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COBA Internship Program packet - COBA - Georgia Southern

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COBA Internship Program packet - COBA - Georgia Southern Powered By Docstoc
					                                           Instructions for Obtaining
                                       Academic Credit for Your Internship

    If you believe you meet the requirements for obtaining academic credit for your internship, download the
    necessary forms from the School of Accountancy website at the following address:
    http://coba.georgiasouthern.edu/soa/student/internships. There are six forms to be completed (enclosed):

    (1) COBA Internship Authorization Form
    (2) Student Internship Consent Form
    (3) Sponsoring Company Internship Registration Form
    (4) Internship Course Registration Form
    (5) Firm Evaluation of Intern Performance Form
    (6) Student Internship Feedback Form

   Follow these steps:
1. You must obtain authorization to complete an internship for academic credit from the College of Business
   Administration (COBA). Complete the COBA Internship Authorization Form for this purpose.

2. Complete the Student Internship Consent Form to certify your eligibility and understanding of the terms and
   conditions of the internship.
       a. An internship with your current employer will be permitted provided that both of the following
           conditions are satisfied: i) the internship is in a different area of the company (i.e. department or
           division) than the department/division of your current job and: ii) your internship duties will be
           significantly different than the duties of your current job.
       b. An internship in a family-owned business will be permitted provided you are not active in the
           management of the company.

3. Have a firm or company representative complete the Sponsoring Company Internship Registration Form. You
   may e-mail the form to your internship employer. However, the form will need to be signed and sent back to
   you, so make sure the employer has your current mailing address and/or fax number.

4. Complete the Internship Course Registration Form. Note that you must pay tuition for internship credit hours
   just as you would for any other academic credit hours. Be sure to include the appropriate CRN number(s) for the
   course you wish to receive credit for (ACCT 4790, BUSA 4790, ACCT 7730, BUSA 7730)

5. Undergraduate accounting students should take the following four (4) completed forms to the Accounting
   Advisor in COBA - Room 2200 (Graduate Students: Take forms to MAcc Advisor) for review and approval: (1)
   COBA Internship Authorization Form, (2) Student Internship Consent Form, (3) Sponsoring Company
   Internship Registration Form, and (4) Internship Course Registration. Assuming you meet the college and
   school requirements for earning academic credit, the advisor will register you for the appropriate credit hours.

6. As you are working, document your internship experience as detailed in the Student Consent Form. This
   includes regular communication with the School’s Internship Coordinator.

7. Once you have worked the minimum number of hours needed to earn your academic credit (135 work hours for
   three semester hours of credit or 270 work hours for six semester hours of credit), you must submit a Final
   Report to the SOA Internship Coordinator according to the instructions provided in the Student Consent Form
   (Final Report is due two weeks before the week of final exams). The Final Report includes the following:
       a. Background profile of the firm/company;
       b. A weekly log of activities and significant events;
       c. A completed Student Internship Feedback Form; and
       d. A Firm Evaluation of Intern Performance Form completed by your work supervisor.

8. The SOA Internship Coordinator will evaluate your Final Report and submit your internship grade via WINGS
   during the week of final exams.                                                                   Revised 11/12
                                        GEORGIA SOUTHERN UNIVERSITY
                                     COLLEGE OF BUSINESS ADMINISTRATION
                                            INTERNSHIP PROGRAM

                                   COBA INTERNSHIP AUTHORIZATION FORM

Instructions: Undergraduate accounting students should complete this form and submit it to the School of Accountancy Undergraduate
Advisor in COBA - Room 2200 (Graduate Students: Take form to MAcc Advisor). The advisor will authorize your internship, provided you
meet the eligibility requirements stated on this form. Submit this form to the SOA Academic Advisor along with the following completed
forms: Student Internship Consent Form, Sponsoring Company Internship Registration Form, and Internship Course Registration Form.


NAME: ____________________________________________ EMAIL: __________________________________________

EAGLE ID#                     ________________________________              P.O. BOX #__________________________

LOCAL ADDRESS:                _______________________________________________________________________

HOME ADDRESS:                 _______________________________________________________________________

TELEPHONE #:                  _______________________________ HOME #: _______________________________

INTERNSHIP SEMESTER: ______________________                   BASIS (Check One): ____ Part-Time ____ Full-Time

UNDERGRADUATE STUDENTS (If applying for undergraduate credit, complete this section)

MAJOR:      ________________________________ EMPHASIS/MINOR: _______________________________

EXPECTED GRADUATION DATE: _________________ OVERALL GPA: __________ MAJOR GPA: __________

HOURS OF INTERNSHIP CREDIT REQUESTED: ____ 3 Accounting Elective Hours ____ 3 General Business Elective Hours

