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REGULAR COUNCIL MEETING CITY OF EXCELSIOR SPRINGS EXCELSIOR

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REGULAR COUNCIL MEETING CITY OF EXCELSIOR SPRINGS EXCELSIOR Powered By Docstoc
					REGULAR COUNCIL MEETING CITY OF EXCELSIOR SPRINGS EXCELSIOR SPRINGS, MISSOURI JANUARY 20, 2009 The City Council of the City of Excelsior Springs, Missouri met in Regular Session at 6:00 PM, Tuesday, January 20, 2009 in the Council Chambers of the Hall of Waters Building. The Meeting was called to order by Mayor Schutte The opening prayer was given by Rev. Cooney of the First United Methodist Church. The Pledge of Allegiance was led by Mayor Schutte. Roll Call of Members: Present: Absent: VISITORS: (Tape A24-525) Ms. Cheryl Trio, Chairperson of the Christmas Committee, addressed the Council. She advised the Council that the Christmas Committee has provided the City with a very festive atmosphere for the last five years. However, Christmas decorations are being stored in the sub-basement of the Hall of Waters building, which is very dark and contains asbestos, and in the building at Sunnyside Park. Neither of these locations provide ample lighting and space to store all the decorations and allows no space for repair of decorations. The Christmas Committee is requesting the Council allow them to use the old Fire Station, located downtown, to store the decorations. This building is clean, well lit allows ample room for volunteers to repair decorations during times when they are not being used. The Christmas Committee has acquired a lot more decorations now than in the past with the addition of decorations at the Lane of Lights. The old fire station was used by them to prepare their Christmas float. If this building is made available, more volunteers would participate. $3,000 was obtained from the new Lane of Lights project and $800 of that was given to local non-profit committees. The Committee asked Capital Improvements to put a new roof on the old fire station, but it seems this is being held up. Mayor Pro-Tem Buckman stated the Committee needs a good place to store decorations and the Council needs to consider this request. Mayor Schutte stated the Christmas Committee does an outstanding job…better and better every year. She is not against them acquiring a storage facility; but, no other business downtown is allowed to use a building just for storage and she doesn’t think the City should use one of their buildings for this either. She stated that Capital Improvements did not approve the $50,000 for a new roof for the old fire station. Councilman Fousek stated he is for utilizing this building…that there is a real need for storage space. Other members of the Committee stated there is a real need for this building. One member asked if this building is unavailable, does the Council have any other suggestions for a location. The City Manager stated that the City needs to look at putting something together. Cheryl was advised by the Mayor to get with the City Manager and see what can be worked out. MINUTES OF REGULAR COUNCIL MEETING HELD ON DECEMBER 15, 2008: (Tape A526-543) Councilman Parker made a motion to approve the Minutes of the Regular Council Meeting held on December 15, 2008. Motion was seconded by Councilman Fousek. Roll Call of Votes: Ayes: Nays: Parker, Fousek, Buckman, Schutte None, motion carried. Mayor Carolyn Schutte, Mayor Pro-Tem Ambrose Buckman, Councilmen Ken Fousek and Sonny Parker Councilman Jim Nelson

Minutes of December 15, 2008 passed and approved January 20, 2009. CONSIDERATION OF AGENDA: (Tape A544-556) Mayor Pro-Tem Buckman made a motion to approve the Agenda, as printed. Motion was seconded by Councilman Parker. Roll Call of Votes: Ayes: Nays: Fousek, Parker, Buckman, Schutte None, motion carried.

Agenda, as printed, passed and approved January 20, 2009. HOSPITAL R & E FUNDS: (Tape A557-580) Steve Marriott, Director of Administrative Services, briefed the Council on this item. Councilman Parker made a motion to authorize the Director of Administrative Services to transfer $159,206.00 from the Hospital R & E Fund to the Hospital Operating Account for the reimbursement of items as per the December 15, 2008 letter from the Hospital Board. Motion was seconded by Mayor Pro-Tem Buckman. Roll Call of Votes: Ayes: Nays: Parker, Fousek, Buckman, Schutte None, motion carried.

