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Minutes of the

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									Minutes of the August 22, 2009 annual meeting of the Fort Lewis College Alumni Association Board of Directors President’s Conference Room, Fort Lewis College, and by conference call President Russ Elliott called the meeting to order at 10:06 1.m. The meeting was held in the President's Conference Room in Berndt Hall at Fort Lewis College and via conference call. Board members present in person: David Bliesmer, Andy Chase, Russ Elliott, Marchell Fletcher, and Ryan Maycock. Board members present by conference call: Tim Bell, Chris Corrao, Abby Driscoll, Jeff Lipschultz (after 10:50 a.m.), and Anna Stumm. Proxy assigned: Stentz Whitaker to David Bliesmer. Board members not present: Jeff Stegeman and Stentz Whitaker. Fort Lewis College representatives present in person: Chris Aaland, Director of Alumni Relations; Margie Deane Gray, Executive Director of Fort Lewis College Foundation/Office of Development. Approval of Minutes  Motion: Abby Driscoll moved and Marchell Fletcher seconded to approve the minutes of the July 8, 2009 meeting of the Fort Lewis College Alumni Association Board of Directors. o With no further discussion, the motion passed unanimously. Business  Motion: Abby Driscoll moved and Ryan Maycock seconded to approve the 2009 Fort Lewis College Alumni Association election of Heather Knight, David Robertson, Daniel Sunflower Wirth, and Heather Atencio-Zambrano. o Abby Driscoll said the Nominations Committee received a couple of suggestions for future elections:  Allow candidates to review their information on the ballot and submit a paragraph about their candidacy. Past alumni elections have featured a paragraph written by the person who nominates each candidate.  Implement online voting, as opposed to the current method which solicits voting at special events and via emails, faxes, mailed ballots and an online .pdf document. o Chris Aaland suggested allowing more time from the nominations deadline to the start of the election to allow the Nominations Committee and candidates to review the ballot and campaign rules. o Marchell Fletcher said that summer is a difficult time to hold elections. o Andy Chase asked when the new board members will begin serving their terms. o Chris Aaland suggested amending the motion to state they will start their terms on Sunday, August 23, 2009, so as not to affect quorum at today’s meeting.  Amendment to motion: Abby Driscoll moved and Marchell Fletcher seconded to amend the motion to add, “New Board members will start their terms on Sunday, August 23, 2009.” o Russ Elliott suggested we put into our bylaws that newly-elected officers will begin their terms the day following approval of election results by the Board of Directors. o Abby Driscoll said that in the past, newly-elected officers would start their terms at the annual meeting, which usually takes place on Homecoming weekend. o With no further discussion, the amended motion passed unanimously.

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Board of Directors Minutes – August 22, 2009 11/8/2009

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Motion: Abby Driscoll moved and Marchell Fletcher seconded to approve Andy Chase as president, David Bliesmer as vice president, and Ryan Maycock as treasurer for the 2009-2010 academic year. o Chris Aaland thanked outgoing officers Russ Elliott (president), Andy Chase (vice president), Tim Bell (treasurer), and Abby Driscoll (immediate past president) for their service to Fort Lewis College alumni. o Chris Aaland said that Russ Elliott will assume the role of immediate past president and chair the Nominations Committee, per the Alumni Association Bylaws. o Marchell Fletcher thanked Russ Elliott for his leadership. o Abby Driscoll suggested sending the Alumni Association Bylaws to the new Board members. o She added that running the meeting is an important role for the president and offered her advice to Andy Chase. o Andy Chase said that he hopes to continue the projects started this past year and previous years, including increasing the number of special events the Alumni Association offers. o With no further discussion, the motion passed unanimously, with abstentions from David Bliesmer, Andy Chase, and Ryan Maycock. At 10:25 a.m., the new slate of officers began serving in their new positions and Andy Chase began chairing the meeting.

