Present

Minutes of the meeting held on Wednesday 6th February 2008 in the Village Hall at 7 p.m. At 7.00pm the Chairman opened the meeting. Present: Councillor J Bennell Chairman Councillor N Spann Councillor A Harris Councillor I Spiers Councillor J Loudon Councillor G Steeley Councillor R Mills Mr. G Tooke Clerk Councillor D Sage 4 members of the public Councillor C Shiner 1 To Accept Apologies for Absence Councillor G Marsh sent apologies on personal grounds. The meeting resolved unanimously to accept the apology. 2 Declaration of Interest on Items on the Agenda Cllr G Steeley declared a personal interest due to her being the Parish Council representative on the Village Hall Trust and issues relating to the street lighting in Cedar Avenue. Cllr J Loudon declared a personal interest in the football league for agenda item 13.5. Cllr I Spiers declared a personal interest from his RBC activities on matter relating to the Borough. Cllrs D Sage, C Shiner and N Spann declared a personal interest in the proposed Youth Club agenda item 13.3. 3 To confirm the minutes of the meetings held on 5th December 2008. Proposed Cllr I Spiers, seconded Cllr G Steeley Resolution - It was resolved unanimously that the minutes having been distributed, be approved and signed as correct. 4 Public participation session The public raised the following issues. The Parish Council was thanked on behalf of the parishioners for the Christmas lights. The Parish Council was thanked for the removal of the graffiti on the Village Hall. Wild flower seed has been ordered for distributing in the Village. There was discussion on item 16.1.7 – Village Amenities Group and funds. 5 To report on matters arising from the minutes of the 4th July 2007. Actions AP 12-01 Planning group Outstanding Item 14 Planning Group to meet and then raise issues of concern with Borough Cllr J Bennell. Councillor for the Borough Walk Round Details. February – the group need to meet before 26th February 2008. AP 12-02 Oxford Road hedge Outstanding Item 15 Cllr Spiers to arrange for the hedge to be cut at Ryton Nursery Cllr I Spiers. AP 12-03 Wood panelling Discharged Item 15 Cllr G Marsh to remove wood panelling from the verge on the Oxford road. Cllr G Marsh. AP 12-04 Youth Club Discharged Item 15 Cllr D Sage to co-ordinate with Cllr G March, Cllr C Shiner plus another Cllr D Sage. resident the feasibility of setting up a Youth Club. February – see agenda item 13.3 AP 12-05 Gate locking Discharged Item 15 Cllr D Sage to co-ordinate with Cllr G March, Cllr C Shiner Cllr N Spann and Cllr D Sage. Cllr J Bennell the risk assessment and procedures for locking and unlocking the Ball Play Area Gates. February – see agenda item 13.4 AP 11-02 Recreation Ground – repairing of fencing Outstanding Item 11 Cllr J Loudon to arrange a time when Cllr G Marsh and Cllr I Spiers can help Cllr J Loudon. the handyman make the fencing repairs. Jet washing. AP 11-03 Discharged Item 12 Cllr D Sage to organise the jet washing of the subway and bus stop. December Cllr D Sage. – most of the subway has been done. Remainder will be done after Christmas February – remainder will be done in the summer Bus Shelter – Oxford Road. AP 11-04 Discharged Item 15.1 County Councillor to investigate the possibility of a bus shelter near Avon Cllr H Timms. View. County to consult with residents. Once provided ongoing responsibility rests with Parish Council February – see agenda item 13.2 FAQ for Newsletter. AP 11-05 Discharged Item 16.1.5 A set of FAQs to be produced for a newsletter, other councillors will help to Cllr C Shiner. 59b21452-777b-4099-8bde-33cb6d57561b.doc Page 1 of Minutes of the meeting held on Wednesday 6th February 2008 in the Village Hall at 7 p.m. produce the answers. February – a set of FAQ was distributed to the Members Ryton Roundabout. AP 09-01 Discharged Item 16 Cllr J Bennell to talk to Garden Organic Ryton about adopting the roundabout. Cllr J Bennell. November – Garden Organic are interested and will discuss the issues at their next management meeting. December – Garden Organic concerned about costs and safety February – considering the H&S issues, cost and the fact the maintenance is currently under contract the there is no way forward at present. Housing Needs Survey. AP 07-02 Outstanding Item 15.2 Cllr J