51st Council Meeting 12-15 November 2005, New Delhi, India
05 "Atithi Devo Bhava"
06 Council Meeting Programme
08 Invitation to Workshop and Committee Meetings l
10 Social Programme
11 Accompanying Family Persons (AFP) Programme
12 Excursion Day
14 Hotel Accommodation
16 Registration and Important Information
18 Hotel Registration Information
20 General Information
22 Pre & Post-Council Tours
Message by Dato V L Kandan
I have pleasure in inviting Members and Observers to attend the 51st Council Meeting of APAA in
l New Delhi, India from 12 to 15 November 2005. The Recognised Group of India, the organisers of this
Council Meeting, have planned an exciting, enjoyable and professionally beneficial programme for us.
For the first time a formal inauguration of our Council Meeting as a separate event is being planned.
On 12 November 2005 the Council Meeting will be launched with a Keynote Address by a
distinguished personality. This will be followed by our usual Welcome Reception. Therefore please
arrive early to participate in these events.
The Standing Committees will, in addition to the conventional reception of reports from Recognised
Groups, discuss current developments in their respective fields. For the first time the Standing
Committees will also receive reports on developments in the World Intellectual Property Organisation.
This year's Workshop will be in two Sessions: One on patents will discuss convergence of patent law
and practice. The other will deal with international registration of trade marks.
With the successful introduction at the 50th Council Meeting last year of a system of awarding
Continuing Professional Development (CPD) credits, participants at the 51st Council Meeting wishing
to obtain CPD credits will be assisted.
I look forward to seeing you at the 51st Council Meeting of APAA in New Delhi.
DATO V L KANDAN
Message from Mr Kamal Nath
Minister of Commerce & Industry, Government of India
It gives me great pleasure to invite the delegates to the 51st Council Meeting of the Asian Patent
Attorneys Association being held at New Delhi from November 12-15, 2005. I would specially like to
extend a very warm welcome to India to the foreign attendees.
It is indeed befitting that New Delhi has been chosen as the venue for the Council Meeting. India is
today being recognized as one of the crucibles of technological development and research in several
areas. Both public and private sector organizations are actively involved in basic and applied
research. The Council of Scientific and Industrial Research (CSIR), our premier public sector research
entity, holds the record for having filed the maximum number of PCT International Applications from
Asia for two years in succession. Several Indian companies have had significant R&D success in
areas ranging from chemicals to biotechnology to pharmaceuticals.
India recognizes that intellectual property will be the differentiators in the global economy driven by
knowledge based industries. India, therefore, also recognizes the need for a robust intellectual
property regime. Over the last few years, India has joined several international treaties in the field of
intellectual property and we have put in place several new pieces of legislation to achieve global
standards compliant with the WTO. Considerable progress has been made in modernization of our
Intellectual Property Offices in the last couple of years and we are committed to delivering world class
services to intellectual property owners.
I wish the 51st Council Meeting of the Asian Patent Attorneys Association a great success and am
sure that the deliberations at the Council Meeting will be meaningful and will assist in promotion and
protection of intellectual property rights.
Minister, Commerce & Industry
Message from Mrs. Sheila Dikshit
Chief Minister, National Capital Territory of Delhi
On behalf of the Government of the National Capital Territory of Delhi, I wish to express our heartiest
welcome to the distinguished participants at the 51st Council Meeting of the Asian Patent Attorneys
Association being held in New Delhi from November 12 to 15, 2005.
Delhi has been the eternal capital of India. It has a dated history of over 2000 years and several of our
old monuments and buildings are witness to that.
While our city continues to retain its unique old world charm, it is now a modern metropolis with some
of the finest architecture and refreshing greenery. It has some of the best educational and research
institutions in the areas of technology, medicine, and social sciences. The art and culture scene of
Delhi is multidimensional and active. Today as the seat of the world's largest democracy, Delhi is one
of the few capital cities in the world which apart from the institution of the government has a very
conducive environment for business and industry. Delhi's economy is driven by its intellectual capital
with several new economy businesses ranging from information technology to media and
entertainment and a growing services sector.
I am really happy that New Delhi has been chosen as the venue for the 51st Council Meeting of APAA.
I do hope that apart from very successful and meaningful discussions and deliberations at the Council
Meeting, the participants will have an opportunity of savouring what our city has to offer.
In conclusion, I wish the 51st Council Meeting of APAA all success. I hope that all of you will enjoy your
stay here and take back with you pleasant memories of our wonderful city.
Chief Minister, Delhi
Message from the President of Recognised Group
of India of APAA and the Chairman and Co-Chairman,
Organizing Committee, 51st APAA Council Meeting
The Indian Group of APAA is privileged to be entrusted with the honour of hosting the 51st Council
Meeting of APAA. On this momentous occasion, we welcome all of you to the ancient city of
Delhi. India has seen an upsurge in its economy spurred by a tremendous growth in research,
development and creation of indigenous technologies over the past two decades. India has also
become a leading knowledge exporter. In all the changes that have occurred, India has still managed
to retain its fabled charm and sense of mystery.
The value of intellectual property has also increased tremendously in our country with a series of
significant changes in various legislations. The importance and respect given now to intellectual
property can also be seen in the increased patent filings by both corporate bodies and individuals from
India all over the world. This is further enhanced by the level of technology transfers taking place from
India to the developed world. Nowhere is the sense of diversity, inherent in India and Indians more
evident than in Delhi. Being the capital, New Delhi plays host to various Government Ministries and
Departments. At the same time, New Delhi also has a large industrial belt encircling it. The variations
in architecture of this country, and images of the various phases in the history of India find reflection in
every part of Delhi. It is truly said that there is a sense of history whispering in one's ears in every nook
and corner of the city.
The Indian Group has spared no effort to ensure that this Council Meeting will be an occasion from
which all of you will carry back lasting memories…of the excitement and dynamism that is now the
norm...the tradition of respect for one’s guests and for unceasing hospitality and warmth of the
Please join us in New Delhi.
JYOTI SAGAR K T S TULSI HARI SUBRAMANIAM
President Chairman Co-Chairman
Recognised Group of Organising Committee Organising Committee
India of APAA 51st APAA Council Meeting 51st APAA Council Meeting
"Atithi Devo Bhava"
An amazing amalgam of different cultures and traditions, with its ancient and philosophical way of life,
bountiful natural resources, and a history of spectacular art and culture, India has always welcomed all from
across the world - intriguing and holding them in her embrace. The Indian scriptures emphasize the point
"Atithi Devo Bhava" - the Guest is a form of God and you are sure to experience the warmest of welcomes and
the most gracious hospitality.
