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					Accessing Archived Items
From Outlook, there are several ways to search for archived items in your Vault. A basic search and browser search are described below.

Message Handling
Archived email is read, forwarded, replied to, and printed just as regular email. Messages do not need to be restored to the Mailbox in order to be read, forwarded, replied to or printed. You can also choose to manually store a message in your Vault at any time.

Method 2 – Archive Explorer (Searches archived items only)

Method 1 – Search Vault (Searches archived items only)
1. 2. 3. 4. 5.

Manually Archiving a Message
1. From the Outlook mailbox, highlight the message. 2. Click Store in Vault icon on the Outlook toolbar. 3. Enter your email login information, if prompted. 4. Click OK to move the message to the Vault storage.

Click the Search Vaults icon on the Outlook toolbar. An EV browser window opens within the Outlook window (Figure 2). Enter your search criteria in the Look for: field. Click the Find Now button and your search results appear. Clicking the Advanced Find link (Figure 2) opens the Advanced Find search options window (Figure 4).

1. Click the Archive Explorer icon on the Outlook toolbar. 2. A browser window opens within Outlook displaying your Archived Folders structure (Figure 3). 3. Click the ‘+’ to expand the folder-tree view. 4. Select a folder to view its archived content. 5. Clicking the Search button (Figure 3) opens the Archive Explorer Search options box (Figure 5). Note: Select “Content Only” under the Messages tab to get full Archive Explorer Search options.

Viewing Archived Items
From Outlook, access the archived message using either the Archive Explorer or Search Vault method. (See Accessing Archived Items,(opposite).

Figure 2: EV/Outlook Search Vault pane Figure 3: EV/Outlook Archive Explorer folder structure

Double-click to open an archived message: a. If the message opens in Outlook, use the Reply, Forward or Delete buttons as you would any message in your mailbox. b. If the message opens in Web browser view, click the Download button to open it in Outlook.

Cancel Archiving
Click the Cancel Archiving icon on the Outlook toolbar before the archiving is complete.
Figure 4: EV/Outlook Advanced Find search options

To delete a message from the Vault using OWA: 1. Search for the archived message using Archive Explorer. 2. Right-click the unopened message. 3. From the context menu, select Delete. Note: This delete is not recoverable and does not send the item to a Deleted Items folder.

Deleting Archived Items
From Outlook, access and view the archived message using either Archive Explorer or Search Vault. (See Accessing Archived Items, opposite). To delete a message from the Vault: 1. Double-click to open the archived item. 2. Click the Delete button in the opened message. Note: This delete is not recoverable and does not send the item to a Deleted Items folder. Optional method: 1. Access the message using Archive Explorer. 2. Right-click the unopened message. 3. From the context-menu, select Delete. Note: This delete is not recoverable and does not send the item to a Deleted Items folder.

Changing the View Settings
In Archive Explorer, an item will open either in Outlook view or Web browser view depending upon the Settings option: 1. Click the Settings button (Figure 5). 2. In the Settings dialog box, select either Microsoft Outlook view or Web browser view (Figure 6). 3. Click OK.

Figure 5: Change View Settings & Search Archive Explorer options

Figure 6: Viewing Archived Items

Deleting Archived Items in OWA

Message handling in OWA is similar to that in Outlook with the exception of deleting archived items:

Message Handling in OWA

Figure 11: EV/Outlook Web Access

The Archive Explorer and Search Archives buttons are available on the bottom-left of the Navigation pane in the Internet Explorer window (Figure 11). In OWA, the Archive Explorer and Search Archives buttons perform searches in the same manner as Outlook (see Accessing Archived Items, Methods 1 & 2).

Accessing Archived Items

Outlook Web Access (OWA) using Internet Explorer provides access to your Vault archives from any location. The Internet Explorer archive icons look similar to the Outlook EV toolbar (Figure 11).

www.em.ucla.edu

OWA - Outlook Web Access

•	 EVault	online	tutorial:	http:// www.cts.ucla.edu/EVtutorial

•	 EM	Web:	 http://www.em.ucla.edu

•	 Your	Departmental	IT	

For EVault Support, please contact:

Figure 1: Archive Login Screen with ad\ preceding User name

EVault also provides anytime, anywhere access to your archived items using Outlook Web Access (OWA). EVault reduces the number of items in your mailbox to help improve performance, and reduces the likelihood of exceeding your mailbox limit.

UCLA Enterprise Messaging is pleased to introduce Enterprise Vault, a storage system for Outlook mailbox items. Enterprise Vault (EVault) automatically archives “older” email and calendar items as determined by your department and stores them safely in a centralized storage area. You can easily access your Vault and view your archives at any time; likewise, you may archive newer mailbox items manually whenever you choose.

Quick Reference Guide

Enterprise Vault

You will notice a new toolbar on your Standard Outlook toolbar. In some cases, the spam toolbar may appear differently than the example below.

