WEDDING ORGANIZER

KISMET WEDDING ORGANIZER A SOUTH ASIAN WEDDING AFFAIR KISMET A SOUTH ASIAN WEDDING AFFAIR WEDDING PLANNER Videography Worksheet QUESTIONS FOR THE VIDEOGRAPHER Think about all of your upcoming wedding events, and decide which ones require professional videography Pre-wedding events include: engagement, sangeet, maiyan, mehendi night, wedding ceremony & reception Do you have a sample wedding movie that we can watch? How many video cameras do you use - how many angles will you shoot from? Do you have a camera crane? Can we tape a segment before the wedding to show at the reception? How many hours of taping are included in our package? Do we get to keep the raw footage / unedited version of the movie? How many copies of the movie are included in our package? Do we get to choose the pieces we would like to use in the edited version? Can we pick the music to be played in the movie? Can you convert the movie to an international format? (ie: PAL, NTSC) VIDEOGRAPHY SCHEDULE Engagement - Date: Location: Brides Home - Time: Temple / Church - Time: Reception Time: Bride & Groom Arrival: Videography End Time: Time: Ceremony - Date: Groom’s Home - Time: After the Wedding Location: Videographer Set Up Time: First Dance / Entertainment Time: Unedited Version Ready - Date: WWW.KISMETWEDDINGSHOW.COM Photography Worksheet QUESTIONS FOR THE PHOTOGRAPHER Think about all of your upcoming wedding events, and decide which ones require professional photography Pre-wedding events include: engagement, sangeet, maiyan, religious functions, wedding ceremony & Schedule a session to have your engagement pictures taken. Discuss the type of portrait you would like to have displayed at your wedding reception. Is the frame included with the engagement portrait? Is there a session fee to have the engagement pictures taken? How many pictures are included in your package, and does the package include proofs or negatives? Will the proofs be stamped? Does the package include albums for the bride and groom’s parents? Is a full size album included with the pictures? How many thank you card pictures do we receive, and are envelopes and cards included? How many hours are included in our package? If our ceremony and reception are on two different days, can we divide the hours in our package? Where can we have our wedding pictures taken on the day of the wedding? We have a certain location in mind, can you tell us if there are any site fees to be paid? If we want to purchase additional pictures after the wedding, what is the cost per picture? Do you have backdrops or props that we can use for our engagement / wedding photos? PHOTOGRAPHY SCHEDULE Engagement Photos - Date: Location: Brides Home - Time: Temple / Church - Time: Reception Time: Bride & Groom Arrival: Photography End Time: Portraits, Pictures, Albums & Thank You Cards Ready - Date: Time: Ceremony Photos - Date: Groom’s Home - Time: After the Wedding Location: Photographer Set Up Time: Family Pictures at Reception: Proofs Ready - Date: WWW.KISMETWEDDINGSHOW.COM KISMET 12 Month Wedding Checklist A SOUTH ASIAN WEDDING AFFAIR 12 9 WEDDING PLANNER MONTHS BEFORE THE WEDDING Announce your engagement and begin to plan your engagement party Arrange for both sets of parents to get together if they haven’t already met Think about potential wedding dates, and finalize one before the end of the first month of planning Visit venues to determine availability for your ceremony & reception. Book one year in advance if possible Start visiting service providers to get an idea of what you are looking for Start making purchases for your bridal trousseau and think about how many outfits you will need Create a rough budget and obtain preliminary estimates from service providers Select a caterer if your hall does not provide the type of food you require for your reception MONTHS BEFORE THE WEDDING Decide what kind of wedding you would like to have, and determine the number of functions Set dates for all the pre-wedding functions Draw up your guest list and discuss it with your parents, and then with your fiancé Allocate responsibilities between both families Sign contracts with your service providers Choose your wedding rings together Shop for wedding ceremony gifts Select and order your wedding invitations Make music arrangements for the sangeet and book a dj for the reception Book a professional photographer and videographer Choose a florist and discuss floral themes for the various functions 6 MONTHS BEFORE THE WEDDING Confirm trousseau details with your designer and start working on