Katie Lovett, CIO 5/28/03
Technology Services
School Technology Support Meeting May 28, 2003
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Katie Lovett, CIO 5/28/03
Technology Services
School Technology
Laptop Computer Deployment – High Schools and Elementary Schools All certified staff members in each school will receive a laptop. This includes Resource Officers, ROTC Instructors and Career Technology Teachers. Itinerant employees will receive laptops at their home school. (The school where they receive their pay check) All employees must participate in the laptop training/orientation in order to receive a laptop. (Middle school teachers who were not issued laptops during May 2003 will receive training in
the Fall.)
All employees must complete the computer registration form before they will be issued a laptop. (Attachment A) No employee is to have two computers issued by the Fulton County Schools. Laptops computers will be issued in the high schools during pre-planning August 2003. (Schedule – Attachment B) Elementary schools will receive laptops after the high schools beginning August 13.
(Schedule to be provided at a later date.)
All schools will receive their laptops by September 26, 2003. All laptop purchases are part of the SPLOST II Capital Projects Program. SPLOST funds must be used for capital purchases. These funds cannot be used to supplement the operating budget for items like employee pay increases.
Document Servers for Middle Schools The 11 middle schools that received laptops during May 2003 will receive a document server during the summer. The document server will be a rack-mounted Dell PowerEdge 2650. Included with the document server will be a server rack equipped with a keyboard, flat panel monitor, two UPSs and a tape backup system. Installation of the document servers will begin in June 2003. Tech IIIs will set up the login scripts for employees and for students.
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Katie Lovett, CIO 5/28/03
Technology Services
Surplus Computers There is to be a computer surplused (Oldest computers in the school) for each laptop that is issued to an employee who currently has a computer that is part of the school’s inventory. Documentation is to be completed for property control on each surplus computer. Each surplus computer is to be labeled so it can be easily identified for removal from the school by the contractor. There will be an opportunity for employees to purchase surplus computers at a later time. Woody Lott from the warehouse will notify employees of the computer sale. All computers will have all data and software removed from the hard drive by Technology Services before they are removed from the school. Documentation requested by the project manager (Vernon Fulton) must be completed in a timely manner to insure that the timeline is maintained.
Computers to be redeployed (Pentium III or G3 or better) Computers that are to be redeployed in the school must be clearly labeled with the location where the computer is to be moved. Images for redeployed computers must be provided to insure that all redeployed computers are ready for use in a timely manner. Computers that are redeployed in the 11 middle schools that received laptops during May 2003 are to be ready for use by August 1, 2003. Documentation requested by the project manager (Vernon Fulton) must be completed in a timely manner to insure that the timeline is maintained.
Ghost Servers / Laptops Each School Technology Specialist will be provided a Latitude C840 equipped with a 60 gig hard drive, 512 memory and CDRW / DVD combo drive equipped with GHOST Server and Active Directory. All School Technology Specialists will receive training on GHOST – AI Builder to facilitate installing software on PCs. (To be scheduled early Fall 2003)
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Katie Lovett, CIO 5/28/03
Technology Services New Teacher Orientation and Computer Access The New Teacher Orientation will be posted via Blackboard this year and available to all new teachers (and employees). Each new teacher is given the opportunity to come back to school a week ahead of the returning teachers. During this week, they will need access to e-mail and other online resources. The new teachers at the HS and MS level will be issued their laptop during the week of this orientation. The ES teachers will need to have access to a small number of computers that can access the internet (computers in the Media Center or Lab, etc.). The Human Resource department is working with us to provide a list of all newly hired/processed teachers (certified ES, MS and HS – the STS will add all noncertified employees upon their return on August 5 th)). From this list provided, the Technology Services department will create their FCS User ID, passwords and mailboxes. They will also be added to the appropriate OU in Active Directory. Technology Services will do this up to the end of the day - August 1st. After August 1st, the STS will take over and add any/all new employees in to Active Directory. Active Directory – In all situations when new User IDs are being created, the STS is reminded to check any name before creating a new User ID. This will help avoid duplicate entries. The local STS will need to add the new teacher(s) to the appropriate groups in Active Directory (access to SASI and Distribution Lists).