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President’s Report  Andy Chase asked Board members to consider about which committees they’d like to serve on during the next year.  He said that the past year was a very good one for the Alumni Association, with increased awareness on-campus. He suggested we continue to become involved with current students and on-campus departments such as the Office of Admission.  He asked Board members to renew their commitment to the Alumni Association and the College.  He said that reviewing the Alumni Association Bylaws was important and asked if they reflected the Board’s goals.  Andy Chase and Russ Elliott listed successes during the past year, including: o Continued growth of the Alumni Association o The Blake Street Tavern gathering in January o The upcoming golf tournament on September 11, 2009 o 100 percent financial commitment from the Board of Directors o Improved communications, including the launch of a monthly electronic newsletter Foundation Report  Margie Deane Gray thanked Russ Elliott for his leadership and said she’s excited for the new year.  She reminded the Board that its commitment is critical and that full involvement helps us get to the next level.  She said the improved communications with alumni helps her when she’s on the road visiting alumni and donors.  She said that a lot of fundraising efforts will take place in coming months and that 100 percent commitment from the Board is needed.  She announced that the College will launch a Fort Lewis College Centennial campaign in 2011, which she will co-chair.  She said we have tapped our non-alumni donors, and that future campaigns must rely on alumni.

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Board of Directors Minutes – August 22, 2009 11/8/2009

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She said that she will be traveling to Los Angeles on September 3, 2009, and that two of her four days there will be spent visiting with alumni. Ryan Maycock asked what she discusses with alumni. Margie Deane Gray said she talks about what’s happening on campus, the new Student Union, new academic programs, new buildings and other topics. She said she also encourages them to attend alumni events and help us with student recruitment. Andy Chase said that he and David Bliesmer attended a freshman send-off picnic in Denver earlier in the month and spoke with nearly 70 Fort Lewis College freshmen and their parents. Jeff Lipschultz joined the meeting at 10:50 a.m.

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Director’s Report  Chris Aaland suggested the College and Alumni Association augment its electronic communications strategy with printed publications.  David Bliesmer and Ryan Maycock said they are not receiving the monthly e-newsletter. Chris Aaland suggested they check their junk mail in case this was considering spam by their internet providers.  He said that he continues to receive complaints from alumni about the College’s 1994 decision to change the Fort Lewis College mascot and nickname from “Raiders” to “Skyhawks” and thinks the Alumni Association should consider offering merchandise to alumni with “Raiders” or “Aggies” incorporated into the design.  Margie Deane Gray said that Adams State College still sells “Indians” merchandise, even though they changed their mascot and nickname to “Grizzlies” in 1995.  Ryan Maycock suggested a t-shirt that incorporated all past and present Fort Lewis College mascots and nicknames.  Abby Driscoll said she doesn’t think we should revisit the Raiders issue.  Chris Aaland reported that following today’s annual meeting, the FLC Department of Athletics was hosting a variety of alumni events, including: o Women’s soccer alumnae game, 1 p.m. at Dirks Field o Men’s soccer alumni game, 3 p.m. at Dirks Field o Volleyball alumnae game, 5 p.m. at Whalen Gymnasium o Athletic alumni reception, 8-10 p.m. at the Irish Embassy Pub Committee Reports  Executive Committee (past chair: Russ Elliott; past members: Tim Bell, Andy Chase, Abby Driscoll, Chris Aaland): New committee chair Andy Chase said the Executive Committee did not meet.  Alumni Services Committee (past chair: Marchell Fletcher; past members: Andy Chase, Anna Stumm, Stentz Whitaker): Past chair Marchell Fletcher gave a report on the Alumni Services Committee: o She suggested that Director of Admission Andy Burns present the Alumni Ambassadors program at a future meeting. o Margie Deane Gray said that a brochure announcing all alumni services should be produced and distributed to all alumni, including new graduates. o Andy Chase said he will meet with CollegeInvest regarding a 529 college savings plan, which will serve as a possible affinity partnership with the Alumni Association. o Chris Aaland said that the two alumni canoe trips through Centennial Canoe this past summer net $840 per trip for the Alumni Association. This amount was far greater than our expectations. He thanked History and Southwest Studies Professor Andy Gulliford for facilitating these trips and suggested that the Board award a portion of the proceeds to the Southwest Studies Department in Andy Gulliford’s name to use for scholarships.
Board of Directors Minutes – August 22, 2009 11/8/2009

