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SalesPeriod End Closing Operations

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					Sales: Period End Closing
Operations
SAP Best Practices Baseline package
(Ukraine)




SAP Best Practices
Scenario Overview – 1

   Purpose and Benefits:
     Purpose
          This scenario describes the collection of periodic activities in Sales & Distribution
           such as day ending activities or legal requirements like Intrastat and Extrastat
           reporting.

     Benefits
          Provides a SD periodic activities overview

     Key process flows covered
          Review blocked sales orders
          Review incomplete sales orders
          Review sales documents blocked for delivery
          Review sales documents due for delivery
          Review log of collective delivery creation
          Review incomplete SD documents (deliveries)
          Review outbound deliveries for goods issue
          Review sales documents blocked for billing
          Review billing due list
          Review log of collective invoice creation
          Review list blocked (for accounting) billing documents
          Create Intrastat / Extrastat
          Calculation of work in process (Service Provider)
          Settling the sales order to profitability analysis (Service Provider)
Scenario Overview – 2

    SAP Applications Required:

        Required
             SAP ECC 6.0

        Company roles involved in process flows
             Sales Billing
             Sales Manager
             Warehouse Clerk
             Sales Administration
             Warehouse Manager
             Accounts Receivable Manager
             BP: Customs Agent
             Product Cost Controller
Scenario Overview – 3

   Detailed Process Description:
        Sales: Period End Closing Operations

           Review Blocked Sales Orders: The sales order failed the credit check. In this activity, you review
            blocked sales orders and resolve any credit issues.
           Review Incomplete Sales Orders: This activity displays a list of all incomplete documents that is
            based on the specified selection criteria.
           Review Sales Documents Blocked for Delivery: It shows sales orders that are on credit hold and need
            to be released by the credit department Frequency.
           Review Sales Orders Due for Delivery: Sales orders become due for delivery creation according to
            their schedule line. The schedule line becomes due for shipping, when the material availability and
            the transportation scheduling date for a schedule are reached.
           Review Log of collective delivery creation: This log provides the detailed reasons why a delivery
            creation has failed. Use this log to identify the reasons and solve the issues.
           Review Incomplete SD Documents (deliveries): In this activity, you review sales orders that are not
            complete by using the applied incompletion procedure.
           Review Outbound Deliveries for Goods Issue: In this activity, you review deliveries that are due for
            goods issue.
           Review Sales Documents blocked for billing: This log provides the detailed reasons why a delivery
            creation has failed. Use this log to identify the reasons and solve the issues.
           Review Billing Due List: When processing the billing due list, you do not need to enter the individual
            documents to be invoiced. The system lists the documents to be invoiced on the basis of the
            selection criteria you enter. It can also combine several deliveries in one invoice.
           Review Log of collective invoice creation: This log provides the detailed reasons why an invoice
            creation has failed. Use this log to identify the reasons and solve the issues.
           Review List Blocked (for accounting) Billing Documents: This log provides the detailed reasons why a
            billing document is blocked for accounting. Use this list to identify the reasons and solve the
            issues.
           Create Intrastat / Extrastat: In this step you process your statistics for the EU.
           Calculation of Work In Process (Service Provider): Results analysis is used to evaluate the progress of
            sales orders on the basis of planned and actual revenues and costs.
           Settling the Sales Order to Profitability Analysis (Service Provider): The settlement process moves all
            revenues from the sales order to a controlling object for profitability analysis.
Process Flow Diagram
 Sales: Period End Closing Operations
Customs
 Agent




                   Create Intrastat
  BP




                     / Extrastat
Manager




                    Review log of                      Review
 house
 Ware-




                     collective                    incomplete SD
                      delivery                       documents
                      creation                       (deliveries)



                                                      Review
house
Ware-
Clerk




                   Review sales                     outbound
                   orders due for                  deliveries for
                      delivery                     goods issue
Controller




                   Calculation of                    Settling the
 Product




                      Work in                      Sales Order to
  Cost




                     Process                         Profitability
                     (Service                         Analysis
                     Provider)                     (Service Prov.)
 Manager




                                                   Review sales
  Sales




                       Review                       documents
                     incomplete                     blocked for
                    sales orders                      delivery
Adminis-
 tration
  Sales




                   Review log of
                     collective
                  invoice creation
 Billing
 Sales




                  Review blocked                   Review billing
                   Sales Orders                       due list
Receivable
 Accounts




