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IFB09-09.doc - Rocky Mountain e-Purchasing System

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					                         DOUGLAS COUNTY GOVERNMENT
                                 Finance Department ~ Purchasing Division
                                         100 Third Street, Suite 130
                                        Castle Rock, Colorado 80104
                                Telephone: 303-660-7430 ** Fax: 303-660-9661
                                             www.douglas.co.us


                                         INVITATION FOR BID
                                              NO. 009-09
                                 COMPONENTS AND INSTALLATION FOR
                                  SHERIFF’S OFFICE PATROL VEHICLES

                           YOUR BID IS TO BE RECEIVED NO LATER THAN
                                     APRIL 2, 2009 @ 11:00 AM

                                          BIDDER'S CERTIFICATION

We offer to furnish to Douglas County the materials, supplies, products and/or services requested in accordance
with the specifications and subject to the terms and conditions of the purchase(s) described herein:


BIDDER:

ADDRESS:

CITY:                                              STATE:                                        ZIP:

TELEPHONE NUMBER:                                                 FAX NUMBER:

EMAIL:

BY:
                                               (Printed or Typed Name)


                                                  (Written Signature)

TAXPAYER I.D. NUMBER:

 Signature constitutes acceptance of all terms and conditions listed on this form and all documents attached.

Please submit two (2) copies of your bid response in a sealed envelope that is clearly marked with the Invitation for Bid
information listed above. Mail or hand carry all bids to Douglas County Government, Finance Department, Purchasing
Division, 100 Third Street, Suite 130, Castle Rock, Colorado 80104, prior to the bid opening date and time. Electronic
and/or faxed bid responses will not be accepted. Bid abstracts will be available upon request. It is the sole responsibility
of the bidder to see that their bid response is received on time. Bids will not be considered which are received after the
time stated, and any bids so received will be returned unopened. If closure of Douglas County buildings occurs on the
day of a bid opening, bids must then be delivered to the Purchasing Division on the following business day before 12
noon.

Douglas County reserves the right to reject any or all bids, or accept any presented, which meet or exceed the
specifications which are deemed to be in the best interest of Douglas County, and will not necessarily be bound to accept
the low bid. The County also reserves the right to waive formalities or informalities contained in said bid, and to
negotiate any optional items with the successful bidder.
SCOPE OF SERVICES:

   Through this Invitation for Bid (IFB), the Department of Public Works of Douglas County Government, hereinafter
   referred to as the County, respectfully requests bids from responsible qualified firms for the provision of the
   purchase and installation of emergency lighting and equipment for twelve (12) Ford Crown Victoria Police
   Interceptors, four (4) Chevrolet 4x4 Tahoe Special Service SUV’s, and three (3) Dodge Police Package Chargers
   that will be used by the Douglas County Sheriff’s Office as patrol and traffic vehicles.

   The initial contract, issued as a result of this IFB, will be for a period of twelve (12) months, beginning
   approximately May 1, 2009 to and including April 30, 2010. The County shall have the option to renew this
   contract for two (2) additional periods of one (1) year each, with the same terms and conditions. All prices proposed
   shall be firm and fixed for the initial contract period and may be re-negotiated after the initial contract period. This
   agreement and/or extension to the original period of a subject contract shall be contingent upon annual funding being
   appropriated, budgeted and otherwise made available for such purposes and subject to the County’s satisfaction with
   services received during the preceding contract period.


PRE-BID MEETINGS ~ BY APPOINTMENT ONLY:

   The Douglas County Department of Public Works, Fleet Maintenance Division will be available, by appointment
   only, to meet with all interested vendors to review these specifications and make available the most recent marked
   patrol unit for inspection. Appointments shall be made by contacting Jim Carothers, Fleet Manager, at 303-660-
   7361 or jcarothe@douglas.co.us.


BID CONDITIONS AND PROVISIONS:

   All bids must be submitted on the forms provided and in accordance with all terms, conditions, specifications, and
   stipulations contained herein. Bidders shall carefully read and be familiar with all terms, conditions, specifications,
   and stipulations contained in this IFB, which shall become part of the final contract.

   All bids must be signed by a duly-authorized official of the company. The completed and signed bid (together with
   all required attachments) must be returned to the Purchasing Division on or before the due date and time shown on
   Page 1.

   All participating bidders, by their signature hereunder, shall agree to comply with all of the conditions, requirements
   and instructions of this IFB as stated or implied herein. Any alteration, erasure or interlineation by the bidder in this
   IFB shall constitute cause for rejection by the County. Exceptions or deviations to this IFB must not be added to the
   IFB pages, but must be on company letterhead and accompany the bid response. Should the County omit anything
   from this IFB that is necessary to a clear understanding of the work, or should it appear that various instructions are
   in conflict, then the bidder shall secure written instructions from the Purchasing Division at least forty-eight (48)
   hours prior to the time and date of the bid opening shown on Page 1.

