Health _ Safety Monitoring Checklist

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					SPCAA Head Start/EHS                            HEALTH & SAFETY MONITORING CHECKLIST
Center____________________________ Date________ Monitor________________ SECTION 1: Indoor Facilities
                                                               If not 100% compliant:




                                                          Compliant
                                                            100%
 INDOOR MAINTENANCE &SANITATION                                         Issue      Follow-Up Action     Date
                                                                      Identified       Required       Completed


1.   All surfaces—including floors, carpeting, walls,
     windows and ceilings—are clean and intact.


2.   Classrooms are identified by number or name, with
     labels posted outside classroom.


3.   Classrooms are well lit and heated as needed (to a
     minimum temperature of 68F).


4.   Classrooms are well lit and emergency lighting
     is available in case of a power failure.

5.   Toys, materials and furniture are safe, durable,
     and in good condition (e.g. materials free of
     sharp edges and loose pieces; balloons and/or
     plastic bags not used; no choking hazards).


6.   All lighting/light bulbs are covered.



7.   Toys are stored in a safe and orderly fashion.


8.   Facilities enable the safe and effective
     participation of children with disabilities.

9.   Bathroom facilities for children are separate from
     areas used for cooking, eating or children’s
     activities.

10. Hand-washing sinks are accessible to staff and
    children, with stepstools available if needed, and
    supplied with liquid soap, paper towels and trash
    receptacles.

11. Bathroom facilities are clean (evidence of being
    cleaned & sanitized daily) and supplied with
    liquid soap, toilet paper, paper towels, and trash
    receptacles.

12. Hot water is moderated to be a comfortable
    temperature (no more than 110F) in all sinks
    accessible to children.




Policy Council Approval 9/11/2010
SPCAA Head Start/EHS                            HEALTH & SAFETY MONITORING CHECKLIST
Center____________________________ Date________ Monitor________________ SECTION 1: Indoor Facilities
                                                               If not 100% compliant:




                                                           Compliant
                                                             100%
 INDOOR MAINTENANCE &SANITATION                                          Issue      Follow-Up Action     Date
                                                                       Identified       Required       Completed


13. Stairways and walkways are free of tripping
    hazards (e.g. toys, boxes, uneven treads or risers).


14. Carpeting is securely fastened to the floor.



15. All shelving is secured and not overloaded.


16. Electrical plugs accessible to children are
    covered.


17. All fluorescent tubes and incandescent light bulbs
    have protective covers or shields.

18. Steam and hot water pipes, radiators and electrical
    space heaters are protected by screens, guards,
    insulation or any other suitable, non-combustible
    protective device.

19. All floor and window fans that are accessible to
    the children have a grille, screen, mesh or other
    protective covering.

20. There is an absence of highly flammable
    furnishings, decorations, or materials that emit
    toxic fumes.

21. Approved fire extinguishers are readily
    available to staff with up-to-date yearly
    inspections completed.

22. All toxic and cleaning supplies are out of the
    reach of children.

23. All corrosive agents, insecticides, bleaches,
    detergents, polishes, any products under pressure
    in an aerosol spray can, and any toxic or highly
    flammable substance are stored in a locked
    cabinet.

24. All cleaning equipment (e.g. brooms, mops,
    vacuums, etc.) is out of the reach of children or
    stored outside of the classroom.




Policy Council Approval 9/11/2010
SPCAA Head Start/EHS                            HEALTH & SAFETY MONITORING CHECKLIST
Center____________________________ Date________ Monitor________________ SECTION 1: Indoor Facilities
                                                               If not 100% compliant:




                                                          Compliant
                                                            100%
 INDOOR MAINTENANCE &SANITATION                                         Issue      Follow-Up Action     Date
                                                                      Identified       Required       Completed


25. Classroom/hallway garbage receptacles are:
        Made of durable, leak-proof and
         nonabsorbent materials;
        Lined if used for food waste;
        Covered in a secure manner;
        Emptied to the outdoor garbage receptacle
         when filled;
        Maintained in a sanitary manner.


26. The center is free of rodent or insect infestation.



27. All trash picked up from the facility.


28. Rooms used by landlord are inaccessible to
    children.

29. Facility restrooms are clean and in good repair
    (e.g., stalls clean/painted, all surfaces painted,
    sinks clean and painted, walls clean).

