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Events toolkit

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Requirements
Caterers  Cardiff Catering. Official caterers for Cardiff City Hall, Cardiff Castle, Cardiff’s County Hall, the Lord Mayor’s Mansion amongst other venues. Contact details: telephone number: 029 2087 8450

 Comi’s Cuisine View their products on the company’s web-site: www.comiscuisine.com Contact details: telephone number: 029 2048 8771

 Cresta Caterers View their products on the company’s web-site: www.crestacaterers.co.uk Contact details: telephone number: 01685 876644

 Roll Call Catering Ltd Contact details: Based at: telephone number: 01633 874147 Cwmbran

 Shelleys Delicatessen View their services on the company’s web-site: www.antoinettespatisserie.co.uk Contact details: Based at: telephone number: 029 2023 5483/ 029 20227180 Pontcanna, Cardiff

Corporate Entertainment  Amazing events For further information on the type of entertainment they offer, please visit the company’s web-site on: www.amazingevents.co.uk Contact details: Based at: telephone number: 0845 1259884 Bristol

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 Browns disco road show Further information can be obtained by visiting the company’s web-site on: www.brownsdisco.co.uk Contact details: telephone number: 01656 647103

 Nofi State Circus An agency providing street entertainers, walkabout characters and cabaret artists. Contact details: telephone number: 029 20488734 e-mail: ali@nofistate.com

 Starchaser Promotions Supply events with after-dinner speakers and sporting personalities. Contact details: Based at: telephone number: 01446 711177 Vale of Glamorgan

Catering Equipment  Bateman Brothers Long-established company and services available are highlighted on the company’s web-site: www.batemanbrothers.co.uk Contact details: 029 20382083/ 2039 0747

 Top Table Catering Hire Contact details: Based at: telephone number: 029 20232408 Cardiff

 The Plate People A family-run business, guaranteed of serving with the personal touch. Contact details: Based at: telephone number: 01874 658465 Brecon

Coach Hire  Main Line Travel 3

Can offer transport to between 29 and 57 people. Company specialises in corporate and business travel and further information is available on their web-site: www.mainlinetravel.co.uk Contact details: telephone number: 01443 670095/ 01443 671671

 Bridgend Bus One of Wales’ largest independent coach companies offering transport to between 8 and 78 people. Contact details: telephone number: 01656 749977

 Shamrock Coaches One of Wales’ largest independent coach companies offering transport to between 8 and 78 people. Contact details: Based at: telephone number: 01633 251917 Newport

 Thomas Coaches One of Wales’ largest independent coach companies offering transport to between 8 and 78 people. Contact details: Based at: telephone number: 01446 733019 Barry

 Venture Travel One of Wales’ largest independent coach companies offering transport to between 8 and 78 people. Contact details: Based at: telephone number: 029 20471614 Cardiff

Cutlery Suppliers  A la Carte Contact details: telephone number: 01443 226488 mobile: 07816 838235

Employment Agencies (supplying Caterers & Waiters)  Acorn 4

Contact details:

telephone number: 029 20251001/ 029 20549099

 Catering international Further information can be obtained via the company’s web-site: www.cateringinternational.co.uk Contact details:  Catering Horizons Contact details: telephone number: 029 20389966 telephone number: 029 20394777

Florists  The Florist of Cardiff Contact details: telephone number: 029 20529454

 The Olive Grove Designer Florist Claims to be the corporate florist. Contact details: telephone number: 0800 1979632

Food and drink suppliers  BA Cash & Carry Claims to be South Wales’ premier wholesale cash and carry. Open 7 days a week, it supplies all catering needs. Contact details: Based at: telephone number: 029 20229962 Leckwith Industrial Estate, Cardiff

 Booker Cash & Carry They have outlets in Bridgend and Cardiff. Contact details: telephone number: 029 20520120

Furniture Hire  Denbe Display & furniture hire 5

Providing furniture and stage equipment. Contact details: telephone number: 029 20223446 Based at: Cardiff  24-7 furniture hire Contact details: telephone number: 029 20344399

Linen Service Hire  Dyfed Cleaning Services Further information can be obtained by visiting their web-site: www.dyfed-cleaning.co.uk Contact details: telephone number: 01646 692249

 Snow White Laundries Contact details: telephone number: 0292 20233550

Promotional and marketing products  Get Yourself Noticed A service which provide you with promotional and marketing solutions. Contact details: telephone number: 01639 681000 e-mail address: info@getyourselfnoticed.com

 Morf Designs Provides artwork and designs or can work with ready-prepared artwork. Contact details: telephone number: 01633 253995 e-mail address: info@morfdesigns.com