   All bidders are required to complete all the information requested in this IFB. Failure to do so may result in the
   disqualification of the bid. When omitting a bid on an item, please insert the words “NO BID”.

   Prices stated must be in the units specified. In the case of a discrepancy between the unit price and extension, the
   unit price shall be considered correct. Minor details omitted by oversight will not constitute an excuse for their
   omission.

   Bids shall be firm quotations subject to acceptance or rejection within sixty (60) days of the bid opening date.

   A bidder may withdraw their bid at any time prior to the scheduled time of receipt; however, persons or firms
   withdrawing bids may not submit another bid in this matter.


                                                            2
BID CONDITIONS AND PROVISIONS (continued):

   The County will not be responsible for any goods delivered or services performed without its purchase order, signed
   by an authorized representative of the County’s Purchasing Division.

   The County reserves the right to negotiate optional items and/or services with the successful bidder.

   The successful bidder may be required to provide proof of and the required limits of liability insurance, including
   Workers’ Compensation. This proof of insurance must be in the form of a “Certificate of Insurance” and must show
   coverage in the amounts specified by the Laws of the State of Colorado for the duration of a contract issued as a
   result of this IFB. Additionally, the County will be notified of any changes occurring in this coverage while proving
   to the County that such changes do not in any way affect the minimum liability insurance required for this bid.

   All information submitted in response to this IFB may be subject to disclosure under the Open Records Act. Bidders
   are discouraged from providing information that the bidder considers confidential and/or privileged as part of a
   response to this invitation.

   The successful bidder may be required, as a provision of this IFB, to submit proof of compliance with governmental
   health and safety codes, regulations and standards, as appropriate.

   The County reserves the right to waive any technical or formal errors or omissions and to reject any and all bids, or
   to award a contract for the items herein, either in part or in whole, if it deems it to be in the best interest of the
   County to do so.

   The successful bidder shall be in complete compliance with all of the specifications, terms and conditions of this IFB
   as outlined above. The County shall have the right to inspect the facilities and equipment of the successful bidder to
   ensure such compliance.

   No bid shall be accepted from, and no contract will be awarded to, any person, firm or corporation that is in arrears
   to the County, upon debt or contract, or that is a defaulter, as surety or otherwise, upon any obligation to the County,
   or that has failed to attain or demonstrate compliance with any law, ordinance, regulation, or contract term or
   condition as may be provided for or required in any County contract, or that may be deemed irresponsible or
   unreliable by the County. Bidders may be required to submit satisfactory evidence that they have a practical
   knowledge of the particular work bid upon and that they have the necessary financial resources to perform and
   complete the work outlined in this IFB.

   The contractor agrees to abide by all the laws, regulations and administrative rulings of the United States, the State
   of Colorado and the County of Douglas, securing all necessary licenses and permits in connection with this IFB.

   All materials furnished or services performed under the terms of a contractual agreement issued as a result of this
   IFB shall comply with the requirements and standards specified in the Williams-Steiger Occupational Safety and
   Health Act of 1970 (Public Law 91-596), as well as with other applicable federal, state and local codes.

   In the event that this IFB requires a formal contract to be prepared by the County, the successful bidder will properly
   sign and furnish any performance bonds, insurance, Workers’ Compensation, etc. as may be required by the County
   within ten (10) days (unless a longer period is allowed by the County) from the date of receipt of the formal contract
   forms.

   All bidders must take into consideration that only the County’s contract documents will be used in the finalization of
   any agreement issued as a result of this IFB. Bidders are responsible for reviewing such documents prior to
   submitting their response.

   All bidders must submit written disclosure of any known potential conflicts of interest that may result during the
   course of performance of the services listed herein.


ETHICAL STANDARDS:
                                                           3
   It shall be a breach of ethical standards for any person to offer, give, or agree to give any employee or former
   employee, or for any employee or former employee to solicit, demand, accept, or agree to accept from another
   person, a gratuity or an offer of employment in connection with any decision, approval, disapproval,
   recommendation, preparation of any part of a program requirement or a purchase request, influencing the content of
   any specification or procurement standard, rendering of advice, investigation, auditing, or in any other capacity in
   any proceeding of application, request for ruling, determination, claim or controversy, or other particular matter,
   pertaining to any program requirement or a contract or subcontract, or to any solicitation or IFB therefore.

   It shall be a breach of ethical standards for any payment, gratuity, or offer of employment to be made by or on behalf
   of a subcontractor under a contract to the prime contractor or higher tier subcontractor or any person associated
   therewith, as an inducement for the award of a subcontract or order.

   In the event that any gratuities or kickbacks are offered or tendered to any County employee or representative, the
   bid response shall be disqualified and shall not be reinstated.


NON-COLLUSIVE BIDDING CERTIFICATION:

   By the submission of this bid, the bidder certifies that:

   1.   The bid has been arrived at by the bidder independently and has been submitted without collusion with any
        other bidder.

