Ariculation Agreement for the Integrated IBHE - University of Illinois

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Ariculation Agreement for the Integrated IBHE - University of Illinois Powered By Docstoc
					      Integrated IBHE Certificate in Oral and Maxillofacial Surgery (OMFS)-Doctor of Medicine Degree (MD)
                                               (Residency) Program

                                           Joint Degree Articulation Agreement

One form should be completed for each joint degree program (eg. MBA/MS-Nursing is one joint degree program). The
individual degree programs that comprise the joint degree program should consult in advance in order to decide who will
complete the form and to ensure agreement on the information presented. Degree requirements listed must agree with
the current approved program proposal in Academic Affairs. Disciplinary college deans from both programs, as well as
the dean of the Graduate College, where appropriate, endorse the completed form. The designation of academic unit A
and B is for identification only, and does not imply any hierarchical structure.

1) Individual program information                   Academic Unit A                       Academic Unit B

Program name (eg. Accounting):                      Oral and Maxillofacial Surgery        Doctor of Medicine
                                                    Residency Program

Degree (eg. MS):                                    IBHE Advanced Certificate in          MD
                                                    Oral and Maxillofacial Surgery

Program code(s) (list all allowed):                 20FN1520ADV                           20GA1456MD

Program within graduate college (Y/N):              No                                    No

Department name:                                    Oral and Maxillofacial Surgery        Graduate Medical Education

Disciplinary college:                               College of Dentistry                  College of Medicine

Tuition differential for individual program (Y/N): Yes                                    Yes

Dental tuition is assessed and covered by an academic waiver in the 1st, 5th and 6th years of the program. In years 2
and 3 students register in the undergraduate medical curriculum and complete the M3 and M4 years respectively in the
College of Medicine. Undergraduate medical tuition, health insurance, and student fees are assessed including out-of
state tuition for non-residents. A General Surgery Residency (PGY I) Year supported by UIC Medical Center, Graduate
Medical Education and the College of Medicine follows in year 4 with a stipend provided. There is no formal registration
as a UIC student although the residency must be completed before the student may progress to year 5 of the program.

Current program coordinator of each unit:           College of Dentistry—Marsha Borders
                                                    College of Medicine—Linda Singleton

2) Specify if there is also a single coordinator/office for the joint program:

The program will be coordinated jointly by designated personnel in the College of Dentistry and the College of Medicine.

3) Describe the admission process for a new student, currently not in either program, applying to the joint program:

In January of each year the Department of Oral and Maxillofacial Surgery in the College of Dentistry will select via the
Postdoctoral Dental Matching Program (MATCH) prospective 4th year dental students for admission into the Integrated
OMFS-MD (residency) program.

Credentials of applicants to be ranked for the integrated residency program are reviewed by the Department of Oral and
Maxillofacial Surgery as well as by the College of Medicine. The admission criteria for acceptance is based on a review
of class rank, undergraduate and dental grade point average, research interests, extracurricular activities, interviews,
letters of recommendation, National Dental Board scores and potential for passing the USMLE Step 1. Candidates
reviewed favorably by UIC College of Medicine will initially enroll in the Certificate (OMFS Residency) Program in the
College of Dentistry and receive endorsement for the USMLE Step 1. Passage of this examination is required for
admission into the MD program and must be taken between April and June prior to beginning the Certificate (OMFS
Residency) Program in July. After passing the USMLE Step 1 a resident is allowed to complete an application for

admission to the MD program at UIC College of Medicine. Applications are reviewed and processed through the Office
of Admissions in the COM.

Each college then forwards the application, application fee and supporting credentials for the recommended candidate
to UIC Office of Graduate Admissions for final processing. All documents will be forwarded to Graduate Admissions by
the printed application deadline date for the term. Department contact persons are responsible for informing campus
admission officers of the dual status of the applicant to ensure that both programs are reflected in banner and the
appropriate priority listed. These individuals will continue to assume responsibility for administrative oversight of the
residents’ program and for communicating with departments and other campus units as necessary.

4) Describe the admission process for a student already matriculated into one program applying for the other program
(i.e. joint status):

The College of Dentistry currently offers a 48 month OMFS residency program as well as an option for completing a 72
month Integrated Certificate in OMFS-MD Residency) Program. Admission requirements differ for each program and
are listed on the sites of the Postdoctoral Application Support Service (PASS) and the Dental Matching Service
(MATCH) as applicable. A candidate will be considered for admission to a single program based on his/her request on
the PASS application and ability to meet admission criteria. Students (residents) admitted to the 4 year Certificate
(OMFS Residency) Program are not eligible for the integrated Certificate in OMFS-MD (Residency) Program.

