Chinese School

Chinese School Chinese Community Center Capital District of New York School Handbook 2007 - 2008 Website: http://www.albanychineseschool.org/ Email: Principal@AlbanyChineseSchool.org School Operation Address: 475 Watervelliet-Shaker Road Latham, NY 12110-4698 Page 0 Introduction Welcome to the CCC Chinese School for the school year 2007-2008. After years of growth, the school now has about 300 children and adults taking various Chinese language and culture classes. The School Council and administrators are committed to keeping students, parents and school personnel well informed about the school programs, policies and expectations. This handbook contains important information about the CCC Chinese School, including important contacts, school calendar, school programs, graduation requirement and the Chinese School Scholarship Program. The handbook also provides guidelines for student conduct, parent and PTA responsibilities, and teacher responsibilities. We ask that all students, parents and school personnel read the contents of this handbook, and help to maintain a safe and orderly school environment. We appreciate everyone’s efforts and will do our best to provide enriching educational and cultural programs. For more information about the CCC Chinese School, please visit the school website www.albanychineseschool.org. Please feel free to email your inquiries and suggestions to principal@albanychineseschool.org. Being a part of the Chinese Community Center (CCC) of the Capital District of New York, the Chinese School works closely with other branches of the organization to develop programs serving our members and community. For information about CCC, please go to the website www.cccalbany.org. Best Wishes for a great school year! Page 1 Table of Contents School Programs ...........………………………………………… ...........………………………………… 3 3 3 4 5 6 7-8 9 10 11 12 13 14 15-16 17 18-19 20-25 26 27-28 School Year and Hours Tuition ...........…………………………………………………… ……………………………………………… School Calendar School Administrators Directory ………………………………… School Council Directory Faculty Directory Student Conduct ………………………………………… ………………………………………………… ………………………………………………… ………………………………………… ………………………………………… ………………………………………… Parent Responsibilities Teacher Responsibilities PTA Responsibilities Responsibilities of Parents on Duty ……………………………… Graduation Requirements ……………………………………… Scholarship Award Program ……………………………………… Emergency/Fire Evacuation Procedures ……………………… School Major Events (2007 – 2008) ……………………………… Operation Rules (Draft) ...........…………………………………… School Chart ……………………………………………………… School Floor Map ………………………………………………… Page 2 School Programs 1. Chinese Language and cultural classes for students from kindergarten to advanced grades (Simplified Chinese character) 2. Chinese Language and cultural classes for students from kindergarten to 9th grade (Traditional Chinese character) 3. Chinese as Foreign Language (CFL) classes for adults (Beginner and Intermediate levels) 4. Chinese as Foreign Language (CFL) classes for children 5. English as a Second Language (ESL) classes for adults and new immigrants (Beginner and intermediate levels) 6. Arts classes 7. Chinese folk dance classes for students 8. Tae Kwon Do class 9. Chinese Martial Arts class for students / Tai Chi class for adults 10.International chess class 11.Chinese folk dance class for adults 12.Adult basketball playing School Year and Hours The school year generally consists of 28 Sundays. The fall semester starts on the first Sunday after Labor Day in September and ends by Sunday before Christmas. The spring semester starts on the first Sunday after the New Year's Day and ends before Memorial Day in May. 1:10pm - 2:00pm: First period of language class 2:10pm - 3:00pm: Second period of language class 3:10pm - 4:00pm: Cultural classes (e.g. folk dance, drawing, chess, martial arts) Tuition $110 per semester for language classes $45 per semester for cultural classes No charge for ESL classes Page 3 纽约首府中文学校校历 (2007-2008) CCC Chinese School 2007-2008 Calendar 2007 Fall Semester (Final) Date September 9, 2007 September 16, 2007 September 23, 2007 September 30, 2007 October 7, 2007 October 14, 2007 October 21, 2007 October 28, 2007 November 4, 2007 November 11, 2007 November 18, 2007 November 25, 2007 December 2, 2007 December 9, 2007 December 16, 2007  10 11 12 8 9 No School (Thanksgiving Day) School Council meeting (2), CS Newsletter due Staff Meeting Final Exam, Christmas Party, General Meeting 5 6 7 No School (facility not available) Mid-Term Exam Faculty Training at CCC Chinese Story Telling (11/11 – 11/18) School Picture Day, Scholarship Award Application Due School Week 1 2 3 4 No School Events Semester Starts Announce Monthly Reading /Chinese Weekly Activities General Parent Meeting School Council Meeting (1), Parent Teacher Conference No School (Columbus Day) Student Mid-Autumn Riddle Game (10/14 – 10/21) 2008 Spring Semester (Tentative) Date January 6, 2008 January 13, 2008 January 20, 2008 January 27, 2008 February 3, 2008 February 10, 2008 February 17, 2008 February 24, 2008 March 2, 2008 March 9, 2008 March 16, 2008 March 23, 2008 March 30, 2008 