Archive Icons

Search Vaults

Cancel Archiving Delete from Vault Restore from Vault Store in Vault Archive Explorer

Method 3 – EVault Web Search
evarchive.ad.ucla.edu

Advanced Searching
To access an optional search page for more complex searches: 1. Append (type):?advanced to the end of the URL on the Web Search page. For example: https://evarchive.ad.ucla.edu/enterprisevault/search.asp?advanced (see Figure 8). 2. Press Enter, or click Go. 3. The Advanced Search page appears (Figure 9). Additional fields display and drop-down menus contain enhanced criteria selection.

(Flexible search with date-range capability)

The EVault Web Search provides access to your vault from any location with web access, and offers additional search fields the other methods do not. To organize your Search results, they are added to a container, called a Basket. When you have completed a topic search, you can restore the items in the Basket to your EM mailbox.

Searching Archived Items
1. Open Internet Explorer and type: evarchive.ad.ucla.edu. (Or click the Browser Search link (Figure 2) from Method 1-Search Vault). 2. Enter your EM Login information, preceded by ad\ (Figure 1). 3. Click Search Vault. 4. The EVault Web Search window opens. (Searches are not case sensitive). 5. Enter search criteria in any field(s) (Figure 7). For example: •	 Author: The sender of the item •	 Date range: using the From: Figure 7: EVault Web Search window and To: fields enter dates in any of the following formats: 08/07, aug 07, 8/07, August 2007 •	 File extension: Search for a particular type of document by entering its file extension: .xls, .doc, .ppt •	 Original location: Enter the name of the folder the item(s) was archived from, or leave blank to check all folders •	 Results: You can determine how many results to display, as well as the amount of content included in the display 6. Click Search

Figure 8: Accessing the Advanced Search page

Figure 9: The Advanced Search page

Message Handling
Viewing, Replying & Forwarding Results
After performing a search, you can view archived items in either plain text format or in Microsoft Outlook. From the Search Results page choose one of the following two methods: 1. Click either to the right of the item, or the item’s subject line (hypertext link) to view the item or attachments in plain text format. a. Click the button to display the message and attachments in Outlook format and enable the Reply To and Forward actions.* 2. Click to open the item in Outlook format. Once open, Reply or Forward as usual. *Note: Microsoft Outlook must be installed for this feature.

Restoring a Single Item
After performing a search, you can restore an item to your EM Mailbox: 1. From the Search Results page, check the item to restore. 2. Click to the right of the item. 3. The Restore Basket page displays. If necessary, enter your Server and Mailbox Alias. (see Authenticating Your Exchange Server and Mailbox, below right). 4. Select where to restore the item. If subfolder is selected, rename the subfolder, if desired. 5. Click Restore. 6. The Search Results page reappears with item status: < > 7. A copy of the item is restored to your EM mailbox.

Deleting Items
After performing a search, you can delete items from the Search Results page: 1. From the Search Results page, check the box adjacent to the item(s) to delete. 2. Click . 3. Click OK to verify the delete. 4. A confirmation screen displays a Deleted status. Note: This Delete is permanent and not recoverable. It does not go to a Deleted Items folder.

Authenticating Your Exchange Server and Mailbox:
When Restoring an item, you may be required to specify your Exchange Server and Mailbox Alias information (Figure 10). Note: Previous user Server and Mailbox credentials are automatically stored. Verify these fields contain your credentials. To locate your Exchange Server information: 1. From Outlook, click Tools menu > E-mail Accounts. 2. Under Email, click View or change existing e-mail accounts. 3. Click Next. 4. Select Microsoft Exchange Server on the E-mail Accounts page. 5. Click Change… 6. This is the name of your Microsoft Exchange Server. To locate your Mailbox alias information: 1. From Outlook, click the Address Book button. 2. Select the Global Address List from the drop-down list. 3. Type your name to find your entry. 4. Double-click your entry to display the Properties dialog box. 5. Look at the value in the Alias field. This is your Mailbox alias.

Restoring Multiple Items
Tip: Mailbox and Server Authentication information is automatically completed (Figure 10) if the Web Search is accessed through Outlook’s Browser Search link in Search Vault (Figure 2). After performing a search, you can restore items to your Mailbox: 1. From the Search Results page, check the items to restore. 2. Click . Note: You must click before selecting to the ‘Next’ page, or you will lose your selections from the previous page. 3. The Search Results page re-displays, showing the Basket Name (the current date and time) and number of items it contains. 4. Click . 5. The Restore Basket page displays. a. Change the Basket name, if desired. b. Enter your Server and Mailbox Alias, if necessary. (See Authenticating Your Exchange Server and Mailbox, right). c. Select the location to restore the item. 6. Click . 7. The List Basket Contents page displays Basket status. 8. A copy of the items is restored to the EM mailbox in the selected location.

Figure 10: Authenticating Restore Basket


				
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