Bennell to investigate a set of suitable questions. Cllr J Bennell. Pavilion clear out. AP 06-01 Outstanding Item 14 A Working Group to be set up to clear out the Pavilion including the workshop Cllr Loudon. and other storage areas. October – to include an audit and status of the handyman tools. November – The Handyman has made a start on the clearing Village Activities Newsletter. AP 06-04 Discharged Item 17 Cllr A Harris to provide article for the next newsletter on Village activities and Cllr A Harris the contacts details. July – Cllr Harris wishes to wait a while. November – There will be a newsletter after Christmas. February – a draft is available, the Chairman will add to it and Cllr N Spann will arrange printing. Church Road open space, legal fees. AP 06-05 Ongoing Cllr J Bennell to contact Karen Hillman (RBC) to discuss the principles and Cllr J Bennell Item 18.1.8 issues. September – following discussion waiting for a response from RBC. New Pavilion. AP 2006 Ongoing Cllr Spiers to prepare a brief and a piece for the newsletter. October – Cllr Cllr Spiers 07-04 Item 13.2 Spiers has contacted a council in the West Country. They found that the anti graffiti coating only lasted six months. March – Cllr Spiers will write up status of the situation for future Council action. May – Cllr Spiers to talk to RBC about a future whole area solution (pavilion, ball play access and parking). June – after talks with RBC planners and environment there are no objections. September – Conceptual plan shown to RBC, appears acceptable, detailed plan to be drawn up. October – at a meeting that included Cllr I Spiers, Cllr H Timms and Mr S Lawson the issue of using Sec 106 money for a whole area (Ball Play and Pavilion) solution was discussed. Bellway have no issue so long as money is spent on something useful for the Village. November – Funds will be required to draw up plans for submission of a planning application before the end of the year. All possible options also need to be explored. December – plans are with an architect 6 Report of the Community Beat Officer No police representative was present, the December and January report was distributed to the Members. 7 Report of the County Councillor There was no report. 8 To receive the report of the Borough Councillor for the Ward The Borough Councillor reported on the RBC budget, the new bus pass system and the redevelopment of the former Peugeot site. 9 Burial Ground working group. Cllr J Bennell to write to ABA requesting the two surveys. Cllr I Spiers to approach WCC about the land on the other side of the Church. 10 To receive the report from representatives on other bodies 10.1 Village Hall Trust More money went out in December than came in. There is concern over competing venues. Mrs J Smith has resigned from the committee. Clerk will write a letter of thanks. 10.2 Earl Craven Locality Panel The panel met on 10th January 2005 and discussed issues relating to policing, PO closures and recycling. 10.3 Stonemarket Liaison Group Cllr Spiers to see if a representative will attend a Parish Council meeting. 10.4 WALC – has not met. 59b21452-777b-4099-8bde-33cb6d57561b.doc Page 2 of Minutes of the meeting held on Wednesday 6th February 2008 in the Village Hall at 7 p.m. 10.5 School Governors The Christmas nativity was very good. Other issues raised were the Ofsted inspection, plans for disabled toilet and work room, training, open evening and a newsletter. 10.6 WALC – Rugby Area Committee – no report. 11 Recreation and Amenities – has not met. 12 Village maintenance and Handymen 12.1 Concrete bollards The bollards stored in the Village Hall grounds are to be re-sited in the High Street. 13 Items for this meeting 13.1 Pavilion Plans No plans yet, item held over to next meeting 13.2 Bus Shelters 13.2.1 Oxford Road Cllr I Spiers to agree site with WCC officers 13.2.2 Bagshaw Close Removal of the two cross bars is the best solution. 13.3 Youth Club There are five people interested so far in setting up the Youth Club. They have been talking to other organisations. Set up funding will be requested from the Parish Council at the next meeting. The activity should also benefit the community from crime reduction. The plan is to start the Club in June 2008. 