5) Describe the cut-off period (number hour hours earned, number of semesters, or years) when a student who has
matriculated into only one program becomes ineligible for admission to the joint program:

Residents must meet requirements for both programs prior to admission into the integrated OMFS-MD (Rresidency)
Program. If a failing score is received on the USMLE Step 1 in April prior to beginning the Certificate (OMFS Residency)
Program the resident is allowed to retake the exam in August/ September of the first year. Failure to pass the exam after
a second attempt will result in dismissal from the program.

6) Provide the current enrollment in the joint program by full-time and part-time:

There are no residents currently enrolled in the integrated OMFS-MD (Residency) Program. Approval is expected in
Summer 2010. It is anticipated that a 1-2 residents will be admitted each year for a total projected enrollment of 4-8 at
any given time.
   Requirements for Advanced OMFS Degree -         Shared Core        Requirements for the Doctor of Medicine
   Core Courses with Hours                         Courses with       Degree - Core Courses with Hours Unit B
   Unit A                                          Hours
   Program Years 1, 5 and 6                        Program Year 4     Program Years 2 and 3
                                                                      (M3 Medical School Curriculum) 46 hours
   OSUR 510 Conscious Sedation and                 Gen. Surgery       CLER 601 Obstetrics and Gynecology, 6
   Anesthesia, 1 hr                                Residency -        hours
                                                   12 months
   OSUR 511 Oral Surgery Seminar, 2 hrs            [COM 8 months      CLER 602 Psychiatry, 6 hours
   repeated for 18 hours                           OMFS 4 months

   OSUR 513 Craniofacial Deformity Seminar, 1 hr   50 to 60 hrs/wk    CLER 603 Pediatrics, 6 hours
   repeated for 9 hours

   OSUR 532 Diagnosis and Treatment Planning in    No UIC             CLER 604 Surgery, 8 hours
   Orthognathic Surgery, 2 hours                   Registration

   OSUR 533 OMFS Surgical Literature Review, 1     Co-Operative       CLER 605 Medicine 12 hours
   hr repeated for 3 hours                         Aspects:

   OSUR 561 Physical Diagnosis, 4 hrs              2 years of MD      CLER 606 Family Medicine, 6 hours
                                                   waived for DDS
   OSUR 614 Clinical Pathology Conference, 1 hr    General Surgery    CLER 608 Essentials of Clinical Practice and
   repeated for 6 hours                            Residency          Professionalism, 2 hours
                                                   required for
   OSUR 619 Implant Dx & Tx Planning Sem, 1 hr                         (M4 Medical School Curriculum -46 weeks:
   repeated for 3 hours
                                                                       CLER 612 Sub-internship in Medicine, 4 hrs
                                                                       SPEC 626 Specialty Courses, 17 hrs
                                                                       CELE 600-612 Clerkship Electives, 20 hrs
   OSUR 620 Oral Surgery Clinic (2-20 hrs)
   repeated for 180 hours

   OSUR 623 Applied Surgical Anatomy, 1 hr

   OSUR 624 Morbidity and Mortality Conference, 1
   hr repeated for 3 hours

   OSUR 698 Research in OMFS, (0-16) hours
   repeated for 17 hours (avg)

   Anat 544 Advanced Craniofacial Anatomy, 3

                                                                       Total required hours for Unit B: 87
   Total required hours for Unit A: 250                                (46 wks M3 year and 41 wks M4 year)

8) Is there an enrollment deposit requirement for one or both degrees? If yes, describe how this is handled for your joint
degree students:

Neither the College of Dentistry nor the College of Medicine requires a deposit to hold a position in the class.

9) Describe how a typical full-time and part-time student would progress through the joint program by semester or year.
Include all typical scenarios (eg. Student will take classes only in academic unit A during the first year, only in unit B the
second year, and then in both units the following years). List scenarios for full-time and part-time:

        Organizational Chart of the 72 month (6 year) OMFS-MD residency program:

                         New Program

                         PGY 1 College of Dentistry – OMFS
                         Certificate (Residency) – 12 months
                         College of Medicine 3rd Year
                         (medical school)

                         College of Medicine 4th Year
                         (medical school)
                         College of Medicine – UIC
                         General Surgery Residency-12
                         months( 8 mos GS / 4 mos OMFS)
                         (NO UIC course registration –
                         student does a residency program in
                         the UIC Hospital)
                         PGY 1I College of Dentistry – OMFS
                         Certificate (Residency) – 12 months
                         PGY III College of Dentistry – OMFS
                         Certificate (Residency) – 12 months