Standing on the banks of River Yamuna, (Old) Delhi and New Delhi are steeped in history. Busy thoroughfares
weave around modern buildings while the architectural marvels of past millennia are everywhere. Legend has
it that the Pandavas (of the epic Mahabharata) founded this city, which was then called Indraprastha, around
1200 BC. Present day Delhi is built around the ruins of seven ancient cities.
Delhi fact sheet
Area 1,483 sq km
Latitude, Longitude 28º 38'N, 77º 12’E
Altitude 239 meters above sea level
Major Languages Hindi, Punjabi, Urdu and English
Religions Hinduism, Christianity, Islam and Sikhism
Climate Summer - Maximum 45º C, Minimum 27º C
Winter - Maximum 23º C, Minimum 5º C
Average rainfall 59.58 mm
Expected weather conditions during 51st Council Meeting, based on 100 years history
Temperature Maximum 25º - 30º C
Minimum 10º- 14º C
Humidity 30-60 per cent
Climate Cool misty mornings; warm,
comfortable afternoons; and chilly nights
In other words, the most salubrious time to be in Delhi!
Council Meeting Programme
Saturday, November 12
0900 1700 Registration Meeting Hotels
1000 1200 Advisory Board Meeting Shahjehan
(Advisory Board Members only)
1200 1330 Lunch for Advisory Board Members Shahjehan
and their Accompanying Family Persons
1400 1600 Workshop Group Meeting Shahjehan
1400 1600 Website Group Meeting Roshanara
1730 1900 Opening Ceremony Durbar
- Welcome Address by the President
of the Recognized Group of India
- Address by the President of APAA
- Keynote Address
1930 Welcome Reception Raja & Rani Bagh
2200 Hospitality Mumtaz Mahal
Sunday, November 13
0800 1800 Registration Raja Bagh
0900 1600 Accompanying Persons Programme
- Temple & Crafts Tour
- Heritage Walk of Old Delhi
0830 1000 Committee Meetings
- Anti-Counterfeiting Shahjehan
- Copyright Roshanara
- Designs Alamgir
- Emerging IP Rights Exhibition Hall
- Patents Durbar
- Trademarks Mumtaz Mahal
1000 1030 Tea/Coffee break
1030 1200 Committee Meetings (continued)
1200 1330 Lunch for all participants Raja & Rani Bagh
1200 1330 Special Lunch for Invited Guests
with Advisory Board members Shahjehan
1400 1530 Workshop I: Patents Durbar
1400 1530 Workshop II: Trademarks Shahjehan
1530 1600 Tea/Coffee break
1600 1730 Workshops (continued)
1930 2200 Theme Evening “Festivals of India” India Habitat Centre
2200 Hospitality Mumtaz Mahal
Monday, November 14
Dep. Return Options
0600 2200 - Magnificent Taj
0900 1800 - Neemrana Fort Palace
0900 1800 - Delhi Sightseeing Tour
0900 1800 - Early Medieval Architecture in Delhi
0900 1600 - Cricket Match & Picnic at TERI Oval
0600 1600 - Golf Tournament
Tuesday, November 15
0900 1600 Accompanying Persons Programme
- Temple & Crafts Tour
- Heritage Walk of Old Delhi
0900 1130 Business Meeting of Council Durbar
(Council Members only)
1130 1200 Group Photos Shahjehan
(Council Members and Guests)
1200 1330 Lunch for all Participants Raja & Rani Bagh
1330 1500 Council Meeting (Open to all) Durbar
1500 1530 Tea/Coffee break Raja & Rani Bagh
1530 1700 Council Meeting - (Open to all) Durbar
Recognized Group Reports
1900 2400 Farewell Banquet Randhawa Gardens
APAA Band will be in attendance
A JAHA ROOM
SHAH JEHAN HALL ALAMGIR
Invitation to Workshops and Committee Meetings
There are two workshops held concurrently during this Council Meeting. Both workshops are open to all
Workshop I : Should there be International Convergence of Patent Law and Practice?
With the growth of the global village and knowledge-based economy everywhere, patent protection goes far
beyond national boundaries and involves intricacies which are testing IP professional skills to the limit. Much
has been said about the desirability of a globally harmonised patent system for registration and enforcement.
However, the inherent tension between patent protection and free competition is considered by different
states in the light of their existing court systems, and stage of industrial and economic development.
The difference in language, types of inventions to be protected, possible abuse of the system, discovery in the
legal process, approach to attorney fees, financial resources available to inventors, resources available in the
patent office and judiciary are practical issues which are not easy to resolve by the states, their business and
legal communities. How to strike a balance in the context of the Asian Region?
A distinguished panel of speakers from WIPO, the Trilateral Offices and the Asian region will present their
respective views on whether there should be harmony and, if so, on what and how.
Workshop II : The Impact of the Madrid Protocol
The Madrid system began with the Madrid Agreement in 1981 which was complemented by the Madrid
Protocol in 1989. With the accession of USA to the Protocol in 2003 and the 25 country European
Community bloc last year, membership of the Madrid system reached 77 by the end of 2004. The number of
international trade-mark filings has also risen dramatically. The Madrid Protocol is said to be the answer to
global protection for trade-mark. Is it really?
Currently, only 5 out of the 22 jurisdictions where there are APAA members, are under this system. What are
the real benefits to the Member States and which of them will benefit more? Will big corporations and small
corporations benefit alike under the system? Is it good for any trade-mark and all types of goods/services?
How does it impact on the trade-mark practice in the Asian region?
A distinguished panel of speakers from WIPO, Europe and Asia will provide their insight to our audience.
All participants may attend and observe any of the Committee Meetings.
The six Standing Committees will, in addition to receiving and discussing reports from the jurisdictions
in the Asian Region where there are APAA members, also discuss Special Topics of current interest and
developments in WIPO.
The Special Topics:
Anti-Counterfeiting Committee: Border Measures to Prevent Importation of Goods Infringing
on Patent or Design Rights
Copyright Committee: How is the Contents Industry faring in the Booming
Markets in Asia? The Chance and Crisis
Designs Committee: Claims, Statement of Novelty and Monopoly, and
Descriptions of Characteristic Features in Design Rights
Emerging IP Rights Committee: Access to and Equitable Benefit - Sharing of Genetic Resources
Patents Committee: Patent Harmonisation
Trade Marks Committee: Protection of Well-Known Trademarks which are neither
registered nor extensively used in the Jurisdiction concerned
The APAA will make a reasonable effort to assist participants who may wish to obtain Continuing
Professional Development (CPD) or Continuing Legal Education (CLE) credit for participation in the
technical sessions of the Council Meeting. All application procedures will, however, be the
responsibility of those applying for such credit. The participants desiring credit should first consult
the authorities in their own jurisdictions regarding requirements and procedures, and make the
Saturday, November 12 19:30 hrs, Raja & Rani Bagh, Taj Palace Hotel
- Instrumental Music “Beats of India”
Sunday, November 13 19:30 hrs, The India Habitat Centre
The Festivals of India Theme Dinner
- Cuisines from 5 states of India-buffet dinner
- Folk dance, music, costume and the colour of festivals from the length and breadth of the country
bring alive the vibrant variety of traditional India
Tuesday, November 15 19:00 hrs, Randhawa Gardens
- Farewell Banquet
- Continental pre-plated dinner
- Traditional to modern Indian entertainment interludes. Semi-classical
dance, contemporary dance, fusion music, captivating entertainment, energetic and lively renditions
of Kathak and Flamenco, tabla and electronic music. World Music brings to a close the 51st Council
Meeting of APAA. APAA Band will be in attendance.
