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CS131 Introduction to MS Office 2003

VIEWS: 17 PAGES: 20

									Word #2
Revising and Refining a Document

Instructor: Karen Filipski

Concept Preview
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Thesaurus: a reference tool that provides synonyms, antonyms, and related words for a selected word or phrase. Move and Copy: text and graphic selections can be moved or copied to new locations in a document or between documents, saving you time by not having to retype the same information. Page Break: marks the point at which one page ends and another begins. Two types of page breaks can be used in a document: soft page breaks and hard page breaks. Find and Replace: to make editing easier, you can use the Find and Replace feature to find text in a document and replace it with other text as directed.

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Concepts Preview
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Field: a placeholder that instructs Word to insert information into a document. Page Margin: the blank space around the edge of the page. Standard single-sided documents have four margins: top, bottom, left and right. Indents: to help your reader find information quickly, you can indent paragraphs from the margins. Indenting paragraphs sets them off from the rest of the document.
Line Spacing: adjusting the line spacing, or the vertical space between lines of text, helps set off areas of text from others and when increased makes it easier to read and edit text.

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Bulleted and Numbered Lists: you can make your writing clear and easy to read by adding bullets or numbers before items in a list to organize information.
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Spelling and Grammar Check
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Access:
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Tools  Spelling and Grammar (Menu Bar) Spelling and Grammar (Toolbar)

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Options:
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Ignore Once Ignore All Add to Dictionary Change Change All AutoCorrect

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Check Grammar Checkbox
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Thesaurus
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A reference tool that provides synonyms, antonyms, and related words for a selected word or phrase.
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Synonyms: similar meaning Antonyms: opposite meaning Related Words: variations of the same word

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Access:
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Right click on the word or phrase Tools  Language  Thesaurus Tools  Research Research Toolbar Button

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Moving and Copying Selections
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Source  Destination System Clipboard (1) v. Office Clipboard (24) Access:
Edit  Copy/Cut/Paste  Keyboard: Ctrl+C / Ctrl+X / Ctrl+V  Toolbar Buttons
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Paste Options:
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Keep Source Formatting  Match Destination Formatting  Keep Text Only
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Drag and Drop (Cuts) v. Drag and Drop (Paste – Ctrl Key) Window  Compare Side by Side (Copying from the Active Window)
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Document Paging
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Page Break: marks the point at which one page ends and another begins.
 Soft Page Break: automatic  Hard Page Break: manually

page break inserted

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Access:
 Keyboard: Ctrl + Enter  Menu: Insert  Break 

Page Break

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Delete Key
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Find and Replace Text
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Access:
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Keyboard: Ctrl+F Menu: Edit  Find

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Search Options:
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Match Case Find Whole Words Only Use Wildcards (? Or *) Sounds Like (English) Find All Word Forms (English) Format

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Fields
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Word can insert certain kinds of information, and it can update that information on a regular basis. Field: a placeholder that instructs Word to insert information into a document. Field Code: contains the directions as to the type of information to insert or action to perform. { } Field Result: information that is displayed as a result of a field code. Date and Time:
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Insert  Date and Time

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Page Layout
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Page Margin: the blank space around the edge of the page.
 Top, bottom,

left, right  File  Page Setup  View  Ruler

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Indents
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Indents:
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Left: indents the entire paragraph from the left margin. Right: indents the entire paragraph from the right margin.  First Line: indents the first line of the paragraph.  Hanging: indents all the lines after the first line of the paragraph.
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Format  Paragraph  Indents and Spacing (Indentation) Tab Stops (Ruler or Format  Tabs with or without Leader Characters)
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Left Center Right Decimal Bar

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Line Spacing
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Line Spacing: vertical spacing between lines of text. Access:
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Toolbar Button Menu: Format  Paragraph  Indents and Spacing Keyboard: Ctrl + #

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Options:
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1.5 lines Double (2.0) At least Exactly Multiple

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Character Formatting
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Color Highlighting Color Text and Font Underlining/Bolding/Italics Text
 Keyboard:  Toolbar  Menu:

Ctrl+U / Ctrl+B / Ctrl+I

Format  Font

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Format Painter
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Formatting Task Pane
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Access:
 Toolbar  Format

 Styles and Formatting

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Headings

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Creating Lists
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Organize information for ease of viewing and categorization:
 Bulleted  Numbered  Outline Numbered

List

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Access:
 Select

text and right-click  Format  Bullets and Numbering  Toolbar
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AutoText Review
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Insert  AutoText
 Letter

components  Header and Footer information
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Insert  AutoText  AutoText
 Customization

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AutoShape
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Ready-made shapes that come installed with Word. To see and create AutoShapes view needs to be Print Layout. Available in the Clip Organizer. Access:
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Drawing Toolbar Insert  Picture  AutoShapes

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Right-click on an AutoShape to add text or customize it. Additionally, you can fill it using the toolbar.

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Hyperlinks
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Hyperlinks are links to a webpage, email address, file, or portion of a document.
Access:
 Toolbar

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button  Insert  Hyperlink

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Print Preview
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You can edit a document and view multiple pages at the same time by using the Print Preview document view.
Access:
 Print Preview  Toolbar
 File
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Document Versions
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Each document version is a snapshot of a document at a specific time. You can record changes you have made in the document. File  Versions
 Automatically

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Save a Version on Close
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