Both the 48 month Certificate (OMFS Residency) Program and the 72 month Integrated OMFS-MD (Residency)
Program are basically lock step programs and available only to full-time students (residents). Stipends for years 1, 4, 5
and 6 are paid through Graduate Medical Education (GME). As a condition of receiving the stipend, students (residents)

must be engaged in providing direct patient care or patient care related study between the hours of 9:00 a.m. and 5:00
p.m. Non-clinical didactic coursework may only be presented prior to or following required time in clinic or hospital

10) Describe how variations in the sequence of study listed above are agreed upon between the two degree-granting
units and the student:

The 6 year Integrated OMFS-MD (Residency) Program is endorsed by the Commission on Dental Accreditation of the
American Dental Association (ADA) and satisfies the requisites for board certification (ABOMS) in oral and maxillofacial
surgery. The College of Medicine grants the M.D based on completion of the third and fourth years of medical school
and a general surgery preliminary residency. Applicants are given advanced standing in the medical program based on
completion of a comparable basic science curriculum in years 1 and 2 of dental school. An optional 7th year in a
General Surgery Residency (PGY II) permits medical licensure in most states.

Residents must complete the sequence of study as specified to comply with established professional standards.

11) Describe how the two academic units will handle the assignment of the primary and secondary program codes (the
primary code receives the headcount and tuition assessment, including the differential charge), both upon initial
admission and later:

The College of Dentistry is assigned as the primary college in years 1, 5, and 6. The College of Medicine is assigned as
the primary college in years 2, 3, and 4.

            •   PGY 1     OMFS, 12 months
            •   PGY II    COM, 3rd year core clerkships
            •   PGY III   COM, 4th year core clerkships, anesthesia
            •   PGY IV    COM, UIC Hospital General Surgery Residency (GS, 8 months/OMFS, 4 months)
            •   PGY V     OMFS, 12 months
            •   PGY VI    OMFS, 12 months, Chief resident

12) Describe how the student is notified or informed about the timing and policy for changing the order of primary and
secondary program codes (which impacts the tuition charge):

Prospective candidate are informed about the program in 3 ways; through the PASS website, the OMFS department
website and during the interview process. Dental programs participating in PASS are required to up date program
information annually, prior to the new application cycle. This includes the program description, admission requirements,
deadline dates, length of program and associated stipend /tuition. The department also maintains this information on the
College of Dentistry website. Applicants selected for an interview receive a complete description of the program
including a detailed copy of the curriculum indicating the years of enrollment in the respect colleges along with
associated stipends, tuition, and fees. Additionally, the student (resident) will receive a written agreement prepared by
both programs outlining the terms and policies of the integrated program.

13) Students holding an employee waiver (not from an assistantship) or BOT tuition and service-fee waiver automatically
have differential tuition charges waived. This is not the case for waivers resulting from an assistantship. If the student
has an assistantship appointment, describe if the differential will be charged, including what will occur when the primary
program code changes:

In postgraduate years 1, 5, and 6 program participants are appointed as residents through Graduate Medical Education
(GME). As such, they receive an academic waiver covering tuition and fees except the U-PASS transit fee when
enrolled in the College of Dentistry. There is no UIC registration in year 4 while completing the General Surgery
Residency. The resident receives a stipend.

In years 2 and 3 of the program students (residents) enroll in the undergraduate medical program in the COM (M3 and
M4 years respectively) and are responsible for all university tuition and student fees. In addition, a mandatory annual
student disability insurance fee is assessed. Financial Aid may be applied for through the COM or through the UIC
Office of Financial Aid.

14) Describe the policy for determining Academic Standing for this joint degree program (see instructions):
Each program will take responsibility for assessment when the (student) resident is registered in their respective college.
Directors from the Department of Oral and Maxillofacial Surgery and the College of Medicine will conduct a collaborative
mid-year review to assess the student’s overall performance in the program.. Students (residents) move to the next
level on July 1 of each year if program requirements are met.

15) Graduates of joint programs are conferred two individual degrees. The structure of the programs necessitates that
both degrees be conferred in the same term, except for certain joint programs consisting of undergraduate and graduate
degrees. Describe when each of the two degrees are granted for this joint program:

Students (residents) are expected to register each semester except, in year 4 when completing the General Surgery
Residency. Requirements for both programs must be met prior to awarding of the degrees. The Degree of Doctor of
Medicine (MD) and the Advanced Degree in OMFS (IBHE Certificate) will be conferred by the University of Illinois in
Summer of the sixth year of the program. In addition, the UIC Hospital awards a General Surgery Certificate (one year).

16) Attach copies of all documentation pertaining to policy and procedure that is provided to students on the joint
program, including the template of the informational form signed by students (see instructions).

