University of Salford

							HSC/AC Issue: Working 04.05.06

The University of Salford

Display Screen Equipment Assessment
SURNAME FIRST NAME OFFICE LOCATION LINE MANAGER SCHOOL/DIVISION

SAFETY CO-ORDINATOR

TYPE OF WORK

DATE OF ASSESSMENT

FOR GUIDANCE ON COMPLETING THIS FORM DISCUSS WITH YOUR LINE MANAGER CIRCLE ANSWERS YES OR NO YES answers require no further action NO answers refer to the guidance on the left hand column To help complete your assessment refer to the diagram on page 4. THE CHAIR Is the chair stable supportive/stable and adjustable Have you adjusted the chair After adjustment can you sit with your feet flat on the floor Does the backrest adjust in both height and tilt Have you adjusted the back rest to yourself Can you easily adjust or remove the arms of your chair to prevent them stopping you sitting close to the desk. YES YES YES YES NO NO NO NO If no request new chair For guidance see diagram Discuss with manager you may need footrest Discuss with manager See diagram YES YES NO NO Discuss with line manager

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HSC/AC Issue: Working 04.05.06

The University of Salford

YES answers require no further action NO answers refer to the guidance on the left hand column

THE DESK Does the work surface have enough space to fit your computer, keyboard and mouse Is the screen directly in front of you where it can be viewed without twisting neck and back. If you can copy type and you require a document holder is one provided YES NO Re-organise your desk space. Discuss with your manager a new desk may be required Re-position YES NO

YES

NO

Discuss with manager consider purchasing

THE KEYBOARD Are your wrist comfortable when typing with enough space to rest your hands in front of the keyboard when not typing Can you read the keys on the keyboard Is the keyboard separate from the computer and screen YES NO See diagram. Consider repositioning keyboard

YES YES

NO NO

Discuss with line manager. New keyboard may be required Provide separate keyboard

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HSC/AC Issue: Working 04.05.06

The University of Salford

THE SCREEN Are the characters clear and readable Is the image stable i.e. free of flicker and jitter YES YES NO NO Check the screen is clean and clean at regular intervals Adjust colours and background to reduce flicker, if no improvement discuss with manager. Equipment may need checking by technician. Discuss with manager consider purchasing swivel/tilt mechanism Consider moving screen or desk. Adjust window coverings, if problem persists discuss with manger.

Does the screen swivel and tilt Is the screen clear from glare and reflections

YES YES

NO NO

THE MOUSE/TRACKBALL Is the devise suitable for the task it is used for Is there sufficient room to use the mouse without stretching the arm to one side or bending the wrist Does the device work smoothly and at a speed that suits the user Discuss with manger consider purchasing an alternative device Re-arrange desk and/or discuss with manager, a wrist support may be required Check if cleaning is required. Check work surface-consider purchasing

YES

NO

YES

NO

YES

NO

SOFTWARE Do you think you are trained to use software provided YES NO Discuss training needs with manager

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HSC/AC Issue: Working 04.05.06

The University of Salford

If answers are YES, please give details in left hand column.

THE INDIVIDUAL Are you experiencing any other problems relating to your DSE? [not identified above] YES NO

Are you experiencing any symptoms or discomfort that you attribute to DSE activity? [i.e. back, wrist pain] Have you been informed of your entitlement to an eye test?

YES

NO

YES

NO

If NO refer to DSE code of Practice for further information.

Thank you for completing the Check List.

After discussing the results of this assessment with your line manager, please return the form to your LOCAL SAFETY CO-ORDINATOR.

The School/Division must keep records of the assessment for auditing purposes

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Posture  Keep your back and neck straight  Keep your shoulders square to the screen  Your head and neck should be in a natural, comfortable position  Do simple stretches

Eye Strain  Make sure there is no glare or reflection coming from your screen  Avoid sitting facing a window. If you are facing a window it should have blinds in place  Remember to blink  Focus your eyes away from the screen for 2-3 minutes every 20 minutes

Keyboard/Mouse  Keep elbows in at your side and forearms horizontal  Keep your wrists straight. A wrist support may help  Have space between the front of your desk and the keyboard. Enough to rest your arms on the desk  Adjust the legs on your keyboard for comfort  Keep the mouse close to you. Avoid stretching your arm  Hold mouse in a comfortable natural position  Squeeze the buttons rather than press  Don’t flex your fingers and hold your thumb comfortably along the side of the mouse

Monitor  Should be at approximately arms length  Top of the screen should be at about eye level  Keep the screen clear  Adjust the contrast and brightness controls

Chair  Should be in good repair  All adjustments working  On 5 castors and moveable  Height adjustment  Back adjustment  Supports the small of your back

Your Legs  Thighs sloping slightly downwards with knees at approximately 90 deg  Feet should be flat on the floor. In necessary use a foot rest  There should be ample room under the desk for your knees  Keep the space under the desk clear from obstructions to allow stretching of the legs

Desk  The surface of the desk should have a matt finish to avoid reflection  Your desk should be well laid out  Avoid clutter  Keep frequently used files close at hand  Keep telephone etc. close at hand  If you type from documents, use a document holder. (what you look at most of the time should be directly in front of you).

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