THE UNIVERSITY OF WESTERN AUSTRALIA Minutes of the meeting of the Senate held in the Senate Room, University, Nedlands on Tuesday, 29 March 2005, at 4.00 pm
PRESENT: The Chancellor (Dr K C Michael) in the Chair, the Pro Chancellor (the Hon Justice C Wheeler), the Vice-Chancellor (Professor A Robson), Dr S Baker, Professor S Bunt, Clinical Professor L A Cala, Ms G Gooding, Mr D Griffiths, Ms N Hepburn, Dr A Howarth, Mrs J Jones, Mr J Langoulant, Professor G Martin, Ms N Mast, Dr T Quickenden, Ms E Smyth, Mrs C Tang, Mr M Zilko. By Invitation: the Deputy Warden of Convocation (Mr J Fogarty), the student elect (Ms S Byers), the Deputy Vice-Chancellor (Professor M Seares), the Pro Vice-Chancellor (Research and Innovation)(Professor D McEachern), the Pro Vice-Chancellor (Academic) (Professor B Probert), the Executive Director (Academic Services) and Registrar (Mr P Curtis), the Executive Director (Finance and Resources)(Ms G McMath), the Director of Legal Services (Mr K Heitman), the Vice-President of the National Tertiary Education Union (Mr T Stewart), the representative of the Community & Public Sector Union (Mr J Wintle), the Vice-President of the Academic Staff Association (Dr S Penrose), the Director of Public Affairs (Mr C Campbell-Fraser), the Director of Planning Services (Mr R McCormack), the Acting Executive Officer, Vice-Chancellery (Mr D Durack). Mrs J Massey as Secretary.
APOLOGIES: Mr L G Rowe, Ms N Nugraweni.
WELCOME Election of one Member by Staff under the Provisions of Sections 1(c) and 8(2) of the University of Western Australia Act – Ref 02/08/007/001
The Chancellor welcomed to her first Senate meeting Ms Vera Morgan who had been elected to the Senate for one year to fill the casual vacancy caused by Professor Praeger’s resignation. 1.2 The Chancellor also welcomed as observers four students who were undertaking a project within the School of Water Research.
DECLARATION OF INTEREST
The Chair invited members to declare interests in relation to any item on the agenda. No interests were declared. 3. MINUTES
RESOLVED – 15 that the minutes of the meeting held on 28 February 2005 be confirmed.
ADMISSION TO DEGREES AND AWARD OF DIPLOMAS
RESOLVED - 16 that the candidates named below be admitted to their respective degrees: Bachelor of Architecture .. Michael Philip EDMONDS Jason Lawrence JAMES Ariane Marcelle ALLA Limin Delise CHONG Tabitha CORK Samantha Teale GLAZIER Tegan Maree KNUCKEY Naomi NUGRAWENI Jane Christina OBORN Kirk ROWLEY Timothy Ross BLOXSOME Lip Bin Kelvin GOH Artemis Tammy STEFANOU Lara Ellen STEEL
Bachelor of Arts
Bachelor of Arts with Second Class Honours (Division A) Bachelor of Arts with joint Second Class Honours (Division A) Bachelor of Commerce
James Randolph AGNEW David John BARHAM Tamlyn Carla BUDLER Yin Chwee Elaine CHAN David Farr CHONG Kai Hong CHOW Dipesh KARIA LIM Huey Sin Reina Mark Francis LYONS Bradley John PARRY Ivan SIOW Kum Leong Eng Chye TAN Peiru TEO Xiao Guang ZHANG Li-Ren KEE Matthias Peer Francois LIFFERS Jonathan Stanley EVANS Jonathan Stanley EVANS Boon Eik HONG
Bachelor of Computer Science Bachelor of Economics Bachelor of Education Bachelor of Engineering (Electrical and Electronic Engineering) Bachelor of Engineering (Mechatronics Engineering) Bachelor of Environmental Design Bachelor of Landscape Architecture
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Matt Timms DAVIS Jason Lawrence JAMES Chad William ELTON Piotr PYRCHLA Paul Philip PASCOE Anna Catherine FLETCHER David William WYSOCKI Julia ROBINSON
Bachelor of Laws Bachelor of Medicine and Bachelor of Surgery