                                                    Review list
 Manager




                    Review sales                    blocked (for
                     documents                      accounting)
                     blocked for                       billing
                        billing                     documents


             Sales: Period End Closing Operations contains no process flow just single process steps
 Legend

Symbol                         Description                                                Usage              Symbol                 Description                           Usage Comments
                                                                                          Comments

                               Band: Identifies a user role, such as Accounts             Role band                                 To next / From last Diagram: Leads    Flow chart continues on the next /
                                                                                                                                    to the next / previous page of the    previous page
                               Payable Clerk or Sales Representative. This band           contains tasks                            Diagram
   <Function>




                               can also identify an organization unit or group,           common to that               Diagram
                               rather than a specific role.                               role.                       Connection
                               The other process flow symbols in this table go into
                               these rows. You have as many rows as required to
                               cover all of the roles in the scenario.                                                              Hardcopy / Document: Identifies a     Does not correspond to a task
                                                                                                                                    printed document, report, or form     step in a document; instead, it is
                                                                                                                      Hardcopy /                                          used to reflect a document
                               External Events: Contains events that start or end the                                 Document                                            generated by a task step; this
   External




                               scenario, or influence the course of events in the                                                                                         shape does not have any outgoing
   to SAP




                               scenario.                                                                                                                                  flow lines



                                                                                                                                    Financial Actuals: Indicates a        Does not correspond to a task
                               Flow line (solid): Line indicates the normal sequence      Connects two                              financial posting document            step in a document; instead, it is
                                                                                          tasks in a                   Financial                                          used to reflect a document
                               of steps and direction of flow in the scenario.            scenario                                                                        generated by a task step; this
                               Flow line (dashed): Line indicates flow to infrequently-
                                                                                                                        Actuals
                                                                                          process or a                                                                    shape does not have any outgoing
                               used or conditional tasks in a scenario. Line can          non-step event                                                                  flow lines
                               also lead to documents involved in the process flow.


                               Business Activity / Event: Identifies an action that       Does not                                  Budget Planning: Indicates a          Does not correspond to a task
                               either leads into or out of the scenario, or an outside    correspond to a                           budget planning document              step in a document; instead, it is
                Business       Process that happens during the scenario                   task step in the                                                                used to reflect a document
                                                                                                                        Budget                                            generated by a task step; this
                Activity /                                                                document
                                                                                                                       Planning                                           shape does not have any outgoing
                 Event                                                                                                                                                    flow lines


                               Unit Process: Identifies a task that is covered in a       Corresponds to
                               step-by-step manner in the scenario                        a task step in                            Manual Process: Covers a task         Does not generally correspond to
                                                                                          the document                              that is manually done                 a task step in a document;
                Unit Process                                                                                            Manual                                            instead, it is used to reflect a task
                                                                                                                        Proces                                            that is manually performed, such
                                                                                                                           s                                              as unloading a truck in the
                                                                                                                                                                          warehouse, which affects the
                                                                                                                                                                          process flow.
                               Process Reference: If the scenario references another      Corresponds to
                               scenario in total, put the scenario number and name        a task step in
                  Process      here.                                                      the document
                                                                                                                                    Existing Version / Data: This block   Does not generally correspond to
                 Reference                                                                                                          covers data that feeds in from an     a task step in a document;
                                                                                                                        Existing    external process                      instead, this shape reflects data
                                                                                                                        Version /                                         coming from an external source;
                                                                                                                          Data                                            this step does not have any
                               Sub-Process Reference: If the scenario references          Corresponds to                                                                  incoming flow lines
                               another scenario in part, put the scenario number,         a task step in
                   Sub-        name, and the step numbers from that scenario here         the document
                  Process
                 Reference                                                                                                          System Pass / Fail Decision: This     Does not generally correspond to
                                                                                                                        System      block covers an automatic             a task step in the document;
                                                                                                                        Pass/F      decision made by the software         instead it is used to reflect an
                               Process Decision: Identifies a decision / branching        Does not
                                                                                                                          ail                                             automatic decision by the system
                                                                                                                        Decisio                                           that is made after a step has been
                               point, signifying a choice to be made by the end           usually                                                                         executed.
                               user. Lines represent different choices emerging           correspond to a                 n
                  Proces       from different parts of the diamond.                       task step in the
                     s                                                                    document;
                  Decisio                                                                 Reflects a
                    n                                                                     choice to be
                                                                                          made after step
                                                                                          execution

				
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posted:4/19/2013
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