30. Adult bathrooms are labeled as such and have
    hand washing procedures clearly posted.


31. Toilets, wash basins, kitchen sinks and other
    plumbing are in good operating condition.


32. Bathroom mirrors, dispensers and other
    equipment are fastened securely.


33. When adult size toilets and/or urinals are used by
    children, platforms are available as appropriate.

34. The building structure is sufficiently maintained
    to prevent excessive drafts or heat loss, and water
    from entering. The center is free of moisture
    resulting from water leaks or seepage.

35. Ventilation outlets are clean and free from
    obstructions; filters are replaced when saturated.


36. All electrical outlets are covered.


Policy Council Approval 9/11/2010
SPCAA Head Start/EHS                            HEALTH & SAFETY MONITORING CHECKLIST
Center____________________________ Date________ Monitor________________ SECTION 1: Indoor Facilities
                                                               If not 100% compliant:




                                                        Compliant
                                                          100%
 INDOOR MAINTENANCE &SANITATION                                       Issue      Follow-Up Action     Date
                                                                    Identified       Required       Completed


37. All windows and other glass surfaces located
    within 36 inches above the floor (and not made of
    safety glass) have protective guards.

38. Walls are painted or otherwise covered whenever
    there is evidence of excessive peeling or chipped
    paint or heavily soiled conditions.

39. All ally columns in areas used by children have
    protective padding around them from the floor to
    at least 48 inches high.

40. All exit doors leading to fenced grounds can be
    easily opened by children.

41. The facility is free of rust, paint chips
    (chipping from surfaces), lent (fuzzy
    substances) to include inside and under sinks,
    restroom stalls, and vent.

42. The facility has safe ceilings, free of falling
    debris, and the ceiling tiles present are where
    needed and are in good/safe condition.

43. All doors and pathways are clear at all times,
    including naptime.

44. Appropriate licenses are posted and visible:
        Certificate of Occupancy
        Fire Safety Inspection
        Child Care License
        Other—water/sewage, vendor/contractor
         licenses
45. Reports of drinking water tests are posted at the
    center when received from a water supply
    company or prepared by the center, if applicable.




Policy Council Approval 9/11/2010
                                                              HEALTH & SAFETY MONITORING CHECKLIST
                                                                          SECTION 2: Kitchen & Food Storage
                                                                           If not 100% compliant:




                                                  Compliant
                                                    100%
     KITCHEN & FOOD STORAGE                                     Issue                  Follow-Up Action     Date
                                                              Identified                   Required       Completed


1.   Refrigerator, stove, cabinets, working
     area, counters, and cooking equipment
     are clean, sanitary and in good condition.

2.   Food preparation and storage areas are
     free from rodents and insects.


3.   All food is put away and properly stored.


4.   All cleaning materials and utensils are
     kept away from food (e.g. in separate
     storage). Chemical cleaners,
     pesticides, and other toxic materials
     are in original containers.

5.   Kitchen garbage receptacles are:
      Made of durable, leak-proof and
       nonabsorbent materials;
      Lined and covered; and
      Emptied to the outdoor garbage
       receptacle when filled.

6.   Fire extinguisher (Class K) is charged
     and accessible.

7.   Refrigerator and freezer have
     thermometers showing temperatures of
     35–41 F for refrigerator and 0 F for
     freezer.

8.   Separate or freestanding dry storage
     areas have thermometers showing
     temperatures between 50–70 F.

9.   A sanitizing agent and water
     temperature of at least 170 F are used
     for sanitization.

10. Foods are maintained hot (at least 140 F)
    or cold (maximum 41 F) prior to serving,
    both when packaging for transport and
    upon arrival at meal service destination
    (as appropriate).


Policy Council Approval 9/11/2010
                                                               HEALTH & SAFETY MONITORING CHECKLIST
                                                                           SECTION 2: Kitchen & Food Storage
                                                                            If not 100% compliant:




                                                   Compliant
                                                     100%
    KITCHEN & FOOD STORAGE                                       Issue                  Follow-Up Action     Date
                                                               Identified                   Required       Completed


11. Meals are transported in safe, sanitary
    containers/carriers.

12. Foods are used on a first-in, first-out
    basis (date rotation), with appropriate
    inventory and record-keeping of food
    storage.

13. Food containers are labeled; free of rust,
    dents or bulges; and kept away from the
    walls and at least 6 inches off the floor to
    permit air circulation.

14. Separate sinks are available and used for
    washing hands, fruits and vegetables,
    and cooking utensils.

15. Separate refrigerators are provided for
    (as applicable) dairy products and eggs;
    meat, poultry and fish; fruits and
    vegetables; and cooked foods.