your bridesmaids outfits Keep in touch with all your service providers and discuss new details with them as they arise Book a hair stylist and make up artist for all of your pre-wedding and wedding functions Book the mendhiwali and dholans, along with any other entertainers or assistants required for the wedding Book your limosine, carriage or other methods of transportation for the ceremony and reception Order your wedding cake and any other desserts required for pre-wedding functions and the reception Start discussing potential honeymoon destinations WWW.KISMETWEDDINGSHOW.COM Keep this checklist handy and follow it month-by-month while you plan your wedding. Start at least one year in advance, and be sure to check off each item as it is completed, and you will find yourself calm, stress-free and well organized during the months that lead up to your big day! 3 MONTHS BEFORE THE WEDDING Send out your wedding invitations Finalize the menu with the caterer Start purchasing alcohol for pre-wedding functions, and for the reception if you decide to provide your own Finalize all plans for the sangeet and other pre-parties Confirm details with priests for pre-wedding and wedding ceremonies Book accomodations for out of town guests Finalize the details of your honeymoon and book your tickets and accomodation Book the tuxedos for the groom and the men in the bridal party 1 MONTH BEFORE THE WEDDING Give the final guest list count to your caterer in writing Go for a final fitting for all of your outfits Have a trial hair and make-up consultaion with your service providers so that you get the exact look that you want Order the mithai for your wedding functions Manage all incoming rsvps Obtain a liquor license if you are providing your own alcohol for the reception Start shopping for your honeymoon and order traveller’s cheques Make final confirmations with all service providers Confirm all details with the venue, such as cutlery, drinks, table settings, decor etc... Provide your final guest list to the reception and ceremony venues for accurate set up Make car rental arrangements for out of town guests 1 WEEK BEFORE THE WEDDING Arrange to have your bridal bouquet and bridesmaids bouquet’s picked up, along with garlands for the ceremony Get your waxing or threading done early in the week so that any redness or swelling has time to heal Get a fresh maincure and pedicure done Pack your luggage for the honeymoon Relax and enjoy the festivities! WWW.KISMETWEDDINGSHOW.COM KISMET A SOUTH ASIAN WEDDING AFFAIR WEDDING PLANNER Beauty Checklist 6 MONTHS BEFORE THE WEDDING If you’re thinking about losing weight before the wedding, now is the time to start. You don’t want to crash diet or be worrying about losing weight close to your big day, so try to come up with a healthy plan now. Start to incorporate exercise, lots of water and healthy foods into your diet. If you’re considering laser hair removal, visit a specialist 6 months before your wedding. Have a patch test done to ensure that you qualify, and that your skin does not react negatively to the treatment. You don’t want a surprise like that right before your wededing! Book a make up artist and hairstylist for your wedding ceremony, your reception and your engagement party at this time. Be sure to book a consultation for a trial of their services so that you know what your hair and make up will look like. Think about taking a class in yoga to keep yourself calm as the wedding comes closer. Learn now to manage your time and balance the stresses of work and planning a wedding. Book your mehendi artist at this time as well. 3 MONTHS BEFORE THE WEDDING If you’re thinking about dying your hair, now might be a good time, to ensure that the colour is just right for the wedding. You don’t want to do this too close to wedding time. Start experimenting with different shades of eye shadow and lipstick as this might help you select colours for your wedding wardrobe. Have your consultation with the make up artist and hair stylist now. Show them your outfits, and tell them what type of colours you like, and the look you are hoping to achieve. This way, there are no surprises on the big day, and getting ready will be quicker, because you will not have to think too much, or try out different styles. WWW.KISMETWEDDINGSHOW.COM 2 1 WEEKS BEFORE THE WEDDING You might be feeling somewhat stressed out by this time, so treat yourself to a day at the spa. Remember, this is supposed to be a fun time, so enjoy it as much as possible. Now is a good time to have a facial done, so that any marks