Bachelor of Musical Arts
Bachelor of Science
Neal Andrew COLLINS Rosemarie Alice IRELAND Matthew Henry HODGSON
Bachelor of Science with Second Class Honours (Division A) Bachelor of Science (Biomedical Science)
Rachel Claire DAVIES
Bachelor of Science (Environmental Science) Bachelor of Science (Exercise and Health Science)
Renee RAMSAY Corinne Maulinda McCONNELL Andrew Duncan RIDLEY Claire SOMERVILLE-BROWN Simon Joseph AYLES Kirstin Louise WISEMAN Hayley Anne SFORCINA Andrew Patrick WARD Alexandra Sophie WILLIAMS Li-Sing CHUNG Rose Marcia HAYDEN Ken Ping-Kong WONG Ashley James GIFFORD James Edwin DICKINSON Rhian E P GOODALL Sirilawan PANMADEE Suk Wah LEE Kai Chuen LEUNG John Lester BLANEY Han Hoe ANG TO Man Yee Emily Despina METAXATOS Kate Michelle MEURS Kia Hwee Isabelle KHOO Dora Tzankova GUZELEVA Marc Ryan McLENNAN Andrew Christian MITCHELL Judith Margaret OWEN Renae Nicole STENHOUSE
Bachelor of Science (Exercise and Health Science) with First Class Honours Bachelor of Science (Marine Science) Bachelor of Science (Neuroscience) Bachelor of Science (Physical Science) Bachelor of Science (Psychology) Bachelor of Science (Psychology) with Second Class Honours (Division A) Bachelor of Social Work Master of Business Administration Master of Business Administration (Advanced) Master of Cognitive Science Master of Criminal Justice Master of Education Master of Education with Honours Master of Educational Management Master of Educational Studies Master of Fine Arts with Distinction Master of Manual Therapy Master of Mathematical and Statistical Science Master of Oil and Gas Engineering Master of Psychology Doctor of Philosophy
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RESOLVED – 17 that the candidates named below be admitted to their respective diplomas: Diploma in Modern Languages Graduate Diploma in Business Administration Graduate Diploma in Education .. .. .. Matthias Peer Francois LIFFERS Claire HOWELLS Neal Andrew COLLINS Emma Jane CRIBB Susan Jennifer FAHEY Samantha Teale GLAZIER David Michael SHAW Elizabeth Anne WALMSLEY Andre Christopher CROZIER .. Anne LEE Jeffrey Qi WANG Roohi Zakaullah KHAN Patricia Anne LANGDON
Graduate Diploma in Forensic Science Graduate Diploma in Modern Languages Graduate Diploma in Oil and Gas Engineering Graduate Diploma in Public Health RESOLVED - 18
that the candidates named below be admitted to their respective certificates: Graduate Certificate in Business Administration Graduate Certificate in Information Technology Graduate Certificate in Viticulture 5. .. .. .. Rodney JACKA Miroslaw Jan GENEROWICZ Russell Stuart OATES
SENATE PROGRAMME AND PRIORITY OBJECTIVES FOR 2005 – REF 06/12/003/001
At the Senate Strategic Directions Seminar on 29 February members had expressed broad agreement on the proposed Programme and Priority Objectives for 2005, subject to a minor amendment being made. RESOLVED – 19 to adopt the Senate Programme and Priority Objectives for 2005.
ISSUE OF REPLACEMENT AWARD CERTIFICATES TO GENDER REASSIGNED GRADUATES – REF F7859
Members noted that under Section 20 of the Gender reassignment Act 2000(WA) a gender reassigned person had the right to receive a replacement certificate of qualification that reflected the graduate’s name after reassignment and that in order to comply with this legislation, the University would provide a replacement award certificate to a graduate who made a written request accompanied by appropriate documentary evidence of gender reassignment and change of name and the requisite fee. The graduate would be required to surrender their original certificate.
