Code of Conduct Name CSC 1. Introduction 1.1. Being committed to the safety of its members, the Charing Cross Yoga Club considers it good practice to operate in accordance with the following guidelines. 1.2. This code of conduct has been written with reference to the BUCPEA ‘Safe Sport in Universities’ guide and existing National Governing Body (NGB) guidelines, by the 2004/2005 Charing Cross Yoga Club committee. 1.3. This code of conduct will be available to anyone wishing to read it in the Imperial College Union Resource Centre. 2. Union Activities Union activities are recognised as being one or more of the following. 2.1. Any event publicised at the Charing Cross Yoga Club meetings. 2.2. Any event publicised on the Charing Cross Yoga Club noticeboards by an official and approved poster. 2.3. Any event that is funded to any degree by the Union. 2.4. Any event that requires the use of equipment owned by the Charing Cross Yoga Club or by the Union. 2.5. Any event that requires transport booked through the Union 3. Activity Registration Charing Cross Yoga Club This code of conduct is a set of guidelines designed to safeguard and ensure the safe practice of the activities of this club. 3.1. All overnight trips will be registered using a trip registration form at least the Wednesday prior to departure. All reasonable steps should be take to ensure that the Union is notified of any changes made prior or after departure from the College. 3.2. It is the responsibility of the Charing Cross Yoga Club captain/chairman to ensure that all club members have completed a club membership form. These are to be kept up to date and stored in the Clubs and Societies Resource Centre. A summarised membership list should be included. 3.3. The activity leader will take a copy of any relevant information from the Charing Cross Yoga Club file on each trip. 3.4. Any proposed activities that do not operate within the Clubs and Societies Health and Safety Policy will not be authorised. 4. Activity Leaders 4.1. Given the nature of Charing Cross Yoga Club activities it is recommended that an activity leader should be appointed for each individual activity. The attendance of an activity leader will be the requirement of any activity, which involves novice members. 4.2. The club captain or chairman is responsible for ensuring activity leaders are appointed. 4.3. A sporting team match will be considered as an activity with the activity leader being the team captain 4.4. An activity leader is responsible for the following: 4.4.1. Planning and running of the any specific Charing Cross Yoga Club activity. 4.4.2. The safety of all the activity participants. 4.4.3. Ensuring that the Charing Cross Yoga Club Code of Conduct is adhered to. 4.4.4. Ensuring that club members act in a responsible way, and the Charing Cross Yoga Club is not brought into disrepute through the actions of its members. 4.4.5. Providing the ICU DP(C&S) with a report of any accident that occurs during a Charing Cross Yoga Club activity. 4.4.6. Being aware of the location of convenient First Aid facilities in case of emergency 5. Club Equipment This section covers not only Charing Cross Yoga Club equipment, but also any other equipment that is used during Charing Cross Yoga Club activities. 5.1. A member of the club must be appointed as the Charing Cross Yoga Club Equipment Officer. Should this post not be filled, the responsibility lies with the Charing Cross Yoga Club chairperson. 5.2. It shall be the duty of the Equipment Officer to ensure that equipment used during Charing Cross Yoga Club activities is in a usable and safe condition. 5.3. A qualified inspector should check Charing Cross Yoga Club equipment on a regular basis to ensure that it is safe to use. 6. Athletic Clubs Conduct 6.1. No member of the Charing Cross Yoga Club shall act irresponsibly during club activity, nor shall any individual member or members of the Charing Cross Yoga Club bring the Charing Cross Yoga Club, the Athletics Clubs Committee or Imperial College Union into disrepute. 6.2. When representing Imperial College in a sports fixture, all team members shall compete in a manner of good sportsmanship, regardless of the nature of the competition. 6.3. All those participating in sporting or other potentially dangerous activities organised as a ‘Union Activity’ (see above) shall possess an Imperial College Union Activities Card. 6.4. Where necessary and appropriate, Charing Cross Yoga Club members shall purchase their own insurance further to that offered by owning an Activities Card. 6.5. The Activity Leader (see above) shall ensure that grounds, sports halls/courts and other such venues are in a fit state for Charing Cross Yoga Club activity. 6.6. Those who are participating in Charing Cross Yoga Club activities shall be aware of the dangers of the activity, and shall participate only if they wish to, in the full understanding of the nature of the activity. 6.7. Persons under the age of eighteen years shall not participate in club activity without written permission from their parent(s) or legal guardian, who shall be aware of the nature of the activities of the Charing Cross Yoga Club. 6.8. The parent(s) or legal guardian of anyone under the age of eighteen years shall give written notice that they bear the responsibilities of that person as described above.
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