UPPER-LEVEL COURSES TAKEN IN YOUR MAJOR:



GRADUATE STUDENTS (If applying for graduate credit, complete this section)

PROGRAM: ___ MBA ___ MAcc GRADUATE GPA: _________ EXPECTED GRADUATION DATE: ______________

HOURS OF INTERNSHIP CREDIT REQUESTED (Check One): ____ 3 Accounting Hours ____ 3 Business Hours
                                                                          (Only 3 hours of Graduate credit available)



_____________________________________________                                                  _____________________
Student’s Signature                                                                            Date

                                           DO NOT WRITE BELOW THIS LINE
Undergraduate:

___ Completed at least 80 semester hours   ___ Admitted to the BBA program     ___ Completed at least two courses in the major;

___ Overall GPA of 2.5 or higher

Graduate:

___ Overall graduate GPA of 3.0 or higher ___ Permission of Director


_____ Approved     _____ Denied       ______________________________________________                              ________________
                                       SOA Undergraduate Advisor or MAcc Advisor                                         Date
                                                                                                                           Revised 11/12
                                           GEORGIA SOUTHERN UNIVERSITY
                                        COLLEGE OF BUSINESS ADMINISTRATION
                                               INTERNSHIP PROGRAM

                                       STUDENT INTERNSHIP CONSENT FORM
Instructions: Read this form to certify your eligibility and understanding of the terms and conditions of your internship. Undergraduate
students should complete this form and submit it to the SOA Undergraduate Advisor in COBA – Room 2200 (Graduate Students: Take form
to MAcc Advisor) along with the following completed forms: COBA Internship Authorization Form, Sponsoring Company Internship
Registration Form, and Internship Course Registration Form.

I, the undersigned, do hereby certify the following terms and conditions pertaining to my internship. I understand that I may forfeit my
internship credit if these terms and conditions are not met.

     Terms and Conditions
2.   Internships with a current employer are not permitted (credit will not be granted for your current job). I certify that the sponsoring firm
     or company is not my current employer, or if it is, that my internship activities will be in a different department/division and will be
     accounting related, whereas my current duties are not.

3.   Internships in a family-owned business where the student is a member of the family are not permitted. A family-owned business is
     defined as a business owned or operated by an immediate family member of the intern such as parents, grandparents, siblings, aunts,
     uncles, and cousins. I certify that the sponsoring firm is not a family-owned business, or if it is, that I am not active in its management.

4.   I hereby certify that I am currently covered by a health insurance policy and I further certify that I will keep this policy effective during
     the internship period. I further certify that upon the termination of this insurance policy for any reason, I will immediately provide notice
     of its termination to the SOA Internship Coordinator.

5.   I agree to cooperate at all times with the sponsoring firm or company concerning my assignments and commitments, to conduct myself
     in a professional manner while on duty and off duty, and to abide by all rules and regulations required of regular employees of the
     company. Specifically:
     a. I agree to follow all administrative policies, standards, and practices of the sponsoring firm or company.
     b. I will not conduct any personal business while on company time without first approving it with my supervisor. Further, I will not
          make or accept personal phone calls, texts, or e-mails and I will not use any computer for non-business purposes.
     c. If my supervisor doesn’t address professional decorum in my initial training, I will specifically inquire about the firm’s polices and
          expectations concerning professional and personal behavior on the job.

6.   I understand that my progression throughout various phases of the internship is dependent upon my supervisor's evaluation of my ability
     to undertake certain tasks. I agree to abide by decisions made concerning my abilities for the best interest of the firm/company.

7.   I agree to communicate weekly with the SOA Internship Coordinator to keep him/her apprised of my internship activities. I also agree to
     prepare a Final Report on my internship that includes the following:
     a.         Background profile of the firm/agency (maximum of two to three pages);
     b.         A weekly log of activities and significant events (including total hours worked);
     c.         A completed Student Internship Feedback Form; and
     d.         A completed Firm Evaluation of Intern Performance Form prepared by my supervisor and signed by me.

     Due Date: Two weeks before the week of final exams (or, earlier provided you have worked the minimum number of hours needed to
     earn your academic credit - 135 hours for three semester hours or 270 hours for six semester hours)

8.   I understand that I will earn a Pass (S) / Fail (U) grade based on the following criteria: Completeness and quality of my Final Report,
     my performance evaluation by my job supervisor, and my performance evaluation by the SOA Internship Coordinator.