REPORT OF THE MEETING OF THE LEGISLATIVE COMMITTEE HELD ON 3 MARCH 2005
Leon Tauman Memorial Prize in Final Honours French – Ref F1688 RESOLVED – 20 that the regulations governing the Leon Tauman Memorial Prize in Final Honours French be rescinded with a view to their conversion to conditions with immediate effect.
SENATE STANDING COMMITTEES Meeting of the Development Committee held on 24 February 2005 – Ref F5564
UWA Business School Capital Campaign Members noted that the Development Committee had endorsed the project proposal for the Business School Capital Campaign. 8.2 Meeting of the Strategic Resources Committee held on 23 February 2005 – Ref 06/04/011/161
UWA Business School – Proposed New Building – Ref F7187 RESOLVED – 21 (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) that the fund raising target of $15 million towards the cost of the building be confirmed as a precondition to the building proceeding; that the Vice-Chancellor be authorised to let the contract for the building as soon as the $15 million fund raising target for the building has been achieved; that design development of the building continue and the previously approved fees in the order of $700,000 be expended; that an upper limit of $46 million be set for the building with a target of $43M; and that the balance of the cost of the building costs, after fund raising be sourced internally; that the footprint of the building, as soon on the concept plan be approved; that the building be approved as a three level design; and that in parallel with the three level design, the Architect consider the aesthetic, cost and operational impact of a four level design and should there be a change of thinking with regard to the building design or any other matters related to costs or funding, the project be brought back to the Strategic Resources Committee and Senate for further review.
APPOINTMENTS, PROMOTION AND AWARDS OF TENURE
Senate noted the following information on appointments, promotions and awards of tenure, in accordance with Senate Resolution 274/00: Promotion to Professor Associate Professor Alan Dench (Linguistics, School of Humanities) Promotion to Associate Professor Dr Martin Hazelton (School of Mathematics and Statistics)
Promotion to Professorial Fellow (Research) Dr Sarah Dunlop (School of Animal Biology) Adjunct/Clinical Appointments Name
Dr Kingsley Faulkner Dr Keith Shilkin A/Professor Andrew Rohl Dr Les Oxley Professor Colin Sheppard Dr Philip Franses Dr Alan James Dr David Joseph Dr Peter Sprivulis Dr Paul Watt Dr Roger Gouke Dr Gerry McQuillan Dr Timothy Inglis Dr Frank Daly Dr Stephen Dunjey Dr Liz Wylie Dr Steven Harding Dr Elizabeth Milne Dr Dorota Doherty Dr Peter O’Leary Dr Kerry Carson Dr Leonard Wee Mr Steve Wame Dr April Pickard Dr Robert Kay
Surgery and Pathology Surgery and Pathology Computer Science and Software Engineering Economics & Commerce/Mathematics & Stats Electrical, Electronic and Computer Engineering Economics & Commerce/Mathematics & Stats Medicine and Pharmacology Medicine and Pharmacology Primary, Aboriginal and Rural Health Care Paediatrics and Child Health Medicine and Pharmacology Medicine and Pharmacology Microbiology and Immunology Primary, Aboriginal and Rural Health Care Primary, Aboriginal and Rural Health Care Surgery and Pathology Women’s and Infants’ Health Paediatrics and Child Health/Population Health Women’s and Infants’ Health Women’s and Infants’ Health Microbiology and Immunology Physics Plant Biology Earth and Geographical Sciences Earth and Geographical Sciences
Clinical Professor Clinical Professor Adjunct Professor Adjunct Professor Adjunct Professor Adjunct Professor Clinical Associate Professor Clinical Associate Professor Clinical Associate Professor Adjunct Associate Professor Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Clinical Senior Lecturer Adjunct Senior Lecturer Adjunct Senior Lecturer Adjunct Senior Lecturer Adjunct Lecturer Adjunct Lecturer Adjunct Lecturer Adjunct Research Fellow Adjunct Research Fellow
Term of Office
18.02.05-17.12.08 18.02.05-17.02.08 28.02.05-27.02.08 01.01.05-31.12.07 28.02.05-27.02.08 01.01.05-31.12.07 18.02.05-17.02.08 18.02.05-17.02.08 18.02.05-17.02.08 18.02.05-17.02.08 16.02.05-15.02.08 16.02.05-15.02.08 13.02.05-12.02.08 28.01.05-27.01.08 16.02.05-15.02.08 16.02.05-15.02.08 16.02.05-15.02.08 16.02.05-15.02.08 28.01.05-27.01.08 16.02.05-15.02.08 13.02.05-12.02.08 02.03.05-01.03.08 10.03.05-09.03.08 18.02.05-17.02.08 18.02.05-17.02.08