New Schools All equipment is scheduled to be delivered by July 1st. The Technology Services department will work with both of the new schools on the laptop deployment and training for teachers and staff. All computers delivered to the new schools will be pre-loaded with a basic image. All curriculum software will be installed on the computers prior to August 1. Appropriate training and information will be provided to the STS at the new schools.
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Katie Lovett, CIO 5/28/03
Technology Services
Media Services
The equipment listed below has been ordered for each school. This equipment should have either been delivered or will soon arrive at each school.
Elementary Schools 1 Optiplex GX260T, Mini-Tower 1 Optiplex GX260D, Desktop 3 - 27" TV/Monitor, Multimedia w/ wireless keyboards for PC Middle Schools 2 Optiplex GX260T, Mini-Tower 1 Optiplex GX260D, Desktop 4 - 27" TV/Monitor, Multimedia w/ wireless keyboards for PC
Banneker HS 2 Optiplex GX260T, Mini-Tower North Springs HS 2 Optiplex GX260D, Desktop 2 Latitude C840 Laptop 7 - 27" TV/Monitor, Multimedia w/ wireless keyboard 8 - 27" TV/Monitor, Multimedia w/ wireless keyboards Centennial HS Northview HS 2 Optiplex GX260T, Mini-Tower 2 Optiplex GX260T, Mini-Tower 2 Optiplex GX260D, Desktop 2 Optiplex GX260D, Desktop 7 - 27" TV/Monitor, Multimedia w/ wireless keyboard 6 - 27" TV/Monitor, Multimedia w/ wireless keyboard Chattahoochee HS Riverwood HS 2 Latitude C840 Laptop 2 Optiplex GX260T, Mini-Tower 7 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260D, Desktop Creekside HS 7 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260T, Mini-Tower Roswell HS 2 Optiplex GX260D, Desktop 2 Optiplex GX260T, Mini-Tower 8 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260D, Desktop Independence HS 8 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260T, Mini-Tower Tri-Cities HS 2 Optiplex GX260D, Desktop 2 Optiplex GX260T, Mini-Tower 4 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260D, Desktop McClarin HS 8 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260T, Mini-Tower Westlake 2 Optiplex GX260D, Desktop 1 Latitude C840 Laptop 4 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260D, Desktop Milton HS 8 - 27" TV/Monitor, Multimedia w/ wireless keyboard 2 Optiplex GX260T, Mini-Tower 2 Optiplex GX260D, Desktop 8 – 27” TV/Monitor, Multimedia W/wireless keyboard
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Katie Lovett, CIO 5/28/03
Technology Services
Student Information
SASI Summer Upgrade: SASI will be upgraded to version 5.5 during the two weeks after July 4th. At the same time, we will upgrade IGPro, if necessary, do final rollover, and do any modifications to the application that are necessary. Prior to leaving, the data clerks will be instructed to do appropriate backups. There will be no visual or operational changes to the system. Most of the changes are behind the scene. At the district, we will change to a SQL database for district integration. We will be modifying grading setups for elementary if board approval is given to produce electronic report cards. The decision will be made in June.
Parent Connect: We continue to refine and standardize Parent Connect installations. Automatic processing is being implemented. This summer, we will begin a 10-school pilot for elementary schools with Parent Connect. Rather than having a server installation at each school, all electronic processing will be done at the district level. Schools will be involved in registration and maintenance of data in SASI. Remaining elementary schools will come online in phases during 2003-2004. IGPro will not be available in a standalone version as originally thought. The vendor no longer supports this method. We will investigate other methods of gradebook functionality during the year.
Training for School Support We will be working with school technology specialists during the 2003-2004 to provide more information and training on student information systems.