   2.   The contents of the bid have not been communicated by the bidder; nor, to its best knowledge and belief, by any
        of its employees or agents, to any person not an employee or agent of the bidder or its surety on any bond
        furnished herewith, and will not be communicated to any such person prior to the official opening of this bid.

   3.   No bidder shall submit more than one bid, to include alternate bid or bids, for this purchase.


NON-DISCRIMINATION IN EMPLOYMENT:

   In connection with the performance of work under a contract issued as a result of this IFB, the contractor agrees not
   to refuse to hire, discharge, promote or demote, or to discriminate in matters of compensation against any person
   otherwise qualified, solely because of race, color, religion, national origin, gender, age, military status, sexual
   orientation, marital status, or physical or mental disability. The contractor further agrees to insert the foregoing
   provision in all subcontracts hereunder.


ILLEGAL ALIENS:

   If Contractor/Consultant has any employees or subcontractors, Contractor/Consultant shall comply with §8-17.5-101
   C.R.S., et seq., regarding Illegal Aliens - Public Contracts for Services, and this Contract. By execution of this
   Contract, Contractor/Consultant certifies that it does not knowingly employ or contract with an illegal alien who will
   perform work under this Contract and that Contractor/Consultant will participate in either the E-Verify Program or
   Department Program in order to confirm the eligibility of all employees who are newly hired for employment to
   perform work under this Contract.

   A. Contractor/Consultant shall not:

        (i)      Knowingly employ or contract with an illegal alien to perform work under this Contract;
                 or



ILLEGAL ALIENS (continued):
                                                          4
       (ii)     Enter into a contract with a subcontractor that fails to certify to Contractor/Consultant
                that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work
                under this Contract.

  B. Contractor/Consultant has confirmed the employment eligibility of all employees who are newly hired for
     employment to perform Work under this Contract through participation in either the E-Verify Program or
     Department Program.

  C. Contractor/Consultant shall not use either the E-Verify Program or Department Program to undertake pre-
     employment screening of job applicants while this Contract is in effect.

  D. If Contractor/Consultant obtains actual knowledge that a subcontractor performing work under this Contract
     knowingly employs or contracts with an illegal alien, Contractor/Consultant shall:

       (i)      Notify the subcontractor and the County within three days that Contractor/Consultant has
                actual knowledge that the subcontractor is employing or contracting with an illegal alien; and

       (ii)     Terminate the subcontract with the subcontractor if within three days of receiving the
                notice required pursuant to the preceding sub-subparagraph of this subparagraph, the subcontractor
                does not stop employing or contracting with the illegal alien; except that Contractor/Consultant shall
                not terminate the contract with the subcontractor if during such three days the subcontractor provides
                information to establish that the subcontractor has not knowingly employed or contracted with an
                illegal alien.

  E. Contractor/Consultant shall comply with any reasonable request by the Department of Labor and Employment
     made in the course of an investigation that the Department is undertaking pursuant to the authority established in
     §8-17.5-102(5), C.R.S.

  F.   If Contractor/Consultant violates this provision of this Contract, the County may terminate the Contract for a
       breach of contract. If the Contract is so terminated, Contractor/Consultant shall be liable for actual and
       consequential damages to the County as required by law.

  G. The County will notify the Office of the Secretary of State if Contractor/Consultant violates this provision of
     this Contract and the County terminates the Contract for such breach.


INDEMNIFICATION:

  Indemnification by the County. The County cannot and by this agreement does not agree to indemnify, hold
  harmless, exonerate or assume the defense of the bidder or any other person or entity whatsoever, for any purpose
  whatsoever.

  Indemnity. The bidder shall defend, indemnify and hold harmless the County, its officers, agents and employees
  from any and all claims, demands, suits, actions or proceedings of any kind or nature whatsoever, including
  Workers’ Compensation claims, in any way resulting from or arising out of any agreement issued as a result of this
  IFB; provided, however, that the bidder need not indemnify or save harmless the County, its officers, agents and
  employees from damages resulting from the negligence of the County’s officers, agents and employees.




INDEPENDENT CONTRACTOR:

                                                         5
   The Bidder is an independent contractor. Notwithstanding any provision of this Agreement, all personnel assigned
   by the Consultant to perform work under this Agreement shall be and remain at all times, employees of the
   Consultant for all purposes. THE INDEPENDENT CONTRACTOR IS NOT ENTITLED TO WORKERS’
   COMPENSATION BENEFITS THROUGH THE COUNTY AND IS OBLIGATED TO PAY FEDERAL AND
   STATE INCOME TAX ON ANY MONIES EARNED PURSUANT TO THE CONTRACT RELATIONSHIP.


ASSIGNMENT OF PURCHASE ORDER OR CONTRACT:

   A supplier or contractor may not assign or otherwise transfer any of its rights or obligations under any purchase
   order or contract made and entered into pursuant to the County IFB without the prior written approval of the County
   Purchasing Division.


