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University of Nevada Reno


									                                                             Item 9.C-Jan. 7, 2011
   To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to for discussion and for initial review before routing PDQ for approval signatures.
                                  Questions - call UNR Faculty HR at 682-6114
  INSTRUCTIONS: See for complete instructions.
 Incumbent(s) Name (if applicable):                                      Position #(s): 11732

 Current Title: Assistant Director, Honors Program                       Current Range: 2
 Department: Honors Program                                 College/Division: Office of the Provost

 Account #(s): 1101-102-0501
 Action Proposed: (check all that apply)
 ( ) New position: Proposed Range:
                     Proposed Title:
 ( ) Title Change, Proposed Title:
 ( ) Proposed Reassignment from Range           to Range
 ( ) Revised PDQ only (no change in range or title)
 ( ) Line of Progression (show titles below)                                             JCC (Current
                                                                                          or new HR
                                                                              Range:      assigned):

I certify that the statements in this description are accurate and complete to the best of my knowledge.

____________________________________________________________                 __________________
Employee’s Signature                                                               Date

I/we have reviewed the statements in this form and they accurately reflect the job assignments.

_______________________________/_____________________________                __________________
Tamara Valentine, Dir, Honors Program / William Cathey, Vice Provost               Date
Immediate Supervisor’s Signature

____________________________________________________________                 __________________
Director/Chair/Dean Marc Johnson                                                   Date
                    Executive Vice President and Provost
Approved for Salary Placement Committee review.

____________________________________________________________                __________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland                            Date
                                       Vice Provost and Secretary of University
               Action Approved by the President (Completed by Faculty HR):
Position #: 11732                            EEO Code:       3A  CUPA Code: CM7550
Job Class Code:                              Exempt: Yes or No Census Code: 200
Range: 2                                     Effective Date:
Approved Title:

____________________________________________________________              __________________
Employee Signature                                                                Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)

Rev: 12/1/2008
Position Description – Advisor, Nationally Competitive Fellowships                      Page 2

1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)

The Assistant Director, Honors Program, assists the Director in the operation and management of the
Honors Program at the University of Nevada, Reno (UNR). Responsibilities include teaching Honors
seminars, recruiting students to the program, overseeing the admissions, advising, and retention
processes, coordinating special activities and events, and coordinating and supervising the Honors
Student Ambassadors. The incumbent is also responsible for recruiting, advising and assisting
prospective candidates for nationally competitive fellowships (such as Fulbright, Rhodes, Marshall,
Truman, etc.) for undergraduate and graduate students. The position reports to the Director, Honors

2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).

50% - Fellowship Student Identification, Recruitment, and Management
    Develop the mechanism to identify student candidates early on for cultivation
    Research and organize information on fellowships and serve as a resource to college
       representatives concerning fellowship programs
    Develop and deliver workshops and information sessions on fellowship options
    Develop and disseminate publicity materials (social media, web based and print) for students
       and faculty; visit departments and other campus groups to inform about fellowships and
       related issues
    Receive, track and manage student applications and counsel interested students on options
       and the application process
    Track student interest in fellowships and monitor to provide needed support (via a database)
    Serve as a first point of contact and direct interested students to appropriate fellowships
    Conduct planning with students (freshmen through seniors) on community service and other
       requisite activities needed for successful application
    Advise students through the process of preparing an application
    Coordinate and assist applicants in securing recommendations for nomination from the
       University; conduct mock interviews with applicants; coach students toward aspiring to a
       fellowship; conduct retreats, seminars and/or fellowship courses
    Coordinate faculty interviews with students by assembling a faculty interview committee and
       distributing materials to the committee
    Write press releases on and coordinate recognition of fellowships candidates and awardees in
       consultation with Office of Media Relations
    Maintain contact and other information on candidates and awardees

20% - Student Admissions, Advising and Retention
    Oversee admissions process for students enrolling in the Honors Program by processing
       applications, coordinating the Admissions Committee, and corresponding with applicants
    Advise students in the Honors Program curriculum and manage retention of students in the
    Assist students in registering for Honors courses, advise students and their progress in the
       Honors Program; track student credits and achievements; help prepare students for national
       fellowships, research opportunities, and post-graduation

15% - Publicity and Workshop/Course and Events Coordination
    Coordinate special activities and events for Honors students
Position Description – Advisor, Nationally Competitive Fellowships                            Page 3

      Recruit students into the Honors Program and participate in recruiting efforts on and off
       campus, e.g., high schools, college fairs, Nevada Bounds, etc.
      Plan, oversee, and attend Honors receptions, graduation ceremonies, mentoring programs,
       and other academic and social events
      Coordinate and supervise Honors Student Ambassadors by attending and facilitating
       meetings, organizing and participating in retreats, and coordinating and attending student

15% - Teaching/Instruction
    Teach two Honors seminars for first year Honors students

3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.

