Bakersfield Christmas Parade

Bakersfield Christmas Parade Rules and Regulations The theme for the 2007 Bakersfield Christmas Parade is “Christmas as it should be.” The parade will be held on _Thursday, December 4, 2008. Starting at 6:00 p.m, ending at 8:00 p.m. Rain or shine the tradition goes on. Any entry not meeting the following rules will not be allowed to participate in the parade. 1. There are five categories or types of entries: (1) Floats (2) Equestrian (3) Vehicle (4) Walking/Marching (5) Bands It is the intent of the Parade Committee to make this parade A FLOAT ORIENTED PARADE. The Following divisions of floats have been established: (1) Floats (2) Equestrian (3) Vehicle (4) Walking/Marching (5) Bands Deadline for entry is November 3, 2008 at 5:00 p.m. Your entry must reach the office of the Bakersfield Christmas Parade Committee, 1603 California Avenue, Suite 122, Bakersfield, CA, 93304, by the above date and time to be eligible. Entries will NOT be accepted after that date. Your organization will be notified by mail of your acceptance into the parade no later then November 7, 2008. Acceptance of your application in the parade will be dependent on the availability of pre-determined space for such an entry. Such availability is left to the discretion of the Parade Committee. The continuity and movement of the parade is considered of paramount importance for the enjoyment of this event, and to meet the time limit of _2 hours. Personnel will be located along the route to direct, and to insure this continuity. An interval of 50 feet is established and is to be maintained between each entry. No stopping or exhibitions are permitted unless directed to do so by Parade Officials. You must start immediately when directed by the officials. All mechanical equipment must be in a sound and safe condition, equipped with a tow bar and/or chain mounted on the front of the vehicles carry a portable fire extinguisher, be at the assigned formation position and ready for inspection by the Fire Department and /or the Bakersfield Parade Committee at formation time. Entry fees are established to cover the costs of the parade and are non-refundable for any reasons except for non-acceptance of entry by the Parade Committee. Each unique division or unit of an organization must submit a separate entry. Each entry will be limited to five vehicles. If an organization wants to enter more than five vehicles, they must submit a separate application and receive written permission form the Parade Committee. 2. 3. 4. 5. 6. 7. 8. 1 Rules and Regulations An entry is defined as on unit, motorized, walking or powered in any manner. Marching units (except bands and ROTC) are limited to no more fifty people, this includes total number of float participants riding or marching. 9. Entry must be covered by adequate insurance. (Please refer to insurance requirement supplement). Your float builder or organization is responsible for the insurance, and the policy must include a rider policy naming the Downtown Business Association, the Bakersfield Christmas Parade Committee, KGET-TV 17, the City of Bakersfield, and its agents as indemnified and additionally insured against any and all loss, damage or injury. Proof of insurance must be provided with the application or the committee cannot consider the application. 10. No commercial advertising of any kind is allowed without prior written approval from the Bakersfield, Christmas Parade Committee. 11. All signs must conform to the Safety Regulations of the City of Bakersfield. No entry may be over 15 feet in height from the street to the highest point. No entry can be wider than a standard flat bed trailer and longer than a standard flat bed trailer and tractor combination. Approximately 60 feet no extensions. 12. All sound-equipped entries must specify type of equipment and use, as well as having their own clearances from the television broadcasting station (KGET-TV17). This information is to be included on the application. 13. Security is the sole responsibility of each approved participant. The Bakersfield, Christmas Parade Committee or its agents, along with the City of Bakersfield, KGET-TV 17, the Downtown Business Association are not responsible or any entry, at any time, for any reason. 