FUNDRAISING

Welcome to Sleepy Hollow 101. This is where you can learn all the ins and outs of the hallowed halls of Sleepy Hollow! Please print out this document to refer to during your first few days of school… we will be updating information on our website so that throughout the year, so everything you need to know will be at your fingertips! Thank you, Nicky Zabetian and Julie Abramson, Sleepy Hollow Parent Club co-Presidents GENERAL INFORMATION Signing in and out of the Office If you need to sign your child out of the office for an appointment, please go to the office and sign the sign out sheet. Someone from the office will then call your child‟s teacher and alert them that you‟re waiting. Do not go directly to your child‟s classroom. Use the same procedures if you are signing your child in late. Tardy If your child is just a few minutes late to school, he/she can go to the office and get a tardy slip. Oops box If your child forgets his/her lunch or homework, there is a milk crate in the office, labeled “Oops Box” in which you can place it after school has started. Your child can check this box during his/her recess. Lice Prevention A proactive approach is the best way to control potential lice infestation in your household and on the school campus. Parents must check your child‟s head before they go back to school. Frequent checking throughout the school year will help prevent an outbreak. The following websites have more information about lice: From the Harvard School of Public Health http://www.hsph.harvard.edu/headlice.html From the Centers for Disease Control (CDC) http://www.cdc.gov/lice/head/prevent.html What to do if your child has lice - Report the incident to the school office - Keep your child home until they are nit free OUSD policy is to notify families in classrooms where 2 incidents of lice have been reported. CARPOOL INFORMATION Everyone is Early Bird for first two weeks! For the first two weeks of school, everyone is an early bird. This means that everyone should be dropped off at school between 7:40am and 8:00am (children arriving before 7:40am must check in to BASC), and picked up at 1:55pm, unless you have a Kindergartner, whose day ends at 11:30. During these first weeks, Teachers will assign children into smaller working groups, designated as either Early Birds or Late Birds. A note will be sent home with your child with their designation. The first day of Early/Late schedule is Tuesday, September 15. (Reminder: ALL CHILDREN ARE EARLY BIRDS ON MONDAYS THROUGHOUT THE SCHOOL YEAR!) Children in grades 1 – 3 who are Early Birds go to school from 8:00 am to 1:55pm. Kindergartners who are Early Birds go to school from 8:00 am to 11:30 am. This time period does NOT include LUNCH. Children in grades 1 – 3 who are Late Birds go to school from 8:55 am to 2:50pm. Kindergartners who are Late Birds go to school from 8:55 to 12:55. This time period includes LUNCH. All 4tt and 5th graders go to school Tuesday – Friday 8:00am – 2:50pm, they do not have an early/late schedule. Carpool Procedures To ensure the safety of our children we ask that you follow these rules:  Make a full STOP at all stop signs around the „Sleepy Hollow Loop‟  YIELD to pedestrians in the crosswalks  Look around for children who may be walking or biking to school The „Sleepy Hollow Loop‟ During pick-up and drop-off time, Sleepy Hollow Lane is a one-way loop. From Lombardy Lane, turn onto Tarry Lane and continue onto Sleepy Hollow Lane, turn right onto Washington Lane and proceed into the school parking lot. When exiting the parking lot, turn RIGHT onto Sleepy Hollow from Washington Lane. Morning Drop-Off Drive into the parking lot and proceed all the way forward and around the lower parking lot, stopping alongside the cars parked perpendicular to the office. Children exit the car on the right side and walk toward the office. There will be a teacher assisting with traffic flow. For safety reasons, children may not be dropped off in front of the chain link fence in front of the kindergarten classrooms. Wait until the cars in front have unloaded and pull all the way forward before allowing children to unload. Monday mornings are especially busy as everyone is an early bird that day. Cars typically line up down Washington Lane and not in the upper parking lot in the morning. Afternoon Pick-Up For EARLY carpool pickup (1:55 pm) which is EVERY MONDAY (due to Mondays being EARLY BIRD DAY) and for other days. When