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Katie Lovett, CIO 5/28/03
Technology Services
TRAXX – Fulton’s Electronic Volunteer Tracking System
The Purpose. To help record all volunteer hours with greater ease, Fulton County has launched an electronic tracking system called Traxx. Schools also may choose to have visitors sign in through Traxx. The Partners & Volunteers Office piloted this tracking system this spring in three schools: Esther Jackson and Liberty Point elementary schools and North Springs High School. Traxx will be implemented in all schools by September 5. Training will be offered at four strategic locations during the week of August 18. Note: All instructions for installing the Traxx computer and printer can be found on the Traxx website: http://www.fultonschools.org/traxx/board What are the steps to install Traxx? As schools begin to receive their computers and printers to run this system, these steps should be followed by Technology Specialists to successfully install the Traxx station: Set up the computer and printer in a visible and accessible front office area. Install the Traxx computer station by August 5. Email Dave Blohm, the school system’s Webmaster, with the name of your computer and IP address. Use the Traxx Message Board at www.fultonschools.org/traxx/board to receive support and make requests. Will there be training? Yes! Training will be offered in Alpharetta, Sandy Springs, Tri-Cities, and south Fulton areas during the week of August 18. The Partners & Volunteers Office will forward training dates and locations to schools by August 5. We will provide each school with a supply of information postcards for parents and volunteers explaining the new Traxx process. These postcards will be in English and Spanish. In addition, each school will receive detailed instructions in both Spanish and English to be placed next to the school’s Traxx computer station. Who should attend training? It is recommended that the Partners & Volunteers coordinators, a front office Professional Assistant, and a Technology Specialist from each school should attend one of the training sessions.
Thank you. This change from a manual to an electronic process will save time and help provide a more accurate record of school volunteer hours. We thank you for your feedback and support throughout the implementation of Traxx.
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Attachment A
Katie Lovett, CIO 5/28/03
Technology Services
Fulton County Schools Computer Registration
School Name Here
Technology Services
Name: Computer Make: Dell Service Tag No.: FCS Property Tag No.:
I understand that the laptop computer being issued for my use is the property of the Fulton County
School System and is intended for official schoolwork. for my use. Last (Last ) First (Last ) MI
(Last ) Peripherals included: 2 button
intellimouse w/wheel for Dell Latitude, 3 ½ inch, 1.44 MB Floppy Drive, DVD CD/RW combo drive, Power Supply
Model: Latitude C640
I understand that this laptop will take the place of any computer (laptops or desktop) currently issued I understand that I am responsible for the laptop computer that has been issued to me and that I will
care for the equipment in such a manner to prevent loss or damage. In the event of loss or damage due to neglect to the laptop, Fulton County Schools Technology Services Department reserves the right not to issue a replacement.
I understand that at no time will my individual login or password to this computer or its software
applications be given to anyone other than my supervisor. No written record of these logins will be kept in any unsecured area. Logins or passwords will not be communicated via email or through any unsecured system. Policies/Procedures. (Electronic Network Access Policy/Procedure IFBGA)
I also know that any use of this computer is to be in accordance with all Fulton County I understand that the laptop computer should never be left unattended in an unlocked room. If the
laptop is left in the classroom overnight, it must be in a locked cabinet or drawer.
I understand that only software that is the property of the Fulton County School System is to be
installed on the laptop computer and that such installation must be performed by the School Technology Specialist or other personnel designated by the principal or by Fulton County Technology Services.
Note: No software, game, plug-in etc. is to be downloaded without permission from the Fulton County Technology Services Department
I understand that an employee may request that software for their internet service provider be installed
(by the School Technology Specialist) Note: Some internet service provider software i.e. America OnLine (AOL) and peer-to-peer networks such as Kazaa and Morpheus can interfere with the network access in the school. Therefore it will not be installed. to be returned immediately upon termination of employment. No permanent, personally identifying marks may be made on the laptop computer.
