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Emergency and Bomb Threat Procedures by mifei

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									EMERGENCY AND BOMB THREAT PROCEDURES
Introduction:
A bomb can be distinguished in many ways - but it is most unlikely that it will look like a bomb. It may be concealed in a van, lorry, car, briefcase, handbag, carrier bag, in a biscuit tin, thermos flask, letter or posted package. Incendiary devices may be as small as a cigarette packet. The University premises may not be a major target for terrorism, but the target for other organizations or of persons with a grievance against staff, students or the University. Bombs can be planted indiscriminately, or the premises may become involved in an attack in which it is not the primary target, simply because of its location. Terrorist attacks vary with the time of year and the political climate, and reports in the media help to assess the current level of terrorist activity. In addition advice may come directly from the Metropolitan Police Crime Prevention Department. Attacks by others could be at any time, specifically during exams or results. It is vitality important to encourage staff and students to be alert at all times to suspicious objects and persons, both inside, and outside the Universities buildings. It is partly for this reason that the identity card system has been introduced. It is important that the University has contingency plans giving detailed procedures to be implemented in the event of an actual or threatened bomb attack. The following procedures should be followed in order to assess and make any decisions necessary in the event of a bomb threat. Notification of a possible explosive device on the premises may come via a number of avenues. 1) 2) 3) 4) Telephone or postal bomb threat Suspicious letter or package in the mail Suspicious, unattended baggage or package discovered in an unusual location Direct Police advice

In all cases the following procedure must be followed, see also appendices 1-4. If a bomb threat is received the person receiving the call must:      KEEP CALM AND LISTEN CAREFULLY TRY TO PROLONG THE CALL AS LONG AS POSSIBLE, AND TO GAIN AS MUCH INFORMATION AS POSSIBLE DO NOT PUT ON HOLD OR TRY TO TRANSFER CALLER KEEP APPENDICES 1 AND 2 AT HAND WRITE DOWN THE MESSAGE EXACTLY ASKING THE CALLER TO REPEAT SUCH INFORMATION AS:            Did you place the bomb? Where is the bomb located? Which building? What kind of bomb is it? What time will it activate? What will cause it to activate? What does it look like? What is the source of your information? How was it delivered? Can you describe source of your information? Why was it placed? I think you should speak to a more senior person

The person first receiving the call must stay by the telephone until the Action Group takes over the situation.

CONTACT THE EMERGENCY TELEPHONE NUMBER – Extension 2222 - SECURITY CONTROL, AFTER THE CALL IS RECEIVED, THEY WILL CONTACT THE POLICE AS WELL AS THE MAJOR INCIDENT MANAGEMENT TEAM (MIMT) - SEE BELOW Table 1: Function MIMT Leader Logistics Leader Major Incident Management Team Main Deian Hopkin Mike Wilkinson Ext 6001 6003 6213 6003 6804 Deputy Ruth Farwell Gordon Lacey Tracey Harding Carol Dix Keith Gofton Richard Bryant Terry Hoskins Katie Boyce Therese Lorphevre Karen Stephenson 6790 6201 6249 6011 George Shaw Joanne Monk Ext 6010 6804 6079 6723 6868 6506 6790 6203

Health and Safety Elijah Moyanah Leader Communications Leader Buildings/Fire Leader IT/Telecom Leader Security Leader Staff/Student Welfare Leader Legal Leader Mike Wilkinson Gordon Lacey

As the persons in the table above will need to communicate with each other, their telephone lines must be kept clear of other calls for the duration of the emergency. Should the Major Incident Management Team decide to evacuate the building, then the following procedure, unlike fire evacuation, should be followed:            Staff will be asked by security, or portering staff and volunteers (who know the layout of the building), to collect essential belongings and clear the building floor-by-floor, The removal of belongings will help in the search and save time. Disabled persons will use the lifts available or be assisted out of the building. Staff must not use mobile telephones or radios during this time. Whenever possible, windows and internal doors should be left unlocked and lights switched on. Full or partial evacuation should be initially done by oral warnings where time permits followed by the use of the fire alarm. All persons leaving the building should be advised that the building would be closed once empty. People will be kept advised of developments. All main entrances and exit doors should be locked after the building is cleared. The Major Incident Management Team will operate from a predetermined major incident control room and will liaise with outside agencies including the Metropolitan Police on their arrival and assist in any search of the building. The members of the search team (which includes volunteer staff who know the layout of building) should have predetermined areas of the building to search. A list of rooms and floors should be checked off as the search precedes and information is received. People should remain outside the building until formally advised to go back by the person in charge of incident management

Police Policy on Search and Evacuation The police will not normally search buildings on receipt of a bomb threat because:   They are unlikely to know the layout of the building and the possible areas where a device may be concealed, whereas the occupants will. They will not know what should, or should not be in a particular place.

If the bomb threat is deemed to be genuine, rather than a hoax, then the Police will assist the search team with the possible use of dogs. Precedence should be given to searching main routes and public areas thoroughly; small bombs and incendiary devices can easily be hidden in furniture (down backs of seats) alongside rubbish bins etc. In areas such as libraries where it would be very time consuming to search thoroughly the safer action may be to evacuate and wait to see if an explosion occurs. The search team should be looking for an unidentified object:

  

That should not be there. That cannot be accounted for. That is out of place.

If a suspicious object is found: Do not touch the object.