16. Heating and ventilation systems are
    working. Radiators/pipes are
    inaccessible or covered to prevent
    contact.

17. Walls, floors and ceilings are in good
    repair and clean.

18. The kitchen facility is operated in
    compliance with applicable provisions of
    the State Sanitary Code, as evidenced by
    posted sanitary inspection certificate
    from municipal board of health.




Policy Council Approval 9/11/2010
                                                                        HEALTH & SAFETY MONITORING CHECKLIST
                                                                                   SECTION 3: Emergencies & Medication
                                                                                         If not 100% compliant:




                                                            Compliant
     PROVISIONS FOR EMERGENCIES &




                                                              100%
              MEDICATION                                                      Issue               Follow-Up Action     Date
                                                                            Identified                Required       Completed


1.   Regular and emergency exits are clearly marked
     and free from obstruction, with emergency
     lighting available.

2.   Evacuation procedures in case of fire alarm or
     other emergencies are clearly posted by classroom
     and facility exit doors.

3.   Emergency telephone numbers (e.g., 911, local
     Police, Poison Control) are clearly posted by all
     telephones, including in classrooms.

4.   Policies and plans of action for emergencies that
     require rapid response on the part of staff (e.g., a
     child choking) or immediate medical or dental
     attention are clearly posted.

5.   A well-supplied first-aid kit is available,
     accessible to staff, out of reach of children, and
     includes personal protective equipment and The
     American Red Cross First Aid Manual (or its
     equivalent). Check first-aid contents, in
     accordance with First-Aid Checklist.

6.   First aid kits are readily accessible on
     playgrounds and in the kitchen.

7.   At least one first aid- and CPR-certified staff
     person in each classroom whenever children are
     present.

8.   Fire extinguishers are in working order.


9.   Nonporous gloves are available for use when
     dealing with bloody bodily fluids.

10. All medications are properly labeled (with child’s
    name, medication name/dosage, name/phone
    number of physician); under lock and key;
    refrigerated if necessary; and out of reach of
    children.

11. All medications in cabinet or refrigerator are kept
    separate from food.

12. There is a “sick child area” – i.e. a room, section
    of a room, or separate area, furnished with

Policy Council Approval 9/11/2010
                                                                    HEALTH & SAFETY MONITORING CHECKLIST
                                                                               SECTION 3: Emergencies & Medication
                                                                                     If not 100% compliant:




                                                        Compliant
   PROVISIONS FOR EMERGENCIES &




                                                          100%
            MEDICATION                                                    Issue               Follow-Up Action     Date
                                                                        Identified                Required       Completed

    sleeping equipment and sheets or other coverings,
    for children who are feeling ill or exhibiting
    symptoms of illness or disease.

13. All doses are given to children as documented.




Policy Council Approval 9/11/2010
                                                                             HEALTH & SAFETY MONITORING CHECKLIST
                                                                                       SECTION 4: Health & Nutrition Practices




                                                                to Observe
                                                    Compliant

                                                                 No Oppty
                                                                                            If not 100% compliant:
     HEALTH, SAFETY & NUTRITION




                                                      100%
             PRACTICES                                                             Issue              Follow-Up Action     Date
                                                                                 Identified               Required       Completed

1.   Number of staff and children present in the
     classroom is consistent with required ratio.

2.   Cots are placed apart to allow for walking
     distance between them.

3.   Child/Staff ratio is maintained indoors and
     outdoors.

4.   At meal/snack times, all (toddlers and
     preschool) children, classroom staff and
     volunteers eat together family style and
     share the same menu to the extent possible.

5.   Menu is posted.

6.   At meal/snack times, sufficient time is
     allowed for each child to eat.

7.   At meal/snack times, each child is
     encouraged, but not forced, to eat or taste
     his or her food; food is not used as
     punishment or reward.

8.   Staff, volunteers and children wash their
     hands (with soap and running water) before
     food-related activities.

9.   Once daily, after a meal, adults assist
     children (age 2+) in brushing their teeth.

10. Staff, volunteers, and children wash their
    hands (with soap and running water) after
    diapering or toilet use; whenever hands are
    contaminated with blood or other bodily
    fluids; after handling pets or other animals.

11. Staff and volunteers wash their hands (with
    soap and running water) before and after
    giving medications, before and after
    treating or bandaging a wound, and after
    assisting a child with toilet use.

