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Some Pointers to Participation
• Hieratic is a Collaborative Project under
  the EC FP7 programme
• Start date 1st October 2012
• For 36 months
• EC contribution: 1,899,967.00 euros.
• 4 Partners
• Coordinator is the University of
      Role of the Coordinator
• Is channel of communication with the EC
• To administer the financial distribution of
• To verify the reports before transmission
  to the EC
• To monitor compliance of beneficiaries
  with their obligations under the grant
  agreement (contract)
 Grant Agreement and Consortium
• The Grant Agreement (contract) sets out
  the terms for the work to be done.
• Annex I, description of work sets out the
  deliverables and timelines
• The Consortium Agreement sets out the
  terms for the consortium to manage its
  financial affairs, project management,
  intellectual property, and resolution of
     Management of Hieratic
• All Partners will be represented on the
  Project Management Committee
• The Project Management Committee will
  be chaired by the Coordinator
• The Scientific and Technical Committee
  will be responsible for reviewing research
  and development progress within the
  project. Two external advisers
        Role of Beneficiaries
• Partners shall jointly carry out the project
  in accordance with the contract
• Ensure the efficient implementation of the
• Ensure tasks assigned in Annex I are
  correctly and timely performed
       Role of Beneficiaries
• Inform the Coordinator of any event which
  may affect performance
• Inform the Coordinator of any change in
  legal name, address, or legal
• Carry out the project in accordance with
  ethical principles
• Promote equal opportunities between men
  and women
           Failure to perform
• The Coordinator is entitled to withhold any
  advances either due to a Defaulting Party
• The Coordinator is entitled to recover any
  advances already paid to a Defaulting Party.
• A partner may be declared in default by the
  Project Management Committee and corrective
  measures imposed.
• A defaulting partner may be asked to withdraw.
• Disputes may be settled within the consortium in
  line with the consortium agreement.
   Things that might go wrong
• Things can go wrong through no fault of
  the partner:
  – Sickness in the staff team
  – Difficulties in recruitment
  – Research turns in a new direction away from
    Annex I
  – Financial – inadvertent overspending or
               What to do
• If you think your contribution is at risk,
• Please contact the Coordinator.
• The coordinator can visit you,
• Put the difficulties to the Project
  Management Committee for resolution.
• Obtain help for you from another partner.
• Coordinator will provide information on Research Participant Portal
  where financial and scientific reports to be submitted
• Coordinator will complete scientific and management report, but will
  need information from partners to achieve this
• Request will be sent out one month in advance of end of the
  reporting period
• Reports required including financial at month 12 and month 36 and
  at the end of the project – 60 day deadline
• EC will analyse the reports within 105 days
• Audit certificate required when costs meet 375K euros but does not
  apply to everyone
• Project review may be held month 12, month 24 and month 36. EC
  will visit and review deliverables and work.
      Deliverables – first year
• WP1.1 Algebraic structure of hierarchical
  decomposition (UB-CS, UB-M)
• WP2.1 Theory of topological and dynamical
  invariants (UB-M, USFD)
• WP3.1 Algorithm for identifying linear coarse-
  grainings of non-linear systems (Ch, UB-M)
• WP4.1 Multi-scale simulation library (Jena)
• WP10.1 First year management report (UB-CS)
       Milestones – first year
• M1 Linear coarse-graining algorithms.
  Algorithms delivered.
• M2 Theoretical framework (1).
• M3 Simulation Library (first release).
  Software release.
          External advisors
• Princeton University CouzinLab – main
  collaboration with Chalmers.
• George Mason University – main
  collaboration with Jena. Some
  collaboration with UB (PRISM) and USFD
  (network case studies)
• Budget for exchange visits – plan some for
  first year.
      Publicity, Confidentiality and
         Intellectual Property
• Data identified as confidential during the project must be
  kept as confidential for five years afterwards but there
  are various provisions for disclosure if required
• Publicity about project data must display the EC emblem
  and state that EC funding has been received
• Foreground (knowledge generated within the project)
  shall be the property of the partner generating it.
  Foreground may be jointly owned if jointly developed.
• Foreground may be transferred and may be protected if
  it has industrial or commercial applications
• Foreground must be used and disseminated unless to be
• A copy of any proposed publication in
  connection with or relating to the Project
  shall be sent to the Coordinator who will
  post the paper on the internal website and
  inform all Parties.
• Any Party may object to the proposed
  publication within 15 days of the posting of
  the proposed publication
• Permanent staff time can be reclaimed from the
  project under FP7 but
• Timesheets must be completed for all hours
  worked for the organisation as well as those
  worked for the project
• Timesheets must be kept by all funded staff
• Birmingham can supply an example timesheet,
  but you should consult your own auditors
Consult Financial guidelines for FP7 and your own
VAT and other taxes not eligible. Must be
  deducted from the claim
Airport tax not eligible.
Project costs must be within the project duration –
  no costs can be incurred before start date or
  after end date.
Equipment must be depreciated in accordance
  with your organisation’s normal procedure.
                     Eligible Costs
• Actual (actually incurred, real – not estimated, budgeted or imputed)
• Incurred by the beneficiary (supporting documents proving the
  payment must be kept for all costs and for up to five years after the
  end of the project)
• Incurred during the duration of the project (exception: costs relating
  to final reports and audit certificates)
• Determined according to the usual accounting and management
  principles and practices of the beneficiary identifiable and verifiable
• Used for the sole purpose of achieving the objectives of the project
  and its expecting results, in a manner consistent with the principles
  of economy, efficiency and effectiveness
• Recorded in the accounts of the beneficiary in the format that can be
  (easily) traced
• Have been indicated in the estimated overall budget in Annex I
                Ineligible Costs
• Identifiable indirect taxes incl. VAT (general rule:
  beneficiary is entitled to charge to the project only the
  net value of the invoice)
• Duties
• Interest owed
• Provisions for possible future losses or charges
• Exchange losses, costs related to return on capital
• Costs declared or incurred, or reimbursed in respect of
  another Community project (avoiding double financing)
• Debt and debt service charges, excessive or reckless
           Guarantee Fund
• A guarantee fund has been set up to
  which all partners have contributed. This
  will be released by the EC with the final
  payment unless they need to recover lost
  funds from the consortium.
• Each beneficiary only responsible for their
  own debt.

Thank you for listening.

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