-470f-4b64-b5e0-06cc0688c580.docPage 3 of 4 08/11/09 In the event of a fire alarm before Estates Front of House Staff begin work the Cleaning supervisor will act as the EC. Contractors Contractors must comply with the Estates Maintenance & Small Works Management Handbook. Available at http://www.londonmet.ac.uk/services/estates_home/mgmthandbook/mgmt-handbook_home.cfm. Roof Access. In addition to this any access to the roof areas is subject to a safe system of working. Roof access is normally locked and the key must be obtained from Estates front of house staff and signed for. On issuing a key the contractor will be provided with a University radio. In the event of a fire evacuation the contractor will be made aware via the radio. In the event of an incident on the roof the contractor will use the radio to summon assistance. Fire Alarm Failure - Contingency Plans Occupants of any University building must always be made aware of fire in the building. If a fault on the fire alarm system prevents this, a contingency plan must be put in place. This is the responsiblity of Estates and will normally involve the University Emergency Response Team (ERT). Options that will be considered by the team are initiating a fire watch with temporary fire alarms, closing affected part of the building or as a last resort closing the whole building. All contingency plans will be subject to dynamic risk assessment by the ERT managers in consultation with the University Fire Safety Adviser. A more detailed plan for Estates staff is filed in the appropriate section of the building fire logbook. Training. All staff must be given a basic fire safety induction on their first day of employment at the University and on starting at a different location within the University. A fire evacuation drill should be carried out at least once a semester. Fire wardens should attend an acceptable training course. For examples of acceptable training courses see http://www.londonmet.ac.uk/services/safety/firesafety/competencies/fire-wardens.cfm . Managers should attend the Staff Development course Health & Safety Statutory Duties and preferably passed the IOSH Managing Safely Course. See http://www.londonmet.ac.uk/services/staffdev/corporate-training/corporatetraining.cfm . Ian Jerome BSc MIFireE Fire Safety Adviser London Metropolitan University Direct 0207 320 3475 Mobile 07810152921 133 Whitechapel High Street London E1 7QA 68b7b891-470f-4b64-b5e0-06cc0688c580.docPage 4 of 4 08/11/09
"EMERGENCY FIRE EVACUATION PLAN"