14. Entries may not contain any inanimate replicas of Santa Claus or any persons dressed as Santa Claus. The only exception is the Official Santa Claus Float. 15. No philosophical or religious opinions, views or demonstrations may be incorporated into the design or used in any entry in the parade without prior written approval from the Bakersfield Christmas Parade Committee. 16. All entries must be decorated in keeping the Christmas Spirit and theme of the parade. This year’s theme is Christmas Around the World. All entries must reflect this in their entry. This includes all participants except band entries, dignitaries and guests invited by the Bakersfield, Christmas parade Committee. 17. Float entries MUST submit an 8.5 x 11 inch drawing of the float, along with written details of your entry. Any marchers along with the float must also reflect the theme of the float or the Christmas spirit. Entries will not be accepted without this drawing and the detailed information. Stick figures are ok. 18. Without exception, ALL EQUESTRIAN UNITS are required to provide their own animal waste clean up immediately following their entry and in the assembly area. (5 horses or more, please provide more than 1 animal waste clean up during the parade event.) In order to prevent the parade slowing down. 19. A representative for each entry (all categories) is required to attend a pre-parade meeting on November 13, 2008 at 6:00 p.m., University Square, 2000 “K” Street, Room US2. You must attend to receive your parade position number and formation time. 2 Rules and Regulations WE WILL NOT HOLD YOUR POSITION FOR YOU IF YOU DO NOT ATTEND. NO POSITIONS WILL BE GIVEN OUT ON THE PHONE OR BY MAIL. 20. As per the Bakersfield Po9lcie Department.. CONSUMPTION OF ALCOHOLIC BEVERAGES IN THE ASEMBLY AREA AND THE ROUTE OF MARCH IS PROHIBITED. IF THIS RULE IS VIOLATED, YOU MAY BE CITED UNDER PENAL CODE SECITON 647.F (A MISDEMEANOR0 AND FUTURE PARTICIPATION IN THE CHRISTMAS PARADE SUSPENDED. 21. As per the Bakersfield Police Department… NO OBJECTS OF ANY KIND MAY BE THROWN TO THE PARADE SPECTATORS FROM ANY PARADE UNIT. NOTHING MAY BE HANED OUT ALONG THE PARADE ROUTE OR ALONG THE SIDEWALKS OF THE PARADE ROUTE. (I.e. candy, gum, trinkets, balloons, or informational material, etc.) IF THIS RULE IS VIOLATED YOU MAY BE CITED UNDER MUNICIPAL CODE 10.76.120 (A MISDEMEANOR) AND FUTURE PARTICIPATION IN THE CHRISTMAS PARADE SUSPENDED. 22. The Bakersfield Christmas Parade Committee does not guarantee the appearance of you, your child, or your entry on the live broadcast. Your application does not guarantee your participation in the parade. PLEASE, BE INFORMED OF THE RULES AND REGULATIONS OF THE BAKERSFIELD CHRISTMAS PARADE COMMITTEE. IT WILL SAVE YOU AND YOUR CHILD HEARTACHE COME PARADE NIGHT. 1603 California Avenue, Suite 122, Bakersfield, CA 93304 * Phone: (661) 631-9970 * Fax: (661) 631-9972 Email: bcparade1@aol.com Website: bakersfieldchristmasparade.org 3 Bakersfield Christmas Parade 25th Annual “Christmas Around the World” Insurance Requirements Entrants must provide evidence of insurance showing the Bakersfield Christmas Parade Committee, the City of Bakersfield, KGET TV-17, and the Downtown Business Association. Any participant with a motorized vehicle must show either owned auto or non-owned auto coverage. All other participants must provide general liability coverage. The liability and auto limits must be at least $500,000 Combined Single Limit. Evidence of insurance must be provided with the application or the committee cannot consider it. IT’S EASY TO DO. JUST CALL YOUR AGENT. TELLHIM/HER, YOU NEED THIS RIDER FOR THE NIGHT OF THE PARADE ONLY. HE SHOULD KNOW WHAT TO DO. YOUR RIDER MAY BE FAXED or MAILTO: Send to: Bakersfield Christmas Parade Coordinator Attention: Helen Flores 1603 California Avenue, Suite 122 Bakersfield, CA 93304 Questions Call: (661) 631-9970 Or Fax to: (661) 631-9972 Sincerely, Helen Flores Helen R. Flores Bakersfield Christmas Parade Coordinator 1603 California Avenue, Suite 122, Bakersfield, CA 93304 * Phone: (661) 631-9970 * Fax: (661) 631-9972 Email: bcparade1@aol.com Website: bakersfieldchristmasparade.org 4