Accompanying Family Persons (AFP) Programme
AFP 1. Temple & Crafts Tour
Visit the shining white marble temples of Chattarpur, very popular with the city's Hindus. From the Chattarpur
Temples, a short drive will take you to the Sanskriti Museum of Indian Terracotta and Sanskriti Museum of
The Sanskriti Kendra is a serene sprawling sanctuary for artists, craftspersons, as well as visitors. The Kendra
comprises of two parts, Sanskriti Museum of Indian Terracotta and the Sanskriti Museum of Everyday Art. A
special gallery has been installed in the museum to provide a historical perspective to the ancient tradition of
After lunch at Sanskriti Kendra, leave for a shopping visit to Santushti Shopping Arcade which houses a
collection of exclusive shops, stocking assorted items ranging from handmade pottery to fabrics and high
fashion garments to gift items.
AFP 2. A Heritage Walk through Old Delhi
Chandni Chowk (the moonlit square) was once a quiet road, shaded by banyan trees, with a canal
flowing along its entire length. It was once the most fashionable place in the Mughal Empire.
Get into cycle rickshaws and ride through crowded Daryaganj, past the Red Fort to the Jama
Masjid - the grand Mosque, built in 1656 by the Emperor Shah Jahan.
Walk through the jewellery market of Dariba and Kinari Bazar, where embroidered stuff, brocade
and other fancy cloth is on sale. Enter the Digambar Jain Mandir built during the Emperor
Aurangzeb's time. Stop at Ghantewala's shop, established in 1790 during the reign of Shah Alam.
Ahead is Gurdwara Sisganj, where the ninth Sikh Guru, Tegh Bahadur was beheaded by Aurangzeb. On the
other side is the Baptist Church of the 1860s and further ahead the 18th Century Gaurishankar Mandir and
then the Urdu Mandir of the 17th Century.
As the morning walk ends, participants return to Chor Bizarre for a delicious Kashmiri Wazwan lunch. Next,
go shopping to The Central Cottage Industries Emporium for Indian crafts and textiles.
NOTE: These programmes are complimentary for Accompanying Family Persons. Any other participants
wishing to register for these programmes will be charged US$ 35 for AFP 1 and US$ 45 for AFP 2. Any APAA
Member / Observer wishing to register for these programmes may contact the Secretariat of the 51st Council
meeting of APAA.
ED 1. Magnificent Taj (by train)
A full day tour to Agra, which is 204 km or three hours away from Delhi, visiting the Taj Mahal and the Agra
Fort. The excursion will be run on an exclusive train “APAA Express”, which will depart and arrive at a private
railway station. A specially recorded commentary and customized catering
will be provided for the enjoyment of the participants.
Agra is famous as the home to one of the seven modern Wonders of the
World - the Taj Mahal. This inimitable poem in white marble was built over a
period of 22 years (1631-1653) by the Mughal Emperor Shah Jahan for
his Queen Mumtaz Mahal to enshrine her mortal remains. The Taj Mahal
presents a wondrous sight at any time of the day. The Agra Fort was built by
three Mughal Emperors starting from Akbar the Great in 1565 AD. The fort
is a masterpiece of design and construction. Within the fort are a number
of exquisite buildings and palaces.
Maximum participation - 500 • Supplementary charge - US$ 50
ED 2. An Excursion to Neemrana Fort Palace
Built in 1464 AD, the Neemrana Fort Palace is one of India's oldest Heritage Resorts. Situated
122 km from Delhi on the highway to Jaipur, on a majestic plateau and concealed in a horseshoe
formation of the Aravalli ranges, Neemrana was the third capital of descendants of Prithviraj
Chauhan III, the Rajput ruler.
This tour will include a guided tour of the fort and the 18th century step-well in Neemrana visited
by camel-cart. Participants can enjoy the flavour of a Rajasthani village market, with activities such as
turban-tying, decorating their hands with henna, buying bangles and other handicraft items.
Minimum participation - 25 • Maximum participation - 50
ED 3. Delhi Sightseeing Tour
Delhi is an intricate weave of history, culture and dreams. Start the morning
with a panoramic tour of Old Delhi. Visit India Gate, a memorial of the First
World War, Rajghat-the “Samadhi” or final resting place of Mahatma
Gandhi, the Red Fort-an imposing structure in red sandstone, built by the
Mughal Emperor Shah Jehan in 1648 AD, and Jama Masjid, the historic
mosque. Traverse the lanes and by-lanes of the famous and colourful
bazaars of Chandni Chowk on a cycle rickshaw.
After lunch, visit Humayun's Tomb, the first and one of the finest examples of a garden tomb, the Lotus Temple
- a very recent architectural marvel of the Baha'i faith, and the Qutab Minar - a symbol of victory built in the
12th century. Drive along Rajpath, towards the residence of the President of the Republic of India the
Rashtrapati Bhawan. It is flanked by the houses of Parliament and the Government Secretariat buildings.
Minimum participation - 25 • Maximum participation - 75
ED 4. Early Medieval Architecture in Delhi
The tour starts with a visit to the Old Fort (Purana Qila) which forms the inner
citadel of the capital city. Also visit the dominating 239 ft. sandstone tower,
one of the first Islamic structures in Delhi, the Qutab Minar-a victory
monument built by Qutabuddin Aibak. Later, visit the tombs and Gumbad
(domes) of the Lodhi dynasty, in Lodhi Gardens. Finally, see the tomb of the
second Mughal Emperor, Humayun, the precursor to the Taj Mahal in Agra. Participants in this excursion will
benefit from the expertise and knowledge of a historian, who will accompany this group.
Minimum participation - 25 • Maximum participation - 75
ED 5. Cricket & Picnic at TERI Oval
Enjoy a day of the most popular sport of the Indian sub-continent-Cricket.
The location for this excursion is the TERI Oval on the outskirts of Delhi. This
cricket ground is surrounded by tall trees, shrubs and flower plants, carved out of
a 100-acre forest a truly idyllic setting.
The excursion is planned as a limited-over cricket match between two teams-
the Indian sub-continent team constituted by participants from Bangladesh,
Pakistan, Sri Lanka and India and the Rest of the World, constituted by
participants from all other countries. You do not have to be a player to participate.
The excursion is also open to all those who prefer to cheer the teams and relax under the warm
Indian winter sun. A sumptuous picnic lunch will be served.
