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					NEW UK Regionals North West Exhibitor Manual 2013
                              EXHIBITOR MANUAL
                          Venue: Event City, Trafford Centre, Manchester
                                  Date: 20th & 21st March 2013


                                           Show Times
                                           th
                          Wednesday 20 March 2013 – 1 p.m. to 6 p.m.
                         Thursday 21st March 2013 – 9.30 a.m. to 3.30 p.m.


Set Up Times
Exhibitors will have access to set up from 8 a.m. on Wednesday 20th March. If you have any large
equipment requiring forklift then please contact us in advance so we may arrange this service.
Also please let us know beforehand if you are likely to require on site storage space for empty
crates, pallets or boxes during the show. All Exhibitors must have their stands ready by 1.30 p. m.
on Wednesday 20th March.

Dismantle
Exhibitors can start to dismantle following the closure of the show on Thursday 21st March after 4
pm. All Exhibitors must have completed dismantling their stand and removed all products and
literature by 8 p.m. Please note that Exhibitors are responsible for removing all their own waste.

Car Parking
Car parking is free of charge for all Exhibitors & Visitors. The car park is located at the rear of Event
City.

Venue Details
Getting to Event City - attached to this email is a pdf layout of Event City – this includes details on
how to get to the venue and where you can park etc.

Insurance
Please note that the insurance of all equipment on display is the responsibility of the individual
exhibitors. Whilst security will be provided at all times during the show to oversee equipment,
NEW Events Ltd. cannot accept responsibility for any damage or losses which may occur. Though
damage and loss are highly unlikely we feel it important that you ensure your equipment is
adequately covered. Please also ensure that you have liability cover for all personnel manning
your stand in all areas, and for attendees visiting your stand. Whilst the NEW Events show
insurance will cover attendees in all other areas, the liability rests with the exhibitor when an
attendee is on their stand. Please send a copy of your public liability insurance naming the NEW
UK North West Regional Show. If you require product & liability insurance please contact Terry
Jeffreys.

Exhibitor Passes
To order your exhibitor personnel badges please follow this link - http://www.reg-
box.co.uk/new2013/exlogin.aspx Exhibitor passes will not be sent in advance and will be available for
collection on show site on the morning of the 20th March.




NEW UK Regionals North West Exhibitor Manual 2013
Networking Receptions
An Exhibitor & Visitor networking reception will be held on the afternoon of the 20th from 5.00
p.m. to 6 p.m. In addition ESCN will also be hosting a reception following this for which more
details will be available shortly.

Exhibitor Lounge & Catering
A dedicated Exhibitor lounge will be located in the central hub providing free tea & coffee on a self
serve basis throughout the show. A separate catering area will also be available in the hub
providing food & drinks on a charge basis.

Product Demonstration Feature
There will be a dedicated seminar area within the show where Exhibitors can book a 15 – 30
minute slot to present to visitors. These presentations can be of a commercial nature and can
include product demonstrations. Included within the seminar theatre will be a laptop, projector &
screen and PA system. In order to book a time slot please email the completed form (found at the
back of this manual) to Terry Jeffreys terry@neweventsltd.com as soon as possible as we expect
this feature to be very popular.



                         Shell Stands/Furnishing
Each shell scheme stand will consist of grey velcro compatible hardwall system, blue fascia with
company name on white card with black text, 1 x 500w socket, 2 spotlights, 1 counter and 1 stool.

The 6 sq. m corner stands will consist of 5 panels of 1m x 2.4m - internal dimensions for graphics
950mm x 2400mm)

The 6 sq. m. inline stands will consist of 5 panels of 1m x 2.4m - internal dimensions for graphics
950mm x 2400mm) and 2 panels of 1m x 1m (internal dimensions for graphics 950mm x 1000mm).

Please see following page with full schematics of the system being used.


Additional Furniture
Additional furniture may be ordered through the stand contractor Europa International. If you
would like a brochure please contact Terry Jeffreys. To view pictures of all the items and prices
please visit the Europa website at www.europainternational.com.


