DAMAGE ASSESSMENT

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					Putnam County Comprehensive Emergency Management Plan

Human Support

FOOD AND WATER ESF #11

Primary Coordinating Agency: Putnam County Emergency Management Agency

Support Agencies:   American Red Cross Salvation Army

The purpose of this function is to identify food, water, and ice needs in the aftermath of a disaster or emergency, obtain these needs and coordinate the transportation of such needs to the disaster work area, shelters, the general public, etc. The primary mission of this function is to obtain needed food supplies (food, water, ice) to provide for the congregate feeding of disaster workers, victims and/or distribution to disaster victims for home consumption.

Putnam County Comprehensive Emergency Management Plan (5-8)

Human Support

MITIGATION

Food and Water Mitigation Tasks
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Identify private sector organizations that could provide resources, supplies, and/or manpower in the event of an emergency or disaster Identify areas where mutual aid agreements and memorandums of understanding are needed with support agencies and ancillary or contract support services and resource providers Identify facilities that can provide for food/water/ice storage, staging, and/or distribution Identify individual volunteers and volunteer groups/organizations that can support food and water function activities Identify staffing procedures for food and water function representatives for the EOC and field activities Identify plans and procedures necessary for assuring the safety of foodstuffs and drinking water Identify facilities that could be used for cooking and serving hot meals to emergency workers and others Identify the need for “special diets” and assess the capability to provide these if necessary Identify requirements for specific standard operating procedures, plans, and checklists for lead and support agencies Identify specific procedures that will be necessary to properly document costs incurred due to food and water function activities Coordinate with Transportation Function and other support agencies/organizations regarding the identification and location of vehicles that may be necessary for the transport of food/water/ice Review current level of training of personnel and identify additional or refresher training requirements

Putnam County Comprehensive Emergency Management Plan (5-9)

Human Support

PREPAREDNESS

Food and Water Preparedness Tasks
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Develop and maintain Standard Operating Procedures/Guidelines and other plans and procedures necessary for primary and support agencies to operate efficiently Develop and maintain notification lists that include emergency contact information Develop and maintain a manpower list delineating specialized skills of personnel Obtain mutual aid agreements and memorandums of understanding with support agencies, ancillary or contract support services, and resources Provide assistance among all primary and support agencies to insure development of procedures and checklists Develop and conduct awareness training and exercise programs involving food and water issues Coordinate with Law Enforcement Function to develop procedures to address security issues during transport and storage of food/water/ice and other supplies Develop and maintain a list of staffing procedures and personnel for the EOC and field activities Coordinate with Resource Support Function to develop and maintain resource lists Develop a number of “special diets” that will be available to provide if necessary Execute agreement where necessary to procure the use of facilities that can provide for food/water/ice storage, staging and/or distribution Develop relationships with cooperative extension to provide additional resources where necessary Develop and maintain a checklist of responsibilities for feeding victims and emergency workers Coordinate with Public Information Function to develop press releases containing information relating to feeding and distribution facilities Execute agreements with facilities, where necessary, that could be used for cooking and serving hot meals to emergency workers and others Train personnel/volunteers in specific procedures that will be needed to properly document costs incurred due to activities Participate in periodic exercises of the comprehensive emergency management plan

Putnam County Comprehensive Emergency Management Plan (5-10)

Human Support

RESPONSE

Food and Water Response Tasks
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Assess scope, magnitude, and extent of incident. Determine extent of hazard remaining Activate personnel/volunteers, based on incident assessment Provide a coordinator to the EOC Assist in the development of the incident action plan Inventory food and water supplies Exercise agreements to procure the use of facilities that can provide for food/water/ice storage, staging and/or distribution Exercise agreements and activate facilities that will be used for cooking and serving hot meals to emergency workers and others Identify the number of people in shelters and others in need of food and water Develop a plan of operations that will ensure timely distribution of food supplies to mass care locations Monitor power outages for estimated ice needs and quantities Monitor water contamination in disaster affected areas and estimate needs and quantities Identify the locations of all mass feeding and distribution sites Identify menus for meals to be used for calculating food supply needs Assess warehouse space and needs for staging areas Assess special food concerns of the impacted areas Prepare “special diets” where necessary Exercise agreements with private sector organizations, where necessary, that could provide resources, supplies and/or manpower Coordinate food donations and incorporate into food supply Monitor and coordinate the flow of food supplies into the affected disaster area Provide hourly situation reports to EOC supervisor Attend meetings for periodic situation updates Document incoming and outgoing notifications Provide daily information to Public Information Function on the amount of food used and types of food needed Maintain records of the cost of supplies, resources, man hours needed to respond to the disaster event Maintain record of actions taken Make emergency food supplies available to households for take home consumption or bulk distribution

Putnam County Comprehensive Emergency Management Plan
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Human Support

Determine the availability of USDA foods for consumption in the affected areas (5-11)

Food and Water Response Tasks – Con’t
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Coordinate with local officials to determine food, water, and ice needs of the population in the affected areas Provide appropriate information to Information and Planning Function on a regular basis Continue to monitor food and water needs Monitor nutritional concerns Establish logistical links with the local organizations involved in long term congregate feeding Support other emergency support functions as needed Record activities taken, noting improvements or corrective actions required Make notification required by standard operating procedures Provide technical assistance as required Coordinate with Law Enforcement Function on providing security for feeding locations, warehouse, and distribution locations Provide public service messages regarding the locations of public feeding and water/ice distribution sites Coordinate with Public Information Function in operating a public information hotline/helpline Request state/federal assistance as needed through EOC Coordinate with Transportation Function to implement procedures for the transportation of food/water/ice and other supplies to shelters and feeding sites/facilities

Putnam County Comprehensive Emergency Management Plan

Human Support

(5-12)

RECOVERY

Food and Water Recovery Tasks
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Coordinate with Resource Support Function on resource accountability and document costs incurred Collect all equipment used during incident Provide documentation of all transactions with private sector organizations that provided resources, supplies, and/or manpower for the event Provide documentation of any costs incurred due to the use of facilities that provided from food/water/ice storage, staging, and/or distribution Provide documentation of all activities and costs associated with facilities that were used for cooking and serving hot meals to emergency workers and others Provide crisis counseling as needed Ensure that all staff is properly debriefed, to include mental health debriefings if appropriate Prepare appropriate after action reports Revise, update, change or create policies and standard operating procedures or guides as necessary Conduct training on new or revised policies and procedures Conduct exercises to validate and familiarize team members with new procedures Compile record of events

Putnam County Comprehensive Emergency Management Plan

Human Support

(5-13)