CANCELLATION:

   The County reserves the right to cancel the whole or any part of a contract issued as a result of this IFB due to failure
   of the contractor to carry out any term, promise or condition of the contract. The County will issue a written notice
   of default to the contractor for failing to act in compliance with the terms and conditions of such contract.


EXAMINATION OF RECORDS:

   The contractor agrees that the County shall, until the expiration of three (3) years after the final payment under an
   agreement issued as a result of this IFB, have access to and the right to examine any directly pertinent books,
   documents, papers and records of the contractor involving transactions of such agreement.


PRICE, PAYMENT, AND DELIVERY:

   1.   All prices shall be firm and fixed for the specified time frame.

   2.   All payment terms shall be “Net 30”; consideration will be given to any discounts offered for payments made
        earlier than “Net 30”, please explain.

   3.   All deliveries will be “F.O.B. ~ Destination”


TAXES:

   All price quotations shall reflect all applicable tax exemptions for Douglas County:

   1.   Federal Registration Number: 84-6000761

   2.   State Registration Number: 98-04428




COOPERATIVE PURCHASING:

                                                            6
  Douglas County Government is a member of the National Institute of Governmental Purchasing (NIGP), Rocky
  Mountain Governmental Purchasing Association (RMGPA), and also participates in the Douglas County Purchasing
  Partnership (DCPP). We hereby request that any member of NIGP, RMGPA, and/or the DCPP be permitted to
  contract and purchase any and all items specified herein from the successful vendor/contractor at the prices
  established herein. Each NIGP, RMGPA, DCPP member that would purchase from the award resulting from this
  IFB will establish their own contract, place their own orders, be invoiced independently, and make their own
  payments. It is understood that Douglas County Government is not legally responsible for any business conducted
  resulting from this award.


REFERENCE LISTING:

  Bidders shall furnish a list of three (3) current references to include name, title, address, telephone, and fax numbers
  for which they are currently furnishing or have in the past sold products and/or furnished services on a same or
  similar contract or agreement. The inability to contact references may be cause for rejection of the bid.


QUESTIONS/INQUIRIES/ADDENDUMS:

  All questions relating to this IFB shall be directed to the attention of either Jim Carothers, Fleet Manager, 3030
  North Industrial Way, Castle Rock, Colorado 80109, 303-660-7361, jcarothe@douglas.co.us or Carolyn Nemmers,
  Purchasing Supervisor, 100 Third Street, Suite 130, Castle Rock, Colorado 80104, 303-660-7430,
  cnemmers@douglas.co.us. Telephone inquires are to be restricted to project information or clarification of the IFB
  questions. All other inquires must be in writing and responses will be shared with all bidders, as appropriate.

  If it becomes necessary to revise any part of this IFB or if additional data is necessary to enable an exact
  interpretation of the provisions of this request, an addendum will be issued. It is the responsibility of the bidder to
  ensure that they have received all addendums prior to submitting their bid response.




                             INVITATION FOR BID #009-09
                                                          7
                  COMPONENTS AND INSTALLATION FOR
                   SHERIFF’S OFFICE PATROL VEHICLES
                       INSTRUCTIONS TO BIDDERS

GENERAL:

   The Department of Public Works of Douglas County Government respectfully requests bids from responsible,
   qualified firms for the provision of the purchase and installation of emergency lighting and equipment for twelve
   (12) Ford Crown Victoria Police Interceptors, four (4) Chevrolet 4x4 Tahoe Special Service SUV’s, and three (3)
   Dodge Police Package Chargers that will be used by the Douglas County Sheriff’s Office as patrol and traffic
   vehicles. It is the intention of this specification to describe the components and the installation of these components
   on new vehicles that will be used by the Douglas County Sheriff’s Office as patrol and traffic vehicles. Components
   and material used must meet the minimum standards as specified and be of a quality consistent with use in law
   enforcement vehicles. All components must be of proper design to safely withstand the normal operating conditions
   encountered by law enforcement vehicles and meet all D.O.T. regulations. The components bid shall be the current
   year model for the date of bid submission, and meet or exceed the following specifications. All bids must be
   submitted on the attached bid schedule.

   All bid packages must be complete. Failure to fill in all requested information may be grounds for bid rejection.
   Bidders shall list, on a separate sheet of paper boldly marked “EXCEPTIONS TO BID SPECIFICATIONS”, any
   proposed deviations from the specifications contained within. Each deviation shall be explained in detail, listing its
   advantages and/or disadvantages. DO NOT REFERENCE A BROCHURE, SPELL IT OUT. Failure to list
   deviations, in detail, may result in the rejection of the bid response.

   All units shall be bid F.O.B. Douglas County Government, Department of Public Works, 3030 North Industrial Way,
   Castle Rock, Colorado 80109. Once a delivery schedule is determined between the successful bidder and Douglas
   County, based on the delivery schedule of the new vehicles, failure to meet the specified delivery schedule will result
   in a $50.00/per calendar day/per unit penalty.