Please complete and return all forms to:


Terry Jeffreys - NEW Events Ltd.
Fax: +44 (0)1483 427601
E mail: terry@neweventsltd.com

Manchester M41 7TBOff Barton Dock Road
Urmston
Manchester M41 7TB




NEW UK Regionals North West Exhibitor Manual 2013
NEW UK Regionals North West Exhibitor Manual 2013
                          Shell Stands/Furnishing

NAMEBOARD
Please specify Company name to appear on stand.


………………………………………….…………………………………………………………………….…



                                      Back of stand
              E




                                              Front of stand


Electrical
1 x 500W socket included in stand package – located in back corner of all corner booths or on back
wall for all row booths. Please advise any additional power required and type of fitting. Please
mark additional power & location on the above plan.

Electrical Requirements: …………………………………………………………………..………………….

Spotlights
2 spotlights included in stand package, additional spotlights available at a cost of £18 per spotlight
or £20 for long arm spotlights. Spotlights can be located either on the fascia or back wall please
specify on the attached grid plan.


Quantity required: …………………..………………………………………………..……………………….




NEW UK Regionals North West Exhibitor Manual 2013
                                        Insurance
Please complete & return


Public Liability Insurance
NEW Events will provide Public Liability Insurance for the event. However, it is the responsibility of
each Exhibitor to ensure their equipment is covered and that they have public liability for their
personnel and attendees visiting their booths.

Please send a copy of your insurance to NEW Events Ltd.

If you do not have a product & public liability insurance and would like a quote please contact
Terry Jeffreys - we have a dedicated insurance policy available for Exhibitors.


I have enclosed a copy of my public liability insurance cover herewith      (       )*


I would like information & a quote for product & public liability insurance (       )*

*Please tick as appropriate

Company: ………………………………………………………………………………………...……………


Contact: …………………………………….…………………………………………..………………………


Tel:………………………………….……….........Fax: ………………………………………….…………


Email:…………………………………………………………………………………………………………..


Please fax or email this completed form to NEW Events Ltd.
Fax: +44 (0)1483 4276701
E mail: terry@neweventsltd.com




NEW UK Regionals North West Exhibitor Manual 2013
                         Product Demonstration
Please complete and return

This year we are incorporating fixed demonstration times to allow exhibitors to demonstrate
equipment and/or present their company to the attendees visiting.

Dedicated time slots will be advertised prior to the event together with information on the
company and the product and announcements will be made throughout the show.

To be included please complete the information below together with any press releases or
product information which you can supply

Ideal time slots of 15-30 minutes are preferred.

Demonstration times will be offered on a first come first serve basis.

Company: ……………………………………………………………………….…………………..…………

Product Description:.……………………………………….….…… ……………….…………

…………………………………………………………………………………..………..….………

Demo Time Required: .…………… ………..………..….………………………….…………

Contact: ……………………………………………………………………….…………..………

Tel: ………………………………………..................Fax: ………..…………..………..…….

E mail: …………………………………………………………………………………..…...…….




Please fax or email ALL completed forms to NEW Events Ltd.
Fax: +44 (0)1483 427601
E mail: terry@neweventsltd.com




NEW UK Regionals North West Exhibitor Manual 2013
                                    Recommend a Company
We are dedicated to working closely with all Exhibitors in delivering a quality event with a quality
audience. To assist us in reaching your target audience we would like to hear from you as to any
particular companies or individuals you would like us to encourage to attend the event.

In order for us to do this would you please list below your top 10 attendees you would like to see
at the event.

We will invite each contact you give us by telephoning or emailing them personally and advising
them of the content they are likely to see at the show and providing them with a “VIP” status
which will be via recommendation of your company. Therefore providing them with a reason to
come and see your company first. The VIP status will give them use of the Exhibitor lounge at the
show plus we will send them a VIP pass for parking which will give them a dedicated area in the
car park closer to the hall, additionally we are doing an online survey to encourage feedback.

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Contact Name....................................................Company...................................................
Email..................................................................Telephone.................................................

Please complete and return all forms to:
NEW UK Regionals North West Exhibitor Manual 2013
Terry Jeffreys - NEW Events Ltd.
Fax: +44 (0)1483 427601
E mail: terry@neweventsltd.com




NEW UK Regionals North West Exhibitor Manual 2013

				
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