April 6, 2008 April 13, 2008 April 20, 2008 April 27, 2008 May 4, 2008 May 11, 2008  * School Week 1 2 No School Semester Starts Events No School (M. L. King Day) 3 4 5 No School (Winter Break) 6 7 8 No School (Facility not available) No School (Facility not available) No School (Facility not available) 9 No School (Spring Break) 10 11 12 Painting Exhibit (4/20-5/4) Faculty/Staff Meeting School Council Meeting (2) Final Exam, Field Day, General Meeting, Semester Ends Graduation Application Due Date Essay Competition Due Date Mid-Term Exam, Start Yearbook preparation Oversea Essay Competition due Date SAT II Mock Test (Tentative at CCC Building) School Council Meeting (1), Parent Teacher conference Chinese Antithetical Couplet Show, Faculty meeting Chinese Learning Fair (2/10 -2/24) * 13 Last Day of fall semester on 12/16 will be double sessions, 10am – 4pm. Last Day of spring semester on 5/11 will be double session, 10am – 4pm. Page 4 华社中文学校董事会 CCC Chinese School Council 2007- 2008 School Year Title Council Chair 校董事会主席 Principal 校长 Name Peisheng Zhao 姓名 赵培生 林 严 戴 梢 彬 耘 Telephone 439-3264 439-7869 235-9121 618-3473 381-9329 489-4427 346-8683 373-9531 877-0398 433-0214 383-3903 479-3435 782-9003 Shao Lin Bin Yan Yun Dai Shukun Geng Jianzhong Tang Hongyuan Xia Wenyi Zhai Huei-Cheng Lin Zhong Li Sharon Shieh Marian Radin Weiqing Chen Vice Principal 副校长 Vice Principal 副校长 Treasurer 财 务 耿淑坤 唐建忠 夏红原 翟文怡 林惠正 李 谢 踵 云 Enrichment Program Director 华社语言文化班主任 Teacher Representative 教师代表 Teacher Representative 教师代表 Teacher Representative 教师代表 PTA PTA PTA 家长会主席 家长会代表 (FT class) 家长会代表 冉沐灵 陈伟青 Past Council Chair 前校董事会主席 Page 5 华社中文学校董事会 CCC Chinese School Council 2007- 2008 School Year Title Council Chair 校董事会主席 Principal 校长 Name Peisheng Zhao 姓名 赵培生 林 严 戴 梢 彬 耘 Telephone 439-3264 439-7869 235-9121 618-3473 381-9329 489-4427 346-8683 373-9531 877-0398 433-0214 383-3903 479-3435 782-9003 Shao Lin Bin Yan Yun Dai Shukun Geng Jianzhong Tang Hongyuan Xia Wenyi Zhai Huei-Cheng Lin Zhong Li Sharon Shieh Marian Radin Weiqing Chen Vice Principal 副校长 Vice Principal 副校长 Treasurer 财 务 耿淑坤 唐建忠 夏红原 翟文怡 林惠正 李 谢 踵 云 Enrichment Program Director 华社语言文化班主任 Teacher Representative 教师代表 Teacher Representative 教师代表 Teacher Representative 教师代表 PTA PTA PTA 家长会主席 家长会代表 (FT class) 家长会代表 冉沐灵 陈伟青 Past Council Chair 前校董事会主席 Page 6 纽约首府中文学校教师名册 Faculty Directory 2007-2008 School Year Class Teacher 教师 Room C106 C105 C104 CCC Bldg Phone Email Pre-School Chinese Classes XQ-1 XQ-2 XQ-3 XQ-S1 Yadan Chu Qiao Liang Jun Yang Lingyun Wu 楮亚丹 梁巧 杨军 吴凌云 273-1412 646-724-4084 465-6806 641-8725 ychureim@mail.nysed.gov Liangqiao1980@yahoo.com.cn yangJ@mail.amc.edu wulyrabbit@hotmail.com Chinese Heritage language Classes (CHL) JTZW1-1 JTZW2-1 JTZW3-1 JTZW3-2 JTZW4-1 JT5-1 JT7-1 JT7-2 JT8-1 JT9-1 JT-S2 JT-AC JTMLP1-1 JTMLP1-2 JTMLP2-1 JTMLP3-1 JTMLP3-2 JTMLP4-1 JTMLP4-2 FT-1 FT-2 Wenyi Zhai Jiaqi Cheng Yuping Sun Jun Zhao Beiqing Jin Aiping Chen Weihong Huang Hongyuan Xia Guoping Fei Peizhen Xu Wenyi Zhai Yin Dong Hua Lin Jenny Zhang Wen Ma Xiaobo Ren Hong Mei Qimei Pan Shenwen He Jing-Huey Yang Huei-Cheng Lin Meng-Ling Hsiao 翟文怡 程嘉琦 孙玉萍 赵 钧 金蓓青 陈爱平 黄伟红 夏红原 费国平 许佩珍 翟文怡 董 音 三 林 桦 张英奎 马 文 任小波 梅 红 潘琪妹 何沈文 曾靖惠 林惠正 萧梦菱 B106 B103 B108 B107 C204 C203 B204 B203 B202 B207 CCC Bldg B208 B105 B104 B102 C205 C206 B206 B205 CCC Bldg CCC Bldg 373-9531 753-4815 783-0417 396-7705 235-9121 877-8614 782-0968 346-8683 439-5056 618-3043 373-9531 783-5430 618-3056 456-4933 785-3961 783-2831 348-0613 370-8656 786-6382 458-2435 877-0398 346-5649 wanghua@crd.ge.com Jiaqicheng18@hotmail.com ypsun@nycap.rr.com junnew@yahoo.com beiqingjin@gmail.com Achen9@gmail.com Huangxx1@yahoo.com guangyiliu@yahoo.com laofei@aol.com Berylh8@yahoo.com wanghua@crd.ge.com dongyin@aol.com hua.lin_eg@yahoo.com Jenny66zhang@yahoo.com wenma@nycap.rr.com xulujia@gmail.com meih@assembly.state.ny.us qimeipan@gmail.com shenwen@hotmail.com Wyang001@nycap.rr.com hueicheng@yahoo.com thhwang@nycap.rr.com Chinese as Foreign Language Classes (CFL) CFL-C1 CFL-C2 CFL-A1 CFL-A2 ESL-1 ESL-2 ESL/Civic Ying Ji Maria Zhou Xuewen Wang Frank Wang Dave Finnerman John Paneto Deena Kohler June O’Conner 陈爱平 费国平 季 颖 周岚竹 王学文 王晓航 C103 C102 C202 C208 C101 C207 C108 485-0569 452-3382 jap@mails.cs.state.ny.us joconner@lvamohawkhudson.com 371-2828 452-5715 364-3252 859-3744 yingburkitt@hotmail.com mchou7hom@home.com wwalice@yahoo.com fwang@ins.state.ny.us Chinese School Culture Classes Math AP Chinese Chess-1 Chess-2 Tae-Kwon Do Art-1 Aiping Chen Guoping Fei David Chen Kevin Liu Tony Sun Anping Liu 刘开元 孙 翯 刘安平 B105 B104 C105 C104 Gym C103 877-8614 439-5056 452-5715 346-8683 786-6382 786-6418 liuap@yahoo.com achen9@gmail.com laofei@aol.com mchou7@home@hotmail.com Page 7 Art-2 Art-3 Martial Arts Dance-2 Dance-3 Dance-4 Dance-5 Ren Liang Lee Grefalda Jianye Jiang TBD Xinhua Liu Chunyuan Zhang Huqiu Zhang 任 良 CCC Bldg C102 718-578-0858 439-7442 459-6869 lylyren123@yahoo.com camgref@empireone.net 姜建业 Gym Gym 刘新华 张春园 张沪秋 Gym Gym Gym 618-3508 753-4815 478-9197 xlee@hesc.com Jiaqicheng18@hotmail.com Huqiu.zhang@gep.ge.com Page 8 学生守则 1. 2. 3. 4. 5. 6. 7. 8. 9. 按时到校上课。 因故缺席，应提前通知老师。 做好课前准备，包括完成家庭作业，带好课本，作业本，笔记本，和所需文具。 上课要认真听老师讲课，上课发言要举手。 尊重老师和同学。遵守课堂纪律。 