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Ultimate Wedding Planning Checklist

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Acacia Design

Ultimate Wedding Planning Checklist
Nine Months and Earlier
- Purchase a calendar and binder or folder to keep all wedding planning details and paperwork in one place - Select a date (or one or two potential dates) for your wedding - Determine the type of wedding you want: location, formality, time of day, number of guests, invite guests' young children, etc. - Determine budget and how expenses will be shared - Setup a record-keeping system to keep track of payments due and payments owed - Build and consolidate guests lists (bride's, groom's, bride's family, groom's family) - Finalize wedding date - Select and reserve ceremony site - Select and reserve reception site - Select and book officiant - Select and book photographer - Research caterers for reception - Research musicians for ceremony - Research musicians or DJ for reception - Research videographer - Research florist - Shop for wedding dress, select and order gown and headpiece - Decide on a color scheme - Send engagement notices (with photo) to local newspapers - Complete and send in paperwork for passports and/or visas (if required for honeymoon travel) - Select and contact maid of honor, best man, bridesmaids, groomsmen, ushers

Six to Nine Months
- Select flower girl and ring bearer - Reserve wedding night bridal suite - Shop for and select bridesmaids dresses, shoes, and accessories - Shop for and select flower girl dress, shoes, and accessories - Shop and schedule pick-up dates for men's suits or tuxedoes, including ring bearer
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Select and book caterer for reception Select and book musicians for ceremony Select and book musicians or DJ for reception Schedule fittings and pick-up dates for bridal gown, brides maids, and flower girl's dresses - Select and book videographer - Select and book florist - Select and order save-the-date cards - Make initial payments for all vendors - Collect all addresses for guest list - Schedule and begin marriage counseling

Four to Six Months
- Mail save-the-date cards - Shop for bride's and groom's gifts for one another - Reserve rental items needed for ceremony (outdoor event? consider portable restroom trailers) - Finalize guest list - Select and order wedding invitations, announcements, programs, and seating cards - Set date, time, and location for rehearsal dinner - Arrange accommodations for out-of-town guests - Begin planning your honeymoon & transportation - Ask trusted friend or family member to act as 'point-person' on your wedding day (This could be two people who work well together) - Register for gifts (select stores in areas where your guests live) - Purchase shoes and accessories (purchase pair of bridal shoes for the ceremony and 'backup' pair for reception) - Begin to break-in your shoes - Assist mother of the bride and mother of the groom with their attire (if assistance is desired)

Two to Four Months
- Select bakery/cake maker and order wedding cake - Order party favors - Address all invitation envelopes - Mail invitations, include accommodation info, directions, RSVP by date, gift registry info (all information can also be on wedding website and include website on insert card with invite) - Select and order/make room decorations (centerpieces, dance floor decor, etc) - Purchase honeymoon attire and begin to collect items in suit case - Setup and confirm transportation for wedding day - Research marriage license requirements (different requirements per state)

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- Shop for wedding rings, consider engraving - Plan activity options for out-of-town guests before and after the wedding - Purchase wedding gifts for bridal party and any other friends and family members involved (for example, your point-person) - Prepare driving directions to ceremony and reception for guests - Make list (collect forms) for name change after honeymoon (see appropriate list for details)

Six to Eight Weeks
- Create and maintain RSVP list and list of all gifts received - Send thank you cards for any gifts received early - Determine hair style and makeup, have a 'practice' appointment with vail and head piece - Schedule nail, makeup, and hair appointments for the wedding day - Finalize shopping for event accessories (toasting glasses, ring pillow, guest book, etc) - Schedule and take wedding portraits with photographer - Send wedding announcement and photos to local newspapers - Finalize menu with caterer - Decide ceremony order, songs, vows, etc. - Decide reception order of events, entrance songs, etc - Continue to break-in shoes - Create and send rehearsal dinner invitations - Confirm post-wedding living arrangements - Enjoy your bridal shower!

Two to Six Weeks
- Confirm ceremony details with officiant & musicians - Arrange final fitting for bridesmaids' and flower girl dresses - Final fitting for bridal gown and headpiece - Make final floral selections - Pick up wedding rings, check fitting - Finalize wedding rehearsal plans & reservations (arrange seating chart, name cards, centerpieces, etc) - Make detailed wedding day schedule (timeline) for all vendors and point-person - Make detailed wedding day schedule (timeline) for entire wedding party and bridal family - Confirm details with all vendors and give them the wedding day schedule - Make final payments for all vendors - Start packing for honeymoon - Prepare and stamp wedding announcements (mail after wedding day) - Contact guests who have not responded

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- Create photography wish list for photographer - Meet with photographer to confirm photo list and special requests or plans - Meet with videographer to confirm moments you want videotapes - Create list of songs you would like played during the reception (specific entrance songs, general songs for meal, dance songs, etc) - Create list of songs you would NOT like played during the reception - Meet with reception musicians or DJ to confirm music details - Confirm that bridesmaids and other ladies know when and where to pickup their attire - Confirm that groom, groomsmen, father of the bride, father of the groom, ushers, and ring bearer know when and where to pickup their attire - Purchase lipstick, nail polish, etc for your bridesmaids - Determine ceremony seating for special guests, give seating chart to ushers, create 'reserved' signs - Plan reception room layout and seating chart, confirm these details with catering manager - Create reception place cards - Confirm maid of honor and best man are ready for the toasts - Enjoy your bachelorette party!