Members noted that the following Annual Report had been received and was available for reading in the Vice-Chancellery on request: Annual Review 2004 from CRC for Plant-Based Management of Dryland Salinity REPORT OF THE VICE-CHANCELLOR – REF F746
Members had before them the Report of the Vice-Chancellor dated 29 March 2005. The Vice-Chancellor emphasised the University’s concern at the proposed introduction of Commonwealth legislation which would prevent the University from collecting student amenities fees. These fees were currently passed on to the Guild and the Sports Association for expenditure on a range of specified activities and could not be used for political purposes. The expenditure was audited by the Strategic Resources Committee and the Audit and Review Committee. If the fees could not be levied, this would have a significant impact on the quality of student services available unless the University supported such services by diverting income away from other University activities. In the course of discussion, it was agreed that material would be circulated to Senate members for them to use as they saw fit as the basis for letters to Members of Parliament. The possibility of an advertisement in The West Australian was also canvassed and it was agreed that the Executive would give this suggestion further consideration. Members noted that student amenities fees at some eastern states universities were much higher than at UWA and that at some universities not all the funds were passed on to student guilds/associations and sports associations. The Vice-Chancellor agreed to pursue a suggestion that it might be worth seeking consensus from other universities through the AVCC to lobby for the introduction nationwide of a scheme similar to that operating in WA.
The Vice-Chancellor noted with pleasure the University’s development of strong relations with the People’s Republic of China. The Vice-Chancellor reported that his Royal Highness the Prince of Wales had visited the University on 1 March and spent time at the Cooperative Research Centre for Plant-based Management of Dryland Salinity and that on Thursday, 17 March the President of Singapore, Mr S R Nathan, visited the campus and toured the surgical training facilities in the Clinical Training and Education Centre (CTEC). Members noted with pleasure that two UWA graduates Sarah Knuckey (Arts/Law) and Martin Soh (Engineering) had been selected as Fulbright Scholars in 2005.
Members recalled that as part of the Senate’s programme for 2005 it had been agreed that, in addition to dealing with ordinary business, the current meeting would include strategic discussion of staffing issues. Members had before them: a discussion paper prepared by Professor Belinda Probert (Pro Vice-Chancellor (Academic)) containing key issues for discussion information on the strategic context including extracts from and reference to the Strategic Plan and the Operational Priorities Plan information on corporate governance at UWA as it relates to this topic information on performance and statistical data relevant to this topic the executive summary of the most recent Working Life Survey.
Professor Probert highlighted the main topics presented in her paper under the following headings: Rejuvenating the academic workforce Performance management A new career structure Staff development – leadership and management Workloads Creating a family friendly workplace One University
Professor Probert also tabled a series of graphs showing data and trends on selected staffing issues. There was a general consensus that the paper was stimulating and comprehensive in its assessment of the key staffing issues before the University. In the course of discussion the following main points were made: Rejuvenating the academic workforce The impact of the aging population on UWA was to be discussed in greater detail at a later Senate meeting after further study of this issue from a range of perspectives. In addition to recruiting high quality staff from elsewhere, there was a need to promote recruitment of UWA postgraduates. The UWA Teaching Internship Scheme was one way of tackling this issue. The issue of why large numbers of young academic staff were leaving UWA needed further examination although it was suggested that this trend was common to other organizations too. Possible explanations included: o Young people liked to travel and received higher salaries overseas.