VEHICLE SECURITY:

   The successful bidder shall be able to receive and secure all of the vehicles in a lit fenced area to prevent theft or
   vandalism.


WARRANTY:

   Each bid response must include, in a detailed and through manner, a description of the OEM’s warranty and
   component warranties.


SERVICE:

   The successful bidder shall build the above-described vehicles in a facility within a 100 mile radius of Castle Rock,
   Colorado and provide warranty and service within a 48-hour response time.




                              INVITATION FOR BID #009-09
                                                           8
                 COMPONENTS AND INSTALLATION FOR
                  SHERIFF’S OFFICE PATROL VEHICLES
                      INSTRUCTIONS TO BIDDERS

ELECTRICAL WIRING SPECIFICATIONS:

  The vehicles covered by these specifications were not ordered with any Ford, GM or Chrysler factory installed
  wiring for accessories. The successful bidder will be responsible for all of the component wiring.

  The only connection to the factory wiring shall be a 200 amp continuous duty solenoid that is turned on with a 3 amp
  charge guard circuit from the vehicle ignition.

  Each emergency component including grounds in the console shall be grounded to the vehicle frame with a bolt and
  serrated washer. Sheet metal screws are not acceptable.

  On all circuits the ground wire must be the same size as the power wire.

  All wiring splices shall be soldered and covered in heat shrink tubing. Heat shrink butt splices shall be used on other
  connections, but insulation displacement connectors, such as scotchlocks shall not be used.

  An additional 4-gauge ground cable shall be run from the negative battery terminal to the frame.

  Wire gauge shall be appropriately matched to components to reduce amp draw.

  Use of wire loom and grommets shall be used to eliminate chaffing, and any connection susceptible to moisture shall
  be properly sealed.

  A power distribution unit shall be installed that will connect all of the electrical components and devices to one local
  source. The power distribution unit shall provide: direct battery power outputs, ignition controlled power outputs
  and timed power outputs.

  A switch shall be provided at the MPCO1 control head that will turn off the brake and reverse lights.




                             INVITATION FOR BID #009-09
                                                          9
                   COMPONENTS AND INSTALLATION FOR
                    SHERIFF’S OFFICE PATROL VEHICLES
                     BID SPECIFICATIONS ~ PAGE 1 OF 7

SCOPE: For the 2009 budget year the Douglas County Sheriff’s Office will be replacing twelve (12) Ford Crown
Victoria Police Interceptors, four (4) Chevrolet 4x4 Tahoe Special Service SUV’s, and three (3) Dodge Police Package
Chargers. The twelve (12) Crown Victoria’s and four (4) Tahoe’s will utilize the existing components in the vehicles
being replaced and will involve the removal of existing components to include overheads, consoles and computer
pedestals as described below. The three (3) Dodge Chargers will require all new components, and will be built utilizing
current LED technology to the extent possible. All cars shall be equipped with new radio power cables. An individual
purchase order will be issued for each vehicle and processed for payment on the completion of the individual unit. To
cover any differences the successful bidder may encounter during removal and installation of existing equipment, a
separate list shall be maintained identifying the unit number and the components and additional labor costs. At the
completion of all units a separate purchase order will be issued to cover the additional components and labor expense.


BID SPECIFICATIONS                                                                CONFORM TO SPECS?


EMERGENCY LIGHTING:

Ford Crown Victoria
Overhead Light Bar: Whelen Ultra SC digital series
control designated by Whelen as part number Douglas
04 with a total of 14 strobe lights, 2 take down lights,
2 alley lights and a set of half height halogen lights on
the front of the light bar. Remote siren amplifier part
number BL627, power supply part number CSP690 and
headlight flasher part number BL-2150. All units are
currently equipped with Whelen B-Link light bars and
the MPC01 hardware may need to be upgraded.

Chevrolet Tahoe
Overhead Light Bar: Whelen 52-inch 14 strobe Ultra
serial control. Light bar includes take down, alley lights
and front halogen flashers. The light bar shall be mounted
to the vehicle with a Whelen MK5 mounting kit and
Whelen riser part number RMK#H.


FRONT LIGHTS:

Crown Victoria Grill Lights: One each red and blue LED
grill lights Whelen part number TIR6-Super LED.

Tahoe Front Lights: One Whelen red LED light, part number
70B02SRR, mounted on the driver’s side bumper and one
Whelen blue LED light, part number70B02SBR, mounted on
the passenger side. Both lights shall be mounted in a Whelen
housing part number 7EGR1LB.



                              INVITATION FOR BID #009-09
                                                            10
                    COMPONENTS AND INSTALLATION FOR
                     SHERIFF’S OFFICE PATROL VEHICLES
                      BID SPECIFICATIONS ~ PAGE 2 OF 7

BID SPECIFICATIONS                                                       CONFORM TO SPECS?