严禁在教室里吃食物和喝饮料。 不得动用教室内任何不属于自己的物品。 不得在桌椅和墙上涂抹。 课间休息严禁乱跑或一切危险行为。遵循校方安全巡视人员的指挥。 10. 严禁吸毒，饮酒，抽烟，严禁携带危险物品。 11. 上课期间若发生紧急情况，应听从老师和校方人员指挥。如需打 911 紧 急电话，一 律由老师或校方人员拨打。 12. 学生如破坏学校公物，一律由家长赔偿。 13. 学生因违反校规所造成的意外，由家长承担一切法律责任。 14. 学生如屡次违反校规，学校有权开除其学籍。 Student Conduct 1. Come to school and attend class on time. 2. Notify your teacher in advance of any excusable absence. 3. Come to class prepared, including completing all homework, bringing textbook, homework book, notebook, and general supplies. 4. Be attentive in class. Raise hands to speak. 5. Respect teachers and classmates. Follow all classroom rules. 6. Eating and drinking beverages in the classroom are prohibited. 7. Do not touch or remove anything in the classroom that does not belong to you. 8. Do not draw or write on school furniture or walls. 9. Running inside school building and any dangerous conduct are prohibited. Follow the direction of PTA hall monitors. 10. Drug, alcohol, smoking, and dangerous objects are strictly prohibited in school. 11. In case of emergency during class, students should follow the directions of the teachers and school staff. If a 911 call is necessary, teachers and school staff are responsible for making such an emergency phone call. Page 9 12. If students deface or damage any school property, parents are responsible for replacement and repair. 13. Parents are legally responsible for any accident due to the violation of school rules by the student(s) involved. 14. The school reserves the right to expel students who repeatedly violate school rules. 家长责任 1. 每学年至少在校值班一次。 2. 对学生安全负责。 3. 按时送学生到校上课。年幼学生的家长需将学生送到教室交给老师后方可离开，并 在校等候。 4. 提醒学生严格遵守一切校规 （详见学生守则）。 5. 将车辆停放在停车场，不得停放在路边。 6. 下课后请及时将学生接回。未及时接走的学生，一律由校方安全人员临时看护。超 过 20 分钟未接走者，家长应支付看护人员每 5 分钟$5.00。 7. 上课期间，未经允许家长不得在教室内陪读。不得在教室附近大声喧哗。 8. 未经校方同意，不得在校园内做任何宣传广告或举办任何形式的集会和商业活动。 9. 家长应向学校提供详细的联络地址，包括地址，电话，及电子信箱。若联络地址有 更变，应及时通知校方。 10. 家长应支持校方举办的各类教学及课余活动。 11. 学生如破坏学校公物，一律由家长赔偿。 12. 学生因违反校规所造成的意外，由家长承担一切法律责任。 Parent Responsibilities 1. Fulfill parent-on-duty at least once a year. 2. Be responsible for the safety of students. 3. Send students to school on time and take students directly to their classrooms. Parents with young children are advised not to leave school during school hours. 4. Remind students to strictly follow school rules （see Student Discipline for details). 5. Park your cars in the parking lots. Curb parking is prohibited. 6. Pick up students on time after classes. Those students who are not picked up on time will be put under the care of school staff. A $5.00 fee will be charged for every five minutes exceeding the first 20 minutes. 7. During classes, parents are not allowed to accompany their children without teachers’ permission. Loud talking outside the classrooms is prohibited when classes are in session. 8. No advertisements, commercial activities, or other gatherings are allowed inside the school without permission from the school administration. Page 10 9. Parents should provide school with detailed contact information, including address, phone number, and email addresses and inform school of any changes. 10. Parents should actively support all school activities. 11. Parents are responsible for any repair or replacement cost for school property damage by their children. 12. Parents bear the legal responsibility for any accident due to student violation of school rules. 教师职责 1. 每学年制定教学计划，在开学后三周内提供给家长和学生，并交学校备案。 2. 每学期在开学后三周内召开家长会，明确申明家长责任及学生纪律要求，并由家选出 家长代表。 3. 精心备课，认真教学， 耐心回答学生提出的问题， 批改学生作业，发现问题及时与 家长和学校沟通。 4. 认真准备期中期末考试试卷，并尽可能为学生提供考试复习提纲。 5. 登记填写学生考勤和成绩单，期末发给学生及家长，经家长签字后交学校存档. 6. 了解学生兴趣爱好，结合美国的教育风格及中国的教育精华，激发学生的学中文热 情。 7. 准时到校上课，提前 5-10 分钟到校做好上课准备工作。 因故不能准时到校需打电话 通知校长。 8. 因事请假，应提前一星期通知校方，以便有充分的时间安排代课老师。 9. 若因故要求离职，至少提前四周通知校方以便及时更换老师。 10. 保持教室整洁，维持教室秩序。 11. 老师应尽量多参加学校安排的一切教学交流活动。 Teacher’s Responsibilities 1. Prepare a teaching plan (syllabus) every school year. Present the teaching plan to both students and parents in the first three weeks of the school year. Submit one copy of teaching plan to school for filing. 2. Meet with parents in the first three weeks of the school year to review parent responsibilities and student conduct. Coordinate with parents to elect a room parent. 3. Prepare lessons carefully and approach teaching in a professional manner. Always respond to students’ questions with patience. Supervise and review students’ homework. Initiate communication with parents and school when problems occur. 4. Prepare mid-term and final exams. Provide necessary test preparation guidelines to students. Page 11 5. Maintain student attendance record and report card. Distribute report card to parents for signature and submit report cards to school for proper filing. 6. Pay special attention to students’ interests and best utilize both Chinese and American teaching philosophies/styles to enhance student motivation to learn Chinese. 7. Arrive in school 5 to 10 minutes before the class begins. Teachers who are unable to arrive in school on time for unanticipated circumstances should initiate phone call to the school principal. 8. Teachers who anticipate one-day absence should notify school principal one week in advance, allowing the school administration to arrange substitution. 