13.4 Ball Play Area – gate locking The risk assessment was presented to the meeting and Cllr N Spann agreed to be the contact point and log keeper. More volunteers are required before the scheme is viable. 13.5 League use of the football pitch and changing for cup games. Cllr J Loudon left the room for this item. The Coventry & Central Warwickshire Sunday Football League have requested the use of the Ryton pitch and changing facilities as a back up for if the usual pitches are out of action due to bad weather. Resolution proposed Cllr J Bennell, seconded Cllr I Spiers, unanimous The Parish Council agrees to the Coventry & Central Warwickshire Sunday Football League using the football pitch and changing facilities on a one game on a Sunday only basis. 14 To receive the report of the Chairman for information The meeting received the reports from the Chairman. 15 To receive reports from members for information The meeting received the reports from the Members present. The Meeting gave a vote of thanks to the Ladies Guild for their work in putting on the partly for the senior citizens in the village 16 To consider Correspondence 16.1 To consider Correspondence requiring a decision of the Council Blacksmiths Arms, High Street – noted. 16.1.1 8-017 Mr M Guyatt Speed Limit Review Consultation: A and B Class Roads – noted. 16.1.2 8-019 WCC 16.1.3 8-038 WALC Annual One Day Briefing Seminar - "Working for Communities" at Myton School, Warwick Sat 8th March 2008 9.15am-3.30pm £35 The meeting resolved that the Clerk should attend at a cost of £35 plus time plus travel costs. E-mail containing 6 issues – Clerk to reply. 16.1.4 8-039 Mrs M Lee Taylor Review - rural economy and affordable housing – noted. 16.1.5 8-045 WALC Ryton Roundabout – see action point AP 09-01 16.1.6 8-054 Cllr Timms 16.1.7 8-056 Mr & Mrs Tressler Village Amenities Grant of £200.000. Cllr I Spiers will obtain the current figures for the Section 106 money and this will be included in the newsletter. Property review – noted. 16.1.8 8-057 RBC 16.1.9 8-071 RBC Core Strategy Discussion Paper: Formal Consultation The discussion paper is to be circulated quickly, first to the Planning Group and then to the remaining councillors. 16.1.10 8-072 Department for Consultation on orders and regulations relating to the conduct of local Communities and authority members in England Local Government Cllr J Bennell and Cllr I Spiers will read the document and then respond as necessary. Post Office Network Change Programme – noted. 16.1.11 8-073 WALC Land to the rear of 36 to 44 Leamington Road – clerk to reply. 16.1.12 8-074 Newman 59b21452-777b-4099-8bde-33cb6d57561b.doc Page 3 of Minutes of the meeting held on Wednesday 6th February 2008 in the Village Hall at 7 p.m. 16.1.13 8-082 Lieutenancy Office Award Nominations – Councillors to think about possible nominations. 16.1.14 8-086 Mrs Backholler Replacement of double glazed unit in Village Hall The meeting noted the concern. Having already replaced one unit this year the Members decided to leave this one for the time being until finances permit. 16.2 To consider Correspondence for members’ information The information folder contains these items and is to be circulated amongst the Councillors after the meeting. The contents were noted. 17 To agree payments in accordance with the budget 17.1 Payments made since the last meeting The payments made since the previous meeting in accordance with Standing Orders were listed and copies had been previously circulated to members. Resolution proposed Cllr I Spiers, seconded Cllr J Bennell It was resolved unanimously to accept the payments that had been made since the previous meeting in accordance with Standing Orders and Financial Regulations. 17.2 Payments to be made from this meeting The payments for authorisation at this meeting were listed and copies had been previously circulated to members. Resolution proposed Cllr J Bennell, seconded Cllr I Spiers, unanimous That the meeting authorises the payments listed. 17.3 Receipts since the last meeting The members noted the details of the receipts, as listed. Resolution proposed Cllr J Bennell, seconded Cllr I Spiers, unanimous It was resolved unanimously to accept the receipts that had been received and recorded since the previous meeting in accordance with Financial Regulations. 