Academic staff in Australia received relatively low salaries compared to those available in the private sector. Many young people would prefer an ongoing appointment to fixed-term contracts in order to provide them with greater security of employment and hence easier access to home loans. The safety-net scheme for researchonly staff was an attempt to address this problem. The fact that financial stringency had become possible grounds for redundancy should also help to overcome concerns about making appointments ongoing.
Exit interviews at UWA did not shed light on overall trends because they were not compulsory and tended to be used by those who had a particular point they wished to make. It might be helpful to ask recently recruited staff why they had been attracted to working at UWA. Efforts were also being made to ensure that recently recruited staff were included in the life of the University as early as possible. As well as recruiting young staff, there would be a need to retain older staff. Given the high proportion of older staff at UWA, it was expected that there would be plenty of employment opportunities for both young and old. Careful consideration needed to be given to the question of how to motivate older staff who chose to continue working at UWA. In order to be competitive in recruiting staff, conditions would need to be as attractive as possible. Flexibility in remuneration practices would be an important issue, for example along the lines agreed through the recent Enterprise Bargaining agreements which permitted some staff to elect to take part of the employer contribution to their superannuation as salary. UWA’s reputation would also be an important factor in recruiting high quality staff. There were differing views expressed about the ease with which academic staff could move to new areas of employment given their degree of specialisation.
A new career structure The introduction of a new career structure with fewer levels and barriers would be likely to receive support from staff. UWA was at the forefront of initiatives designed to improve conditions for researchonly staff. It was welcome to have a statement in the paper about the need to remove the distinction between teaching and research and research-only classifications.
Staff development – leadership and management The establishment of a career development system was important.
The implementation of Outcomes Based Education (OBE) entailed a paradigm shift but was not necessarily more labour intensive for staff. Not only the amount of assessment being undertaken by staff should be reviewed but also the type of assessment.
Creating a family friendly workplace The percentage of staff who reported in the Working Life Survey having been absent from work because of illness in the last six months required further examination.
Not all professional women wished to incur positions of greater responsibility as they preferred to direct more of their energy to activities outside the University. It was noted however that a survey conducted in the late 1990s for the NTEU had shown that women in the sector were in general more ambitious than men. Part-time employees should be asked for practical suggestions on how to improve their working conditions. Whereas in the past part-time staff were not eligible for election as Senate members, the new legislation which had been submitted to the State Government provided for all ongoing or fixed term staff to be eligible whether full-time or part-time.
One University Whilst supportive of the concept of one University and one staff, several speakers underlined the need to ensure that roles were allocated on the basis of capability and knowledge and according to the purpose of the proposed activity. All groups (academic and general staff, research-only and teaching and research staff) needed to be valued and included appropriately in the University’s activities.
General The issues raised in the paper and in the ensuing discussion were all interlinked. For example, recruitment of staff was closely related to the University’s strategic direction. Similarly performance management was related to remuneration and working conditions. The University’s approach to staffing issues needed to be applied consistently across the University.
In closing the debate, the Chancellor noted that the following issues had drawn the most comment: the impact of the ageing workforce, opportunities/conditions for part-time employees, the need to refresh the University’s workforce, the reasons why young academic staff leave UWA, the inter-linkages between the issues discussed and the need for consistent application of strategic directions and policies. He noted that Senate was generally supportive of the approaches suggested in the paper and that further strategic development on these issues would be brought back to Senate via the Strategic Resources Committee as appropriate.
