Physical Environment Committee - Board of Trustees by wangnianwu

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									                                  THURSDAY, APRIL 7, 2011




                      PHYSICAL ENVIRONMENT COMMITTEE MEETING

                                          Ronald A. Ratner
                                         Douglas G. Borror
                                         Walden W. O’Dell
                                       William G. Jurgensen
                                          Clark C. Kellogg
                                        Brandon N. Mitchell
                                    Leslie H. Wexner (ex officio)


Location: Mount Leadership Room                                      Time: 2:15 – 3:45 pm


                                   ITEMS FOR DISCUSSION

   Renewal and Deferred Maintenance Program Update – Mr. Foegler

   Framework Progress Report – Mr. Foegler/Ms. Ranz

1. Quarterly Projects Report – Ms. Readey


                                     ITEMS FOR ACTION

2. Authorization to Enter Into Construction Contracts – Ms. Readey

3. Easement – Mr. Foegler
Quarterly Project Status Report – On Time/On Budget Scorecard
(Does not include Medical Center Expansion projects)

                                                Total         On         On
 Project                                       Budget        Time       Budget   Additional Information
                                                                                 Construction on the first phase began in May;
 South High Rises Renovation and                                                 phase 1 work includes utility relocations, new
                                               $171.6M                           electric feeder/duct bank, site preparation,
  Addition
                                                                                 abatement and chiller work.




                                                                                 Project construction for the renovation phase
                                                                                 began in May 2010 with completion expected
 Cunz Hall Renovation                          $24.3M                            by the end of August 2011. The project will be
                                                                                 the first full building renovation to pursue LEED
                                                                                 Silver standards.




 OARDC – Animal & Plant Biology                                                  Project construction began in February 2010.
                                               $22.3M                            Project is expected to complete in fall 2011.
  Level 3 Isolate Facility




Key:
      On track
      Watching closely – actions are being taken to keep on track
      Not on track
On Time/On Budget Scorecard                                    Page 1                                                     April 2011
Quarterly Project Status Report – On Time/On Budget Scorecard
(Does not include Medical Center Expansion projects)

                                                Total         On         On
 Project                                       Budget        Time       Budget   Additional Information
                                                                                 Project construction began in September 2010.
 William H. Hall Complex Expansion –
                                               $51.1M                            The first phase will complete in June 2011; the
  Phase II                                                                       second phase will complete in June 2012.




Key:
      On track
      Watching closely – actions are being taken to keep on track
      Not on track
On Time/On Budget Scorecard                                    Page 2                                                   April 2011
Quarterly Project Status Report
South High Rise Renovation and Addition
OSU-109000
Project Location: Stradley, Siebert, Park, Smith and Steeb Hall                            346,675 ASF / 600,764 GSF

This document provides an update to the information previously presented to the Board when
construction authorization was requested.

•    reporting point
     early construction

•    status
     on time
     on budget

•    project budget
     construction w/contingency                        $141.5M
     other costs (fees, equipment, etc.)                $30.1M
     total project budget                              $171.6M

     BoT approved total project budget                 $171.6M

•    funding sources
     bond proceeds (~$171.6M)

•    project schedule
     design                                      11/09 – 08/12
     construction                                05/10 – 07/13
     completion/occupancy                                07/13

•    Framework context
     o Planning for this project began as the Framework plan was being developed.
     o Project will be consistent with general Framework principles of ensuring the academic mission
        drives the physical environment, matching building use to building typology, requiring projects to
        meet multiple goals and improving pedestrian circulation

•    project scope
     • renovates Park, Smith, Steeb, Siebert and Stradley Halls (1,907 renovated beds)
     • construct new building additions between Stradley and Park and between Smith and Steeb (360
         new beds)
     • construct a new chilled water facility under Park/Stradley connector
     • this project will utilize a geothermal heating and cooling system with the primary well-field to be
         constructed under the South Oval
     • this project is pursuing LEED silver standards per the Green Build and Energy Policy

•    project update
     o Geothermal work in the South Oval and Hale Hall lot is behind schedule and the contractor is
         questioning their scope of work responsibilities. A process for resolution is underway which will
         implement a solution and initiate a recovery schedule.
     o The structural component to the Chiller Bunker plant between Park and Stradley Hall has been
         completed.

•    project team
     user representatives:              Molly Ranz-Calhoun
     University project manager:        Cihangir Calis
     AE/design architect:               Schooley Caldwell Associates Inc
     construction manager:              Smoot Construction Company
     major contractors:                 Dugan & Meyers Construction (Site – Well Fields)                $6.6M
                                        Marvin W Mielke Inc (HVAC)                                      $2.4M
                                        Romanoff Electric (Electric)                                    $2.1M


Office of Administration and Planning                                                                       April 2011
Quarterly Project Status Report
South High Rise Renovation and Addition
OSU-109000
Project Location: Stradley, Siebert, Park, Smith and Steeb Hall                            346,675 ASF / 600,764 GSF
    o Major mechanical equipment to be set in place early April




•    project team
     user representatives:              Molly Ranz-Calhoun
     University project manager:        Cihangir Calis
     AE/design architect:               Schooley Caldwell Associates Inc
     construction manager:              Smoot Construction Company
     major contractors:                 Dugan & Meyers Construction (Site – Well Fields)                $6.6M
                                        Marvin W Mielke Inc (HVAC)                                      $2.4M
                                        Romanoff Electric (Electric)                                    $2.1M


Office of Administration and Planning                                                                       April 2011
Quarterly Project Status Report
Cunz Hall Renovation
315-07-1517
Project Location: Cunz Hall                                                       36,347 ASF / 68,049 GSF

This document provides an update to the information previously presented to the Board when
construction authorization was requested.