9. Resignation from current position during school year should be requested with a formal notification, written to school administration four weeks ahead of the last day of teaching. 10. Keep classroom clean and maintain class order. 11. Active Participation in teaching activities sponsored by the school. 家长会职责 1. 2. 3. 4. 5. 6. 7. 8. 9. 安排，提醒，监督 并协助每周的家长值日。 管理学校影视资料。 协助校方收集各班家长代表名单。 组织学校募捐活动，以补贴学校财政预算。 协助学校每年一次的火警演习。 维护复印机正常工作，负责购买复印纸和油墨。 做好失物招领。 协助各班家长代表为每位教师准备圣诞礼物。 安排圣诞聚餐，学年最后一天的学生活动，以及其他课外活动。 10. 学年结束时，向学校行政人员颁发服务奖。 11. 向学校财务提供家长会财务报告。 Parent Teacher Association (PTA) Responsibilities 1. 2. 3. 4. 5. 6. 7. Assign, remind, supervise, and assist the weekly parent-on-duty activities. Manage the video library. Assist school in compiling a class coordinator list. Conduct fund raising activities to supplement school budget. Assist school administration in conducting the annual fire drill. Be responsible for Xerox machine routine maintenance, purchase toner and paper. Be responsible for collecting and displaying Loss-and-Found items. Page 12 8. Assist each classroom coordinator in preparing Christmas presents for teachers. 9. Organize school Christmas potluck luncheon, the end-of-school-year student field day, and other extra curricular activities. 10. Present end-of -year awards to school officers. 11. Provide the annual PTA financial report to the School Treasurer. Page 13 值日家长职责 1． 提前 15 分钟到校（12:55）。 值班时间为 12:55 – 16:15. 2． 将文具柜从储藏室移到指定地点。 佩戴上放在柜里的值日牌， 安置好两台 复印机， 并把失物招领箱放在桌子上， 以便认领。 3． 帮助教师及校务人员复印材料。 4． 打上下课铃。 第一节课: 13:10 – 14:00; 第二节课: 14:10 – 15:00; 第三节 课: 15:10 – 16:00 。 5． 为了学生的安全， 请在上课和课间休息时在走廊巡视， 防止学生乱跑或做 危险动作，特别是二楼的楼梯处， 以免发生事故。 6． 在火警演习和各种紧急情况下， 协助学校搞好疏散工作。 7． 在第三节课结束后， 请把复印机和其它一切物品放回文具柜， 把文具柜锁 好并送回储藏室。 8． 请检查所有教室及餐厅以确保整洁。 若发现老师和学生丢失物品， 请将其 收放到失物招领箱里。 9． 完成所有事情后，将钥匙交还给学校负责家长值日的 代表， 并领回值日押 金。 Responsibilities of Parents on Duty 1． Arrive at school at least 15 minutes before school starts (at 12:55). Work starts at 12:55 and ends at 16:15. 2． Move the school supply cabinet from the storage room to the designated area. Please wear the parents on duty badges that are available inside the cabinet. Setup the copy machines, and put out the Lost-and-Found box on the table. 3． Assist schoolteachers and staff in making copies. 4． Ring the bell before and after each period. First period: 13:10 - 14:00; Second Period: 14:10 - 15:00; third period: 15:10 -16:00. 5． Monitor hallways during and between classes for student safety. Prevent students from running or any other dangerous behavior. Pay special attention to the stairway areas on the second floor to prevent any accident. 6． Assist school officials during fire drill and any other emergency situations. 7． After the third period, put all equipments and supplies back to the cabinet, lock the cabinet, and return the cabinet to the storage room. Page 14 8． Inspect all classrooms and cafeteria area. Collect items that are left behind by students and teachers, and put them in the lost-and-found box. 9． After completing all tasks, return the supply cabinet key to one of the school PTA members. School PTA will return the $20.00 deposit. CCC Chinese School Graduation Requirements In order to graduate from the CCC Chinese School with a diploma, a student must meet the following requirements: 1． Registered as a regular student in the CCC Chinese School for at least two consecutive semesters immediately prior to graduation. 2． Received at least eight years of formal Chinese language instructions (including kindergarten instruction) at the CCC Chinese School or similar Chinese schools elsewhere. 3． Completed the Standard Chinese textbook series or equivalent textbook series. (Note: By completing the Standard Chinese textbook series, students will learn approximately 2,000 Chinese characters, 5000 compound phrases, and 300 sentence structures; and achieve basic proficiency in listening, speaking, reading, and writing.) 4． Scored at least the 50th percentile on the SAT II Chinese Mock Exam. (Note: The 50th percentile performance is 650 for students who have studied Chinese for eight years in a typical Chinese school in the U.S. The SAT II Chinese Mock Exam is administered at the CCC Chinese School each year.) 5． Received satisfactory teacher evaluation in all four Chinese language modalities (listening, speaking, reading, and writing) at the time of graduation. The CCC Chinese School Diploma certifies the achievement of beginning intermediate level of Chinese language proficiency. All graduation requirements are established to ensure the high standards of the CCC Chinese School. However, the School Council recognizes that it takes time to fully implement all the graduation requirements. In the interim years (2004-2007), students who have completed at least Grade 10 in their regular high school without receiving the full eight years of formal Chinese language instructions will be qualified to graduate, provided that all other CCC Chinese School graduation requirements are met. Application for graduation can be filed at any time of the school year. Application form can be downloaded from the Chinese School web site at http://www.albanychineseschool.org. Page 