Transfer of Hospital Funds passed and approved January 20, 2009. RESOLUTION #804, GOLF CLUBHOUSE ROOF REPAIR: (Tape A581-677) Tim Jarman, Director of the Municipal Golf Course, informed the Council that he went to the Capital Improvements Committee and asked for funds for this roof repair. Capital Improvements approved the lowest bid submitted for this project. Tim is therefore asking for Council approval to go ahead with the project. Councilman Parker made a motion to approve Resolution #804, authorizing the Director of Golf to award the repair of the clubhouse roof to D & D Construction Coatings in the amount of $23,997.50. Motion was seconded by Mayor Pro-Tem Buckman. Roll Call of Votes: Ayes: Nays: Fousek, Parker, Buckman, Schutte None, motion carried.

Resolution #804 passed and approved January 20, 2009. ORDINANCE #09-1-1, PURCHASE OF PERSONNEL DUTY AND PRISONER LOCKERS: (Tape A678-789) Mayor Schutte read by title the First Reading of Ordinance #09-1-1. Police Chief John McGovern informed the Council that the Public Safety Sales Tax Oversight Committee has approved this purchase. Mayor Pro-Tem Buckman made a motion to place on Second Reading Ordinance #09-1-1, authorizing the Chief of Police to purchase personnel duty lockers and prisoner lockers from Automated Business Systems in the amount of $13,087.53. Motion was seconded by Councilman Parker. Roll Call of Votes: Ayes: Nays: Parker, Fousek, Buckman, Schutte None, motion carried.

Mayor Schutte read by title the Second Reading of Ordinance #09-1-1. Mayor Pro-Tem Buckman made a motion to approve Ordinance #09-1-1, authorizing the Chief of Police to purchase personnel duty lockers from Automated Business Systems in the amount of $13,087.53. Motion was seconded by Councilman Parker. Roll Call of Votes: Ayes: Nays: Fousek, Parker, Buckman, Schutte None, motion carried.

Ordinance #09-1-1 passed and approved January 20, 2009. APPROPRIATIONS ORDINANCE #09-1-2: (Tape A790-842) Mayor Schutte read by title the First Reading of Appropriations Ordinance #09-1-2. Members of the Council went through the Appropriations Reports to see if anyone had questions. Mayor Pro-Tem Buckman made a motion to place on Second Reading Appropriations Ordinance #09-1-2 in the amount of $1,361,677.50. Motion was seconded by Councilman Fousek. Roll Call of Votes: Ayes: Nays: Parker, Fousek, Buckman, Schutte None, motion carried.

Mayor Schutte read by title the Second Reading of Appropriations Ordinance #09-1-2. Mayor Pro-Tem Buckman made a motion to approve Appropriations Ordinance #09-1-2, in the amount of $1,361,677.50. Motion was seconded by Councilman Parker. Roll Call of Votes: Ayes: Nays: Fousek, Parker, Buckman, Schutte None, motion carried.

Appropriations Ordinance #09-1-2 passed and approved January 20, 2009. REMARKS – CITY MANAGER AND CITY COUNCIL: (Tape A893-1150) City Manager Haugland: 1. The final date for signing up to run for City Council was today. Three candidates filed…Carolyn Schutte, Jim Nelson and Chad Taylor. 2. Had a work session with Kevin Morgan to work on the City’s web-site. The new web-site will be more user friendly allowing citizens and builders to obtain permit forms more easily. 3. Met a representative of Sullivan Publishing in Springfield at the last conference there. The City is considering updating the City Code. Would like to have the City Code on-line. Mayor Pro-Tem Buckman: 1. It was brought up in work session that the Council needs to “recognize” the Christmas Tree Committee. Councilman Fousek: 1. Thankful for the Hospital Staff during his recent stay there. Mayor Schutte: 1. Asked the Public Works Director about the Refuse contract and what is being done about sidewalk curb-side recycling. 2. Glad to hear the City is going forward with the new web-site.

3. Does want to “recognize” the Christmas Committee. Was not aware that they were going to be at the meeting tonight. With no further business at hand, Mayor Schutte asked for a Motion to adjourn the Regular Council Meeting and go into closed session. Councilman Parker made a motion to close the Regular Council Meeting and go into closed session pursuant to RSMo 610-021 (1) Legal. Motion was seconded by Mayor Pro-Tem Buckman. Roll Call of Votes: Ayes: Nays: Fousek, Parker, Buckman, Schutte None, motion carried.

Regular Council Meeting adjourned at 6:39 PM.

ATTEST: _____________________________ FRANCES SMITH, CITY CLERK

_______________________________________ CAROLYN SCHUTTE, MAYOR


				
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