 PCF Provides a wide range of print such as tickets, vouchers and labels. For further details on the services they provide visit their web-site: www.pcf.co.uk Contact details: telephone number: 01291 625667 e-mail address: christineh@pcf.co.uk

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Table displays  Absolutely Fabulous Celebrations Original and creative designs and displays for corporate functions, business promotions, launches and parties. Further information is available on the web-site: www.abfab.co.uk Contact details: Based at: telephone number: 01639 620990/ 01656 665441 Neath and Bridgend

 The Balloon Experience Contact details: Based at: telephone number: 01633 857675 Newport

Toilets  The Convenience Company Provide luxury mobile conveniences and further information on their services can be obtained by visiting their web-site: www.conveniencecompany.com Contact details: telephone number: 0800 3890749

Venues (including marquee, tent & portable floor hire)  Atlantic Marquees They offer a furniture hire service and marquee hire. Further information on the furniture hire service can be obtained by phoning the bellow number and details of the marquee hire can be found in the included brochure. Contact details: telephone number: 029 20344399

 Cardiff International Arena Can accommodate large-scale conferences to small business meetings. Contact details: telephone number: 029 20234500

 Craft in the Bay To offer something a little different, this gallery and restaurant could be the perfect option. With a sound system already in place, there is great potential for high-class corporate hospitality function here. 7

Contact details:

(Please ask for Kate Bossett)

 Hensol Corporate Entertainment. They provide first class conference facilities along with seminar and banqueting facilities. For further information please refer to the included brochure. Contact details: Based at: telephone number: 01443 228565 mobile telephone number: 07951 587907 Miskin, Pontyclun

 Marquee & Furniture Co. Contact details: telephone number: 029 20593366

 The Ultimate Corporate Hospitality Company Ltd. – new venue in Cardiff: Earl@ Zero Zero32 Offers fully inclusive hospitality packages, including top international guest speakers. Brochure is included. Contact details: telephone number: 029 20398418 (Corporate Sales team)

Bellow is a comprehensive list of function and conference venues, some of which offer a marquee hire service, based in eleven regions across South East Wales and are utilised regularly by Vale of Glamorgan Council. Barry:  Egerton Grey Country House Hotel Contact details: telephone number:  Fonmon Castle Contact details: telephone number:  Memorial Hall Contact details: telephone number:  Mount Sorrel Hotel Contact details: telephone number:  The Old College Inn Contact details: telephone number:  Cottrell Park Golf Club (Based at Bonvilston) Contact details: telephone number: Cardiff and Cowbridge:  Bear Hotel 8 01446 711666 01446 710206 01446 738663 01446 740069 01446 700580 01446 781781

    

Contact details: Copthorne Hotel Contact details: Cowbridge Town Hall Contact details: Crossways House Contact details: Jane Hodge Resort Hotel Contact details: The Duke of Wellington Contact details:

telephone number: 01446 774814 telephone number: 029 20599100 telephone number: 01446 773385 telephone number: 01446 773171 telephone number: 01446 772608 telephone number: 01446 773592

Dinas Powys:  Hebron Hall Contact details: Hensol:  Hensol Castle Conference Centre Contact details: telephone number: 01443 224064  Vale of Glamorgan Hotel, Golf & Country Club Contact details: telephone number: 01443 667800 Llantwit Major  Llantwit Major Town Hall Contact details: telephone number: 01446 793707  Pensioners Centre Contact details: telephone number: 01446 793707  West House Country Hotel Contact details: telephone number: 01446 792406 Penarth  Glendale Hotel Contact details: telephone  Paget Rooms Contact details: telephone  Seacot Hotel, The Esplande Contact details: telephone  The Kymin Contact details: telephone  Westbourne Guest House Contact details: telephone Pencoed: number: 029 20706701 number: 029 20700721 number: 029 20700333 number: 029 20707268 number: 029 20707268 telephone number: 029 20515665

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 St Mary’s Hotel, Golf & Country Park Contact details: telephone number: 01656 861100 Pendoylan:  Llanerch Vineyard Contact details: Rhoose:  Air Lodge Contact details: telephone number: 01446 710787  Cardiff International Airport Contact details: telephone number: 01446 712528 Wenvoe  Walston Castle Travel Inn Contact details: telephone number: 029 20593896 General Event Services (which include visual aids and sound equipment)  Andrews Sykes UK’s largest specialist hire service who can provide numerous services to various events. Information on these services can be obtained via the web-site: www.andrews-sykes.com Contact details: telephone number: 0845 6014029 telephone number: 01443 225877