9.   I am aware that participation in an off-campus internship may expose me to a risk of property damage and bodily or personal injury,
     including injury that may prove fatal to me or others. I hereby assume any and all such risks. I hereby release and forever discharge
     Georgia Southern University, the Board of Regents of the University System of Georgia, their members individually and their officers,
     agents and employees from any and all liability, claims, demands, rights, and causes of action of whatever kind, arising from or by
     reason of any personal injury, property damage, or the consequences thereof, resulting from or in any way connected with my
     participation in the above referenced off-campus internship. I understand that acceptance of this signed agreement by the Board of
     Regents of the University System of Georgia shall not constitute a waiver, in whole or in part, of sovereign immunity by said Board, its
     members, officers, agents, and employees. I also understand that I shall not be deemed to be employed by, or to be an agent or servant of
     the Board of Regents of the University System of Georgia or of Georgia Southern University.

10. I have read and understand the above and I agree that it binds me, my heirs, executors, administrators, and assigns. I have freely and
    voluntarily signed this form.

     __________________________________                   __________________________________                      ______________________
     Student Intern (Printed Name)                        Student Intern (Signature)                                        Date
                                                                                                                                     Revised 11/12
                                           GEORGIA SOUTHERN UNIVERSITY
                                        COLLEGE OF BUSINESS ADMINISTRATION
                                               INTERNSHIP PROGRAM

                       SPONSORING COMPANY INTERNSHIP REGISTRATION FORM
Instructions: Please present this form to the firm or company providing your internship experience and request that the supervisor of your
internship complete the form and return it to you. Undergraduate accounting students will need to submit this form to the SOA Undergraduate
Advisor in COBA – Room 2200 (Graduate Students: Take form to MAcc Advisor) along with the following completed forms: COBA Internship
Authorization Form, Student Internship Consent Form, and Internship Course Registration Form.


COMPANY:                    ___________________________________________________________________________________

ADDRESS:                   ___________________________________________________________________________________
(Include City, State, Zip)

FIRM CONTACT:               ___________________________________________________________________________________

TITLE:                      ___________________________________________________________________________________

TELEPHONE #:                __________________ FAX #: __________________ E-MAIL: _____________________________

DESCRIPTION OF INTERNSHIP (Please provide a description of the duties to be performed by the student intern):

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

________________________________________________________________________________________________________

IS THE STUDENT INTERN CURRENTLY EMPLOYED BY YOUR FIRM OR COMPANY? __ No; __ Yes If yes, please
provide a description of the intern’s current duties:

________________________________________________________________________________________________________

IS THIS A FAMILY-OWNED BUSINESS IN WHICH THE STUDENT IS A MEMBER OF THE FAMILY? __No; __ Yes. If yes,
is the student intern actively engaged in the management of the business? ___No; ___Yes.

NAME OF STUDENT INTERN: ____________________________________________________________________________

DATE OF INTERNSHIP:           BEGINNING DATE: _______________________ ENDING DATE: _______________________

APPROXIMATE HOURS PER WEEK THE INTERN WILL BE ASKED TO WORK:_________________________________

COMPENSATION PAID TO STUDENT INTERN: ____None $________per hour $________per week $_________stipend

RESPONSIBILITIES OF THE FIRM
1. The company agrees to supervise the intern’s activities offering help and suggestions for the completion of assignments;
2. The intern is expected to work at least twenty hours per week until he/she reaches the minimum 135 hours needed to earn three
   semester hours of course credit (270 hours for six semester hours of credit);
3. The company agrees to provide an honest evaluation of the intern’s performance, capabilities and prognosis as to the intern’s
   future potential in accounting; and
4. The company will arrange, at mutually agreeable times, conferences between the supervisor of the intern and a representative
   from the School of Accountancy, if requested.


______________________________________________                                                          ____________________
Supervisor Signature, Sponsoring Firm                                                                           Date

                                                                                                                                Revised 11/12
                                          GEORGIA SOUTHERN UNIVERSITY
                                       COLLEGE OF BUSINESS ADMINISTRATION
                                              INTERNSHIP PROGRAM

                                  INTERNSHIP COURSE REGISTRATION FORM
Instructions: Complete only the top half of this form: Undergraduate accounting students should submit this form to the SOA Undergraduate
Advisor in COBA – Room 2200 (Graduate Students: Take form to MAcc Advisor) along with the following completed forms: COBA
Internship Authorization Form, Student Internship Consent Form, and Sponsoring Company Internship Registration Form.




         Internship Semester/Year: __________________________________________________

         Name of Student:                       __________________________________________________

         Eagle ID:                              __________________________________________________

         Please indicate the amount of academic credit desired:

             3 semester hours of upper-division accounting credit (ACCT 4790)             CRN: ____________________

             3 semester hours of upper-division business credit (BUSA 4790)               CRN: ____________________

             3 semester hours of graduate accounting credit (ACCT 7730)                   CRN: ____________________

             3 semester hours of graduate business credit (BUSA 7730)                     CRN: ____________________

         Note to Graduate students: The School of Accountancy will grant only three hours of graduate credit for an internship.