or blemishes have time to heal before the wedding. Confirm your booking with the hair and make up artists, as well as the mehendi artis. Treat yourself to a new perfume. Find something new and sexy that makes you feel special on your big day, and that will set the mood with your husband for the honeymoon. WEEK BEFORE THE WEDDING Go for a manicure and pedicure as close to the wedding day as possible, so that it will look fresh and unchipped. Get your threading and waxing done a few days before the wedding, so that sensitive skin has time to heal. Pack your beauty kit. STRESS BUSTERS: BRIDE’S BEAUTY KIT Something every bride should have with her throughout all wedding functions is a beauty kit. This kit should include all of the items you may need during the day of your wedding to keep yourself looking fresh and beautiful. Be sure to pack your beauty kit the week before the wedding to make sure you have everything you’ll need. Here are some essential items for your kit: The lipstick and lip liner that you will be wearing for your morning ceremony and reception. Lip gloss Eye liner Eye shadow Pressed Powder Compact Hand Cream Perfume Foundation Mascara Nail Polish for touch-ups Nail file or nail cutter in case of a crack Cotton pads or cotton balls When the last minute mix-ups and planning mis-haps are stressing you out, take a minute, breathe deeply, and try some of these great stress busters to ease the tension. Place your hands on your abdomen and take a deep breath. Hold your breath for a few seconds before releasing, and repeat this a few times. Try placing cold tea bags on your eyelids. This can be very relaxing on your tired and swollen eyes, and can help reduce the appearance of dark circles and puffieness. Apply hot oil and have someone massage your scalp deeply with their fingertips in a circular motion. Have them place pressure on certain points near your temples and at the back near your neck to releive stress or tension headaches. Always try to take a few minutes to stretch your arms, legs, back and rotate your head slowly with your eyes closed. WWW.KISMETWEDDINGSHOW.COM KISMET A SOUTH ASIAN WEDDING AFFAIR WEDDING PLANNER Wedding Budget Planner GIFTS Gifts for bridal party 5% Bombonieres for reception guests Gifts to be exchanged during wedding ceremonies WEDDING CEREMONY Priest’s Fees Ceremony Gifts Ceremony Decorations Ceremony Food Venue Rental Costs 5% TRANSPORTATION / ACCOMODATION Transportation for ceremony & reception Car rental for out of town guests Accomodation for out of town guests Hotel accomodation for bride & groom WEDDING RECEPTION Reception site fee Catering Gratuity Party Favours / Gifts Security 2% 27% BRIDE / GROOM CEREMONY ATTIRE Bride’s outfit and jewelry for ceremony & reception Groom’s outfit for ceremony 5% Groom’s tuxedo rental PRE-WEDDING FUNCTIONS Engagement Sangeet Mehendi Choorda / Maiyan Religious Kirtan / Puja 18% BRIDAL TROUSSEAU Outfits for all pre-wedding functions 7.5% Bridal party attire Matching accessories, jewelry, purses, shoes MEMORIES Photography Albums / Memory Boxes Videography DECORATIONS 4% Decor for home Decor for Ceremony & Reception Chair covers 3% STATIONARY Engagement & Wedding Invitations Thank You Cards Postage 1% FLOWERS Flowers for the home Flowers for the ceremony Garlands for the ceremony Centrepieces for the reception MITHAI Sweets for all ceremonies Sweet for distribution with invitations 3% .5% MISCELLANEOUS Wedding consultant / planner Make up & hair stylist 13% Mehendi Artist Groceries & catering for pre-wedding functions ALCOHOL Drinks for all pre-wedding functions Liquor and cockerage for the reception 6% WWW.KISMETWEDDINGSHOW.COM ITEM CEREMONY Pandit / Granthi / Priest Venue Fees Catering / Food Gifts – (family gifts for ceremony) Bridal outfit, jewelry, accessories Décor & garlands ESTIMATED COST ACTUAL COST RECEPTION Venue Fees Catering / Food Alcohol & Cockerage Waiters, tablecloths, champagne Cake Musician / DJ SERVICES Photos – Ceremony & Reception Photos – Engagement Video – Ceremony & Reception Video – Engagement Florist – Reception & Ceremony Decorator – Reception & Ceremony Seat Covers–Reception & Ceremony Limosine – Reception & Ceremony BRIDAL ATTIRE Engagement outfit & jewelry Sangeet outfit & jewelry Choorda / Maiyan outfit & jewelry Shoes, purses & accessories Hair/Make up – ceremony & reception Mehendiwali Bridesmaids outfits & tuxedo rental PRE-WEDDING Sangeet food, entertainment & décor Engagement food & décor Other functions food & décor Engagement Rings & wedding bands Invitations WWW.KISMETWEDDINGSHOW.COM