 Cardiff County Council’s events team Utilise a comprehensive list of approved suppliers for all kinds of services across the region. Contact details of specific suppliers can be obtained by phoning the team on the telephone number bellow. Contact details: telephone number: 029 20872986

 Crystal Communications Premier audio-visual resource company, offering technical staging and equipment hire. Further details of their services can be found on their web-site: www.crystalcom.co.uk Contact details:  Genero telephone number: 0800 3899860 e-mail: info@crystalcom.co.uk

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Specialising in all aspects of conference production including exhibition stand, projection and plasma screens. Contact details: telephone number: 08703001008 e-mail: enquiries@generoevents.co.uk

 Saville Audio Visual An award-winning company specialising in conference presentations and audio-visual hire. Contact details: telephone number: 029 20678000/ Rhodri Jones: 029 20678012 e-mail: Cardiff.hire@saville.co.uk

 Conference Wales Offers a comprehensive service to those who are organising an event. Further information is available on the company’s web-site: www.conferencewales.com Contact details: telephone number: 029 20345346

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TRAINING FOR EVENT ORGANISERS Wales:  Mrs Paula Abbandonato at Vibe Public Relations & Marketing Contact details: telephone number: 029 20394001 e-mail address: paula@vibemail.co.uk

 Wales Tourist Board Classic variant focusing on meeting the needs of visitors to events and understanding the key elements of good event organisations. Course dates can be obtained from their web-site: www.welcomehost-wales.co.uk Contact details: telephone number: 029 20399909

 Coleg Gwent Course title: Organising events and conferences. Please contact the provider on the telephone number bellow for further information regarding enrolment and venue details. Contact details: telephone number: 01495 333777

 Voluntary Action Cardiff Course title: Running a successful event. Please contact the provider on the telephone number bellow for further information regarding enrolment and venue details. Contact details: telephone number: 029 20485722

 Jim Welsh Training and development Course title: Conference Facilitation Venue: At conference venue/ client’s choice Contact details: UK wide:  Association of Exhibition Organisers Various courses are held throughout England on event management and marketing possibilities amongst others. Details of all courses on offer can be found on their web-site: www.aeo.org.uk Contact details: telephone number: 01442 873331 telephone number: 0114 2678746

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 Cornwall Business School Course title: Managing Safely with Events Safety Venue: Devon and Cornwall Contact details: telephone number: 0800 7317594 (Clive Perrin)

 Hemsley Fraser Training Group Course Title: Organising Meeting, Conferences and Events Venue: London Contact details: telephone number: 01752 849400

 London College of Fashion Course Title: Event Management Venue: London College of Printing Contact details: telephone number: 020 7514 7566

 London Voluntary Service Council Course Title: Event Management Contact details: telephone number: 020 77008113 (Training, Organisational Support Department)

 Reed Training Course Title: Creating Effective Events Venue: Central London Contact details: telephone number: 0800 132448

 The Training Pack Tailor-make training to meet your needs and budget. Contact details: telephone number: 020 89984891 e-mail: info@thetrainingpack.co.uk

 University of Oxford Course title: Effective marketing and Planning seminars, courses and conferences Venue: Rewley House, Oxford Contact details: telephone number: 01865 286937 (Anne Shadwick)

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Legal Issues
  Staging an event at a particular venue will be subject to local council permission. Placing placards and signs will also be subject to local county council ruling. You will have to deal with the local council’s planning department: Cardiff: 029 208711870 Health and safety requirements must also be met. Information can be obtained from your local authority’s health and safety department. If planning an event in Cardiff, please contact Mr Dennis Gardener on 029 2087 1124 for advice and details of the Safety Advisory Group which is run for event organisers, highlighting the health and safety requirements of staging an event.  Licence will be needed to serve alcohol on the premises. To obtain a licence you will have to contact the Local magistrate court.

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For your information, here are the contact details of the local councils in South East Wales: Bridgend County Borough Council: Caerphilly County Borough Council: Cardiff County Council: Helpline: Merthyr Tydfil Borough Council: Rhondda Cynon Taf County Borough: Vale of Glamorgan County Borough: 01656 643643 01443 815588 029 2087 2000 029 20871001 01685 725000 01443 424000 01446 700111

For your information, here are the contact details of the local magistrates’ courts in the area: Bridgend, Sunnyside: Cardiff, Fitzalan Place: Merthyr Tydfil, Glebeland Place: Barry, Thompson Street: 01656 766431 029 2046 3040 01685 721731 01446 737491

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