entering the parking lot at Sleepy Hollow school, make an immediate right and head up to the upper lot and follow the line of traffic. The first car will stop heading downhill at the corner, near the marquis and wait for the buses to depart. Once the buses move, the first car can move forward along the lower parking lot. It‟s important to have a sign with your child(ren)‟s name(s) displayed in the front window, so the teacher or staff member who is helping carpool can see the sign and call those to a specific “pole” to wait for their parent‟s car. Follow this same procedure for late carpool. NOTE: there is no late carpool on Mondays. For Kindergarteners ONLY: For early birds (those departing at 11:30) please drive to upper lot and the children will be waiting outside the music room with a teacher. For late birds (those departing at 12:55) please go directly to the lower parking lot. Usually there is not a long line, and you do not have to follow the line up and around the upper parking lot. If you are LATE, and miss the carpool, do not fear! Your child(ren) will be brought to Before/after school club, where they will be checked in and looked after until you arrive. You may park in the upper parking lot or the 10 minute parking space in order to run in and sign your child out of the B/ASC. Please follow these simple parking etiquette rules:  Do NOT park in the “Volunteer” parking spot in the upper lot, closest to the music room.   Do NOT park in the “SHPCI President” parking spot, located next to room 17 portable in the lower parking lot Do NOT park in the parking spot designated for the parent who purchased this space at our Auction in March 2009 School Bus Lamorinda School Bus provides bus service to Sleepy Hollow. Round trip, oneway, and daily passes are available. Please see their website at lamorindaschoolbus.org for information on the following:  Route Schedules  Bus Pass Application Before and After School Club The Before and After School Club provides quality, adult supervision and student activities on a parent-pay basis for Sleepy Hollow children in grades K-5 from 7:00 a.m. - 6:00 p.m. on school days. The activities vary and may include sports, cooking, art, science, etc. The club is sponsored by the Sleepy Hollow Parents' Club and is directed by Liv Milan. Members of the Sleepy Hollow Parents Club pay $4.50 per hour. Non- Members pay $5.00 per hour. To become a member of the Parents Club, you need to pay Membership dues. We request $300 per child, which can be paid via PayPlanner or a check made out to SHPCI and deposited in the Treasurer‟s box in the office. Bell Schedule KINDERGARTEN 8:00 Early Arrival 8:45 – 8:55 Late Arrival and Recess 10:10 – 10:30 Recess 11:30 – 12:10 Early Dismissal/Lunch and Recess 12:55 Late Dismissal FIRST GRADE* 8:00 8:45 – 8:55 10:10 – 10:30 11:40 – 12:20 1:55 - 2:05 2:50 Early Arrival Late Arrival and Recess Recess Lunch and Recess Late Dismissal and Recess Late Dismissal SECOND - THIRD GRADE* 8:00 Early Arrival 8:45 – 8:55 Late Arrival and Recess 10:10 – 10:30 Recess 12:00 – 12:40 Lunch and Recess 1:55 - 2:05 Late Dismissal and Recess 2:50 Late Dismissal FOURTH - FIFTH GRADE* 8:00 Arrival 10:10 – 10:30 Recess 12:20 – 1:00 Monday Lunch and Recess 12:20 – 1:05 Tuesday – Friday Lunch and Recess 2:50 Dismissal Students arriving on campus before 7:40am must check in with ASC * Monday Schedule Dismissal 1:55, Early Release 1:55, Minimum Day 12:20 COMMUNICATIONS The Hollow Log The Hollow Log is sent out every Friday via email. This is the main way you will receive information from the school. A typical Hollow Log will include a message from the Principal and information on upcoming events at school as well as links to community events. Friday Folders Most teachers send home a folder on Friday with classroom information and schoolwork. Many teachers send out a weekly newsletter that is posted on the Sleepy Hollow Website. Constant Contact Occasionally information needs to be communicated before the Hollow Log is published. In these cases and in case of emergency, urgent information will be sent out via Constant Contact. Please make sure we have all email addresses on file. Marquis There is a liaison to the Parents Club whose job it is to update the outdoor board with important messages. Be sure to read these messages when you drive in to Carpool, as the messages serve as important last minute reminders! Parents Club Sleepy Hollow Parents‟ Club, Inc. (SHPCI) was created to promote the welfare of students and bring about an integrated, focused partnership between OUSD administrators, teachers and parents. All of our efforts support our three main functions: • Fundraising • Communications and • Educational Enrichment The 2009/ 2010 Executive Board has 9 members: Presidents: Nicky Zabetian, (outgoing), Julie Abramson (incoming) Treasurers: Shauna Simmonds (outgoing), Liz Haughey (incoming) VP Fundraising: Andra Berkman VP Communications: Patty Anderson VP Volunteers: Jacquie Childers Secretary: Catja McDonald Parliamentarian: Michelle Lehman In order to become a member of the SHPCI, a family must pay membership dues, which then allows them to have a voting right. These dues are $300 per child, and include many other items, besides the right to vote. The following pie chart shows the breakdown of the dues and how they are spent on your child during this school year: Sleepy Hollow Parents' Club, Inc. Parents' Club Dues and Classroom Funds 2009-2010 Classroom Parties, $6,000 Classroom Activities & Supplies, $16,000 Beginning of the Year Student Supplies, $12,000 Teacher & Aide Appreciation, $12,000 Birthday Books for Library, $8,000 Staff Appreciation, $8,000 Technology in the Classroom, $18,000 Membership Dues, $31,800 Yearbook, $8,000 Members of the Executive Team work diligently to keep abreast of all issues happening in the district by consistently meeting with various entities and providing communication back to the Sleepy Hollow community. Members of the Executive Team attend meetings for the SH Site Council (a committee which is comprised of an even number of teachers and parents, plus the principal). These members are elected to develop, evaluate and revise the Sleepy Hollow School Site Plan to align with the yearly goals of the OUSD‟s Strategic Plan. Members of the Executive team also attend Monthly OUSD Board Member Board Meetings, which are also open to the public. These are meetings where a venue for public comments on particular issues, such as budget, layoffs, etc. Members of the Executive team also attend Coordinating Council meetings, which are comprised of Parents Club Presidents and VPs of Communications and Principals from all 5 schools in the district, EFO Representatives, plus the OUSD Board Members. These meetings provide an opportunity for schools to find out what's happening at other schools in the district, so we can work together to provide the best education for all of our children. Orinda Unified School District (OUSD) Board of Trustees http://www.orindaschools.org/ousd/site/default.asp Riki Sorenson, President Pamela West, Vice President Pat Rudebush, Board member Matt Moran, Board Member Jack Bontemps, Board Member Go to this link to see the staff members of the Administrative Office of OUSD: http://www.orindaschools.org/14771036162526340/site/default.asp VOLUNTEER OPPORTUNITIES Parent volunteers make the difference at Sleepy Hollow. Whether you work in the classroom, read in the library, help with hot lunch, or serve on a committee, there are many ways to get involved at Sleepy Hollow and all are valued and appreciated. We are a community who volunteers and it makes a difference in our children‟s education. If you haven‟t already, please take a minute to fill out the volunteer survey on the SH website: http://survey.constantcontact.com/survey/a07e2jows0ofx80mzps/start In order to volunteer at school you must have passed a TB Screening (see TB Screening info below) and you must sign in with the office each time you arrive and leave campus. The following is a list of many of the ways you can volunteer at school: Buddy Family Community Relations Cultural Events EFO Garden Club Helping Hands Hot Lunch Ichabod‟s Gang Library Math in the Garden Musical Room Parent School Safety Teacher Appreciation Teacher Hospitality Technology Committee Think First When you arrive at school to fulfill your volunteer shift, please make sure you sign in at the office, and take a volunteer badge or sticker to display upon yourself while you are on campus. When you leave, be sure to return the badge and sign out. Tuberculosis Screening If you plan to volunteer in the school in any capacity, please read this! The Contra Costa Health Department REQUIRES all volunteers in schools to show that they are free of communicable tuberculosis (TB). This applies to adults who volunteer in the school in any capacity, whether in the classroom, on