Minimum participation - 60 • Maximum participation - 90
ED 6. Golf Tournament
The APAA Golf Tournament is to be held at the Classic Golf Resort, a world
class championship venue, about 45 minutes into the countryside south of
Delhi. This is the first South Asian signature championship course designed by
Jack Nicklaus, created on a 300-acre expanse at the foothills of the
picturesque Aravalli hills. The versatility of Nicklaus design enables the
transformation of the course from a club golfer friendly layout, to a challenging
open championship venue.
The tournament will end with a full ceremony prize-giving function. APAA
golfers can look forward to an amazing day's golf and the hospitality of the
club, whose catering is well known.
NOTE: A limited number of golf sets are available at the club on individual hire; hence it is advisable for
participants to carry their sets with them.
Minimum participation -72 • Maximum participation - 100 • Participant fee - US$ 150
For room tariffs and terms and conditions, please see Registration & Important Information
Participants are strongly advised to book their hotel accommodation at the earliest to ensure
confirmation at the preferred hotel
Taj Palace Hotel, Diplomatic Enclave THE MEETING HOTEL
Located in the Diplomatic area and categorized as a 5 star Deluxe Luxury hotel of the Taj Group of Hotels one
of the finest hotel chains in South Asia, the Taj Palace has been awarded "The Best Business Hotel in India" in
a survey conducted by CNBC News and Business Asia Magazine. A large number of Delhi's International
conferences are hosted at the Taj Palace Convention Centre.
ITC Hotel Maurya Sheraton & Towers, Diplomatic Enclave
ITC Hotel Maurya Sheraton & Towers - the preferred residence of visiting Global Leaders, is a luxury business
hotel with modern and contemporary facilities. Located in the heart of the exclusive Diplomatic Enclave,
offering a grand view of Delhi's largest green belt, the hotel is in close proximity of the business and
entertainment districts. The hotel is one of the most preferred dining destinations in the city and offers a wide
range of internationally acclaimed cuisines.
The Oberoi, New Delhi
In Delhi, India's Capital City, the modern is layered over centuries of history. Located in the heart of the city, the
Oberoi, New Delhi, reflects this spirit in a harmonious blend of tradition and contemporary sophistication.
Located close to the commercial and shopping districts of New Delhi, the hotel overlooks Delhi's prestigious
Golf Club on one side and the heritage site of Humayun's Tomb on the other. Exquisite interiors, impeccable
service and fine cuisine combine to make this the capital's most graceful and elegant hotel.
Hyatt Regency, Bhikaji Cama Place
An impressive landmark hewn from the native sandstone of the area, the Hyatt Regency Delhi is a palatial
complex that offers travelers a heightened level of luxury, accommodation, dining, entertainment and travel
services. It is located in the vicinity of Delhi's exclusive residential, commercial and diplomatic complex, and
within easy access to the airport, commercial and shopping centres.
The Imperial, Janpath
Inaugurated by the Viceroy Lord Willingdon in 1931, The Imperial was the first amongst the legendary
'Four Maidens of the East', which included The Raffles in Singapore, The Oriental in Bangkok and The Strand
hotel in Rangoon. Spread over 8 acres of sprawling gardens, The Imperial is located on Janpath, the famous
shopping mall and in the very heart of New Delhi's main business district, Connaught Pace.
InterContinental The Grand, Barakhamba Avenue
New Delhi, the capital of India, where fragrances of the past blend harmoniously with cosmopolitan
lifestyles. Amidst this splendour, InterContinental The Grand New Delhi stands tall in the heart of the city.
Located in Connaught Place, Barakhamba Avenue, the hotel offers 444 luxurious Guestrooms,
which include 98 Club InterContinental rooms and 53 Designer Suites. Dining options include 5 great
restaurants and a bar. The hotel also offers a law club, an art gallery, multi-faceted banquet facilities, fitness
centre, all-weather swimming pool, state-of-the-art business services & an array of leisure activities.
The Claridges, New Delhi
The Claridges has been a veritable treasure in Lutyens Delhi since the 1950's. Amidst the rush of new
modernity, the soul of The Claridges lives on. Refurbished, redesigned and revitalized, the hotel now offers
the guests an experience that is new and yet so familiar. Located close to historical landmarks like
Rashtrapati Bhawan, India Gate and the business & shopping centres, The Claridges offers guests the
magic of old world charm, redefined with new age grandeur and hospitality.
The Qutab, Shaheed Jeet Singh Marg
The Qutab is conveniently located in South Delhi and offers easy access from the airport and all important
commercial landmarks. Guests enjoy freshly upgraded rooms with modern facilities. In its vicinity lies
the Qutab Minar, the striking 12th century monument which dominates the skyline for miles.
Registration and Important Information
Please read the following information carefully before completing the Registration Forms
REGISTRATION IS LIMITED TO A MAXIMUM OF 1000 PARTICIPANTS, INCLUDING ALL
CATEGORIES, ON A FIRST-COME FIRST SERVED BASIS
Registration Fees (incl. Taxes) Early bird by 31.08.05 Full from 01.09.05
US$ / INR US$ / INR
APAA Member 800 / 35,200 1,000 / 44,000
Accompanying Family Person (AFP) 725 / 31,900 800 / 35,200
Accompanying Office Personnel (AOP) 1,050 / 46,200 1,250 / 55,000
Observer 1,300 / 57,200 1,550 / 68,200
Observer Accompanying 1,100 / 48,400 1,325 / 58,300
Family Person (AFP)
Early bird registration must reach the Secretariat of the 51st Council Meeting by 31 August 2005
To register for the APAA 51st Council Meeting, please complete the Registration Forms included in this
brochure and forward them to the Secretariat of 51st APAA Council Meeting, with credit card details, or copy
of the bank transfer document.
Each APAA member is entitled to bring two Accompanying Office Personnel (AOP), who do not hold
professional IP qualifications.
Non-APAA members who have professional IP qualifications can attend the Council Meeting as Observers
and must pay the Observer Registration Fee. Observers need to be sponsored by an APAA member who must
complete the Observer Sponsorship Letter included in this brochure. Observer protocols are set out in this
Letter and need to be correctly followed.
There is one Registration Form for APAA Members, their Accompanying Family Person (AFP) and
Accompanying Office Personnel (AOP). (Inserted in brochure).
There is a separate Registration Form for Observers and their Accompanying Family Person (AFP).
(Inserted in brochure).
All registrations will be confirmed by letter or email, which registrants need to present at New Delhi.
Registration at the meeting hotels will commence at 0900 hrs and continue till 1700 hrs on 12 November
2005, where participants may collect their badges, invitation cards and delegate bag coupons, (for collection
of delegate bags at the meeting venue). Participants arriving later may register at the Meeting venue on 13
November 2005 from 0800 hrs until 1800 hrs. Information and travel counters will be operational in the
registration area at the venue for the duration of the meeting.
Cancellation & Refunds
Cancellations must be received at the Secretariat by letter, fax or email.