Signatures of department heads/chairs or administrative deans who may advise the dean:

______________________            ______________________          ____________________          ___________________
Academic Unit A Signature         Print Name and Title            Academic Unit B Signature       Print Name and Title

Signatures of deans:

______________________            _____________________           _________________________________________

Dean, Academic Unit A             Print Name                      Dean, Academic Unit B            Print Name

______________________            _____________________
Graduate College Dean             Print Name
(Only if at least one program
is within the Graduate College)

Office of the Provost:

_______________________________________                   _____________________________
Vice Provost for Graduate and Continuing Studies          Print Name

                             Information for Residents Entering Joint Program

The College of Dentistry in conjunction with the College of Medicine and the Medical Center at the University
of Illinois at Chicago offers a 6 year integrated Certificate in Oral and Maxillofacial Surgery (OMFS)-Doctor of
Medicine (MD) (Residency) Program consisting of 3 years in an OMFS residency plus 2 years of medical
school and a preliminary year of a General Surgery Residency. An optional 7th year of a General Surgery
Residency (PGY 2) permits medical licensure in most states.

Applicants are admitted separately to each program and must fulfill requirements of both programs before the
Doctor of Medicine (MD) and the Advanced Degree (Certificate)in Oral and Maxillofacial Surgery are
awarded. There is no option for completion of individual programs.

The goal of the program is to provide increased academic and clinical exposure for residents during OMFS
training and to improve credentialing and privileging for full scope OMFS practice to include Head and Neck
Oncology, Cleft and Craniofacial Surgery and Cosmetic Maxillofacial Surgery

Enrollment occurs in the College of Dentistry in Years 1, 5 and 6 of the program and in the College of
Medicine in years 2, and 3. Registration is required each semester except, in year 4 when completing the
General Surgery Residency at the Medical Center. Program codes will be changed administratively to reflect
the college and program of study according to the time line above. Residents will be notified of the curriculum
switch in August of the year preceding a scheduled program change.

A stipend and academic tuition and fee waiver is provided for all years of the program except in years 2 and
3; university tuition and fees are assessed for the cost of study in the third and fourth years of medical school.
Out-of-state tuition is assessed for non-residents. Current tuition rates for professional students may be
found at the UIC website and are subject to change. Financial assistance is available through UIC or the
College of Medicine Office of Financial aid.

We feel that this OMFS-MD-General Surgery integrated residency program will provide superior quality
resident education and training and will result in excellent patient care. Additionally, we believe the University
of Illinois at Chicago Oral and Maxillofacial Surgery program will produce qualified and competent surgeons
who will represent UIC in a positive manner during the course of their years of clinical practice.

Please contact me at with any further questions about the program.


Michael Miloro, D.M.D., M.D., F.A.C.S.
Professor and Head, Department of OMFS

                                          University of Illinois at Chicago
                                         Joint Degree Program Agreement

                              Oral and Maxillofacial Surgery-MD Residency Program

1.      I will be dismissed from the integrated OMFS-MD residency program if I fail to score a passing grade
        on the USMLE Step 1 in the first year of the program.

2.      Requirements must be completed for both programs before the Certificate in Oral and Maxillofacial
        Surgery and the Doctor of Medicine Degrees are awarded.

3.      I agree to maintain full time registration in prescribed coursework each term except, in year 4 when
        completing the General Surgery Residency.

4.      I will maintain good academic standing in both programs

5.      An academic tuition and fee waiver is awarded in program years 1, 5 and 6 and a stipend
        commensurate with the Postgraduate Year in the program. A stipend is also paid in year 4 while
        completing the General Surgery Residency.

6.      I agree to pay tuition and fees assessed for study in the third and fourth years of medical school
        including increased rates assessed for non-residents of the state of Illinois. I understand that I will not
        receive a stipend or tuition and fee waiver in these years.

7.      I agree to pay the annual disability student insurance fee assessed in the 3rd and 4th years of medical

8.      I agree to pay the U-PASS Transit Fee assessed each semester while registered in the College of

9.      An optional 7th year of a General Surgery Residency (PGY 2) is required for medical licensure in most

______          I have read and accept the terms above

______          I do not accept the terms above and decline to enroll in the program

_____________________________                                    ______________________________
Signature of Resident                                            Date

_____________________________                                    ______________________________
Michael Miloro                                                   Jorge A. Girotti
Department Head & Director OMFS Program                          Associate Dean, Special Curricular Programs
Academic Unit A                                                  Academic Unit B

_____________________________                                    ______________________________
Bruce Graham                                                     Leslie Sandlow
Dean, College of Dentistry                                       Senior Associate Dean, Educational Affairs
Academic Unit A                                                  Academic Unit B

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