THE 2004 ANNUAL REPORT UNDER THE FINANCIAL ADMINISTRATION AND AUDIT ACT - REF 247
At the February meeting Senate had before it the full text of the draft Annual Report, together with the Financial Statements and Key Performance indicators for 2004, required under the Financial Administration and Audit Act. Having noted the very tight timeframe for preparation and submission of the documents, Senate had resolved to approve the forwarding of the draft Annual Report to the Minister and the Auditor General in accordance with prescribed procedure. Members had been advised that the agenda for the current meeting would include an item providing further explanation and clarification of the Financial Statements and Key Performance Indicators, and that the report on the audit of the documents by the Auditor General would be brought to the Senate via the Strategic Resources Committee as soon as it became available. … The Vice-Chancellor provided an overview of the key aspects of the University’s 2004 revenue and expenditure. He noted also that informal advice had been received from the Office of the Auditor General indicating that his opinion of the financial statements would be unqualified and complementing the University on its handling of the new international accounting standards.
The Chair of the Strategic Resources Committee commented on the importance of investment income, the underlying growth in both revenue and expenditure, the need to extract value from recent high capital expenditure, and the opportunity to consolidate reserves. In the course of discussion, it was noted that the University had to manage its finances prudently. The level of investment income was variable. The Vice-Chancellor advised that the variability in the level of investment income had not prevented the University from rewarding staff over the years. When the level of investment income was higher, this allowed the University to consolidate its reserves and to make more funding available for initiatives. The Vice-Chancellor advised also that the University would continue to undertake its budgeting in the context of revenue estimates for the next three years. On behalf of the Senate the Chancellor complimented the Executive Director (Finance and Resources), the Director and Assistant Director of Financial Services and their staff for their presentation of the financial statements which had received commendation from the Office of the Auditor General. A formal letter of thanks would be forwarded. The Chancellor concluded by thanking the Vice-Chancellor for his presentation and also the Chair and members of the Strategic Resources Committee for their input. BUILDING UNIVERSITY DIVERSITY – FUTURE APPROVAL AND ACCREDITATION PROCESSES FOR AUSTRALIAN EDUCATION
Members were advised that in early March the Minister of Science, Education and Training, the Hon Dr Brendan Nelson, released an issues paper entitled Building University Diversity – Future approval and accreditation processes for Australian higher education. The Minister had advised that the paper was designed to inform broader national debate on the future of Australian universities. Members had before them: the Minister’s media release and the paper’s Executive Summary a summary of main points which it was suggested might form the basis of a University response to the paper which had been prepared by the Registrar initial media releases from the AVCC and the Go8 for information.
The Registrar advised that his summary of main points was designed to give the Senate an indication of the likely shape of the response and to seek guidance on its content. The summary was based on prior Senate discussion, mainly at the February seminar, and also discussion within the Executive. The University would await the release of the AVCC and Go8 responses before making its submission which would be due before the next Senate meeting. The Vice-Chancellor advised that there might be differing submissions from the AVCC and Go8 given their different membership. The University’s submission was naturally likely to have more in common with the Go8 response. During discussion the following main points were raised: The test for being permitted to use the title “university” needed to be articulated clearly. It was expected that the current Protocols would provide the basis for any future test and would include both a threshold for entry and ongoing requirements for accountability. The current Protocols specified research activity and comprehensiveness as part of the necessary threshold. Figures were available within the sector which indicated the wide disparity in the quantity and quality of research undertaken by current Australian universities. The Research Quality Framework (RQF) which was under development might lead to greater levels of concentration of research. Any test applied to institutions wishing to use the title “university” was likely to be based on quantitative data. Currently the title of “university” was used more liberally in Australia than in some other countries and whilst it might seem desirable to restrict its use, this would be hard to do given the current position. Even if the title were used very widely, it was
still expected that, as was the case in the USA, there would be a clear understanding of the relative standing of different institutions. If the title of “university” was to be made available yet more widely to private providers, it was reasonable that private providers should have to meet the same accountability standards as public universities.
It was agreed that in order to ensure a University response could be finalised in time for submission by the deadline of 22 April, a draft prepared by the Executive would be discussed at the forthcoming External Environment Committee meeting. Any Senate members with further comments were asked to submit them to the University Secretary within the next week. The Chancellor would review the final draft prepared by the Executive before its submission. A copy of the final version would also be circulated to members as soon as it had been submitted. There would also be ongoing opportunities for Senate involvement in further discussions related to this matter.