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Special Events Committee (former chair: Abby Driscoll; former members: David Bliesmer, Andy Chase, Marchell Fletcher): Former chair Abby Driscoll said the committee has been active during conference calls and emails to discuss the Denver golf tournament and Homecoming. She reserved detailed comments on these events until the discussion portion of today’s meeting. o Abby Driscoll a quick review of each committee’s duties at the beginning of next month’s Board meeting. Communications Committee (former chair: Chris Corrao; former members: Russ Elliott, Jeff Stegeman): Former chair Chris Corroa said the Communications Committee did not meet. Finance Committee (former chair: Tim Bell; members: former David Bliesmer, Ryan Maycock): Former chair Tim Bell said the Finance Committee did not meet. o Chris Aaland announced that the Fort Lewis College Foundation had a 12 percent return on investment during the second half of the previous fiscal year, and that all Foundation accounts — including the Alumni Association accounts — will receive end-of-year allocations. Nominations Committee (former chair: Abby Driscoll; former members: Chris Corroa, Anna Stumm): Abby Driscoll thanked Chris Corrao and Anna Stumm for being great committee members.

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Discussion  Abby Driscoll gave an update on the Denver alumni golf tournament, scheduled for Friday, September 11, 2009, at The Ridge at Castle Pines North Golf Club: o She thanked David Bliesmer, Andy Chase, and Chris Aaland for doing most of the work on the golf tournament. o David Bliesmer said 24-30 people will be playing in the tournament. o He said that with business sponsorships, the Alumni Association should earn $300-500 at the event. o David Bliesmer and Andy Chase have met with Travis McDowell, a representative for The Ridge. Their goal for 2011 is 72 players. o Russ Elliott said this is a great opportunity to get Front Range alumni involved.  Abby Driscoll led a discussion about Homecoming, scheduled for Friday through Sunday, October 9-11, 2009. Events include: o Opening party, Friday, October 9, 4:30-6 p.m. in front of the Durango & Silverton train depot. Food will be available. o Parade, Friday, October 9, 6 p.m., Main Ave.  The Board will discuss options for a float at its September meeting. o Reception, Friday, October 9, 7-10 p.m., the Irish Embassy Pub. o Bonfire, Friday, October 9, 8 p.m., FLC softball fields. Chris Aaland is working on transportation to and from the Irish Embassy Pub. o Tom Strandt Memorial Run, Saturday, October 10, 9 a.m. women’s race, 10 a.m. men’s race, Ray Dennison Memorial Field. o Tailgate party, Saturday, October 10, Noon-2 p.m., outside of the southeast entrance to Ray Dennison Memorial Field. Free food and beverages (including beer) for FLC alumni.  Andy Chase, Ryan Maycock, and Russ Elliott asked if beer will be sold. Chris Aaland said that he wasn’t sure, but that the decision was up to the Department of Athletics, which will apply for the liquor license. o Football game, Saturday, October 10, 2 p.m., Ray Dennison Memorial Field.

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Board of Directors Minutes – August 22, 2009 11/8/2009

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Alumni Awards Banquet, Saturday, October 10, 6 p.m. reception, 6:30 p.m. ceremony, Student Union Ballroom. In case construction isn’t complete, possible alternate sites include the Student Life Center and the Durango & Silverton Railroad Museum. Men’s soccer game, Sunday, October 11, 2009, noon, Dirks Field. Women’s soccer game, Sunday, October 11, 2009, 2:30 p.m., Dirks Field.

Andy Chase led a discussion about the College’s presidential search. He said that he will serve on the search committee. He asked the Board, “What do we want in a president? Are we asking the right questions?” o Jeff Lipschultz asked if any criteria for a president have been stated. o Andy Chase said no, that the search committee will hold its first meeting to discuss this and other topics on Wednesday, September 9, 2009. Margie Deane Gray passed around the artist’s rendering of the Alumni Gardens at the new Student Union for those Board members attending the meeting in person to review. o She said the $100,000 general alumni campaign to raise money for these gardens will be mailed in the middle of September. o Abby Driscoll asked if the Board wants to form a temporary subcommittee on fundraising.

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Adjournment  Motion: Jeff Lipschultz moved and Marchell Fletcher seconded to adjourn the meeting at 12:06 p.m. o With no further discussion, the motion passed unanimously. Respectfully submitted, Chris Aaland Director of Alumni Relations Secretary to the Alumni Association Board of Directors

FUTURE MEETING DATES:  Wednesday, September 9, 2009, 6:00 p.m. MDT  2009-2010 meetings will be set at the September 9, 2009 meeting All meetings will be held in the President’s Conference Room at Fort Lewis College and by conference call, unless otherwise stated.

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Board of Directors Minutes – August 22, 2009 11/8/2009


								
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