A Wedding Invitation

A Wedding Invitation from for 2010 London Street, Faringdon, Oxfordshire, SN7 8AA Tel: 01367 245345 (Events Office) or 241272 (Switchboard) Fax: 01367 245336 (Events Office) or 242346 (Reception) email: events@sudburyhouse.co.uk web: www.sudburyhouse.co.uk Congratulations… We are delighted that you have chosen to celebrate your Wedding Day at Sudbury House. I am confident that the expertise, courtesy and friendliness of our staff and, of course, the excellent quality of food and service here will enhance your very special day. The hotel’s sympathetic blend of old and new architecture means we can offer exactly the right room to provide a stylish and comfortable setting for your wedding. Your most special of days can be as formal or informal as you wish – get married in a church, or get married in the Hotel – the choice is yours. In the 18th Century part of the building, the panelled Oxford Room is perfect for a civil marriage ceremony with up to 60 guests, whilst the Folly Restaurant can accommodate up to 160 guests for both the marriage ceremony and the wedding breakfast. Whatever your plans, the details within this brochure should be able to assist you with your initial plans, or we will be happy to design the day especially to your individual requirements. So that the party can carry on into the small hours, we offer preferential accommodation rates for wedding guests. We are also pleased to offer a complimentary bedroom for the Bride and Bridegroom, but this must be confirmed when you book your reception. To make the wedding night that extra bit special, you can choose to upgrade to the luxurious Hartley Suite for a modest charge. I am sure that the information enclosed, together with the expert assistance of our staff, will help you to plan your day. You have my assurance that, in selecting Sudbury House for your wedding, you have chosen an ideal location in which to start what I hope will be a long, happy and successful life for you both together. Andrew Ibbotson, General Manager Upon your Arrival… Should you choose to get married in a church, your guests will be directed to the 18 th Century entrance of the Hotel where a drink and perhaps some canapés will be waiting. From here they can leave any presents and cards for you, before making their way outside into the gardens, to be included in any photographs you would like. We often recommend that you, the newly married bride and groom, be driven directly onto the patio in the garden where your guests will await your magnificent arrival! A Civil Marriage Ceremony… Of course, you can also choose to get married in the Hotel. The service is performed by the Chief Superintendent Registrar for the area and is a very popular choice as the start to a relaxed, perhaps less formal day. Our most popular marriage ceremony rooms are the Oxford Room in the “old house” and the modern Folly Restaurant. Sitting Room Seating up to around 20 guests, this is a quaint, cosy room in the “old house”. Garden Room The Garden Room has patio doors opening up directly into the garden next to the croquet lawn and is suitable for up to 25 guests. Terrace Room A modern, first floor room with doors out onto a balcony that overlooks the garden. This room is suitable for a total of around 50 guests. Oxford Room The panelled Oxford Room is our most popular civil marriage room, due to a combination of the size, the location and the style of the room. Around 60 guests can share the ceremony with you in the Oxford Room. From here, it is ideal for the bride and groom to walk out into the 18th Century foyer, through the adjacent Garden Room and out into the garden. Should the weather be unfavourable the Oxford and Garden Rooms also inter-connect for drinks, canapés and photographs. Folly Restaurant This modern room is suitable for up to our maximum of 160 guests. Due to the large size of the room, there are various layouts available, including the ability to divide the room into smaller sections. If this room is utilised for the marriage ceremony, we would normally allow slightly more time for drinks, canapés and photographs (in order for the room to be changed ready for the wedding breakfast), although this will depend on the exact layout of your particular day. Other Important Information The content of the civil marriage ceremony can be tailored to suit your own wishes, however there are a few rules related to it; for example, any music must be non-secular in content. We highly recommend that you fully discuss your own individual requirements with the Registrar at the time of booking. Should you wish to dress the civil marriage room with flowers, we would recommend choosing a style that can easily be moved (such as pedestal arrangements or vases), as we can then move these through into the main reception room for you during the meal. There are two costs involved with a civil marriage ceremony, although the combination of these charges is likely to remain lower than a traditional church service. The Hotel makes a single charge for the costs involved with