INDIANA ACADEMY SUMMER CAMP
DORMITORY, DEPORTMENT, AND MEDICATION POLICIES
I Identification Cards
Upon his/her arrival at the registration center, each camper will be issued an ID card.
This card will identify the individual as a register camp participant, and will also serve as
the access to his/her assigned dormitory floor. The ID card must be carried at all times
and it must not be altered or defaced in any way. A lost ID must be reported to an SLC
II Room Keys
The camper is to be issued a room key upon his/her arrival. He/she is required to have
the room key on his/her person at all times. The camper is also to keep his/her room
locked at all times. The camper is not to lend his/her key to anyone. Should a camper
be locked out of his/her room, an SLC should be notified immediately. Lost keys must
be reported immediately to the front desk. The cost of key replacement is $37.50.
III Student Life Counselors (SLCs)
Student Life Counselors reside in the residence hall with campers. The principal goal of
each SLC is to facilitate and support learning and safety on the behalf of each camper,
while also enhancing the concept of community and collective responsibility.
IV Dormitory Rooms
1 Rooms are non-air conditioned.
2 The room assigned to each camper has been inspected by SLCs prior to his/her
arrival. The room will be inspected again after the camper has departed the
dormitory permanently. The interior/exterior portions of the door is considered
part of each room. The camper will be charged for damages or missing
furnishings at the time of the check-out inspection. Ball State University
determines damage costs.
3 The camper is expected to keep his/her room clean and in order. The camper is
also expected to clean up after him/herself in common areas such as lounges,
bathrooms, computer labs, and all university vehicles. Any property left in
common areas is subject to disposal.
III Safety Guidelines
At orientation, the camper is to be informed of all safety procedures for fire/tornado drills.
IV Prior to his/her arrival at camp, the camper is notified in writing that the following items
2 Telephone-NO Cell Phones!
3 Dangerous scientific equipment
4 Any cooking unit
7 Alcohol/tobacco advertisements such as posters, neon lights, or clothing
8 Drug/alcohol/tobacco paraphernalia
9 Empty alcohol/tobacco containers
10 Anything revealing or sexually suggestive
A Shirt bottoms must be meeting the waistband of pants/skirts/shorts at all
times (no stomach area or lower back is to be exposed).
11 Anything displaying statements or symbols that promote:
A sexual activity
D gang activity
12 Anything deemed insensitive to:
B sexual orientation
C cultural differences
This list is not exhaustive, and the camp staff reserves the right to determine the
acceptability of items in a dormitory room. The term “possession” is interpreted broadly
by camp staff. If a camper is in the same room (or car, area of campus, etc.) in which
alcohol, illegal drugs, empty alcohol containers, or drug paraphernalia are found,
whether or not the camper is using alcohol or drugs, he/she will be considered in
violation of the drug/alcohol policy. At orientation, the camper is to be informed of the
correct safety procedures in case of a drill or emergency situation.
V Prior to his/her arrival at camp, the camper is notified in writing that the following
actions/violations can result in disciplinary action or removal from the camp:
1 Safety and security issues
2 Tampering with or moving window screens in any room/lounge (screens should
always be in their proper position)
3 Tampering with smoke detectors, fire pull stations, or any other
4 Running, roughhousing (e.g. pushing, shoving, wrestling), roller blading, biking,
or skate boarding
5 Assault and Hazing—The law prohibits assault/hazing of any verbal (oral or
written) physical, or sexual nature. The camp reserved the right to determine if
actions are considered to by assault/hazing. The camper who is found to be guilt
of assault/hazing is subject to all legal and camp consequences.
6 Vandalism—The camper who knowingly, recklessly, or intentionally damages or
defaces academy or another camper’s property is in violation of the Indiana
Criminal Code and will be prosecuted.
9 Disrespectful behavior
11 Use of profane or obscene language
12 Unauthorized leaves from campus
13 Violations of hall, floor, room curfews
14 Public displays of affection
The camper is notified that the behaviors identified above are a list of
behaviors/violations that can result in either disciplinary action or his/her removal from
camp. He/she is further advised that these behaviors/violations are not considered to be
an all-inclusive list. Lastly, the camper is notified that the staff reserves the right to
determine the appropriate disciplinary action for each violation. Every effort will be made
to be fair and just. The staff will also deal with each camper individually, based on
attitudes and past disciplinary history.
VI Procedure for Due Process—The following are possible responses to behavior
1 Informal warning: An informal warning by a member of the camp staff (including
instructors) is intended to make the camper aware of the possible consequences
of his/her actions.
2 Academy staff may send the camper to his/her room at which time the
parents/guardians are to be telephoned and, in the presence of the camper,
informed of the infraction.
3 In severe cases, such as where the camper is found to be in violation of state or
federal law or has endangered and/or harmed a fellow camper any member of
staff, the parents/guardians are to be notified immediately to remove their child
from the camp.
VII Parents/guardians are to contact the camp staff should they decided to remove the
camper from campus. The camper must be signed out and signed back in by his/her
VIII Procedure for Distribution of Medication
1 The Health/Medical form is the camp’s medication administration form and the
parents/guardians of the camper are to be informed prior to their child’s arrival on
campus that ALL medication requiring a prescription must be included on this form. A
parent/guardian signature is required to authorize medications to be given. A
physician/nurse practitioner must complete section 7 ONLY if the camper is taking
any prescription medication. Medication is to be packed separately, as it is to be
given to camp staff upon the camper’s arrival.
A Authorized medications include, but are not limited to, antibiotics, antihistamines,
oral contraceptives, nasal/asthma inhalers, creams/lotions, and eye/ear drops.
Unauthorized medications include, but are not limited to, narcotics/analgesics,
stimulants, depressants, antitussives (with codeine), and anti-diarrheas. It is the
camp staff’s discretion as to what is considered authorized or unauthorized.
B Medication is to be administered per the parents’/guardians’ directions as
indicated on the Health/Medical form. If the camper has a chronic condition (i.e.
allergies, headaches, etc.) that requires over-the-counter (OTC) medications
while at camp, instructions for the dispensing of these medications are to be
given to camp staff prior to the camper’s arrival. All medications are to be kept
locked in a secure area.
IX Notification of Illness/Injury
If the camper becomes ill or injured, he/she is to notify a Student Life Counselor or other
member of academy staff immediately. Should it be deemed necessary, the ill/injured
camper is to be transported to The Ball State University Health Center or another
convenient care facility nearby. Transportation is to be provided either by camp staff or
the Ball State University Traffic, Safety, and Security Office. Circumstances may require
the camper to be treated at a hospital. In an emergency of this kind, further treatment is
to be initiated before a call is made to the parents/guardians. In a non-life-threatening
situation, the parents/guardians are to be called to receive consent before further
treatment/evaluation is given.