Last Week Before the Wedding
- Pick up wedding attire and check fitting - Notify caterer of final guest count - Gather items for rehearsal day and wedding day (see appropriate lists for details) - Review the wedding day schedule with all vendors and the point-person - Confirm all honeymoon reservations (accommodations, travel, etc) - Pick up cash, tickets, travelers checks, etc. for the honeymoon - Finish packing suitcase for the honeymoon - Review the place cards to be familiar with guests names - Notify the post office to hold your mail while you are away - Arrange for someone to mail announcements the day after the wedding - Arrange for someone to return rental items such as tuxedos, cake pillars, decor items, etc. - Arrange for someone (or group of people) to setup reception decorations - Arrange for someone (or group of people) to clean up reception decorations - Arrange for someone to collect wedding gifts, cake knife, and other items and deliver them to you after the honeymoon
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Rehearsal Day
- Review list of things to bring (see appropriate list for details) - Place honeymoon luggage and other wedding-night suitcase near entryway - Place all items needed for the wedding day near entryway - Give best man the officiant's fee and any other checks still due to vendors, to be delivered on the wedding day - Arrange for transportation of accessories to the ceremony and reception (flower basket, ring pillow, guest book and pen, cake cutting knife, etc) - Review ceremony seating chart with ushers - Review wedding day schedule with wedding party, pointperson, and any other friends or family members involved - Review ceremony order with wedding party - Review ceremony standing places with wedding party - Inform wedding party and point-person regarding how receiving line will form after the ceremony - Follow the ceremony rehearsal led by the officiant - Enjoy the rehearsal party - Go to bed on time for a good night's sleep

Wedding Day
Review list of things to bring (see appropriate list for details) Give the groom's ring to the maid of honor Give the bride's ring to the best man Follow your wedding day schedule and enjoy your special day!

After the Wedding
coordinate gifts, guest book, etc. to your new home Unwrap gifts! complete and mail gift thank you cards send thank you cards to all vendors, point-person, other friends and family members involved - fill out and mail change of name/change of address forms - complete change of name tasks (see appropriate list for details) - follow up with photographer regarding pictures and photo album - follow up with videographer regarding wedding video

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ADDITIONAL LISTS

Items to Bring to the Rehearsal
Bride's List
bridal party gifts camera & videocamera silk bouquet or ribbon bouquet from bridal shower groom's gift cell phone (put on vibrate) seating charts, reception place cards wedding programs guest book & pen cake cutting knife toasting glasses extra copies of wedding day schedule, photography wish list, quick reference guide - wedding favors - flower girl basket & ring bearer pillow - Wedding music for ceremony (if musicians will not attend the rehearsal) -

Groom's List
bride's gift marriage license groomsmen and ushers' gifts cell phone (put on vibrate) officiant's fee and any other checks still due to vendors, to be delivered on the wedding day, give to best man

Items to Bring on the Wedding Day
Bride's List
- Tylenol or Pepto Bismal - bobby pins - breath mints - bridal gown - bridal gown bag - two pairs of bridal shoes - clear nail polish - deodorant - dental floss - garter - groom's ring - hair brush - hair spray - head piece - iron - jewelry - tissues - lotion - lint brush - luggage for honeymoon & wedding-night - make-up - mirror - nail clippers - nail file - panty hose - passport - perfume - personal camera - cell phone (on vibrate) - safety pins

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- scotch tape/masking tape - sewing kit - snacks (mini-sandwiches, veggies, fruit, water, juice) - something old - something new - something borrowed - something blue

- spot remover (Shout travel wipes) - feminine hygiene items - tooth brush & toothpaste - relaxing smelling candles & matches

Groom's List
- airline tickets - Tylenol or Pepto Bismal - breath mints - bride's ring - cologne - cuff links - cummerbund - deodorant - dental floss - hair comb tissues lint brush luggage neck tie passport shoes socks toothbrush & toothpaste tuxedo underwear

Change Name & Address
Dept. of Motor Vehicles - licenses & vehicle registration SS card car & health insurance post office (change of address/change of name forms) club memberships (grocery store bonus card, etc) internet & phone provider credit cards bank church directory library card

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For additional planning resources go to www.acaciagraphicdesign.com/wedding.html

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