15 The Chinese Community Center Chinese School Scholarship Award Program I. Introduction The Chinese Community Center (CCC) Chinese School Scholarship Award (The Scholarship Award) is established to recognize the outstanding high school students for their commitment to and achievement in learning the Chinese language and culture, their overall academic achievement in high school, and their volunteer services to the community. The Scholarship Award is intended for high school students who have been enrolled in the CCC Chinese School for at least three years and plan to attend college immediately after high school graduation. II. Description The Chinese School Council with the initial school operation fund contribution of $10,000.00 established the Scholarship Award program on July 18th, 2003. The Scholarship Award shall be awarded with the interests earned from this initial contribution and other resources such as the additional scholarship donations and contribution from the school administration. The Scholarship Award is an annual award. The Scholarship Award is intended to help high school students to cover partial college expenses, namely tuition, books, and fees. The Scholarship Award, in the amount of $300 in US savings bonds, will be awarded at the end of the fall semester. The number of scholarships to be awarded each year depends on the amount of available scholarship funds. A student is permitted to receive such award only once during his/her attendance at the CCC Chinese School. The Scholarship Award shall be granted without regard to race, color, religion, or national origin. III. Award committee The Chinese School scholarship committee shall administer the Scholarship Award. The Chinese School Council appoints scholarship committee members. The committee shall consist of two teacher representatives (including past teachers), two parent representatives (including parents of past-students), and one representative of the school administration for the current school year. Page 16 The Chinese School Council shall name the committee members in the spring semester each year, and each member shall serve a 1-year term. Persons who have immediate family members and/or relatives who might apply for the current year award or any other conflict of interest shall not be selected to this committee. The committee members elect the Committee chair. Current year award selection process, based on the section 4 defined in this documentation, shall be presented to the school council for approval no later than May 15. With such approved processes, the committee is the final decision maker on the award selections. The award winners are selected by a majority vote of the committee members. IV. Scholarship Recipient Selection Criteria 1. Meets all Chinese School graduation requirements at the time of application. 2. Completes a Scholarship Application, including an essay in Chinese. 3. Ranked at the top one-third tier in the CCC Chinese School in the immediate past three years. 4. Completed at least 9th Grade in the regular high school. 5. Earned a GPA of 3.5 or above in the regular high school. 6. Performed at least 25 hours of community service, including at lease 10 hours in the CCC Chinese School or the CCC. 7. Received scholarship recommendations from at least two Chinese School teachers and/or administrators (including past teachers and past administrators). V. Application Deadline Completed scholarship applications and supporting documents should be submitted to the Chinese School Scholarship Committee on or before November 19. The Scholarship Committee shall review the applications and make the final award selection no later than December 3. The Scholarship Award shall be publicly announced after the selection. Scholarship application forms can be downloaded from the Chinese School website at http://www.albanychineseschool.org. Page 17 Page 18 Emergency/Fire Evacuation Procedures Important Fire Evacuation Procedures For the safety of all Chinese school students, parents, staff, and all other occupants, the CCC Chinese School plans to conduct one fire drill every school year. At the beginning of each school year, all teachers should locate the emergency evacuation maps in your classrooms to determine the closest emergency exit for your class and familiarize yourself and your students with the evacuation route and exit. Please read the following fire evacuation procedures carefully and read or explain the procedures to your students. 1. At the sound of the emergency siren, stop what you are doing and line up all your students at the doorway and walk outside as a group along the designated evacuation route and by the designated exit. Do not try to collect your belongings. Walk. Do not run during the evacuation. Proceed in a calm and orderly manner. Caution should be exercised at the stairway/exit. After exiting the building, teachers and class coordinators shall keep the class together for the duration of the fire drill and wait for further instructions. People in and around the gym and cafeteria areas shall evacuate by the nearest exits as directed by school staff and PTA representatives. DO not reenter the building until the Emergency Coordinator gives the “all clear” signal. After the all-clear signal is given, the teacher shall lead the class back to the classroom to continue the class or other activities. 