Received by 11 Sept. 2005 11 Oct. 2005 From 12 Oct. 2005
Registration fee 80% refund 50% refund No refund
Golf fee Full refund Full refund No refund
Magnificent Taj Full refund Full refund No refund
No refunds of applicable taxes will be made
Bank charges if any will not be refunded
All refunds will be made after the conclusion of the 51st Council Meeting
- By Bankers Draft favouring APAA - 51st Council Meeting Account
- By Bank Transfer to
ACCOUNT NAME: APAA - 51st Council Meeting Account
ADDRESS: 84 C, Lane C-6, Sainik Farms, New Delhi -110062
A/C NUMBER: 0434894228
BANK NAME: Citibank, N.A.
BANK ADDRESS: Jeevan Bharti Building
124, Connaught Circus
New Delhi 110 001, India
SWIFT CODE: CITIINBX
With copy of transfer to: Secretariat 51st APAA Council Meeting
51st Council Meeting Information on APAA Website
Complete information on the 51st Council Meeting will be available on the APAA website
www.apaaonline.org. There will be an APAA Member Registration Form on the Website, which may be
downloaded. APAA Members will be able to register by mail (post) or facsimile only.
Hotel Registration Information
The rates below are inclusive of Breakfast and Arrival airport transfer. All taxes are extra.
Please book your hotel accommodation at the earliest to ensure confirmation.
Hotel Name Room Category Tariff Sgl (USD) Tariff Dbl (USD) Distance from venue
Taj Palace Hotel Superior Room 155.00 170.00 0 km - Venue hotel
5 Star Deluxe Deluxe Room 160.00 175.00
Taj Club Room 220.00 230.00
Executive Suite 345.00 345.00
ITC Hotel Maurya Executive Club 215.00 235.00 0.2 km
Sheraton & Towers
5 Star Deluxe Sheraton Towers 295.00 315.00
ITC One 375.00 395.00
The Oberoi Premium Room 230.00 230.00 7 km
5 Star Deluxe Deluxe Room 282.00 282.00
The Imperial Imperial Room 175.00 175.00 6 km
5 Star Deluxe Heritage Room 205.00 205.00
Hyatt Regency Guest Room 157.00 169.00 4 km
5 Star Deluxe Regency Club Room 218.00 230.00
5 Star Deluxe Room 188.00 188.00 5 km
Intercontinental Deluxe Room 160.00 160.00 8 km
The Grand 5 Star Intercontinental Club 210.00 210.00
The Qutab Standard Room 125.00 125.00 6 km
4 Star Executive Room 145.00 145.00
HOTEL TERMS & CONDITIONS
• Hotel rooms are secured at a special tariff for the participants to the
APAA 51st Council Meeting.
• The tariffs mentioned are valid only for the period of the conference and
for bookings made through the APAA Secretariat.
• Hotel rooms are blocked from 11-16 November 2005 at the conference
hotels and will be available on a first - come - first served basis.
• Hotel cost is inclusive of breakfast and arrival transfer.
• Government Luxury tax on rooms will be charged extra.
• The currently applicable Government Luxury tax on rooms is 12.5 % on
published room tariff. This is subject to change without prior notice.
• All hotel bookings must be received by 10 September 2005. After this date the reservation will be
subject to availability and at the hotel rack rate.
• Check in and check out time at all hotels is 12 noon. While hotels will accommodate early arrivals subject
to room availability, it would be advisable to book your hotel room from the previous day if your flight
schedule indicates a very early morning arrival.
• Departure transfers to the airport can be booked separately at the rates mentioned below.
• For all reservations, the guest must give the name as appearing
on their passport.
• All rates quoted are in U S Dollars (USD).
• It is the responsibility of the participant to ensure that passports, travel
documents and visas are valid for travel.
All rooms are to be booked for the entire duration of the room block i.e from 11-16 November 2005.
INTERCONTINENTAL THE GRAND:
The reservations for Intercontinental The Grand closes on 11 August 2005.
Early Arrival and Extension of stay
Requests for early arrival (i.e before 11 November 2005) or extension of stay (i.e post 16 November 2005)
is subject to availability. Booking for the dates outside the secured room block dates, i.e. 11-16 November
2005, would be charged at the then prevailing rates for those dates.
Hotel Payment Terms
The hotel room can be secured against a Credit Card payment for one night's accommodation at the special
conference rates. The payment becomes non-refundable on 10 September 2005 and the amount forfeited
incase of any cancellation.
The Hotel Reservation form along with one night's Credit Card Guarantee should be faxed to the 51st Council
Meeting Secretariat no later than Saturday, 10 September 2005.
The hotel would charge the guest for the number of nights stayed plus taxes upon check out.
Hotel Cancellation/ Retention Policy
• Any amendments or changes after 10 September 2005 would attract a charge.
This would be advised individually.
• Between 11 September-26 October 2005: 01 night's room charge inclusive of Taxes.
• From 27 October 2005 onwards: Amount equivalent to stay for the entire period would be charged.
Your room rate includes the arrival transfer only. Departure transfers from your hotel to the airport will be
charged as follows:
Type of Vehicle Cost in US$
Per Vehicle/ Per Transfer
Air-conditioned Suzuki Esteem/Indigo (2-3 pax with luggage) 25.00
Air-conditioned Toyota Qualis (3-4 pax with luggage) 30.00
Air-conditioned Mitsubishi Lancer/Toyota Camry (2 pax with luggage) 45.00
If you require a hotel-airport transfer on departure, please indicate in the hotel registration form.
Arrival & Departure
Off international flights you will arrive at Terminal 2 of the Indira Gandhi International (IGI) Airport (19 km from
city centre). The terminal has 24 hour snack bars, 24 hour currency exchange, left luggage facility, first-aid
and pay phones. Please go through the Green Channel if you have less than US$ 10,000 on your person and
if you have no unaccompanied baggage. Please use the Red Channel if you have anything to declare and if
you are carrying foreign currency in excess of US$ 10,000.
In case you are arriving off a domestic (national) flight, you will arrive at Terminal 1 of the Indira Gandhi
(Domestic) Airport (12 km from city centre). The terminal has a 24 hour snack bar and pay phones. Please
note that the domestic terminal has separate arrival and departure areas.
At both airports you will be received by 51st APAA Council Meeting Welcome Staff, and escorted to the
transfer vehicles to go to the Conference hotels, provided we receive advance information of your arrival
In case you wish to make your own transfer arrangements, please contact the Welcome Staff for information.
Passport and Visa requirements
You are advised to contact the Indian Embassy/High Commission/Consulate in your country in order to obtain
a visa of entry. Please apply for your visa in good time. Your travel agent may also be able to help you. Foreign
visitors entering India must have a passport valid for at least 6 months after their date of entry in India, except
in the case of nationals of Bhutan and Nepal who need only carry suitable means of identification.