Spot Lights: None of the new Crown Victoria’s, Tahoe’s or
Chargers were ordered with factory or dealer installed spotlights.
The successful bidder will be responsible for providing and
installing six (6) inch clear spotlights with glass lenses on both
the right and left door posts. Plastic lenses are not acceptable.

Mirror Lights Crown Victoria: One red mirror light on the
driver’s side, Whelen part number 500 Linear 8 Super LED Red,
and one blue mirror light on the passenger side, Whelen part
number 500 Linear 8 Super LED Blue. Mirror lights shall be
installed utilizing Deutsch water proof connections.

Mirror Lights Tahoe: One red mirror light on the driver’s side
and one blue mirror light on the passenger side using Whelen
SUPER LED light kit, part number MBPS00RB. Mirror lights
shall be installed utilizing Deutsch water proof connection.

Rear Deck Lights Crown Victoria: Whelen Red/Amber LED,
part number TLNS2RA, mounted on the driver’s side and a
Whelen Blue/Amber, part number TLNS2BA, on the passenger
side lights shall be wired to a switch to disable when the trunk
lid is open.

Rear Deck Lights Tahoe: Whelen amber/red, part number
TLNS2RA, mounted on the driver’s side, and a Whelen
amber/blue, part number TLNS2BA, mounted on the passenger side.

Interior Light Crown Victoria and Tahoe: Sound Off
Red led/clear incandescent dome light part number
ECVMMDMLTCV.

Corner Strobes and Headlight Flashers Crown Victoria
and Tahoe: Corner strobe lights shall be mounted in the front
and rear turn signal lights using Whelen part number HA239C
and Deutsch water proof connectors. Headlight flashers shall be
Whelen part number SA4208-00TAH-5.

Interrupt Switch Crown Victoria and Tahoe: A rocker switch
with a green light to indicate that the brake lights, turn signals and
reverse lights have been turned off shall be mounted on the dash.

Siren Crown Victoria: Whelen siren kit number SA314P
mounted to the top of the radiator cross support.




                                INVITATION FOR BID #009-09
                                                            11
                   COMPONENTS AND INSTALLATION FOR
                    SHERIFF’S OFFICE PATROL VEHICLES
                     BID SPECIFICATIONS ~ PAGE 3 OF 7

BID SPECIFICATIONS                                                       CONFORM TO SPECS?

Siren Tahoe: CPI part number MBRS00RB using a
Whelen siren amp part number BL627.

Side Fender Lights Crown Victoria and Tahoe:
Each car shall be equipped with four (4) surfaced mounted
red LED on the driver’s side, Predator part number EP2SSMDBR,
and blue LED on the passenger side, Predator part number
EP2SSMDBB. Lights shall be mounted on the right and left front
fenders and the right and left rear quarter panels. Note: The
successful bidder must supply these components as they will
not be installed on the cars being stripped.

Cage Crown Victoria: Setina full lexan model 10S, or
approved equal.

Cage Tahoe: Setina Tahoe cage with a sliding window and
lower partition with a rear cargo vault, D&R part number
TS-01-42, and rear cargo partition, D&R part number
TS-01. Note: Prior to installing the cargo vault the tire jack
and handle shall be removed and placed in the cargo vault.

Weapons Mounting System Crown Victoria and Tahoe:
Horizontal system that will accommodate an AR-15 or a
Remington model 870 shotgun mounted with the muzzle to
the right utilizing a Santa Cruz Model SC-R universal
gun lock.

GPS Antenna Crown Victoria and Tahoe: Remove and
install existing GPS antennas.

Power Supplies Crown Victoria and Tahoe: Two Whelen
B-Link 12 volt programmable four (4) outlet flasher, part
number BL405A and one Whelen six (6) outlet power supply,
part number CSP690. The power supplies shall be mounted in
the Crown Victoria’s on the sliding tray in the trunk. Tahoe’s
shall be installed under the rear passenger seat on the driver’s side.

Slide-out Trunk Tray Crown Victoria: D&R part number ST04.

Console and MDT Components Crown Victoria and Tahoe:
The successful bidder shall remove the existing console and
MDT assembly and install these components in the new vehicles.




                               INVITATION FOR BID #009-09
                                                           12
                   COMPONENTS AND INSTALLATION FOR
                    SHERIFF’S OFFICE PATROL VEHICLES
                     BID SPECIFICATIONS ~ PAGE 4 OF 7

BID SPECIFICATIONS                                                   CONFORM TO SPECS?

Rear Plastic Seats Crown Victoria: The standard rear seats
shall be removed and replaced by an AEDED one piece molded
plastic seat with restraints, part number CS-2191.

Radio Communications Crown Victoria and Tahoe: Radios
will be supplied by Douglas County. The successful bidder shall
remove and install the existing console, supply and install a new
power cable and a new Motorola 800MHz radio antenna, part
number HAF4017A and antenna wiring.

