User Agreement - Olympic College

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User Agreement - Olympic College Powered By Docstoc
					                                 PURCHASING CARD USER AGREEMENT
I understand Olympic College has authorized my use of a Purchasing Card for approved business expenditures on its behalf.
In accepting and/or using the card, I agree to be bound by the terms and conditions which follow:

     AUTHORIZED USE:                                           PROHIBITED USE:

             Advertising                                             Alcoholic Beverages other than for pre-
                                                                       approved official College events & programs
             Memberships
                                                                      Cash Advances
             Registrations
                                                                      Furniture (contact Purchasing Services)
             Services (excluding Personal Service/Performer          Gambling
              Speaker Contracts)
                                                                      Gifts/Donations/Gift cards
             Subscriptions                                           IT Equipment, software & hardware (contact
                                                                       IT Help Desk)
             Supplies
                                                                      Meals (while on travel)
             OC Bookstore
                                                                      Media (contact Instructional Technology)
             Between State Agencies if accepted                      Personal Purchases
                                                                      Personal Service/Performer Speaker
             Food (per MCLR requirements)
                                                                       Contracts
             Travel
                                                                      Postage
                  Airline/Train                                      Purchase of goods, materials or services from
                  Hotel                                               any member of the card user/custodian’s
                  Car Rental (Enterprise)
                                                                       immediate family
                  Taxi
                  Shuttle                                            Splitting Transactions to circumvent card, bid
                  Parking                                             or authority limits
                  Ferries                                            Unauthorized purchases
                  Bridge Tolls
                                                                      Videos/DVD’s (contact Haselwood Library)


INVENTORY EQUIPMENT TAGGING (AVAILABLE THROUGH CENTRAL RECEIVING)
       SMALL & ATTRACTIVE ITEMS VALUED AT $300 - $4,999 REQUIRE OC INVENTORY TAGS
       CAPITAL EQUIPMENT VALUED AT $5,000 OR GREATER REQUIRE STATE TAGS
             Individual cardholders cannot share or lend cards or card numbers
             Maintain card number confidentiality
             Use online merchants known and trusted
             Look for a secure server for online transactions (locked padlock key icon at bottom of screen or https:// (s
                 indicates secure site)
             Do not give out purchasing card numbers over email or fax, only secured sites
             Sign transaction log when checking out Purchasing Card
             Return Purchasing Card with itemized receipt to Card Custodian
As a cardholder/user, I agree to comply with the authorized/prohibited use of this agreement. I understand that the
Card use will be reviewed on a monthly basis and I will be notified of any discrepancies.

I understand that unauthorized and/or inappropriate Card use may result in revocation of the Card and cancellation
of the account. Any fraudulent or other illegal acts may result in additional consequences.

I further understand that the College may terminate my right to use the Card at any time for any reason. I agree to
surrender the Card to the College immediately upon request or termination of employment.



Print Name


Signature                                     Date




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