field trips, or in the hot lunch program. Please click here for a list of all parents and staff members who are current on their TB test. If your name is not on this list you will NEED to have a TB Test in September. TB screening consists of a PPD skin test every four years. All PPD skin tests need to be checked by a trained health professional 2 to 3 days after they are given. THE COST FOR THE TB TEST IS $20. PAYMENT IS EXPECTED ON THE DATE OF THE TEST. Cash or checks are accepted. What You Need To Do      Volunteers need to provide the school with proof of a recent negative PPD skin test. A volunteer with a positive PPD needs to provide the school with proof of a negative chest X-ray and a recent symptom screening by a physician, stating that the volunteer is free of communicable TB. All volunteers must update this information every two years. This information must be kept on file at the school. You can obtain a PPD or proof of recent chest X-ray from your private physician. You can also receive a PPD skin test at the Contra Costa Immunization Clinics. TB Screening Dates As a service to OUSD parents and staff, nurses from the Visiting Nurses Association will be providing PPD skin testing for TB screening. Please remember that PPD skin tests must be read by a health professional in 48 to 72 hours for the test to be valid. Volunteers may receive a PPD test at any of the school locations below. Please note that the VNA nurses must adhere to the schedule and leave promptly at the hours noted. Location Sleepy Hollow OIS Del Rey Glorietta Wagner Ranch Date Test Given Mon. Sept. 28 Tues. Sept. 22 Mon. Sept. 14 Mon. Sept. 21 Tues. Sept. 15 Time 7:30-9:00 am 8:00-9:30 am 7:30-9:00 am 7:30-9:00 am 7:30-9:00 am Date Test Read Wed. Sept. 30 Thurs. Sept. 24 Wed. Sept.16 Wed. Sept. 23 Thurs. Sept. 17 Time 7:30-9:00 am 8:00-9:30 am 7:30-9:00 am 7:30-9:00 am 7:30-9:00 am COMMUNITY BUILDING PUMPKIN PATCH Our Pumpkin Patch is a fun-filled day held the third Saturday of October on the Sleepy Hollow School grounds. This year it will be on Saturday October 17, 2009 from 11-3 pm. Each family is required to volunteer a work shift either before, during or after the event. Not to worry, they are relatively short and painless! At the Pumpkin Patch you will find: carnival games, prizes to win, a cake walk, lots of food, and our very own Haunted House! The whole family is invited to join in the fun. Bring friends... the more the merrier. Remember to bring cash, as there are several things you may feel inclined to spend money on: Our infamous Country Kitchen, which sells the most amazing homemade and/or store bought delicacies and confections... Raffle Tickets - for fabulous items donated by families and businesses in the area, Tickets for rides/games which allow your child to show his/her prowess in throwing beanbags through the windows of haunted houses, putting golfballs, or riding the mechanical bull! We also offer a cake decorating contest, which is an opportunity for your child to really use his/her imagination in concocting an edible, albeit often frightening, cake. Scary Story Night Students come to school one Thursday evening in October to hear scary stories read by teachers, library staff and even the Orinda Union School District‟s Superintendent! This is a fabulous event, where families picnic on the grassy quad and then disperse to various classrooms to enjoy stories, snacks, etc.! It‟s a night not to miss! ENRICHMENT SPRING MUSICAL FOR 4TH & 5TH GRADE STUDENTS The Spring Musical is an annual production, open to all 4th and 5th graders who choose to audition. Participants learn stagecraft, teamwork and acting strategies; they are instructed in choreography, voice and theatre traditions. Under Director Colleen Sipich‟s expert leadership, our student actors discover their hidden talents, their confidence and often a strength that they never knew they had. The kids develop an appreciation for the performing arts, a talent for public speaking and the incredible satisfaction of seeing hard work come to such a rewarding end. Stay tuned for information on auditions, rehearsal and performance schedule. Spanish ¡Hola! Sleepy Hollow Parent‟s Club popular Spanish Language Program is back for its third year! This program is self funded and operated by the Sleepy Hollow Parent‟s Club Spanish Liaisons in cooperation with the Spanish Liaisons at Wagner Ranch, Glorietta and Del Rey. It is strictly a before and after