  

Clear people from the immediate area Leave doors and windows open. Contact Security on 2222

Suspicious Letter / Package in Mail

   

The package should be placed on a sturdy flat surface The post room and adjacent rooms cleared of personnel The Police and Persons in the Major Incident Management Team contacted, giving reasons for suspicions The advice given by the Police must be followed

Suspicious indications/signs There are a number of indications/signs which should alert you to the possibility that a letter or package is an explosive device such as:

        

Grease marks on envelope or wrapping. The smell of marzipan, almonds, petrol. The package may be unusually heavy for its size. Strange noise, ticking, blipping, humming. Flickering LED light. Excessive amount of wrapping or tape. Wrongly addressed, poorly typed or hand written. May have a foreign or unfamiliar postmark. May have been delivered by hand or from an unknown source.

Direct Police Advice In the event of a suspicious vehicle or device being found or a threat of a terrorist attack is received, a decision has to be made about evacuation of premises. The purpose of evacuation is to move people away from the greatest risk. Evacuation can be total or partial. THERE MAY BE SOME OCCASIONS WHEN IT IS APPROPRIATE NOT TO EVACUATE.

In these instances, personnel should make their way to safer areas of the building away from the location of the bomb threat. Re-occupation of the Building A member of the Major Incident Management Team, assisted by the Police after confirming the building is safe, will decide, when re-occupation should take place. Throughout the progress of the incident the Major Incident Management Team should be updating staff and students on progress. After the event, an investigation by the Security Manager should take place and a full report sent to the Vice Chancellor.

Appendix 1:

Action To Be Taken On Receipt Of A Bomb Threat

GET COLLEAGUE TO CALL EMERGENCY TELEPHONE NUMBER 2222 IF POSSIBLE RECORD THE EXACT WORDING OF THE THREAT

ASK THESE QUESTIONS AND RECORD ANSWERS AS FULLY AS POSSIBLE 1 Where is the bomb right now? _____________________________________________ 2 When is it going to explode? _______________________________________________ 3 What does it look like? ___________________________________________________ 4 What kind of bomb is it? Or is it an incendiary device? ___________________________ 5 What will cause it to explode? ______________________________________________ 6 Did you place the bomb? _________________________________________________ 7 Why was it placed? ______________________________________________________ Recorded time call completed: (24 hour clock) __________________________________ KEEP TELEPHONE LINE OPEN (Even though caller has disengaged) Do not disconnect line or replace handset. Do Not Press the Fire alarm Use another phone to contact Security to report incident on Extension 2222 and await further instructions

Time informed (24 hour clock)_______________________________________________ Time and date of call ______________________________________________________ Length of call ____________________________________________________________ Number at which call is received (that is, your extension number) ___________________ GENERAL REMARKS____________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Signature _____________________________________________________________________

please turn over

After the initial information gathering, please also indicate further details in the appropriate box (es). This additional information will assist in the investigation.

ABOUT THE CALLER Sex of caller?

THREAT LANGUAGE

CALLER´S VOICE

t – please describe_________________________________________________

BACKGROUND SOUNDS e noises

Pass on details to security

Appendix 2:

Bomb Threat Flow Chart Emergency Response Procedures

Suspicious Package

Suspicious Package

Switchboard / Member Of Staff Report to: A) Security – Extension 2222 B) Member of Major Incident Management Team

Member Of Staff

A)

B)

Major Incident Management Team Activate Major Incident Plan

Decision by:

Police / Fire Brigade

Evacuation Procedure

Appendix 3:

Instructions for Staff, Students and Visitors

The following instructions have been prepared as part of a complete response to bomb threats: In all cases the basic procedures are the same:

 





REMAIN CALM. IF YOU DISCOVER A SUSPECT ITEM  DO NOT TOUCH IT - DO NOT IMMERSE IT IN WATER  CONTACT YOUR HEAD OF DEPARTMENT, LECTURER, OR SITE MANAGER WHO MUST CONTACT SECURITY ON Extension 2222  GIVE DETAILS OF WHAT YOU HAVE OBSERVED  AWAIT FURTHER INSTRUCTIONS  DO NOT SET OFF THE FIRE ALARM IF YOU ARE REQUESTED TO EVACUATE THE BUILDING  DO SO IN AN ORDERLY FASHION  LEAVE DOORS UNLOCKED AND WINDOWS OPEN  IF YOU ARE INSTRUCTED, TAKE YOUR PERSONAL BELONGINGS WITH YOUIF POSSIBLE  GO TO THE DESIGNATED ASSEMBLY POINT AND FOLLOW GIVEN INSTRUCTIONS  DO NOT RE-ENTER THE BUILDING  WAIT AT THE DESIGNATED ASSEMBLY POINT UNTIL YOU RECEIVE FURTHER INSTRUCTIONS FOR YOUR SAFETY - OBEY ALL INSTRUCTIONS PROMPTLY

Appendix 4 Halls of Residences Follow general procedures above – the only difference are the people to be contacted, as follows: Emergency telephone number 2222 Function Overall Co-ordination Security Services Property Services Residential & Catering Services Health and Services Safety Main Mike Wilkinson Terry Hoskins Gordon Lacey Stephen Kay Elijah Moyanah Ext 6003 6790 Mobile: 07881 907531 6804 7001 6213 Mobile: 07810637355


								
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