In case of difficulty in obtaining a visa, please contact the 51st Council Meeting Secretariat.
You may bring with you into India, articles and gadgets for personal use, 200 cigarettes (or 50 cigars or 250
gms tobacco) and liquor and wines up to 1 litre.
On your return you may take back, as accompanied baggage, souvenirs, including Indian silk, wool,
handicrafts etc. without any limit, and gold and silver jewellery and handicrafts up to a value of Indian Rupees
100,000. Please note that the export of antiques and art objects more than 100 years old is restricted and
that the export of wildlife products is prohibited.
The currency in India is the Rupee, which comes in denominations of 1, 2, 5, 10, 20, 50, 100, 500 and
1,000. Please use authorised money changers and banks to change currency. They will issue a certificate of
exchange which is required at the time of re-conversion of any unused currency. Under the Foreign Exchange
Management Act 1999, it is an offence to exchange foreign currency other than through authorised money
changers or banks.
Insurance and Liability
The Organizers do not take responsibility for any individual, medical, travel or personal insurance. Participants
are advised to secure their own insurance policies as necessary.
While every attempt is made to ensure efficient, trouble-free hospitality, including hotel accommodation,
excursions and AFP programmes, participants are advised that no liability accrues to the organizers in case of
any necessary modifications such as change in itineraries for tours due to delays or cancellations of
flights/other exigencies beyond the organizers' control.
A host of languages are spoken in Delhi and the rest of the country. English is widely spoken except in most
If you are coming from or have visited Africa, South America or an area infected with Yellow Fever within five
days prior to your arrival in India, proof of inoculation against Yellow Fever is required.
The Country Code for India is '91' followed by the Delhi City Code '11', followed by the telephone number,
e.g. 91 11 XXXX XXXX. The international access code when dialing out of India is “00”.
The voltage in India is 220 volts. Should you wish to use appliances of 110 volts, the Conference Hotels will
provide adaptors on request
Please take good care of your personal property. The Conference Organizers and staff at the venues are not
responsible for any loss or damage to personal property.
New Delhi is a very large city, and we advise participants to use cars or taxis for their personal use.
Please contact the 51st Council Meeting Secretariat for information on hiring of chauffeur-driven cars.
Indian Standard Time (IST) is GMT + 5.30.
Opening Ceremony: Business Attire
Meeting Sessions: Business Attire
Evening functions, other than the Farewell banquet: Comfortably Casual
Farewell Banquet Lounge: Suit/National Dress
All conference rooms are no-smoking areas.
There is no compulsion to tip anyone for any service rendered. If you choose to do so, the traditional tip is in
the region of 10%.
Pre/Post Council Tours
All the tours listed below are being run both before and after the 51st Council Meeting. For exact
dates of departure and return, please see the Tours Registration Form.
PLEASE ENSURE THAT YOU BOOK YOUR TOURS AT THE EARLIEST TO AVOID DISAPPOINTMENT
THE GOLDEN TRIANGLE (Delhi-Agra-Jaipur -Delhi)
Duration: 2 nights/3 days •Travel: By Air Conditioned Car
Agra is famous as the home to one of the Seven Modern Wonders of the
World - the Taj Mahal. As capital of the Mughal Empire for over hundred
years, the city is dotted with many monuments of repute. The Agra Fort - a
masterpiece of design and construction - contains a number of exquisite
buildings including Jahangir's Palace, Khaas Mahal, Sheesh Mahal,
Diwan-i-Am, Diwan-i-Khas and Musamman Burj - the Octagonal Tower,
where Emperor Shah Jahan, the builder of the Taj Mahal was imprisoned
by his son Aurangazeb for seven long years and died a prisoner.
The Taj Mahal - this inimitable poem in white marble was built over a period of 22 years (1631-1653) by
the Mughal Emperor Shah Jahan for his Queen Mumtaz Mahal to enshrine her mortal remains. The Taj Mahal
presents a wondrous sight at different times of the day.
On Day 2 visit the exquisite city of Fatehpur Sikri, with its various palaces and mosques in red
sandstone, built by Akbar the Great in 1569. It was abandoned 14 years after its creation for
political reasons. The Diwan-i-am, Diwan-i-khas, the Emperor's private living quarters, Jodha
Bai's Palace, Mariam's Palace, Birbal's Palace, the Turkish Sultana's Palace, Hawa Mahal,
Panch Mahal and the tomb of Sheikh Salim Chisti are all well worth seeing.
Jaipur - the capital of Rajasthan, is washed pink-the colour associated with
auspiciousness and Rajput hospitality. This Pink City of fairy tale palaces, rugged
fortresses perched on barren hills, and a city of broad avenues is picturesque. The first
planned city of its time, Jaipur is encircled by a formidable wall.
On Day 3, visit the Amber Fort, capital of the erstwhile state of Jaipur, perched on a hill. It has halls of
Public and Private audience, a Sheesh Mahal (hall of mirrors) and various
marble palaces which are marvelous examples of medieval Rajput
architecture. Visit the Temple of Amba (Mother Goddess), the patron deity of
the Royal family which is at the entrance to the palace. Ride an elephant to
ascend the hill on which the Fort is situated.
The City Palace - the former royal residence built in a blend of the Rajasthani
and Mughal styles. It now houses a museum with a superb collection of
Rajasthani costumes, an armoury of the Mughals and Rajputs with weapons of
arms, an art gallery with an excellent collection of miniature paintings, carpets,
royal paraphernalia and rare astronomical works in Arabic, Persian, Latin and
The Jantar Mantar - an astrological and astronomical Observatory built by Maharaja Jai Singh in the
18th century, remarkable for its accuracy of the instruments even in the present times. Drive past the
Palace of Winds, known popularly as Hawa Mahal, which is a facade built for the Ladies of the royal household
in the 19th century.
Costs: Twin/Double sharing US$ 415 per person / Single room US$ 580
IN THE FOOTSTEPS OF THE BUDDHA (Delhi -Bodhgaya -Varanasi -Delhi)
Duration: 4 nights/5 days •Travel: By Train and Air
Bodhgaya - It was here, in Bodhgaya, that the Buddha attained
enlightenment. Bodhgaya is one of the most important Buddhist pilgrimage
sites in the world. The focal point is the Mahabodhi Temple. The bo tree growing
here is said to be a direct descendant of the original tree under which the
Buddha sat, meditated and attained enlightenment.
Rajgir - Rajgir was the capital of the Magadha Empire in the 5th century BC.
Rajgir is an important Buddhist pilgrimage site. The Buddha spent 12 years
here, and the first Buddhist council after the Buddha attained nirvana was held here. It's also an important
place for Jains, as Mahavira spent some time in Rajgir and the hills are topped with Digambara shrines.