the setting up and use of the marriage room, whilst you must also pay the Registrar to perform the marriage ceremony. Call our Events Office on 01367 245345 for details on our Registrar. Drink Packages… All our Wedding Packages are inclusive of our Drinks Packages. For those wishing to include something a little different we can offer many other alternatives – just ask and we would be more than happy to help discuss your exact requirements in more detail. We regret that we do not allow you to bring your own wine. REGULAR PACKAGE On Arrival – A choice of one glass per person of Orange Juice, Bucks Fizz or Pimms With the Meal – Two glasses of Standard Red or White Table Wine Option to upgrade to half a bottle per person To Toast – One glass of Sparkling Wine *** SUPERIOR PACKAGE On Arrival – A choice of one glass of Orange Juice, Bucks Fizz or Pimms With the Meal – Two glasses of Upgraded, Superior Wine selected to compliment your meal Option to upgrade to half a bottle per person To Toast – One glass of House Champagne *** SUPERIOR PACKAGE (INCLUDING CANAPÉS) On Arrival – A choice of one glass of Orange Juice, Bucks Fizz or Pimms Accompanied by Chef’s choice of 3 canapés per person With the Meal – Two glasses of Upgraded, Superior Wine selected to compliment your meal Option to upgrade to half a bottle per person To Toast – One glass of House Champagne *** LUXURY DRINKS & CANAPÉS PACKAGE On Arrival – Two glasses per person of Orange Juice, Kir Royale or Pimms Accompanied by Chef’s choice of 5 canapés per person With the Meal – Half a bottle of Superior Vintage Wine to compliment your meal (this allows you to choose any wine from our standard wine list) To Toast – One glass of Moet (n.v.) Champagne For those cooler winter days, we can offer Mulled Wine as an alternative to Bucks Fizz and Pimms at no additional charge. Wedding Menus… BRONZE MENU Roast plum tomato soup scented by basil leaves and olive oil *** Pan –fried chicken supreme with a mushroom and asparagus veloute flavoured by thyme flowers Vegetarian Alternative: fresh market vegetables lightly cooked in a parmesan cream sauce encased in a thin crepe Served with a selection of fresh seasonal vegetables and new potatoes *** Baileys cheesecake nestling on a compote of soft fruits *** Coffee and mints SILVER MENU Saladette of goats cheese, asparagus and baby tomatoes and a whole grain mustard dressing *** Roast loin of pork with an apple and onion chutney sage jus Vegetarian Alternative: Spinach and wild mushroom stroganoff flavoured by herbs of the garden Served with a selection of fresh seasonal vegetables and new potatoes *** Strawberry marquise on a kiwi fruit sabayon *** Coffee and mints GOLD MENU Slices of smoked salmon with caper berries, shallots and a watercress salad *** Rack of lamb (cooked medium) with a parsley, lemon and garlic scented crust on a port wine jus Vegetarian Alternative: Aubergine stuffed with vegetables and barley, resting on a goats cheese and chive sauce Served with a selection of fresh seasonal vegetables and new potatoes *** Chocolate tart with a quenelle of vanilla cream *** Coffee and mints PLATINUM MENU Wild mushroom soup with fresh herbs and cep oil *** Strawberry and mint sorbet *** Breast of duck (cooked pink) with an apple balsamic and thyme jus Vegetarian Alternative: Baked cherry tomato and asparagus clafoutis with a raw beetroot salad Served with a selection of fresh seasonal vegetables and fondant potatoes *** Passionfruit bavarois with a raspberry puree *** Coffee and petit fours DIAMOND MENU Chicken liver and fois gras parfait with toasted walnut brioche and gooseberry jelly *** Sole and spinach roulade with a lobster bisque *** Seared fillet of beef (cooked medium) set upon a shallot and garlic puree and a bordelaise sauce Vegetarian Alternative: Roast baby vegetables flavoured by herbs of the garden layered in a crisp filo basket Served with a selection of fresh seasonal vegetables and roasted new potatoes flavoured with rosemary and thyme *** Glazed raspberry crème brulee with a hazelnut cream *** Coffee and petit fours Selection of Canapés… If you would like canapés please choose from the list below at £1.00 per canapé per person If you have chosen the superior drinks package with canapés 3 canapés per person are included in the price If you have chosen the luxury drinks package with canapés 5 canapés per person are included in the price Goats cheese and cherry tomato en croute Crab and coriander pancakes Smoked salmon, herb blinis with crème fraiche Rare roasted beef and spiced tomato chutney tartlet Smoked chicken with mango salsa crostini Vegetable filo parcels Corn fed chicken with sesame seeds and honey Chicken liver parfait with caramalised onion en croute Quails egg and pickled salmon tartlet Selection of Sorbets… If you would like a refreshing sorbet course please chose from the list below at £2.50 per person White peach Lemon Raspberry Apple Passionfruit Strawberry Lime Mango Grand Reception Buffet Menu… Please choose 1 starter, 4 items from the hot selection, 4 from the cold selection, 