Graphics: The vehicles received by the successful bidder will
be painted two tone black and white. The successful bidder shall
provide and install the graphics, or subcontract the graphics. The
graphics will be done per the attached photographs, and shall be
a reflective vinyl manufactured by 3M. The graphics material
and installation shall have a minimum of a three-year warranty.


OPTIONAL EQUIPMENT:

Push Bumper Crown Victoria: Setina PB400 push bumper
with PB5 impact resistant fender protectors installed.

Push Bumper Tahoe: Setina PB400T push bumper with PB5
impact resistant fender protectors installed.

Ballistic Door Panels Tahoe: Threat level 3ABallistic door
panels installed in both the driver and passenger doors.




                              INVITATION FOR BID #009-09
                                                         13
                   COMPONENTS AND INSTALLATION FOR
                    SHERIFF’S OFFICE PATROL VEHICLES
                     BID SPECIFICATIONS ~ PAGE 5 OF 7

DODGE CHARGERS

SCOPE: A total of three (3) Dodge Charger police package vehicles will require a complete upfit requiring all new
components. It is the intention of the following specifications to describe components to build an all LED equipped
vehicles to the extent possible. Many of the components described below are currently in service with the Douglas
County Sheriff’s Office and have been well received; however, as stated other components will be considered.


BID SPECIFICATIONS                                                             CONFORM TO SPECS?

Overhead Light Bar: Sound Off ETL5000 Series LED l
configured to Douglas County Sheriff’s Office specifications.
The light bar shall include fully populated modules and utilize
LED takedown modules. The light bar shall provide for a low
power function and have an integrated split arrow stick on the
rear of the light bar. The arrow stick shall be amber in the
lower portion of the modules and red or blue on the upper
portion of modules. The light bar shall be programmable for
flash patterns and meet or exceed all SAE and Title 13
requirements. Mounting feet shall be specifically for the
Dodge Charger body style; or approved equal.

Front Lights: Sound Off predator II series single surface
mount 8 diode LED modules completely sealed. Part number
EP2SSMDBR red and EP2SSMDBB blue. Modules to be
programmable and have the capability to be synchronized; or
approved equal.

Rear Deck Lights: Sound Off part numbers EP2SGS1K
Red/Amber and EP2SGS1M Blue/Amber and mounted on
the rear deck with bezels; or approved equal.

Mirror Lights: Mirror lights shall be comprised of the following
components: Sound Off part numbers EL3SNR LED module and
EL3SNB LED module. Both modules shall be mounted on each
mirror and integrated in to a mirror housing cover; or approved
equal.

Interior Light (Dome Light): Sound Off part Number
ECVDMLT2A00 with lens LED white/red; or approved equal.

Headlight/Taillight Flasher: The flashing of headlights and
taillights shall be accomplished by utilizing the factory flashers
with the Dodge Police interface plug. No external flashers are to
be used.




                              INVITATION FOR BID #009-09
                                                         14
                   COMPONENTS AND INSTALLATION FOR
                    SHERIFF’S OFFICE PATROL VEHICLES
                     BID SPECIFICATIONS ~ PAGE 6 OF 7

BID SPECIFICATIONS                                                     CONFORM TO SPECS?

Interrupt Switch: An illuminated switch will activate and give
clear indication any time the brake lights, turn signals and reverse
lights have been turned off. The switch shall be integrated on the
light/siren controller.

Light and Siren Controller: The light and siren controller shall
be integrated into a single package in a remount mount
configuration. The light and siren controller shall provide a four
position slide switch, individual code level buttons to ramp up
and down code level activation separate from the slide switch.
The controller shall have a minimum of twenty function buttons
of which six shall be programmable. The controller shall have
dedicated buttons for: “Brake Kill”, “Gun Locks” and
“Arrowstick”. The controller shall have LED arrowstick direction
indicators. Part number WACF3S; or approved equal.

Side Fender Lights: Four surfaced mounted lights Sound Off
part numbers EP2SSMDBBR red/blue split modules shall be
surfaced mounted to the front and rear fenders utilizing
nutzerts; or approved equal.

Spot Lights: Two six inch clear spotlights with glass lenses
shall be mounted on both the right and left door posts. Plastic
lenses are not acceptable.

Cage: The cage shall be a Setina 10-S flat panel with a lexan
sliding window; or approved equal.

Weapons Mounting System: Horizontal system that will
accommodate an AR-15 or a Remington model 870 shotgun
mounted with the muzzle to the right utilizing a Santa Cruz
model SC-R universal gun lock.

Slide-out Trunk Tray: The rear trunk equipment mounting tray
shall be a Havis Shield part number C-TTB-CGRGR; or approved
equal.

Console: The equipment console package shall be a Havis Shield
part number 0812-CHGR; or approved equal.