2. 3. 4. 5. 6. 7. Inclement Weather If weather conditions make it necessary to close the Chinese School, school administrators and PTA members will communicate with every family about the closure. The closing information will also be announced by the following media organizations: Capital News 9 WGY-810 WGY WRVE-The River The Times Union WNYT TV WYJB – B95.5 The Post Star WRGB TV WXXA TV WFLY-FLY92 WTEN TV Page 19 CCC Chinese School 2007-2008 Event Calendar (Draft) 2007 Summer Preparation Major Event Textbook inquiry survey and class assignment Parent e-mail database cleaning / update Textbook order and purchase New teacher recruitment Develop 2007-2008 work plan and budget Administrator and staff assignment Budget transaction/ administration meeting E-learning system /online registration Handbook preparation Time July 2007 July 2007 July 2007 July 2007 July 2007 July 2007 July 27, 2007 August, 2007 August, 2007 Contact Bin Yan (235-9121) Jianhua Chen (439-7869) Bin Yan (235-9121) Shao Lin (439-7869) Shao Lin / all administrators Shao Lin (439-7869) / Peisheng Shao Lin/ all administrators Jianhong Sun Shao Lin/ Yun Dai Fall Semester (Tentative) Major Event * Semester start staff meeting (1) Semester Starts Monthly reading announcement Chinese Weekly announcement General Parent Conference School Council Meeting (1) Teacher Parent Conference Day Mid Autumn Riddle Game Student Mid-Term Examination Chinese Story Telling Faculty Training Chinese School Picture Day Scholarship Award Application Due Date Chinese School Newsletter School Council Meeting (2) Faculty/Staff Meeting (2) Student Final Exam Christmas Party &General Meeting 9/30/07 10/28/07 11/11/07 10/28/07 Posting Time Event Time 8/10 8/26/07 9/9/07 9/16/07 9/16/07 9/16/07 9/23/07 9/23/07 9/30- 10/14/07 2 wk/month 9/16-9/23/07 9/23/07 9/30/07 9/30/07 10/1410/21/07 10/28/07 11/1111/18/07 11/4/07 11/18/07 11/18/07 12/2/07 11/25/07 12/2/07 12/2/07 12/9/07 12/16/07 10/28/07 12/16/07 nd Responsible Person Shao Lin / Yun Dai Shao Lin (439-7869) Shao Lin (439-7869) Shao Lin (439-7869) Shao Lin, Bin Yan, Yun Dai Peisheng Zhao (439-326) Faculty Bin Yan (235-9121) / Shao Lin Faculty Bin Yan (235-9121) /Shao Lin Yun Dai (618-3473) PTA / Yun Dai (618-3473) / Yun Dai (618-3473) Peizhen Xu Peisheng Zhao (439-3264) Shao Lin (439-7869 / Bin Yan Faculty Bin Yan /PTA/Yun Dai Page 20 Spring Semester (Tentative) Major Event Semester Starts School Council Meeting (1) Teacher Parent Conference Day Chinese Antithetical Couplet Show Faculty/Staff Meeting (1) Chinese Learning Fair Overseas Essay Competition Due Date Mid-term Exam SAT II Mock Test Graduation Application Due Date Yearbook Production Painting Exhibit /Competition Faculty / Staff Meeting (2) School Council Meeting (2) Student Final Examination Field Day/General Meeting/semester end 4/27/08 Posting Time 12/23/07 1/20/08 1/20/08 1/13/08 1/27/08 1/13/08 1/27/08 Event Time 1/6/08 1/27/08 1/27/08 2/3/08 2/3/08 2/10/08 2/24/08 3/2/08 Contact Shao Lin (439-7869) Peisheng Zhao (4393264) Faculty Peizhen Xu Shao Lin/ Bin Yan Yun Dai (618-3473) Peizhen Xu Bin Yan (235-9121) Bin Yan (235-9121) Yun Dai (618-3473) 2/10/08 3/2/08 3/2/-3/30/08 3/2 and 4/6/08 4/20/08 4/27/08 3/16/08 4/6/08 (due) 5/11(Distribute) Guoping Fei / Lily Wei 4/20-5/4/08 Bin Yan (235-9121) 4/27/08 5/4/08 5/11/08 5/11/08 Shao Lin / Yun Dai Peisheng Zhao (4393264) Faculty PTA/Yun Dai Page 21 Operation Rules (Draft) Chinese School Chinese Community Center of Capital District of New York May 2007 (Note: This draft was developed in May 2007 by Operation Rules Revision Committee of Chinese School Council. It is hereby distributed to all school members for feedback. Please send your comment or feedback to any current school council members as soon as possible but no later than September 30, 2007.) Preamble The Chinese School is the educational branch of the Chinese Community Center of Capital District of New York, a 501(C)(3) non-profit organization. It shall be referred to as the Chinese School of Chinese Community Center of Capital District of New York or CCC Chinese School. In this document, it is called Chinese School or School. Chinese School operation rules are governed by the CCC By-laws. CCC Mission Statement The Chinese Community Center (CCC) of Capital District of New York, Incorporated, established in 1973, is a non-profit and non-political 501 (C)(3) organization. The mission of CCC is to serve the Chinese Community and those who are interested in Chinese culture and language in the Capital District. The CCC Chinese School offers language and culture classes to children and adults. CCC organizes cultural and recreational activities to promote fellowship and Chinese culture. CCC Chinese School Mission Statement To provide Chinese language education to help children of Chinese heritage achieve academic excellence in studying Chinese. To provide learning opportunities to all residents in the Capital Region who are interested in learning Chinese culture and language. To provide a nurturing learning environment where Chinese culture is promoted and celebrated, and where students and parents in the area are valued partners in promoting Chinese language and culture. Article 1. School Year / Member / Enrollment / Tuition / Withdrawal 1.1 School Year School year shall be the same as the CCC fiscal year, which starts on July 1st in the calendar year and ends on June 30th of the following year. 1.2 Member Members are defined as families or individuals enrolled in the language and/or cultural classes. Members are responsible to read and follow the school operation rules defined in this document. Members should respect each other, provide necessary information to school and communicate with school administration as needed. 