                                             DO NOT WRITE BELOW THIS LINE

RESPONSIBILITIES OF THE SCHOOL OF ACCOUNTANCY

By approving this registration form, the department internship coordinator agrees to the following responsibilities:
1. To remain in contact with the sponsoring firm and/or student intern to monitor the learning process;
2. To provide evaluation forms to the sponsoring firm and to accept the firm’s evaluation of the intern for grading purposes; and
3. To evaluate the internship program periodically so that it remains mutually beneficial to all three parties (sponsoring
    firm/student/school).

SUBJECT:                    Internship Registration

SUBMIT TO:                  SOA Advising Office (COBA – Room 2200)

SIGNATURE:                 _______________________________________________
                           SOA Undergraduate Advisor or MAcc Advisor

SIGNATURE:                _______________________________________________
                          SOA Internship Coordinator

DATE REGISTERED: __________________________________________


                                                                                                                               Revised 11/12
                                              GEORGIA SOUTHERN UNIVERSITY
                                           COLLEGE OF BUSINESS ADMINISTRATION
                                                  INTERNSHIP PROGRAM

                              FIRM EVALUATION OF INTERN PERFORMANCE FORM
Instructions: Supervisor, once the student intern has completed 135 hours of work (270 hours for six hours of credit), please complete this form. We
ask that you review the form with the intern and return it to him or her. Your honest evaluation of the intern’s performance will be a valuable learning
experience for the student and it will help the faculty identify improvements that can be made in our program. Of course, the student may continue
working until the end date previously agreed upon.

STUDENT INTERN NAME: _____________________________________________ SEMESTER/YEAR: ___________________

SPONSORING FIRM: _____________________________________________________________________________________

PART I:      For each of the following areas, rate the intern on a scale of 1 to 5, 1 being the lowest (or unacceptable), 5 being the
             highest (or excellent). Please, comment on each evaluation criteria.


                                                          Rating                                     Comments:
                 Professional decorum
                  Relations with others
                         Attitude
                        Judgment
                      Dependability
                     Ability to learn
                     Quality of work
               Attendance & punctuality

PART II: Identify key strengths of the intern and areas where the intern needs to improve:


                                STRENGTHS                                                   AREAS OF IMPROVEMENT




PART III: Please evaluate and comment on the intern's OVERALL PERFORMANCE.




__________________________________________                                       __________________________________________
Manager, Sponsoring Firm                                                         Student Intern


__________________                                                               __________________
Date                                                                             Date

                                                                                                                                          Revised 11/12
                                             GEORGIA SOUTHERN UNIVERSITY
                                          COLLEGE OF BUSINESS ADMINISTRATION
                                                 INTERNSHIP PROGRAM

                                        STUDENT INTERNSHIP FEEDBACK FORM
Instructions: Student, once you have completed 135 hours of work (270 hours for six hours of credit), please complete this form. (Of course, you
may continue working until the end date previously agreed upon.) Your honest evaluation of your internship experience will help us identify
improvements that can be made in the program. This form, along with your firm overview, weekly time log, and Firm Evaluation of Intern
Performance Form, constitute your Internship Final Report and must be submitted to the SOA Internship Coordinator two weeks prior to Finals
Week.


NAME OF INTERN: _______________________________________________________________________________________

WORK PERIOD: FROM _____________________________20_______                             TO    _____________________________20_________

EMPLOYING ORGANIZATION:__________________________________________________________________________

SUPERVISOR’S NAME:__________________________________________ TITLE:____________________________________

COMPENSATION: __________________                  HOURS PER WEEK: __________                TOTAL HOURS WORKED:_________________

DID YOUR SUPERVISOR REVIEW THE PERFORMANCE EVALUATION FORM WITH YOU? ___ YES                                                  ___ NO

DID YOUR ACTUAL DUTIES DIFFER SIGNIFICANTLY FROM THOSE DESCRIBED IN THE SPONSORING COMPANY
INTERNSHIP REGISTRATION FORM? ___ NO ___ YES IF YES, PLEASE EXPLAIN:




YOUR EVALUATION OF YOUR INTERNSHIP EXPERIENCE
Positive Aspects:




Negative Aspects:




IN WHAT MANNER DID THIS INTERNSHIP CONTRIBUTE TO YOUR PROFESSIONAL DEVELOPMENT?




RECOMMENDATIONS FOR CHANGES IN THE INTERNSHIP PROGRAM:




                                                                                                                                       Revised 11/12

				
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