•    reporting point
     mid-point of construction

•    status
     on time
     on budget

•    project budget
     construction w/contingency                         $16.5M
     other costs (fees, equipment, etc.)                 $7.8M
     total project budget                               $24.3M

     BoT approved total project budget                  $24.3M

•    funding sources
     state appropriations ($18.2M); development
     funds ($2.2M); department general funds ($3.9M)

•    project schedule
     design                                     05/08 – 04/10
     construction                               04/10 – 08/11
     completion/occupancy                               09/11

•    Framework context
     o project is consistent with general Framework principles of ensuring the academic mission drives
        the physical environment, requiring projects to meet multiple goals, and improving wayfinding

•    project scope
     o renovates all floors to create offices and labs for the College of Public Health
     o project includes pool classrooms
     o project is pursuing LEED silver standards

•    project update
     o project is proceeding on time and on budget
     o windows and curtain wall are complete; the skylight at the southern entrance is nearly complete
     o interior walls are complete
     o building utilities are nearly complete
     o landscaping will begin later this spring




•    project team
     user representatives:              Renee Watts
     University project manager:        Nikolina Sevis
     AE/design architect:               Jonathan Barnes Architecture & Design
     construction manager:              Ruscilli Construction
     major contractors:                 TP Mechanical (plumbing/HVAC)                        $3.8M
                                        Elford Inc. (general)                                $2.8M
                                        George J. Igel & Co (general)                        $2.1M


Office of Administration and Planning                                                            April 2011
Quarterly Project Status Report
OARDC – Animal & Plant Biology Level 3 Isolate Facility
315-2000-125
Project Location: Animal & Plant Biology Isolation Facility                                    23,000 GSF

This document provides an update to the information previously presented to the Board when
construction authorization was requested.

•    reporting point
     mid-point of construction

•    status
     on time
     on budget

•    project budget
     construction w/contingency                  $17.5M
     other costs (fees, equipment, etc.)          $4.8M
     total project budget                        $22.3M

•    funding sources
     state appropriations ($14.8M); grant funds
     ($3.1M); OARDC local funds ($4.4M)

•    project schedule
     design                                 08/07 – 2/10
     construction                           2/10 – 08/11
     completion/commissioning                      08/11

•    project scope
     o construct an integrated facility for the research of biological agents and pathogens in animals that
         will support the research of several departments
     o the facility will include four large animal labs

•    project update
     o project is proceeding on time and on budget
     o project was not affected by the September 2010 tornado that struck the Wooster campus
     o chilled water connections are being made
     o interior wall finishes have begun
     o upcoming work includes site grading and installing the permanent security fence




•    project team
     user representatives:              George Mullett; Dr. David A. Benfield
     University project manager:        Marjory Trishman
     AE/design architect:               Van Auken Akins Architects
     construction manager:              Gilbane Building Co.
     major contractors:                 Julian Speer Company (plumbing/HVAC)                  $5.6M
                                        BCMC (site)                                           $4.0M
                                        McClintock Electric (electric)                        $1.5M


Office of Administration and Planning                                                              April 2011
Quarterly Project Status Report
William H. Hall Complex Expansion – Phase II
OSU-081230
                                   th
Project Location: 230 W. 10 Avenue                                                         111,000ASF / 185,600 GSF

This document provides an update to the information previously presented to the Board when
construction authorization was requested.

•    reporting point
     early construction

•    status
     on time
     on budget

•    project budget
     construction w/contingency                         $40.1M
     other costs (fees, equipment, etc.)                $11.0M
     total project budget                               $51.1M

     BoT approved total project budget                  $51.1M

•    funding sources
     bond proceeds (~$50M); student life auxiliaries
     ($1.1M)

•    project schedule
     design                                      03/09 – 09/10
     construction                                09/10 – 06/12
     completion/occupancy                                08/12

•    Framework context
     o project supports the general framework principles by reinvesting in the existing residential life
        neighborhood of the South District, developing a central green area in the existing district, and
        improving pedestrian connections back to the South Oval and the Oval

•    project scope
     • construct a new housing facility which will provide approximately 537 additional student housing
         beds
     • student rooms will be suite style to accommodate 6 students per suite; 7 staff apartments are
         also included in the scope
     • project is pursuing LEED Silver standards to support the Green Build and Energy Policy

•    project update
     o current work on site includes steel framing/decking, underground utilities and concrete
     o geothermal well installation will resume late April




•    project team
     user representatives:              Molly Ranz-Calhoun
     university project manager:        Ruth Miller
     AE/design architect:               Acock Associates Architects
     construction manager:              Smoot Construction Company
     major contractors:                 McDaniels Construction (Site – Geothermal wells)               $3.7M
                                        Elford Construction (General Trades)                           $7.7M
                                        Romanoff Electric (Electric)                                   $4.5M
                                        GM Mechanical (HVAC)                                           $5.5M

Office of Administration and Planning                                                                       April 2011
               AUTHORIZATION TO ENTER INTO CONSTRUCTION CONTRACTS


                     Sullivant Hall and Billy Ireland Cartoon Library & Museum


Synopsis: Authorization to enter into construction contracts, as detailed in the attached materials, is
requested.