Mobile Data Terminal: The MDT mount shall accommodate
Douglas County supplied Panasonic CF-29/CF30 series
ruggedized laptops. The mount shall allow for height and
swivel adjustments.



                               INVITATION FOR BID #009-09
                                                           15
                   COMPONENTS AND INSTALLATION FOR
                    SHERIFF’S OFFICE PATROL VEHICLES
                     BID SPECIFICATIONS ~ PAGE 7 OF 7

BID SPECIFICATIONS                                                      CONFORM TO SPECS?

Rear Prisoner Seat: The rear prisoner seat shall be an Aedacs
part number CS-2401 and utilize factory seat belt restraint
system; or approved equal.

Radio: Douglas will supply Motorola XLT 5000 mobile radios
with palm mike controls. Radios will be mounted on the rear
slide out tray with a location approved by Douglas County.

GPS: Install Douglas County supplied GPS antenna.


OPTIONAL EQUIPMENT:

Cage: Setina 10 541 series half cage with a full roll bar
protection and side impact tested.

Push Bumper: Setina part number PB-400S with Setina
fender wraps part number PB5.

Ballistic Door Panels: The ballistic door panels shall meet threat
level 3A standards. The ballistic door shields shall be specifically
designed for use in the Dodge Charger and shall be installed in the
driver and passenger front doors. The panels shall be completely
removable and capable of being re-used when the vehicle is
retired from service, and used in replacement vehicles. The ballistic
shields shall be BAE part number LEVA-CGRGR, or approved
equal.

Pilot Vehicle: The first vehicle completed will serve
as test vehicles and will provide Douglas County and
the successful bidder the opportunity to make any changes
or modifications prior to final upfit of the remaining vehicles.
Any changes or deletions not covered in these specifications
will be negotiated at that time.

Parts List and Wiring Diagrams: Successful bidder shall
provide a copy of all the parts used, an equipment location
worksheet, lighting location worksheet and wiring schematics
in color, and bound in a three ring binder for each vehicle.




                               INVITATION FOR BID #009-09
                                                            16
                     COMPONENTS AND INSTALLATION FOR
                      SHERIFF’S OFFICE PATROL VEHICLES
                         BID SCHEDULE ~ PAGE 1 OF 2

The Douglas County Sheriff’s Office will be replacing twelve (12) Ford Crown Victoria Police Interceptors, four (4)
Chevrolet 4x4 Tahoe Special Service SUV’s, and three (3) Dodge Police Package Chargers. The twelve (12) Crown
Victoria’s and four (4) Tahoe’s will utilize the existing components in the vehicles being replaced and will involve the
removal of existing components to include overheads, consoles and computer pedestals as described below. The three
(3) Dodge Chargers will require all new components, and will be built utilizing current LED technology to the extent
possible. All cars shall be equipped with new radio power cables. All bids must be submitted on this bid schedule.
Warranty information is required and must be submitted with this bid.


1.    Twelve (12) each: Components and Installation for Ford Crown Victoria Police Interceptor, as specified.

      Unit Price:

      Total Price:


2.    Optional Equipment ~ Ford Crown Victoria Police Interceptor

      a)   Push Bumper, as specified ~~~ Unit Price:


3.    Four (4) each: Components and Installation for Chevrolet 4x4 Tahoe Special Service SUV, as specified.

      Unit Price:

      Total Price:


4.    Optional Equipment ~ Chevrolet 4x4 Tahoe Special Service SUV

      a)   Push Bumper, as specified ~~~ Unit Price:

      b) Ballistic Door Panels, as specified ~~~ Unit Price:


5.    Three (3) each: Components and Installation for Dodge Police Package Chargers, as specified.

      Unit Price:

      Total Price:




                               INVITATION FOR BID #009-09
                                                          17
                  COMPONENTS AND INSTALLATION FOR
                   SHERIFF’S OFFICE PATROL VEHICLES
                      BID SCHEDULE ~ PAGE 2 OF 2

6.    Optional Equipment ~ Dodge Police Package Chargers

      a)   Cage, as specified ~~~ Unit Price:

      b) Push Bumper, as specified ~~~ Unit Price:

      c)   Ballistic Door Panels, as specified ~~~ Unit Price:


7.    Additional Options for all Vehicles

      a)   Pilot Vehicle, as specified ~~~ Unit Price for Ford Crown Victoria:

      b) Pilot Vehicle, as specified ~~~ Unit Price for Chevy 4x4 Tahoe:

      c)   Pilot Vehicle, as specified ~~~ Unit Price for Dodge Charger:

      d) Parts List & Wiring Diagram, as specified ~~~ Unit Price for Ford Crown Victoria:

      e)   Parts List & Wiring Diagram, as specified ~~~ Unit Price for Chevy 4x4 Tahoe:

      f)   Parts List & Wiring Diagram, as specified ~~~ Unit Price for Dodge Charger:


8.    Approximate Turnaround Time:


9.    Warranty:




10.   Comments:




                                                         18

				
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