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					INDIANA ACADEMY SUMMER CAMP
DORMITORY, DEPORTMENT, AND MEDICATION POLICIES

I     Identification Cards

      Upon his/her arrival at the registration center, each camper will be issued an ID card.
      This card will identify the individual as a register camp participant, and will also serve as
      the access to his/her assigned dormitory floor. The ID card must be carried at all times
      and it must not be altered or defaced in any way. A lost ID must be reported to an SLC
      immediately.

II    Room Keys

      The camper is to be issued a room key upon his/her arrival. He/she is required to have
      the room key on his/her person at all times. The camper is also to keep his/her room
      locked at all times. The camper is not to lend his/her key to anyone. Should a camper
      be locked out of his/her room, an SLC should be notified immediately. Lost keys must
      be reported immediately to the front desk. The cost of key replacement is $37.50.

III   Student Life Counselors (SLCs)

      Student Life Counselors reside in the residence hall with campers. The principal goal of
      each SLC is to facilitate and support learning and safety on the behalf of each camper,
      while also enhancing the concept of community and collective responsibility.

IV    Dormitory Rooms

      1      Rooms are non-air conditioned.
      2      The room assigned to each camper has been inspected by SLCs prior to his/her
             arrival. The room will be inspected again after the camper has departed the
             dormitory permanently. The interior/exterior portions of the door is considered
             part of each room. The camper will be charged for damages or missing
             furnishings at the time of the check-out inspection. Ball State University
             determines damage costs.
      3      The camper is expected to keep his/her room clean and in order. The camper is
             also expected to clean up after him/herself in common areas such as lounges,
             bathrooms, computer labs, and all university vehicles. Any property left in
             common areas is subject to disposal.

III   Safety Guidelines

      At orientation, the camper is to be informed of all safety procedures for fire/tornado drills.

IV    Prior to his/her arrival at camp, the camper is notified in writing that the following items
      are prohibited:

      1      Computer
      2      Telephone-NO Cell Phones!
      3      Dangerous scientific equipment
      4      Any cooking unit
      5      Fireworks
    6      Weapons
    7      Alcohol/tobacco advertisements such as posters, neon lights, or clothing
    8      Drug/alcohol/tobacco paraphernalia
    9      Empty alcohol/tobacco containers
    10     Anything revealing or sexually suggestive
           A      Shirt bottoms must be meeting the waistband of pants/skirts/shorts at all
                  times (no stomach area or lower back is to be exposed).
    11     Anything displaying statements or symbols that promote:
           A      sexual activity
           B      pornography
           C      profanity
           D      gang activity
    12     Anything deemed insensitive to:
           A       race
           B      sexual orientation
           C      cultural differences
           D      religion
           E      ethnicity
           F      gender

    This list is not exhaustive, and the camp staff reserves the right to determine the
    acceptability of items in a dormitory room. The term “possession” is interpreted broadly
    by camp staff. If a camper is in the same room (or car, area of campus, etc.) in which
    alcohol, illegal drugs, empty alcohol containers, or drug paraphernalia are found,
    whether or not the camper is using alcohol or drugs, he/she will be considered in
    violation of the drug/alcohol policy. At orientation, the camper is to be informed of the
    correct safety procedures in case of a drill or emergency situation.

V   Prior to his/her arrival at camp, the camper is notified in writing that the following
    actions/violations can result in disciplinary action or removal from the camp:

    1      Safety and security issues
    2      Tampering with or moving window screens in any room/lounge (screens should
           always be in their proper position)
    3      Tampering with smoke detectors, fire pull stations, or any other
           emergency/safety equipment
    4      Running, roughhousing (e.g. pushing, shoving, wrestling), roller blading, biking,
           or skate boarding
    5      Assault and Hazing—The law prohibits assault/hazing of any verbal (oral or
           written) physical, or sexual nature. The camp reserved the right to determine if
           actions are considered to by assault/hazing. The camper who is found to be guilt
           of assault/hazing is subject to all legal and camp consequences.
    6      Vandalism—The camper who knowingly, recklessly, or intentionally damages or
           defaces academy or another camper’s property is in violation of the Indiana
           Criminal Code and will be prosecuted.
    7      Theft
    8      Smoking
    9      Disrespectful behavior
    10     Fighting
    11     Use of profane or obscene language
    12     Unauthorized leaves from campus
       13      Violations of hall, floor, room curfews
       14      Public displays of affection

       The camper is notified that the behaviors identified above are a list of
       behaviors/violations that can result in either disciplinary action or his/her removal from
       camp. He/she is further advised that these behaviors/violations are not considered to be
       an all-inclusive list. Lastly, the camper is notified that the staff reserves the right to
       determine the appropriate disciplinary action for each violation. Every effort will be made
       to be fair and just. The staff will also deal with each camper individually, based on
       attitudes and past disciplinary history.

VI     Procedure for Due Process—The following are possible responses to behavior
       violations:

       1       Informal warning: An informal warning by a member of the camp staff (including
               instructors) is intended to make the camper aware of the possible consequences
               of his/her actions.
       2       Academy staff may send the camper to his/her room at which time the
               parents/guardians are to be telephoned and, in the presence of the camper,
               informed of the infraction.
       3       In severe cases, such as where the camper is found to be in violation of state or
               federal law or has endangered and/or harmed a fellow camper any member of
               staff, the parents/guardians are to be notified immediately to remove their child
               from the camp.

VII    Parents/guardians are to contact the camp staff should they decided to remove the
       camper from campus. The camper must be signed out and signed back in by his/her
       parents/guardians.

VIII   Procedure for Distribution of Medication

       1    The Health/Medical form is the camp’s medication administration form and the
            parents/guardians of the camper are to be informed prior to their child’s arrival on
            campus that ALL medication requiring a prescription must be included on this form. A
            parent/guardian signature is required to authorize medications to be given. A
            physician/nurse practitioner must complete section 7 ONLY if the camper is taking
            any prescription medication. Medication is to be packed separately, as it is to be
            given to camp staff upon the camper’s arrival.

            A Authorized medications include, but are not limited to, antibiotics, antihistamines,
              oral contraceptives, nasal/asthma inhalers, creams/lotions, and eye/ear drops.
              Unauthorized medications include, but are not limited to, narcotics/analgesics,
              stimulants, depressants, antitussives (with codeine), and anti-diarrheas. It is the
              camp staff’s discretion as to what is considered authorized or unauthorized.
            B Medication is to be administered per the parents’/guardians’ directions as
              indicated on the Health/Medical form. If the camper has a chronic condition (i.e.
              allergies, headaches, etc.) that requires over-the-counter (OTC) medications
              while at camp, instructions for the dispensing of these medications are to be
              given to camp staff prior to the camper’s arrival. All medications are to be kept
              locked in a secure area.
IX   Notification of Illness/Injury

     If the camper becomes ill or injured, he/she is to notify a Student Life Counselor or other
     member of academy staff immediately. Should it be deemed necessary, the ill/injured
     camper is to be transported to The Ball State University Health Center or another
     convenient care facility nearby. Transportation is to be provided either by camp staff or
     the Ball State University Traffic, Safety, and Security Office. Circumstances may require
     the camper to be treated at a hospital. In an emergency of this kind, further treatment is
     to be initiated before a call is made to the parents/guardians. In a non-life-threatening
     situation, the parents/guardians are to be called to receive consent before further
     treatment/evaluation is given.




             Rev. 2/10

				
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