Nalanda - Founded in the 5th century BC, Nalanda was one of the world's great universities and an important
Buddhist centre until it was ransacked by the Afghans in the 12th century. The brick-built remains are
extensive and include the Great Stupa, with steps, terraces and a few intact votive stupas around it, and the
monks' cells. There is an interesting archaeological museum. The newest building here is the
Hiuen Tsang Memorial Hall, built as a Peace Pagoda by the Chinese scholar, Xuan Zhang.
Varanasi is one of India's most important pilgrimage sites and the holiest of holy cities for
Hindus. Known also as Kashi and Benaras, Varanasi is one of the world's oldest living cities,
and has been a centre of learning and culture for well over 2,000 years. A highlight of
the tour is a boat ride at dawn down India's most sacred river, The Ganges. Sunrise at the
holy river is a truly tranquil and breathtaking sight with pilgrims standing waist-deep in
water, praying to the rising Sun.
Sarnath - The place where the Buddha turned the Wheel of Law and delivered His First
Sermon. See the Chowkandi and Dhamek Stupas, the ruins of 9th and 10th century
monasteries and temples, the temple built by the Mahabodhi Society in 1931, and the Tibetan
Temple. Visit the famous Sarnath Museum.
Returning to Varanasi, visit the Benaras Hindu University founded in 1916 and its famous Museum - Bharat
Kala Bhavan which houses one of the finest collection of Mughal miniature paintings and brocade textiles.
View the Bharat Mata and Durga Temple and see the famous Vishwanath temple with its spires covered with
gold, dedicated to Shiva, the presiding deity of the city.
Costs: Twin/Double sharing US$ 600 per person
Single room US$ 745
(including airfares, which are subject to change)
BAGH BAHADUR (brave as a tiger)
RANTHAMBORE TIGER RESERVE (Delhi- Ranthambore -Delhi)
Duration: 2 nights/3 days •Travel: By Train
Sawai Madhopur - Nestled in the rolling hills of the Aravalli and Vindhyachal
ranges, 180 kms northwest of Jaipur lies the town of Sawai Madhopur. Today the
town receives worldwide recognition for its famous and historical Ranthambhore
National Park. This wildlife sanctuary is considered to be the country's best for
observing and photographing the activities of the tiger. The park, covering an area
of 392 sq. kms is home to more than 300 species of birds. The tiger, hyena, ratel,
jackal and fox are among the carnivorous population here. The tour includes an evening safari visit by jeep,
accompanied by a naturalist, to the Ranthambore National Park, located amongst the ruins of a 10th century
fort. The next morning make another visit to the park for nature watch and tiger tracking in an open jeep.
Costs: Twin/Double sharing US$ 410 per person / Single room US$ 540
WHITE WATER RIVER RAFTING (Delhi -Rishikesh-Delhi)
Duration: 2 nights/3 days •Travel: By Train and Road
River Rafting at Shivpuri: Water sports in India are certainly not limited to
the coastal areas and the islands. Most of the high action takes place in the
boisterous, swift Himalayan rivers. Known as the white water capital of India,
the Ganges near Shivpuri, Rishikesh offers an ideal location for white water
Go rafting from Marine Drive to Muni Ki Reti. The rafting ends at Muni Ki Reti
with beach lunch at the Ganga Nature Camp. With sturdy helmets,
buoyancy aids and instructors at the controls, you have little to
worry about. River guides are also trained for rescue and to provide emergency first aid in case of
injury. Other activities include a Jungle Trek to the Waterfall, Barbecue Dinner around a Campfire
Yoga and Meditation classes and exploratory walks in the company of a guide.
Costs: Twin/Double sharing US$ 170 per person / Single room US$ 245
RAJASTHAN GRANDEUR (Delhi - Khimsar - Jodhpur-Udaipur-Delhi)
Duration: 3 nights/4 days •Travel: By Air & Air Conditioned Car
Khimsar - Perched on the edge on the great Thar Desert in the heart of rural India, the unique fort at Khimsar
offers a wide range of experiences. Converted into a hotel, the fort ranks amongst the premier classified
heritage hotels of India. Take an early next morning a jeep safari into the desert to see the sunrise, followed by
breakfast and an excursion to villages of the Bishnoi community to observe their unique desert life, so close to
Jodhpur - At the edge of the Thar Desert, lies the imperial city of Jodhpur. The massive 15th century AD
Mehrangarh Fort looms on the top of a rocky hill, soaring 125m above the plains. A high wall encompasses the
city - 10 km long with 8 gates and innumerable bastions. Evening shopping in Jodhpur bazaars is a heady
experience with a colourful display of the rich collection of exquisite handicrafts. The tie-and-dye fabric,
embroidered “jutis” or slippers in suede, camel skin, velvet and leather, beautiful silks, durries, marble
souvenirs from Makrana, are of interest.
Within the fort are some magnificent palaces with marvelously carved panels
and latticed windows. These palaces house a fabulous collection of the
trappings of Indian royalty including a superb collection of palanquins, elephant
howdahs, miniature paintings of various schools, musical instruments,
costumes and furniture.
Visit the City Palace in Udaipur, a majestic architectural marvel which is perched
on a hill and towers over Lake Pichola. The palace is a majestic conglomeration of
courtyards, pavilions, terraces, corridors, rooms and hanging gardens. Visit the Bharatiya Lok Kala Museum,
which has an interesting collection of Indian folk art including costumes, ornaments, puppets, masks, dolls,
musical instruments and deities.
Costs: Twin/Double sharing US$ 900 per person
Single room US$ 1,165
(including airfares, which are subject to change)
VIVA EL GOA (Delhi-Goa-Delhi)
Duration: 3 nights/4 days Travel: By Air
The tour starts with a drive to Panjim via Miramar beach. In the year 1843, the Portuguese
court in Lisbon made Panjim the new capital of Goa. Panjim today still enjoys the charm of
Portuguese style houses and villas spread along the river Mandovi. Goa is also home to
famous churches. Basilica of Bom Jesus Church, Old Goa, (built in the 16th Century in black
granite) where the body of St. Francis Xavier (16th century missionary) still lies in a glass &
silver casket, is the most famous of all. St. Francis' Cathedral and St. Assisi Church, also in
Old Goa are some more ancient churches which are known for their Doric/ Mosaic exterior
and exquisite interiors.
Day 2 visit a tropical spice plantation spread over 130 acres with thick vegetation. The
farm has cloves, nutmeg, cardamom, cinnamon, pepper, all spice, turmeric, ginger and
vanilla. Also, see a wide range of tropical fruit bearing trees, betel nut palms, coconut
trees and banana trees grown inthe most scientific and eco-friendly way. The farm is also home to large
variety of birds and is a paradise for serious bird watchers.
Goa's largest and most famous temple is Shri Shantadurga Temple in Ponda. The interior is decorated with
marble and glass chandeliers along with an exquisite silver screen. Shri Manguesh Temple in Ponda is one of
the largest, wealthiest and most frequently visited temples in Goa. Its principal deity, a stone Shivalingam,
was first brought here in the 16th Century. The courtyard is dominated by a 7-storey deepmal, the most
impressive lamp tower in Goa.