1.3 Enrollment All students must be four years old or older on or before September 1 to meet eligibility requirements. 1.3.1 1.3.2 1.3.3 1.3.4 Pre-registration is preferred for all students. Existing students shall indicate their intention to return to school for the following school year by submitting a registration form with a pre-registration fee starting in the last three weeks of the current school year. The pre-registration fee shall be applied toward the tuition for the upcoming school year. A $10 tuition per student discount shall be credited to students enrolled with preregistration in Chinese language class. A $10 late fee shall be charged if tuition balance is not paid in full after the second week of each semester. School offers language classes from pre-school to grade12, provided that each class meets the minimum enrollment requirement. The minimum enrollment requirement for each class is four students for languages classes and six students for cultural classes. In case the enrollment of a class does not meet the minimum requirement, the school administration has the right to cancel the class. School administration also reserves the right to make exceptions when circumstances occur beyond school’s control and cause a failure to meet the minimum requirement. 1.4 Tuition School Council shall determine the tuition base on the preliminarily proposed budget from the school administration team by mid April. 1.5 Withdrawal All tuition refund must be requested in writing addressed to the school administration. Prorated tuition will be refunded if the withdrawal is requested before the mid-term of the enrolled semester. No refund will be given if the withdrawal is requested after the mid-term. Prorated tuition for the remaining classes will be refunded at the administration team’s discretion only if withdrawal is due to special hardship after the mid-term. Article 2. Meetings 2.1. General Meeting and Voting 2.1.1. 2.1.2. Each family enrolled in the language classes shall have one vote upon a motion presented at a general meeting organized by the school administration, or through other voting channels decided upon by the School Council. General Meeting shall be held once or more times a year, preferably at the beginning of each school year in the fall and at the end of each school year in the spring. Additional meeting(s) shall be called at any time by the chairperson of the School Council or at the request of more than 50% of the members. A written notice of the time, place, and purpose of the meeting shall be given to each member at least ten calendar days prior to the scheduled date for an additional meeting. 2.1.3. 2.2 School Council Meeting School Council meeting shall be held quarterly. Additional meeting(s) if required shall be called by the chairperson. Article 3. School Council 3.1 Council Members The School Council shall consist of ten to thirteen members (10-15). The council members shall include the current school principal, the vice-principals, the long-term program director, the school treasurer, three parent representatives, three teacher representatives, and the immediate past School Council chair. Teacher representatives shall be elected by teachers and the parent representatives shall be nominated by class coordinators or PTA members, and confirmed by the Council. The Council chair shall be elected by the council members in the first council meeting of the school year. 3.2 Term of Office Council members will serve a maximum of three school years consecutively and a minimum of one school year. 3.3 Compensation Members of the School Council shall receive no compensation from the school for the performance of their duties as members of the council. The school staff, Principal, Vice Principal(s) and Treasurer shall be compensated for their school duties. The level of compensation shall be determined by the School Council. 