Level of Freedom:
UNR has a strong commitment to attracting and encouraging the success of the best and brightest
students. The Honors Program is a campus-wide program that serves all qualified, high-achieving
students in all majors on the University campus. The Assistant Director works with the Director of the
Honors Program to recruit, advise, and mentor students in their academic and/or fellowship program
goals. The incumbent makes recommendations on Honors program and fellowship program design.
This position provides information to students and faculty and resolves questions and application
problems while working independently to support student success in Honors Program and fellowship
award achievements.

Decisions and judgments made by the Assistant Director have a significant impact to student success
in the following ways: facilitating the connection of Honors students with university faculty; contributing
to the recruitment, advisement, retention of and graduation of outstanding students at UNR; playing
an integral part in offering an Honors curriculum by outstanding teaching faculty and in developing the
mentoring program; and serving the Honors student body through teaching, offering special events,
and supervising student groups. Failure to achieve these goals impacts the recruiting, retention, and
graduation rates of outstanding students.

The ability for UNR students to secure nationally competitive fellowships directly impacts the
reputation of the institution and future personal growth opportunities for students in their chosen fields.
This position is critical to goal achievement in this area and supports recruitment of highly talented
admissions such as National Merit Scholars across the nation. If the duties of the position are not
met, student success rates in securing fellowships will be lower.

4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).

Knowledge of:
    The field of Honors in terms of basic characteristics of Honors Programs, curriculum, structure,
      philosophy, and standards
    Academic disciplines and requirements and the role of Honors in a university environment
    Higher education policies and procedures and those pertaining to Honors students and
    Higher education student advising especially on post-graduate opportunities, the recruitment
      and application process, and student fellowship options
Position Description – Advisor, Nationally Competitive Fellowships                          Page 4

      Preparation of students for graduate/professional school and national scholarships and
       fellowships, coaching and mentoring students to develop skills in areas needed to be
       successful in fellowship awards (service, academic success, extracurricular activities,
       leadership, research opportunities, application writing, etc.) and developing opportunities for
       faculty mentoring
      Use of web and social media in recruitment

     Excellent verbal and written communication including listening skills and class/group
        management and presentation
     Effective interpersonal and human relations skills
     Customer service skills
     Collaborative and problem-solving skills
     Time management and organization skills
     Effective writing skills
     Effective teaching skills
     Proficiency in use of a personal computer and current software applications including but not
        limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)

Ability to:
     Understand and interpret formalized policies, guidelines, rules, and regulations
     Work both independently and as a collaborative team member
     Exercise sound judgment
     Build a rapport and work with a diverse undergraduate and graduate student population,
         specifically high-achieving and academically motivated
     Maintain confidentiality of information
     Be approachable, helpful and accessible
     Develop strong networking relationships across the student body
     Be attentive to and communicate application deadlines
     Meet deadlines

5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.

Internal                           Reason for Contact
UNR administration, faculty and    To serve as a resource and liaison regarding Honors program and
staff                              fellowship matters; to answer questions, collaborate on campus
                                   programming, provide assistance during Honors advisement
Honors students                    To answer questions and advise on Honors policies and
                                   procedures and graduation requirements; to supervise student
                                   groups and events; as an instructor when teaching first year
Undergraduate and graduate         To provide advising and support in the academic development of
students                           students, the fellowship application process and to publicize
Fellowship Foundations             To coordinate application materials

Integrated Marketing               To coordinate publicity materials
Position Description – Advisor, Nationally Competitive Fellowships                        Page 5

External                           Reason for Contact
Prospective Honors students        To answer Honors benefits, policies and procedures questions
                                   during recruitment regarding the admissions process, Honors
                                   curriculum, Honors requirements, and Honors opportunities
Community members                  To convey information on the Honors Program and its mission and
Parents                            To answer questions during recruitment sessions and after
                                   admission regarding the admissions process, Honors policies,
                                   procedures, and requirements
Past Winners of Fellowship         To help with student recruitment and coaching of students

6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.

       a.      Minimum educational level, including appropriate field, if any.

               Bachelor’s Degree from a regionally accredited institution

        b.    Minimum type and amount of work experience, in addition to the above required
       education necessary for a person entering this position.

               Bachelor’s Degree and three years or a Master’s Degree and two years of experience
               to include working with students and teaching at the university level and at least one
               year of Honors experience and some familiarity with fellowship programs

               Preferred Licenses or Certifications: None

          c.   Indicate any license or certificate required for this position.


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