17.4 Bank Reconciliation The members noted the bank reconciliation, as presented. 17.5 Reserves, Revenue, Expenditure, Budget & Forecast The meeting noted and agreed the reserves, the revenue details, expenditure, budget and forecast details as presented. 17.6 Half Year Accounts 2007/08 The Clerk presented the first half-year accounts for 2007/08. Resolution proposed Cllr J Bennell, seconded Cllr I Spiers, It was resolved unanimously to accept the first half-year accounts for 2007/08. 17.7 ABB - Street light maintenance increase (£304.92 to £335.56) Resolution proposed Cllr J Bennell, seconded Cllr I Spiers, It was resolved unanimously to accept the revised ABB maintenance charges 17.8 Renewal of Veolia contract for cutting of Recreation Ground for 2008 £749.59 Resolution proposed Cllr J Bennell, seconded Cllr G Steeley, It was resolved unanimously to accept the revised grass cutting charges for 2008. 17.9 Repairs to Play Area - gate post, Cableway tyre and fire to multi-play £993.96 It was resolved that a weld repair to the post will be done before proceeding further. Cllr J Loudon to talk to the Handyman. A new quote just for the tyre-stop will be requested. 17.10 Posts quotes for Recreation Ground A further quote from Avon Timber will be requested. 18 To consider Applications and Approvals 18.1 Planning Applications 18.1.1 For approval 1 7-746 R07/2118/PLN The caravan site land r/o manor Farm, London Road Erection of a detached dwelling. (Officer Richard Redford) Response required by 14th January 2008, the Parish Council responded prior to the meeting stating that the development is outside of the village envelope and that neighbour consultation should be carried out. 2 7-752 R07/2092/MAJP Former Peugeot Works Full application for the redevelopment of northern part of site for the storage & distribution (Class B8) with ancillary offices and associated vehicle maintenance unit & fuelling & washing facility, security lodge, vehicle parking, landscaping & emergency access. (Officer Richard Holt) Meeting not so concerned about Site A, but with Site B. Parish Council already responded on proximity of buildings to residential property. 3 7-751 R07/2190/HOUS 12A Avon View Park Homes, Oxford Road Erection of decking to rear of the property (Officer Nisar Mogul) Response required by 6th February 2007, the Parish Council responded stating that neighbour consultation should be carried out. 59b21452-777b-4099-8bde-33cb6d57561b.doc Page 4 of Minutes of the meeting held on Wednesday 6th February 2008 in the Village Hall at 7 p.m. 7-752 R07/2195/PLN Ryton Nurseries, Leamington Road Proposed continuation of use of land for open display of timber buildings and related accessories. (Officer Richard Holt). Application has now been granted. 5 8-016 R07/2198/MAJP Police Training Centre, Leamington Road Demolition of four existing accommodation blocks and erection of 1No. Block, provision of temporary construction access to A423 Oxford Road. (Officer Karen Maunder) The Parish Council has concerns about the temporary access onto the busy A423 Oxford Road. 6 8-036 R08/0070/PLN Ryton Pools Country Park Use of land for siting of storage and erection of fence. (Officer Brian Slater) The meeting had no comments on this application. 7 8-070 R08/0129/PLN The Old Vicarage, London Road Use of land and kennels for the storage, hire and repair of tents/marquees, together with associated items and equipment (resubmission). (Officer Richard Holt) The Parish Council considers this to be inappropriate development in the Green Belt. 18.1.2 Refused 1 8-037 R07/1929/HOUS 32 Leamington Road Refused. Erection of two storey side extension. 18.1.3 Granted 6 8-014 R07/2009/HOUS 3 Lea Walk Granted. Erection of first floor side extension. (Officer Nisar Mogul) 18.1.4 Appeal 1 7-745 R07/0492/PLN The Old Vicarage, London Road Appeal. Change of use of existing kennels to use for the storage, hire and repair of marquee tents. (Officer Richard Holt) The meeting noted the refused, granted and appealed applications. None 18.2 Licenses 19 Meeting dates 19.1 To confirm the date of the next meeting The meeting resolved that the next Parish Council meeting is to be held on Wednesday 5th March 2008 at 7.00pm. 4 The meeting closed at 10.35pm. Signed ___________________ Chairman. 59b21452-777b-4099-8bde-33cb6d57561b.doc Page 5 of