BELOIT CITY COUNCIL MEETING MINUTES
SEPTEMBER 1, 2009
The Beloit City Council met in regular session on September 1, 2009 in the Council Chambers.
Mayor Rebecca Koster called the meeting to order at 7:00 p.m. City Council members in
attendance were Craig Cousland, Bill Foreman, Denis Shumate, Pat Struble, Tom Naasz, James
Crowley, and Rick Brown. Also present were City Administrator Glenn Rodden, City Attorney
Harry Gantenbein, and Deputy City Clerk Amanda Lomax. Councilor Maxwell was absent.
Department heads in attendance were Ryan Stocker, Murray McGee, Mike Clark, Jerry Blass,
and Lloyd Littrell.
Councilor Cousland gave the invocation and the Pledge of Allegiance was recited.
Mayor Koster indicated there was a formal action addition which was for the Special Event
License for Eagles car show. Mayor Koster had comments from citizens asking the council to
consider fixing Court Street by Farmway Credit Union to Guaranty State Bank before continuing
Mill Street next year. Also, another citizen asked if staff would consider putting doggie bags in
the park the like cemetery does.
Councilor Naasz commented that he had met with home owners located on 6 th and Central.
They expressed concerns with the increase drainage on Meadowlark Lane and wanted to look
into finding solutions to correct the problem. Councilor Naasz also indicated that John Cashatt
said that there was a 5-8% increase in drainage on Meadowlark. They also had concerns of an
unfit structure in the area as well.
Councilor Foreman wanted to address yard sale signs and ask if people put them up to take
them down as common courtesy.
Councilor Crowley asked if the sewers issues on North Mill North of 8 th Street could be
addressed since the Mill Street project is being delayed because of other street projects.
Councilor Shumate commented the Correction Facility closed on August 28th. October would
have been their 120th year anniversary. He also indicated the facility buried a time capsule in
1990 with a letter to the superintendent in 2040. That capsule is scheduled to open September
4th at Arts in the Park at noon.
City Administrator Rodden encouraged tours of facility and asked if folks wanted a tour to let
him or staff know. The Main Street Theater demolition was put on hold because of the disposal
of asbestos; KDHE has a ten day waiting requirement. He also reported that demolition was
rapidly progressing until KDHE put a hold on demolition. City Administrator Rodden said the
wage study should be completed by the end of September and will be presented to the Council
at a future date for consideration. The Parks and Recreation Department Head opening has
had 32 applications to date and wanted volunteers from the council to form a hiring committee.
City Administrator Rodden talked about debt refinancing for the existing debt and indicated that
it probably was not worth refinancing with 7 years left on the debt with KDHE for the sewer
project. City Administrator Rodden followed up with questions from council about two carpet
cleaning installments and said it looked like the installments were split up to get under the
window of council approval. City Administrator Rodden will not be at the next council meeting
as he will be attending the ICMA Conference. The audit report did not get an independent audit
done yet but should be done by the September 15 council meeting. City Administrator Rodden
reported that railings are going to be installed by The Closet and the cost would be split
between the City and property owner.
There was no public comment.
The Consent Agenda consisted of the meeting minutes of August 18, 2009 and Appropriations
9A. A motion was made by Councilor Shumate and seconded by Councilor Struble to approve
the Consent Agenda in its entirety. Roll call vote: Yeas: Crowley, Brown, Naasz, Struble,
Cousland, Shumate, and Foreman. Nays: None.
Resolution 19-2009 Mayor Appointment for Sunnyslope Housing Advisory Board was presented
for approval. The resolution is recommending that Mary Maxwell fill the vacant position on the
Sunnyslope Housing Advisory Board. A motion was made by Councilor Crowley seconded by
Councilor Brown to approve Resolution 19-2009. Roll call vote: Yeas: Crowley, Brown, Naasz,
Struble, Cousland, Shumate, and Foreman. Nays: None.
Staff recommended the Council approve the special event license for the Chamber of Commerce
on September 12, 2009. A motion was made by Councilor Struble and seconded by Councilor
Cousland to approve the special event license. Motion carried 7-0.
Staff recommended the Council approve the special event license for the Eagles Car Show on
September 12, 2009. A motion was made by Councilor Cousland and seconded by Councilor
Brown to approve the special event license. Motion carried 7-0.
Staff recommended that the Council appoint two voting delegates and two alternate voting
delegates to represent the City at the League of Kansas Municipalities Conference to be held
October 6, 2009. The two voting delegates nominated were Mayor Koster and Councilor
Shumate. The two alternate voting delegates were City Administrator Rodden and Councilor
Naasz. A motion was made by Councilor Struble and seconded by Councilor Crowley to approve
the appointments of the voting delegates and alternate delegates. Motion carried 7-0.
Staff recommended the Council to approve the contract with the Energy Management Group for
a monthly retainer charge of $1,000 per month for one year. A motion was made by Councilor
Crowley and seconded by Councilor Struble. Motion passed 4-3, no votes made by Councilor
Foreman, Councilor Cousland, and Councilor Brown.
A motion to adjourn the Council meeting was made by Councilor Struble and seconded by
Councilor Brown. Motion passed 7-0. The meeting ended at 7:52 p.m.
The work session began at 8:00 p.m. Present were Mayor Koster, Councilors Struble, Brown,
Cousland, Naasz, Shumate, Crowley and Foreman. Also present were City Administrator
Rodden, City Attorney Gantenbein and Deputy City Clerk Amanda Lomax.
The department heads present were Murray McGee, Mike Clark and Ryan Stocker.
The proposed ATV Ordinance regarding the use of ATV’s, Four-Wheelers, Golf Carts, etc., in the
city limits was discussed. City Attorney Gantenbein and Chief of Police Ryan Stocker provided
the Council with examples of ATV Ordinances in other cities in Kansas. The Council discussed
safety concerns, age limit, and street legal and yearly registration of ATV’s. The Ordinance is to
be brought back for next meeting for approval.
Cottonwood Street Traffic was discussed and Police Chief Ryan Stocker recommended that the
City place a stop sign and also a reduced speed limit because of safety issues. The ordinance is
to be brought back next meeting for council approval.
City Administrator Rodden presented a new utility billing policy and collection policy for the
council to discuss. The new policy calls for a deposit of $150.00, charging interest on past due
accounts, and participating in a state set-off program to collect old accounts. City Administrator
Rodden also expressed that the city tries to avoid shutting people off and how office staff tries
to work with customers. City Attorney Gantenbein would like the landlord deposits to be
revised in the policy. The policy is to be brought back next meeting with landlord’s deposits
The work session adjourned at 8:43 p.m.
REBECCA KOSTER, Mayor
Amanda Lomax, Deputy City Clerk