4 from the salads and 2 from the desserts If you would like additional main courses or salads these are charged at £2.00 per person per item A cheese course can be added at £4.50 per person Starters: Roast plum tomato soup scented by basil leaves and olive oil Saladette of goats cheese, asparagus and baby tomatoes and a whole grain mustard dressing Slices of smoked salmon with caper berries, shallots and a watercress salad Wild mushroom soup with fresh herbs and cep oil Hot selection: Poached seafood in a white wine sauce Chicken fricassee Beef stroganoff Chilli tiger prawns Vegetable lasagne Vegetable wantons Sage beef meatballs Chicken satay Vegetable kebabs Vegetable mousaka Minute steak and caramelised onions Cold Selection: Seafood selection, for example: salmon, smoked salmon, prawns and smoked fish Roast sirloin of beef Honey glazed ham Chicken liver parfait Roast turkey breast Bacon and red onion quiche Tomato and wild mushroom quiche Goats cheese and vegetable terrine Salads: Cucumber, mint and cous-cous salad Mixed salad leaves Tomato and basil salad Toasted cashew nuts, apple and celery salad Potato and chive salad Coleslaw Smoked bacon, chick pea and pepper salad Artichoke, bean and sun blushed tomato salad Marinated tuna, anchovy and egg salad Desserts: Fresh fruit salad scented by mint leaves Dark chocolate and pistachio cheesecake Baked lemon tart Strawberry bavarois A Selection of cheese with grapes and biscuits Coffee with petit fours Evening Buffet Menus… A minimum of 75% of total evening guests must be catered for. STANDARD EVENING NIBBLES Selection of assorted sandwiches Crisps & nuts Pork sausage and herb puff pastry roulade A selection of hot and cold boucheés Thai vegetable spring rolls Vegetarian tart selection CONNOISSEURS CHOICE CHEESE & PATE BUFFET Chef’s finest Cheese board, to include a selection of the best British cheeses for example: cheddar, Oxford blue and Irish porter with Guinness Forestiere pate: a smooth chicken liver pate with wild mushrooms Ardennes pate: a traditional course chicken liver pate Ham hock terrine flavoured with grain mustard A selection of warm bread to include: Sundried tomato ciabatta Garlic and herb foccacia White baguettes A trio of cold cuts to include: Sirloin of beef, honey roast ham and roast turkey breast All complimented by a selection of pickles and chutneys Pickles onions Cherry tomatoes Grapes Celery Black and green olives Crisps & nuts UPGRADED EVENING BUFFET Selection of assorted filled baguettes and sandwiches Crisps & nuts Pork sausage and herb puff pastry roulade A selection of hot and cold boucheés Vegetarian samosas Vegetarian tart selection BBQ chicken wings Thai Vegetable Spring Rolls King prawns wrapped in crispy filo pastry with a citrus dip Chilli beef meat balls EVENING BARBEQUE BUFFET (should the weather be unsuitable this menu shall be served indoors) Selection of Crisps & Nuts Gourmet Sausages Wrapped Baked Potatoes with Cheese Strips of Chicken with a lightly spiced Marinade Char-grilled Rib Eye Strips of Beef Fillet of Red Snapper (4oz) Mediterranean Vegetable Kebabs Mixed Green Salad finished with herbs Tomato and Onion Salad with a basil dressing Warm bread rolls with butter rosettes *** Barbequed fresh fruits glazed with a chilli syrup The Details… We will be delighted to show you around the hotel. However, it is advisable to telephone and make an appointment with the Duty Manager. You are welcome to come in and look at the Hotel whilst another wedding is being set-up, however as a policy we will not discuss your wedding requirements with you on that day, as every bride and groom deserve our full attention on their own special day. Every wedding at Sudbury House Hotel includes the following:           A Personal Meeting with the Hotel Master of Ceremonies who will running your Wedding (normally 2 months prior to the date) Personal Welcome on the day by the Master of Ceremonies, including Toastmaster Duties throughout the day. Use of our square silver cake stand and knife. Complimentary double bedroom for the Bride and Bridegroom (upgradeable to the Hartley Suite). Choice of linen colours for the tables (NB a small additional charge may apply) Room hire charge for the wedding breakfast incorporated into the meal costing. Assistance in arrangements, bridal wear, wedding cakes and other services. Special accommodation rates for your guests (subject to availability). Background music of your choice. Extensive free car parking. To assist you, we have compiled a list of local entertainment, florists and other services who regularly support weddings in the Hotel to ensure your day is just as you would like. We recommend that you deal directly with these services in order to ensure that they understand your exact requirements and wishes. Deposits, Term and Conditions We will normally hold provisional bookings for one month (subject to demand for the date). A £500 deposit is required to secure a booking. This deposit is non-refundable in the event of cancellation. Your choice of menu, wine selection and table