I understand that the laptop computer and peripherals issued to a Fulton County Schools employee are
List Items not included in computer bag:
(Signature)
(Date)
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Katie Lovett, CIO 5/28/03
Technology Services Attachment B High School Laptop Deployment and Training Schedule School
Milton Roswell Independence Centennial Tri-Cites Riverwood Creekside Westlake Chattahoochee North Springs McClarin
Date
5-Aug 5-Aug 6-Aug 6-Aug 6-Aug 7-Aug 7-Aug 7-Aug 7-Aug 8-Aug 8-Aug
Staff Sessions
175 164 37 166 152 130 101 90 147 130 41 4 4 2 4 4 3 3 3 4 3 2
Times
8:30-10:00, 10:30-12:00, 1:00-2:30, 3:00-4:30 8:30-10:00, 10:30-12:00, 1:00-2:30, 3:00-4:30 9:00-10:30, 1:00-2:30 8:30-10:00, 10:30-12:00, 1:00-2:30, 3:00-4:30 8:30-10:00, 10:30-12:00, 1:00-2:30, 3:00-4:30 9:00-10:30, 11:00-12:30, 2:00-3:30 9:00-10:30, 11:00-12:30, 2:00-3:30 9:00-10:30, 11:00-12:30, 2:00-3:30 8:30-10:00, 10:30-12:00, 1:00-2:30, 3:00-4:30 9:00-10:30, 11:00-12:30, 2:00-3:30 9:00-10:30, 1:00-2:30
Trainer
Mark Billish Melinda Bolding Beth Boring Terry Mitchell Joan Mills Bob Boyd James Stewart Patti Wheeler Patti Mallicote Susan Miscally Ricky Wan
Support Staff
Tony Chastain/Brenda Truitt Rod Benson/James Stewart Rod Benson Tony Chastain/Melinda Bolding Lilly Canty/Lake Eberhardt Barbara Markusson/Tony Chastain Lake Eberhardt/Lilly Canty Ivan Hawk/Brenda Truitt Jane Rambo/Melinda Bolding Barbara Markusson/Jane Rambo Ivan Hawk
DDate
29-Jul 29-Jul 30-Jul 30-Jul 30-Jul 31-Jul 31-Jul 31-Jul 31-Jul 1-Aug 1-Aug
Other
D Harris D Harris B Moore B Moore B Moore D Harris D Harris D Harris H Patel B Moore H Patel
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Katie Lovett, CIO 5/28/03
Technology Services Attachment C Levels of Technology Implementation (LoTi) Over 4000 Fulton County employees completed the LoTi survey this year. 71 of 77 Schools had major participation (50% or more of the staff) in the LoTi survey. 2003 LoTi reports will be provided at the Great Expectations with Technology Seminars in June.
Great Expectations with Technology Three One-Day Professional Development Seminars June 25, 26, 27, 2003
Who: School Administrators / Technology Teams Where: June 25 – Northview High School June 26 – North Springs High School June 27 – FCS Staff Development Center When: 9:00 a.m. – 4:00 p.m. What: One-Day Seminar on Improving Technology Integration in Your School Provide participants the ability to conduct clinical observations of classroom practices based on the Level of Technology Implementation (LoTi) Framework. Provide participants the ability to diagnose a school system’s “technology” profile and prescribe appropriate professional development interventions. Provide participants the ability to develop a system-wide action plan framework for their school for moving staff members toward the “Target Technology” level. Provide participants the ability to conduct professional development sessions that focus on higher order thinking skills, differentiated instruction, and critical content.
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Katie Lovett, CIO 5/28/03
Technology Services Attachment C (Continued) LoTi Professional Development Planner The LoTi Professional Development Planner will be provided to employees who have completed the LoTi survey beginning in the fall of 2003. The LoTi Professional Development Planner is a district-wide mechanism to provide prescriptive feedback to individual teachers based on their LoTi (Level of Technology Implementation) data as well as enable teachers to create their own unique online professional development plan based on this field data in the Fulton County Public Schools. The LoTi Professional Development Planner is designed to bridge the gap between dynamic professional development opportunities and resources available in the district and diagnostic data from individuals and schools based on the LoTi results. The purpose of the LoTi Professional Development Planner is to provide classroom teachers with instantaneous and targeted information about their Level of Technology implementation (LoTi) and allow them to create their own online professional development plans that match their recommended LoTi level to existing professional development opportunities and resources available in the district. The following are the goals of the LoTi Professional Development Planner: 1. To increase teachers' level of technology implementation (LoTi) districtwide toward the "target" technology level as established in the Fulton County Balanced Score Card and in local school strategic plans. 2. To promote greater efficiency in the professional development offerings selected by classroom teachers district-wide.
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