WHEREAS in accordance with the attached materials, the University desires to undertake and
enter into construction contracts for swing space for the following project:

                                                    Constr.     Total
                                                   Approval    Project
       Sullivant Hall and Billy Ireland Cartoon      $0.3M     $24.4M     State appropriations
        Library & Museum                                                  Department funds
                                                                          Development funds

NOW THEREFORE

BE IT RESOLVED, That the President and/or Senior Vice President for Administration and
Planning and Special Assistant to the President be authorized to enter into construction contracts
for the project listed above in accordance with established University and state of Ohio procedures,
with all actions to be reported to the Board at the appropriate time.
Project Data Sheet for Board of Trustees Approval
Sullivant Hall and Billy Ireland Cartoon Library & Museum
OSU-091418
Project Location: Sullivant Hall                                                           74,000ASF / 150,000 GSF

•    approval requested and amount
     construction (swing space)                    $0.3M

•    project budget
     construction w/ contingency                  $19.2M
     other costs (fees, moving)                    $5.2M
     total project budget                         $24.4M

•    funding sources
     state appropriations ($5.8M); development
     funds ($13.5M); Arts & Sci general funds
     ($4.8M); Libraries general funds ($0.3M)

•    project schedule
     design/bidding                       01/10 – 02/12
     swing space construction             06/11 – 08/11
     construction                         02/12 – 08/13

•    Framework context
     o planning for this project began before the Framework was conceived; during the Framework planning,
        Sullivant Hall was identified as a key building within the Arts District
     o project is consistent with general Framework principles of ensuring the academic mission drives the
        physical environment, matching building use to building typology, requiring projects to meet multiple
        goals, and improving wayfinding
     o project is also consistent with the vision for the Arts District, particularly in helping to make the district
        accessible to both campus and community

•    project scope
     o renovate Sullivant Hall to create a new home for the Billy Ireland Cartoon Library & Museum, currently
         located in the Wexner Center; renovate space for the Department of Dance, Department of Art
         Education and the Music/Dance Library; upgrade for a 300 seat theater/lecture hall
     o improvements for the Department of Dance spaces will include dance studios, flexible teaching and
         office space; Department of Dance space in Pomerene will be relocated to the renovated Sullivant Hall
     o renovation work includes improving ADA access to the building; addressing building deferred
         maintenance; improvements to windows; roof replacement; tuck pointing of existing building exterior
         stone; upgrading lobby entries; mechanical and electrical upgrades; and a new building fire suppression
         system
     o this project will pursue LEED silver standards per the Green Build and Energy Policy

•    project update
     o approval is requested to enter into construction contracts in order to begin the swing space work for the
         Department of Dance and the relocation of the Music and Dance Library to the Science and Engineering
         Library




•    project team
     University project manager:        Nikolina Sevis
     A/E:                               Acock Associates Architects
     major contractors:                 tbd

Office of Administration and Planning                                                                         April 2011
                                   EASEMENT – RIGHT OF WAY

                                  LICKING COUNTY, OHIO
                             COUNTRY CLUB DRIVE, NEWARK, OH


Synopsis: Authorization is requested to grant the Ohio Department of Transportation a transfer of
land for a right of way, adjacent to the existing right of way, along Country Club Drive at the Newark
Regional Campus.

WHEREAS the Department of Transportation has requested this grant of right of way along
Country Club Drive at the Newark Regional Campus. The right of way will be a grant of temporary
easements in four parcels totaling 0.138 acres along the east side of Country Club Drive and
transfers in perpetuity of two parcels totaling 2.009 acres. The grant shall be temporary for areas
needed in construction and in perpetuity consistent with the existing right of way along Country
Club Drive. The transfer is proposed without consideration to the University as the street
improvements will improve traffic flow in front of the Newark campus, increase safety and visibility,
and improve access to the Newark campus for students and the general public; and

WHEREAS the purpose of the right of way is to allow the Department of Transportation to widen
Country Club Drive and add a turn lane to improve traffic flow and better serve the Newark
Regional Campus. The appropriate University offices have determined that the grant of this right of
way is in the best interest of the University:

NOW THEREFORE

BE IT RESOLVED, That the President and/or Senior Vice President for Administration and
Planning and Special Assistant to the President shall be authorized to take any action required to
affect the grant of easements and right of way along Country Club Drive, Newark, Ohio, upon the
terms outlined above and any additional terms and conditions deemed to be in the best interest of
the University.

								
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