3.4 Responsibilities of the Council Responsibilities of the Council include 3.4.1 3.4.2 Developing, amending, and approving all school policies and operational procedures; Nominating and approving the school principal, vice principals, school treasurer, and chair of PTA, at the end of the spring semester; 3.4.3 3.4.4 3.4.5 3.5 Approving annual school budget proposal; Approving any additional spending from the school surplus funds; Selecting School Council chair, who should not be the Principal at the same time. Responsibilities of the Council Chair Responsibilities of the Council Chair include 3.5.1 3.5.2 3.5.3 3.5.4 3.5.5 3.5.6 3.5.7 Organizing and presiding all council meetings; Preparing and distributing meeting agendas to council members; Presenting the council approved school budget to CCC Board of Directors; Presenting school reports to CCC Board and school parent meetings; Overseeing all council voting process; Preparing and distributing council meeting minutes to all council members; Informing Chinese School members about council voting results and resolutions that affect school operation. 3.6 Council Meeting The School Council shall have at least two meetings every semester. Additional meeting(s) shall be called by the Chairperson as needed. Meeting agendas, discussion items, and proposals requiring formal voting shall be distributed to council members in advance of each general meeting. Voting on major school policies shall be conducted during council meetings with a quorum of at least one-half (1/2) of the total council members. E-voting is allowed only on time sensitive matters. Article 4. School Administration 4.1 Principal The School Principal is responsible for all administrative business in the School. The Principal shall work on the overall planning for the school year. The Principal shall oversee the smooth functioning of all vice-principals and various administrative branches, and ensure smooth functioning of school operation, the collaboration and communication between chairs of various branches and committees. The Principal shall also provide help or suggestion to the chairs of various branches in order to resolve any difficulty that may arise and thus hinder the execution of agreed upon business. 4.2 Vice-Principal(s) Vice principals shall report to the principal. 4.2.1 The School Vice-Principal(s) are responsible for assisting the Principal in carrying out all school administrative duties. These duties are broadly defined in three categories: (1) Supervise school’s academic tasks and duties. Provide logistic support to school operations. (2) Supervise school’s enrichment program in CCC 4.2.2 building. (3) Supervise all school’s extra-curriculum programs and activities, including the coordination of joint events with CCC. Act on behalf of the Principal in his or her absence. Upon approval of the School Council, one vice principal takes over the Principal position should that office become vacant during a term of office. 4.3 Treasurer It is the responsibility of the School Treasurer to 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.3.8 Administer the School registration. Collect tuition and all other income. Pay staff and teachers’ compensation and all other approved expenses. Compile a student list. Maintain School bank accounts. Prepare financial statements to be published in CCC’s Newsletter. Prepare the annual School Budget. Be responsible for the coordination of national and regional Associations of Chinese Schools. 4.4 The Parent Teacher Association (PTA) It is the responsibility of the PTA to 4.4.1 4.4.2 4.4.3 4.4.4 4.4.5 4.4.6 4.4.7 Assign, remind, supervise, and assist weekly parents-on-duty. Purchase copy machine toners and paper, and keep copy machines in working condition; schedule copy machine maintenance as needed. Maintain first-aid kit and Lost and Found in the school’s building. Conduct fund-raising to support school activities. Organize pot-luck lunch at the end of each semester and the end of the year field activities. Remind classroom parent coordinators about the teachers’ Christmas gift. Assist school officials on all school wide activities, including, but not limited to, the Christmas Party and fire drills. Article 5. The Teachers It is the responsibility of the teacher to 5.1. Follow all rules specified by Shaker Junior High School. 5.2. Follow all rules specified in the current year’s CCC Chinese School Handbook, Teacher’s Responsibility Section. 5.3. Make mandatory attendance to school activities required by the School Principal. 5.4. Request approval from school principal when seeking Chinese teaching position or opening Chinese classes outside the school, that have potential or actual conflict to the interests of the school. Article 6. The Students/Family/Parent 6.1 6.1.1 6.1.2 6.2 6.2.1 6.2.2 6.2.3 Students Follow all rules specified by Shaker Junior High School. Follow all rules specified in the current year’s CCC Chinese School Handbook, Student Conduct Section. Member Family/Parent Follow all rules specified by Shaker Junior High School. Follow all rules specified in the current year’s CCC Chinese School Handbook, Parent Responsibilities Section. Follow all rules specified in the current year’s CCC Chinese School Handbook, Responsibilities of Parents on Duty Section. Article 7. Amendments These operation rules may be amended upon recommendation of at least three School Council members or upon petition of ten percent or more of the total members. The proposal of the amendment is to be presented to the School Council chair and to be approved by a two thirds majority vote by the School Council members. Amendments shall be filed with CCC Board.