HISTORIC TRINITY LUTHERAN CHURCH
Wedding and Commitment Ceremony Information Thank you for your interest in using space within Historic Trinity Lutheran Church. The members of the congregation are blessed with a beautiful structure, which must be preserved and maintained in such a manner than honors its rich history. We make every effort to accommodate request for the use of our space, and gladly share our building with many outside groups and organizations. In our continuing effort to preserve our building, its furnishings, and grounds, we ask all those who use our building honor the policies and guidelines outlined in the following pages. Historic Trinity Lutheran Church provides space for the celebration of weddings and the services of commitment, but does not dictate the specific content of these services. All weddings at HTLC must be conducted by the church’s minister, or by a guest clergyperson approved in advance by HTLC. All requests to reserve space in the church for the wedding, rehearsal, and reception dates must be made through the Rental Agent. Process: 1) The begin the process, please contact Howard Arthur, our Rental Agent, at (403) 256-0715 or trinity_rentals@shaw.ca. You may arrange a visit to see the available space, usually guided by Howard. At this visit, you can discuss available dates and times. 2) If you wish to reserve the space, please print, complete, and mail the Application and agreement forms. These forms should be mailed to Howard Arthur c/o “Trinity Lutheran Church” – 840 3rd Avenue SW Calgary Alberta. T2P 0G9 3) Howard will provide a written confirmation of your reservation upon receiving your completed application, a signed building usage agreement, And a deposit for one-half the amount of your total rental.
FEES
Facilities Sanctuary Trinity Hall (Reception) Trinity Garden Fee $500.00 $375.00 $275.00 Seating Capacity 100 85 55
Fees are for any part of four hours. For rental over four hours, additional fees may apply. Access for decorating must be included within the allotted time. If additional time for substantial decorating is required, advance arrangement with the Rental Agent will need to be negotiated regarding scheduling and fees. The Rental Agent is present to open and close the doors, or may provide a key with a deposit of $50.00, (refundable) He will also monitor the heating but will not set up or clean up wedding materials. Time for a rehearsal is included in the rental fee- please arrange for the rehearsal to occur within a week of the ceremony. (Please note that because of the Church’s schedule, rehearsals cannot always be held the day or night before the ceremony.) Only the spaces agreed to in the contract might be used by the wedding party. Wedding fees does not cover the rental of the entire church building, but only individual spaces within the church. Other activities may be taking place concurrently in the building and in the churchyard. Personnel: Minister - Rev. Howard Mastin – honorarium amount Wedding fees -$350.00 Pre-martial counseling fees payable to Rev. Howard Mastin: $25.00 per session. [A normal course of sessions would be 4 sessions, which includes the rehearsal.] Normally this fee is $100.00 Organist – Carolyn Hendricksen Wedding and rehearsal - $175.00 If a guest organist is used, the church organist will be paid a bench fee of $125.00 for instructing the guest organist on the use of the church organ. Others (Florist, caterers, etc.) HTLC does not provide or recommend any particular floral or catering services. However, please make sure that the companies you choose are in touch with our Rental Agent to coordinate access to the building. Please note his hours are from 9:00 am to 12 noon Tuesdays to Fridays.
* Price subject
to change without notice.
Payment of Fees:
Facilities A deposit of one-half the total rental fee shall be paid upon the initial reservation. The remainder of the total fee must be paid two months before the wedding takes place. No reservation will be confirmed until the deposit is received. All cheques should be made payable to: “ Trinity Lutheran Church.” If the remainder is not received two months before the event, the date would be forfeited. Cancellations If notice of cancellation is given more than six months in advance of the ceremony date, the deposit, less a $250.00 cancellation fee, will be returned. For cancellation less than six months of the schedule ceremony, no refund would be given. Personnel For the services of personnel, cheques should be made out to the individual(s) – the minister, organist. All personnel fees should be paid one month in advance of the event, either in person or mailed to the church.
Other Details HTLC does not own a runner for the main aisle of the Sanctuary, though your florist can provide one. The length of the aisle is 60 feet. (to be checked) HTLC does not have any air conditioning, but does have ceiling fans in the sanctuary.
HISTORIC TRINITY LUTHERAN CHURCH
BUILDING USAGE CONTRACT Please read over carefully, and discuss any questions with the Rental Agent. General Rules for Ceremonies: All weddings at HTLC must be conducted by the church’s minister, or by a guest clergyperson approved in advance by HTLC. Photographs during the service are permissible. If so desired, the wedding party may pose for pictures prior to or after the service, but must be finish within the total allotted time and space. There is no space at the church for personal preparation before ceremonies-i.e. Dressing, makeup, etc. All participants in the ceremony must arrive at the church dressed and ready for the ceremony. There is no alcohol or smoking permitted inside the church. There must full compliance with the access hours and spaces agreed to in the Application and Contract. No food or beverages are allowed in the sanctuary. The use of confetti, birdseed, rice, or balloon or butterfly releases is not permitted. Parking is not permitted on church grounds. There must be full compliance with the General Rules for Decorations, as follows: 1) The use of flowers to decorate the Sanctuary is permitted. 2) If you wish to leave flowers for our use on Sunday, this is much appreciated. 3) The use of candles to light the Sanctuary is permitted within very strict guidelines. Two standing candelabras are available for use, but you must provide your own candles. You are responsible for having someone light, extinguished, and remove all candles. Only smokeless, drip less candles are permitted, and all candles must be placed on protective covering to catch any unforeseen wax drippings. 4) No thumbtacks, nails or adhesive of any kind may be used in decorating the Sanctuary. Any florist can provide appropriate hangers. Nothing may be attached to fabric-covered surfaces. 5) All decorations and rubbish must be removed immediately following the ceremony. We have read over and discussed this Agreement, and will comply with the terms set forth here. Bride/Groom: ________________________________________________ Bride/Groom: ________________________________________________ Rental Agent: ________________________ Date: ___________________
HISTORIC TRINITY LUTHERAN CHURCH Wedding/ Commitment Ceremony Application
Bride/Groom: ________________________________________________ Address: ____________________________________________________ Phones: _____________________________________________________ Bride/Groom: ________________________________________________ Address: ____________________________________________________ Phones: _____________________________________________________ Wedding/Ceremony date: ________________ rehearsal date: _________________ time: ________________ time: _________________ Accommodation requested: [ ] Sanctuary [ ] Trinity Hall [ ] Trinity Garden
Number of guests: ___________ Minister is: ________________________ Minister contacted on: __________________ Organist contacted on: _____________ fee: ______________ paid: ______________
(Please make sure to include enough time for your photographs and receiving line, if necessary)
Person responsible for set up: _______________________ Phone: _________________ Person responsible for clean up: _____________________ Phone: _________________ Person the church may contact in case of problems: ______________________________ Address & Phone: ________________________________________________________ Special Requests: _________________________________________________________ Building Fee:___________ Deposit paid: ____________ Remainder paid:.____________