Historic Oakland s Special Events Booklet Advertising Policies

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Historic Oakland s Special Events Booklet Advertising Policies Powered By Docstoc
					Historic Oakland’s
Weddings & Events Showcase
November 2012

Dear Vendor:

For more than 20 years, Historic Oakland has been the site of the very successful “Bridal Showcase.”
Recognizing that the definition of a “bride” and “wedding” now encompasses many things, we have
changed the name of this event to “Historic Oakland’s Weddings and Events Showcase.”

Our primary target will remain individuals and couples who are engaged to be married. However, this event
will be marketed to anyone planning a special occasion. Local vendors will still have the opportunity to
showcase their talents in an intimate setting. Also, in an effort to grow attendance, there will not be an
admission fee for guests.

This year, we are replacing the bridal planner with a Special Events Booklet (see the advertisement sheet).
This booklet will include information about Historic Oakland and include advertisements. Anyone
planning a social event at Historic Oakland will receive a copy of this publication, allowing more visibility
for our advertisers. This publication will also be posted on our website.

Historic Oakland’s Weddings and Events Showcase will be held on Sunday, April 14, 2013, from
2:00 p.m.-5:00 p.m. We invite you to showcase your unique talents and services!

The registration fee to participate is $200.00 and will include a 6’ table with linens, chairs, and the attendee
list. Payment in full must accompany the completed registration form and be submitted by March 1, 2013.
Registration received after March 1 will be accepted only if space is available at the fee of $250.00. We
accept cash, checks, or credit cards. Don’t delay, as vendor space in each category will be limited!

Enclosed is the registration form and information on advertising in our booklet. We look forward to seeing
you at Historic Oakland’s Weddings and Events Showcase. If you have any questions, please call me or
Lorna Walls at 410-730--4801.


                                                                                 Sincerely,


                                                                                 Nadia C. Herron
                                                                                 Facility Coordinator

               5430 Vantage Point Road, Columbia, Maryland 21044, Ph. 410-730-4801, Fax 410-730-1823
                        yourevent@historic–oakland.com, www.historic-oakland.com/showcase
Historic Oakland’s Weddings & Events Showcase
                  Vendor Registration
Company Name
___________________________________________________________________________________
Your Name
___________________________________________________________________________________
Address ______________________________________ City/State/Zip _________________________
Telephone __________________________________ Fax ___________________________________
Email ___________________________________ Website _________________________________
              Building set-up is from 10:30 a.m. – 1:30 p.m.; breakdown is from 5:00 p.m. – 6:00 p.m.
Please check the following:
□ Display name: (if different from company name) ______________________________________________
□ I will need an electrical outlet            □ I will be bringing my own linen


Fee:
The registration fee of $200.00 ($250.00 after March 1, 2013) must accompany this registration form.
Registration fee is non-refundable. Make checks payable to “Town Center Community Association”
□ Please charge my credit card (circle one) AMEX                    Discover      MC       Visa
Card Number ___________________________________ Expiration Date ________ 3 or 4 digit code _______

The vendor covenants and agrees to indemnify and hold harmless Town Center Community Association and the Columbia
Association from and against any and all claims, actions, damages, liability, and expense in connection with loss of life, personal
injury, and/or damage to property arising out of, or in any way connected with, vendor’s participation in the Weddings & Events
Showcase, occasioned wholly or in part by any negligent act or omission of the vendor, his/her agents, or his/her employees. Vendor
is on notice that all public, common areas are subject to being videotaped for security reasons.
________________________________________________                                   _________________________
Signature                                                                          Date


Advertisement:
□ My advertisement fee is included in this payment (see advertisement sheet).

                                                For Town Center Staff use only
                   Date received _______ Amount received               _______ cash credit check#______
                  Advertising artwork received _____ Confirmation sent ______ List sent ______
                 Advertisement: quarter page ___ half page ___             full page ___ premier full page ___
                                           Town Center Community Association
                 5430 Vantage Point Road, Columbia, Maryland 21044, Ph. 410-730-4801, Fax 410-730-1823
                          yourevent@historic–oakland.com, www.historic-oakland.com/showcase
Historic Oakland’s Weddings & Events Showcase
Special Events Booklet Advertisement
Showcase your specialty to anyone planning an event at Historic Oakland at an exceptional value!

Historic Oakland’s Special Events Booklet is a comprehensive guide that will be distributed to all showcase guests and
anyone planning a special event at Oakland throughout the year. With hundreds of people seeking Oakland as a
venue each year, you can be confident in the visibility of your advertisement.

Copies of this publication will be available at Oakland and online. Enough copies will be produced to distribute
through April 2014. The price is minimal and the benefits are endless.

              Quarter Page Ad                               $75                   3.75” x 2.25”
              Half Page Ad                                  $150                  3.75” x 4.75”
              Full Page Ad                                  $250                  7.75” x 4.75”
              Premier Full-Page Ad *                        $300                  7.75” x 4.75”

                                               Add $125 for full color on any of the ad sizes
              *Premier Ad denotes placement on the Inside Front, Inside Back, or Back page of the booklet.

              Please submit high-resolution camera-ready artwork to yourevent@historic-oakland.com
              by March 1, 2013. We are not responsible for ads submitted in poor quality.

Historic Oakland’s Special Events Booklet Advertising Policies:
    1.    Advertising will be printed in the Special Events Booklet as provided by the Advertiser.
    2.    Advertisements will only be accepted upon receipt of payment (due March 1, 2013).
    3.    TCCA reserves the right to refuse to accept the publication of any advertisement.
    4.    The Advertiser agrees to indemnify, defend and hold the Town Center Community Association and
          their staff, agents, representatives and employees from and against any and all claims, demands,
          actions, liabilities, and expenses including attorney fees and court costs, incurred in connection with
          Advertiser’s advertisement in the Special Events Booklet or any breach of this agreement.

Business Name: ___________________________________________                       Date: _______________

Address: __________________________________________________________________________
                           Street                     City                       State              Zip
Phone: __________________________________                      Email: __________________________________
Ad Size: __________________ Cost enclosed: _________
Make checks payable to “Town Center Community Association.” You may also call us with a major credit card.
□ Please charge my credit card (circle one)           AMEX       Discover     MC         Visa
Card Number ___________________________________ Expiration Date ________ 3 or 4 digit code _______
         I understand the terms of advertising as listed above and agree to abide by them:
Signature:____________________________________________________________________________________

                 5430 Vantage Point Road, Columbia, Maryland 21044, Ph. 410-730-4801, Fax 410-730-1823
                          yourevent@historic–oakland.com, www.historic-oakland.com/showcase

				
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posted:4/18/2013
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