12. Whenever a toy is placed in a child’s
    mouth, or otherwise contaminated by body
    secretion or excretion, it is removed from
    general use and washed (either by hand,
    using water and detergent, then rinsed,

Policy Council Approval 9/11/2010
                                                                           HEALTH & SAFETY MONITORING CHECKLIST
                                                                                     SECTION 4: Health & Nutrition Practices




                                                              to Observe
                                                  Compliant

                                                               No Oppty
                                                                                            If not 100% compliant:
   HEALTH, SAFETY & NUTRITION




                                                    100%
           PRACTICES                                                             Issue                Follow-Up Action     Date
                                                                               Identified                 Required       Completed
    sanitized and air dried, or in a mechanical
    dishwasher/washing machine).


13. Infant/Toddler only: Bottles and cups are
    used only once, rinsed out and sent home
    with children at the end of each day.


14. Sheets in baby beds are clean


15. All indoor and outdoor equipment is safe
    and appropriate for children’s use.

16. All indoor and outdoor equipment is
    maintained in good and safe condition for
    children’s use.


17. All storage rooms are locked.



18. All hazards are removed.




Policy Council Approval 9/11/2010
                                                                       HEALTH & SAFETY MONITORING CHECKLIST
                                                                                SECTION 5: Outdoor & Playground Safety


                                                                                        If not 100% compliant:




                                                           Compliant
OUTDOOR MAINTENANCE, SANITATION




                                                             100%
    & PLAYGROUND FACILITIES                                                  Issue               Follow-Up Action     Date
                                                                           Identified                Required       Completed


1.   The building, land, walkways, and outdoor play
     area are free from hazards to the health, safety or
     well-being of the children.

2.   All fencing or other natural or man-made barriers
     or enclosures are maintained in safe condition.

3.   The outdoor play area is arranged such that
     children are within sight and sound of staff at all
     times, and such that no child can leave the
     premises or get into unsafe or unsupervised areas.

4.   The entire playground is free from
     miscellaneous debris or litter such as tree
     branches, soda cans, bottles, glass, etc.


5.   All trash is picked up from the grounds.


6.   There are no missing or full trash receptacles.

7.   Playground equipment has no sharp points,
     corners or edges; hazardous protrusions or
     projections; or missing or damaged protective
     caps or plugs.

8.   The equipment has no rust, rot, cracks or
     splinters, especially where it comes in contact
     with the ground.

9.   There are no broken or missing components on
     the equipment (e.g., handrails, guardrails,
     protective barriers, steps or rungs on ladders)
     and there are no damaged fences, benches, or
     signs on the playground.

10. There are no loose fastening devices or worn
    connections (e.g. S-hooks) and no potential
    clothing entanglement hazards (e.g. open S-
    hooks or protruding bolts).

11. There are no pinch, crush, or shearing points or
    exposed/worn moving components (e.g. swing
    hangers or merry-go-round bearings).




Policy Council Approval 9/11/2010
                                                                       HEALTH & SAFETY MONITORING CHECKLIST
                                                                                SECTION 5: Outdoor & Playground Safety
                                                                                        If not 100% compliant:




                                                           Compliant
OUTDOOR MAINTENANCE, SANITATION




                                                             100%
    & PLAYGROUND FACILITIES                                                  Issue               Follow-Up Action     Date
                                                                           Identified                Required       Completed


12. There are no trip hazards, such as exposed
    footings on anchoring devices and rocks, roots,
    or any other environmental obstacles in the
    play area.

13. Loose-fill surfacing materials have no foreign
    objects or debris. They are not compacted and
    do not have reduced depth in heavy use areas
    such as under swings or at slide exits.

14. The railings of balconies, landings, porches, or
    steps are maintained in safe condition. All
    balconies, rooftops, and/or verandas that are
    above the first floor and subject the children to an
    open drop are protected by barriers, consisting of
    safety glass, plexiglass or other approved
    materials, which extend at least five feet above
    the floor level.

15. Playground equipment has adequate protective
    surfacing under and around it, which is not
    deteriorated. The playground area meets
    specifications for resilient surfacing and all other
    elements set forth in the Handbook for Public
    Playground Safety of the United States Consumer
    Product Safety Commission (CPSC).

16. All playground equipment is securely
    anchored.

17. The outdoor play area is graded or has
    satisfactory drainage to dispose of surface water,
    especially in heavy use areas such as under
    swings and at slide exits.

