Calling All Hughston Volunteers!
Welcome Back to a Great New School Year! Please review the attached Volunteer information and return the form to your child’s homeroom teacher by Friday, September 11th, 2009. Busy? Not a lot of time to spare? Not all PTA projects involve monthly meetings or lots of time. Our awesome moms, dads, and grandparents contribute to so many different projects and activities! Our volunteers work in the classroom, the office, on the school grounds, and even at home on special projects. Volunteer opportunities can be on an on-going basis or for a one-time project only. Brief job descriptions are listed below.
Room Parents at Hughston Elementary are very important to the success of our programs. They must be willing to call each and every parent in their child’s class to enlist help for fall and spring fundraising events, class parties, and other activities. They must be organized and parent friendly. Room Parents are responsible for planning and implementing 3 classroom parties a year. A Lead Room Parent is responsible for coordinating and distributing information from the teachers or PTA Board to the other room parents in their particular grade level. PTA depends on these Room Parents to inform our parents of the importance of their participation in school functions and be a liaison between them and the appropriate committee.
Fundraising provides a wide variety of volunteer opportunities. You may sign up to help stuff packets, tally orders, sort merchandise, or help on pick-up days. Volunteer opportunities are also available for the Spring Fling, the school’s largest fundraiser of the year.
S.T.O.P. (Students Thinking of Peers)
The S.T.O.P. program is a great program that benefits all students by teaching good decision making skills and striving to make each student feel like they are an important part of this program. You will be working with the school counselor and the 4th and 5th grade students at Hughston on a variety of S.T.O.P. projects. A few of the projects include: Drug Awareness (Red Ribbon) Week (organize, decorate, count out ribbons, etc.), Friendship Week, STOP Skate Night (make fliers, posters, and chaperone), and STOP Pizza Nights.
Hospitality gives volunteers the opportunity to show the Hughston staff and parents how much we appreciate them. Volunteer opportunities include Staff Appreciation Week, the Welcome Back Luncheon for staff, and the Welcome Back Coffee for parents. On parent-teacher conference days, volunteers may be called upon to help serve lunch to the teachers or bring in food. Volunteers are needed for community events and other special events throughout the school year.
This group works to keep the Hughston school grounds blooming. We need your help with ideas, planting and maintaining the gardens and grounds, and yearly environmental programs.
These parents are available to photograph school events and activities so we can show off our great students in the newsletters, yearbook, etc. Photo Parents should have a digital camera. The group will be coordinated and scheduled by a single volunteer.
Library volunteers help the children check in and out their books along with circulation and shelving. Volunteers are also asked to help at the school Book Fairs held twice a year. There are morning and afternoon shifts and you may work on a weekly or bi-weekly schedule and you can choose the days that are most convenient.
The yearbook is an annual volume that chronicles the activities and people of Hughston Elementary. Volunteers can help by taking pictures, page layout, and copy writing/editing.
Field Day is a one-day outdoor spring event for all Hughston students. Volunteers are needed for morning and afternoon shifts and are asked to help with different field day activities coordinated by the P.E. department.
Volunteers are needed to help with set up, selling tickets, games, food sales, silent auction coordination. This is the PTA’s largest fundraiser for the year and many volunteers are needed to make it a successful event. * Volunteer Opportunities specific to each grade, such as field trip
chaperones, workroom, lunchroom, and classroom helpers are provided at individual grade levels. Your teachers will have sign-up sheets at the grade level meetings for anyone interested. NOTE: All volunteers are required to complete a Volunteer Information Form and will be cleared by a Background Check before volunteering. Please complete your Volunteer Information Form on-line at HYPERLINK "http://www.pisd.edu/parents" www.pisd.edu/parents (click on PTA/Volunteering) as soon as possible so it can be processed promptly. Once your application is submitted, please print off the last page (notary form) and bring it to the Hughston office to keep on file. The Hughston Office Manager can notarize the form for you.
HUGHSTON VOLUNTEERS MAKE A DIFFERENCE!
VOLUNTEER SIGN UP FORM
Volunteer Name__________________________________________________________ Telephone_________________________Email __________________ __________ Student Name(s)____________________________________ Grade(s)_____________ Best time/days to volunteer: ___ _____________
Home Room Teacher(s)____________________
Please check the area(s) in which you would like to volunteer. Your name will be forwarded to the coordinator of that area. Thank you! _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ _____ Arts in Education/Reflections – Help collect and organize art entries (this is a Fall event) Book Fair – Fall and Spring event. Help Library staff with set up, cashier, etc. Box Tops – trim, count and process Box Tops Watch DOGS Campus Beautification Hospitality (Family community events, Staff Appreciation Week, etc.) Field Day (This is a great opportunity for Dads to participate – held in May) Fundraising (Gift Wrap, Cookie Dough, Passbook, Spring Event) Financial Audit (Assists the PTA Board in selecting Audit Committee Members– twice a yr) Library Volunteer – assist Librarian with checking books in and out, shelving, etc. Please specify time/day ___ 8:45 - 11:45 a.m. or ___ 12:00 - 1:30 p.m. ___ M ___ T ___W ___ TH ___ F Newcomers – Welcomes new families to Hughston Newsletter – responsible for layout, printing and distribution On Call Volunteer – please call me when you need an extra set of hands Programs – assist with student and family programs Publicity – assist with newsletter, marquee and website Room Parent (2 per teacher’s class – conducts 3 room parties per year) Shoe Box Science Kits – helps keep supplies replenished and stocked Spirit Wear – assist with sales and delivery Spring Fling – assist with set up, organization, ticket sales, food sales, decorations S.T.O.P. (Students Thinking of Peers) Staff Appreciation Week Website maintenance Yearbook (Photo Parents, layout, editing, etc.) Other, please specify________________________________________
If you’d like to help, but aren’t sure what you want to do, please call Angela Halverson, PTA 4 th VP - Volunteers at 972-985-3258. Thank you!
Please return this form to your child’s homeroom teacher by Sept. 11th, 2009. (Hughston Office Staff – Hold forms for Angela Halverson)