plan will be discussed around 2 months prior to the wedding, with the person who will be managing the actual day. Final numbers and full pre-payment of all pre-booked expenses will be required two weeks prior. An invoice will be sent after the event for any extras incurred on the day. Children between 5 and 12 years old will be charged at 50% of adult price. No charge for children under 5 (High chairs available on request). Wedding Tariff for 2010… Civil Marriage Ceremony charge £245.00 This charge is made for a civil marriage ceremony to be held in the Hotel and does not include the charge payable to the Registrar who performs the marriage ceremony. Menu & Drinks Package Costs Simply, choose your Menu along with the Drinks Package that you would like for the total price per person Regular Regular with Canapés Superior Superior with Canapés Luxury & Canapés Bronze Silver Gold Platinum Diamond Grand Reception Buffet 48.00 50.00 54.00 58.00 63.00 54.00 52.00 55.00 57.00 62.00 66.00 60.00 53.00 56.00 59.00 64.00 70.00 62.00 58.50 60.50 63.50 68.50 73.50 66.50 70.00 73.00 76.00 81.00 85.00 78.00 Some Upgrade Suggestions… Regular Drinks Package: Increase allocation of wine with meal to ½ bottle per person: £4.50 Superior Drinks Package: Increase allocation of wine with meal to ½ bottle per person: £7.00 Due to the popularity of Sudbury House Hotel for weddings, we have a minimum number of 75 adults for the wedding breakfast for all Saturday weddings during May, June, July, August and September. If your numbers are lower than this you can still get married on other days in the week, including a Sunday (for a civil ceremony). Children between the ages of 5 & 12 years will be charged 50% of published price for the adult menu and £14.00 each for our Children’s menu (melon; nuggets, chips and beans, ice cream with orange juice on arrival and during the meal). Children 4 years and under eat free of charge. Evening Buffet Minimum of 75% of total guests must be catered for in the evening. Standard Evening Buffet: Connoisseurs Choice Cheese and Pate Buffet: Upgraded Evening Buffet: Barbeque Evening Buffet: £13.50 £15.50 £17.50 £22.00 All menu prices quoted are per person, including vat. Discounted Accommodation These prices for guests attending a Wedding are per room, per night and include Breakfast and VAT at 17½%. Single £79.00 Double / Twin bedded room £94.00 Family £114.00 The bride and groom may upgrade their complimentary bedroom to the Hartley Suite for an additional £120.00. All rates are subject to availability and are effective from 1 st January 2010 to 1st January 2011 Wedding Budget Planner… We have put together this cost planner to show all of the standard items charged to weddings at Sudbury House Hotel. There are no “hidden” charges at Sudbury House – such as “Room Hire”, etc – these charges are incorporated into our menu prices. The total cost will always be discussed and confirmed in the “Final Details Meeting” around 2 months prior to your wedding. DETAILS Civil Marriage Room Hire Charge (only applicable if you choose to get married in the Hotel) QUANTITY 1x COST £195.00 £ £ £ £ £ TOTAL Meal / Drinks Package (Number of Adults) Price per person Wine Upgrade (to upgrade to half a bottle per person during the meal) (Number of Adults) Upgrade cost p.p Children (5-12 years) having Adults Meal (charged at 50% of total adult price) (Number of Children) Price p.p. (50%) Children (5-12 years) having Kids Meal (Melon, nuggets and ice cream menu) (Number of Children) £14.00 Free Children (under 5 years) having Kids Meal (Melon, nuggets and ice cream menu) (Number of Guests) Free £ £ Evening Buffet (Minimum 75% of total guests must be catered for) (Number of Guests) Buffet price p.p. Bride & Groom room upgrade (To upgrade to the Hartley Suite for the wedding night) 1x £120 Total Hotel Charges £ Guest Bedrooms The planner above includes the standard charges made for a Wedding at the Hotel. This does not include the cost of any bedrooms for guests, as most Weddings prefer guests to be responsible for booking (and paying) their own rooms. Civil Marriages If you are getting married in the Hotel, please remember that the £195 charge made by the Hotel is in addition to the charge(s) made by Oxfordshire Registry Office. Other Costs We highly recommend that you book all other items directly with other companies, such as Flowers, Cars, Clothing, Photographer, Videographer, Pianist, Disco, Band, Cake, etc. This gives you the opportunity to ensure that everything meets your own personal requirements. Viewing the Hotel Please contact either the Events Office (01367 245345) or the Duty Manager (01367 241272) to arrange a show-round to view the Hotel. We highly recommend that you arrange an appointment in order for you to be able to fully see all of our facilities, and for us to ensure that we have enough time to answer any questions that you may have. Please note that we do not arrange any show-rounds while we have a wedding running in the Hotel (as we are concentrating our complete resources on the wedding in hand).