18. Sandboxes are constructed to allow for drainage,
    covered when not in use, and cleaned of foreign
    matter on a regular basis. Staff replaces sand as
    often as necessary to keep sand clean.

19. Any body of water (swimming pools, built-in
    wading pools, ponds or irrigation ditches) is
    enclosed by a fence at least 4 feet high, with gates
    childproofed to prevent entry by unattended
    children.




Policy Council Approval 9/11/2010
                                                                       HEALTH & SAFETY MONITORING CHECKLIST
                                                                                   SECTION 6: Infant/Toddler Programs
                                                                                        If not 100% compliant:




                                                           Compliant
                                                             100%
             INFANTS & TODDLERS                                              Issue               Follow-Up Action     Date
                                                                           Identified                Required       Completed


1.   The indoor and outdoor space for infants and
     toddlers is separated from general walkways and
     areas used by preschoolers.


2.   Cribs are at least 3 feet apart from each other.


3.   Infant sleeping arrangements use firm mattresses,
     and contain no soft materials such as comforters,
     pillows, fluffy blankets, or stuffed toys.

4.   Infant toys are made of nontoxic materials and
     sanitized regularly.


5.   Facilities are available for the proper storage and
     handling of breast milk and formula.

6.   Sanitation and hygiene procedures are used for
     diapering that adequately protect the health and
     safety of children served.

7.   The diaper-changing area is located away from
     areas used for cooking, eating, or children’s
     activities. No items, other than diaper-changing
     supplies, are placed on or under the changing
     table or the sink used for diapering.

8.   Diapers are disposed of in a safe and sanitary
     manner.


9.   Empty diaper pail.


10. Toilet training equipment is available for children
    being toilet trained.

11. Potty chairs (if in use) are cleaned and sanitized
    after each child’s use, in a utility sink designated
    for this purpose.

12. Bathrooms have barriers to prevent entry by
    unattended infants and toddlers.



Policy Council Approval 9/11/2010
                                                                     HEALTH & SAFETY MONITORING CHECKLIST
                                                                                 SECTION 6: Infant/Toddler Programs
                                                                                      If not 100% compliant:




                                                         Compliant
                                                           100%
            INFANTS & TODDLERS                                             Issue               Follow-Up Action     Date
                                                                         Identified                Required       Completed


13. Before walking on surfaces that infants use
    specifically for play, adults and children remove,
    replace or cover with clean foot coverings any
    shoes they have worn outside that play area.




Policy Council Approval 9/11/2010
                                                                           HEALTH & SAFETY MONITORING CHECKLIST
                                                                                          SECTION 7: Annual Supplement
                                                                                            If not 100% compliant:




                                                               Compliant
                                                                 100%
     ITEMS TO BE REVIEWED ANNUALLY                                               Issue               Follow-Up Action     Date
                                                                               Identified                Required       Completed

1.   There is a minimum of 35 square feet of usable
     space per child in each of the primary indoor
     activity areas.
    In determining the square footage of a classroom, do
     not include any spaces used for permanent fixtures
     (sinks, cribs, diaper stations, etc.); however, movable
     furniture such as table and chairs do not count against
     the usable square footage.
    Areas not counted as usable indoor space: staff rooms,
     hallways, stairways, closets, lockers/cubbies, laundry
     rooms, janitor rooms, furnace rooms, sick-child area,
     storage areas, or built-in shelving.
    Specialty areas such as computer rooms, reading rooms
     and lunchrooms (where children are expected to remain
     seated for short periods of time) may be excluded from
     the minimum space requirement.

2.   The center has one toilet and one sink for every
     17 children. Toilets, drinking water and hand-
     washing facilities are within easy reach of the
     indoor areas that children use.

3.   Lead paint and asbestos precautions have been
     followed.

4.   The center has tested for radon gas within the last
     five years and has posted the test results in a
     prominent location in the center.

5.   The kitchen has adequate sewage disposal and
     plumbing, including floor drains where needed.

6.   If licensed as commercial kitchen: The kitchen
     has a grease trap and required ventilation system
     (hood) for stove.

7.   The facility has an appropriate number of
     approved, working fire extinguishers and smoke
     detectors. Date of last smoke detector
     inspection: ________.

8.   There are at least 75 sq. ft. of usable outdoor
     space per child.

9.   There are no areas of visible leaded paint chips or
     accumulation of lead dust on the playground.




Policy Council Approval 9/11/2010

				
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