school enrichment program. Early courses introduce foundational language skills while emphasizing pronunciation and vocabulary. As students advance through the program, skills such as verb conjugation and complex sentence structure are developed. The program promotes academic learning through a fun and engaging environment; Songs, games and age appropriate books follow the curriculum. We believe that it‟s vital that our students enjoy the learning of Spanish. Our teachers provide an environment and activities that are engaging, stimulating and Fun! Enrichment Classes There are several classes offered for additional fees that children can participate in after school. These range from Art classes to Drama classes, to our Spring Musical. FUNDRAISING Did you know that 30% of Sleepy Hollow‟s funding comes from Parent Club and EFO? Each year these entities pledge money to the district so that your student will receive the following services:  20 – 1 student teacher ratio in grades K – 3  Art Instruction  Music Instruction  Library Services  PE Instruction  Classroom Aids  Teacher/Staff Support and Classroom Supplies  Parent Club Programs (All-School Picnic, Art & Music Festival, Cultural Events & Assemblies, Emergency Preparedness and Supplies, Garden, New Family Activities, Teacher Appreciation, School Directory, and Yearbook) We rely on EVERY family to contribute to EFO and Parents‟ Club so that we may continue to provide an outstanding educational experience to our children. Right Here Right Now Sleepy Hollow School Annual Fund. This is our major fundraiser for the year. Learn about how to participate at our Back to School Night, September 10th. Don‟t miss this very important event! ESCRIP Read on to see how you can earn money for Sleepy Hollow when you shop! We Need ALL Sleepy Hollow Families to Register Your Cards with eScrip ASAP! Last year Sleepy Hollow received over $15,000 from eScrip! Yes, there is a way for you to give money to our school without whipping out your checkbook! It‟s very simple. All you have to do to is participate in the eScrip program. You sign up your Safeway, Macy‟s, credit and debit cards and then shop the merchants, which include Diablo Foods, Macy‟s, Lunardi‟s, Safeway and many more. When you shop these merchants using your registered cards, they give a percentage of what you spend to Sleepy Hollow. Isn‟t that great? You just shop, and Sleepy Hollow will automatically get the contribution. This money goes straight to your kids education and doesn‟t cost you a dime! Considering the current state budget cuts, we need these contributions more than ever. PLEASE DON’T DELAY. THE SOONER YOU SIGN UP, THE SOONER YOU START EARNING MONEY FOR OUR SCHOOL!!! Not signed up yet? Do one of the following: Go to www.escrip.com and sign up Already signed up? Do the following: 1. Add any new credit and debit cards to earn more for our school. 2. Add your Macy‟s card. 3. Sign up a family member. 4. Go to www.escrip.com) to see how much your family is contributing just by doing your normal everyday shopping. Target Take Charge of Education! Target‟s reward program allows you to designate Sleepy Hollow as the beneficiary every time you use your Target or Target Visa card Sleepy Hollow earns cash. Go to target.com to verify Sleepy Hollow is receiving credit or apply for a card on line. SHOPPING PARTNERS Use these links when shopping on line and Sleepy Hollow will receive up to 16% of your purchase. You must use these links for Sleepy Hollow to receive credit. Amazon.com http://www.amazon.com/?&tag=sleehollelems20&camp=212677&creative=384113&linkCode=ur1&adid=0J12GT4623EHD33Y RAP1 Endless.com http://www.endless.com/?&tag=sleehollelems20&camp=213201&creative=386261&linkCode=ur1&adid=10HX2FZ8KKF9H62 WC0XY MORE SHOPPING PORTALS These sites donate a percentage of your purchase when you shop. They have links to all your favorite sites including Nordstrom, Pottery Barn, Ebay, Land‟s End, Gap, and much more! OneCause http://www.onecause.com/ Boxtops4Education http://www.boxtops4education.com/Marketplace/Default.aspx EFO EFO is our partner in providing your child one of the best educational experiences in the state. EFO benefits every child in Orinda schools, from Sleepy Hollow to OIS to Miramonte. At Sleepy Hollow, EFO provides funding for art and music instruction as well as contributing to preserve class size reduction in grades K-3. Please support EFO by donating today at www.orindaefo.org.