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FUNDRAISING REQUEST FORM - DOC

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					FUNDRAISING REQUEST FORM UC MERCED REGISTERED STUDENT CLUBS and ORGANIZATIONS
Name of Organization: _____________________________________________________ Type of Fundraiser:  Solicitation gift/donor/sponsor Activity/dance/carwash Name of person completing this report: ________________________________________ Phone Number: ___________________ Email Address: __________________________ Fundraising/Activity: ______________________________________________________ Date(s) of Fundraiser: _____________________________________________________ Location of Fundraiser: ____________________________________________________ Will the net income be donated to another organization? If yes, to what organization and how much will be donated? ________________________________________________________________ Net income to be deposited to:  On-Campus Club / Org account  UC Merced gift fees account Sales/drawings/tabling items

MONETARY FUNDRAISER gift/donor/sponsorship:
Steps for receiving authorization for this event. THIS FORM AND PROCESS MUST START 5 WEEKS PRIOR TO THE EVENT.
1. 2. 3. 4. 5. Complete Event Notification Form and turn into OSL. Set up meeting with OSL coordinator and review current FR Policies. Complete fundraising/donor letter of support and submit to OSL coordinator electronically. (the letter will then be forwarded to University Relations for approval. This takes 2-3 weeks). Complete and compile a list on MS excel of possible donors and supporters (Name, business name, address, phone, e-mail). Keep an updated contact list off all donors and supporters and all businesses and individuals approached. This list should be updated each week and will need to be turned in (by e-mail and hard copy) when you turn in your Income Report within 72 hours after the event finishes. Thank you letters and tax receipts to individuals and businesses take approximately 6 weeks to process funds received by check before the donors can be provided with proof of donation by UC Merced. Deposit all donations using the Income report form and accounting form provided by OSL.

6. 7.

ACTIVITY FUNDRAISER festival/dance/carwash:
Steps for receiving authorization for this event. 1. Complete Event Notification Form and turn into OSL. 2. Set up meeting with OSL Coordinator. 3. Deposit all donations using the Income Report Form and Accounting Form through OSL.

SALES FUNDRAISER sales/raffles/tabling items:
1. 2. 3. Complete Event Notification Form and turn into OSL. Set up meeting with OSL coordinator. Deposit all donations using the Income report form and accounting form through OSL.

Please Remember: All Checks Must Be Made Payable To “UC REGENTS”


				
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