AND, MOST IMPORTANTLY, SPEND THE REST OF YOUR TIME ON THE MOST
WONDERFUL BEACHES IN THE WORLD!
Costs: Twin/Double sharing US$ 1,020 per person
Single room US$ 1,330
(including airfares, which are subject to change)
SOUTHERN SOJOURN (Delhi-Cochin-Alleppey-Kumarakom-Delhi)
Duration: 3 nights/4days •Travel: By Air
Cochin was born in a storm, nurtured in rivalry, and established at the Crossroads of the Battling Empires of
Europe: Portuguese, Dutch and British. In the 1340's torrential rains filled the Periyar River, which broke
through to the Arabian Sea and formed Cochin's protected harbour. Trading ships soon sailed in and out. The
much-photographed Chinese fishing nets at the harbour-mouth, best seen at sunset, testify to Cochin's
pre-European association with China.
Visit Fort Cochin which occupies the southern promontory on the seaward side of the
bay. The Synagogue - built in 1568 AD contains Grand Scrolls of the Old Testament and
the copper plates containing the privileges granted to the Jews by the Cochin rulers. The
floor of the synagogue is paved with exquisite Chinese hand painted tiles. Many Jewish
families have now migrated but their beautiful four-century-old Synagogue still has the
Scrolls of the Law. Here Jewish brides still wear their richly embellished traditional
Overlooking the Jewish Synagogue is the Mattancherry Palace of the former Rajas
of Cochin. Today it holds royal palanquins, weapons, robes and beautiful murals of
ancient Hindu epics painted in vegetable dyes. When the Dutch ousted
the Portuguese on January 7, 1663, the people of Cochin renamed the Mattancherry
Palace the “Dutch Palace” to honour the Netherlanders. Visit the St Francis Church, built originally by
the Portuguese in 1510 AD and believed to be the oldest church in India. The building was originally
constructed out of timber and later reconstructed in stone masonry during
the 16th century. Vasco Da Gama who died in Cochin in 1524 was buried
here before his remains were returned to Portugal 14 years later.
Backwater Cruise by House Boat - A cruise along the palm-fringed
waterways of Kerala in a luxury houseboat is the most enchanting holiday
experience in India today. In this world of simple pleasures, you'll skim past
ancient Chinese fishing nets, water lilies, lush paddy fields, coir villages,
rustic homes, temples and coconut groves. Innumerable lagoons, lakes,
canals, estuaries and the deltas of forty four rivers make up the 900 km
backwater network of Kerala.
Kumarakom - A voyage north of Alleppy takes you to the green, little village of Kumarakom on the Vembanad
Lake. An enchanting spot, Kumarakom provides boating, fishing and sightseeing experiences that are truly
exhilarating. An exclusive attraction of this backwater resort is the Kumarakom Bird Sanctury.
Costs: Twin/Double sharing US$ 1,340 per person
Single room US$ 1,690
(including airfares, which are subject to change)
Tours Terms & Conditions
• The above rates are valid for the date of travel and for the number of persons mentioned in the respective
tour package. If there is a change in the number of people, fresh rates would apply.
• The Tour booking form, signed and completed, should reach Indebo India Pvt. Ltd. on or before the
booking cut off dates mentioned against each tours.
• The numbers of participants for all tours are limited. Reservations are strictly on First-Come-First-Serve
• If minimum numbers of participants are not achieved for any tours, alternative arrangements
would be made.
• The tour costs are based on currently applicable Government taxes and levies. Any change in these
would automatically affect the cost accordingly.
• The cost is based on rates valid for the intended period of travel, errors and omissions excepted.
However, variations outside our control such as an increase in fuel cost, or other circumstances could
arise, in which case we would necessarily have to review our cost accordingly.
• No claim for refund shall be entertained for unutilised services.
Tour Reservation Process
• Pre and Post Conference Tours would be reserved only with an accompanying payment. The same should
reach us preferably by 13 August 2005 but no later than 27 September 2005.
• In case of Pre/ Post Conference tours, all Hotel, Train and Flight bookings would be made only after
receiving a request from the delegate along with the payment. Confirmation of such tours is subject to
availability at the time of making a reservation.
Tour Payment Terms
• All payment for the Pre and Post Conference Tours are to be paid directly to Indebo India Pvt. Ltd.
• The complete Tour Booking Form signed by the applicant along with full payment should reach
Indebo India Pvt. Ltd. not later than 27 September 2005.
• Payment can be made either by Credit Card or through Telegraphic Transfer.
• The Bank Remittance advice or the Credit Card Authorisation along with the Tour booking Form in
favour of Indebo India Pvt. Ltd. may be mailed or faxed to:
51st Council Meeting Secretariat
c/o K W Conferences Pvt. Ltd., A 56/12 DLF Phase I, Gurgaon 122 002, INDIA
Tel: +91 124 510 2071-4 Fax: +91 124 510 2075 E Mail: firstname.lastname@example.org
Tour Cancellation Policy Pre/ Post Conference Tours
• Cancellation between 13August - 27 September 2005: 15% of the
Total Tour Cost.
• Cancellation between 28 September - 11 October 2005: 25% of the
Total Tour Cost.
• Cancellation from 12 October 2005 onwards: Amount equivalent to the
total tour cost would be charged.
**All refunds will be made after the conclusion of 51st Council Meeting
Important Notice: The Pre/Post Conference Tours are not part of the APAA 51st Council Meeting: As
such, APAA or its Officers, or Members of the Organising Committee of the 51st Council Meeting are
not in any way responsible or liable for any claim that may arise out of participation in these Tours
The 51st Council Meeting Motif
The Peacock is one of the most recognizable birds in the world. These large, brightly coloured birds have a
distinctive crest and an unmistakable ornamental train, extending up to 1.6 meters in length. It is the
national bird of India and is fully protected under the Indian Wildlife Protection Act, 1972.
The innumerable references to the peacock in Indian mythology and folklore reflect the significance of the
peacock in this region. It is considered the harbinger of monsoons and the symbol of fertility and good luck.
Because of its inextricable link with the Indian subcontinent, a stylized representation of the peacock was
selected as the motif for the 51st Council Meeting of APAA.
Secretariat 51st APAA Council Meeting Official Travel Agency
C/o K W Conferences Pvt. Ltd. Indebo India Pvt. Ltd.
A56/12, DLF Phase I, 116-117 Aurobindo Place, Hauz Khas
Gurgaon 122 002, INDIA New Delhi 110 016, INDIA
Tel: 91 124 510 2071/2/3/4 Tel: 91 11 2686 1722/2651 1617
Fax: 91 124 510 2075 Fax: 91 11 2686 2122
KWCONFERENCES Email: email@example.com Email: firstname.lastname@example.org