2009 Spartanburg Christmas Parade Application
ABSOLUTE DEADLINE FOR REGISTRATION IS NOVEMBER 14, 2009
Name of Group/Organization: Contact Person: Address: City Telephone: ( ) State: Email: Zip:
CATEGORY OF ENTRY:
Professional Float (Category A)
Commercial – Self Lighted Commercial – Lighted Not-For Profit – Self Lighted Not-For-Profit – Lighted @ $675.00/ea x @ $875.00/ea x @ $625.00/ea x @ $825.00/ea x No. Floats = No. Floats = No. Floats = No. Floats =
Non Professional Float Entries (Category B - All other vehicles, walking groups, etc.)
Commercial Not-For-Profit Other Generator @ $75.00/ea x No. Floats = = __________ @ $150.00/ea x @ $100.00/ea x No. Vehicles = No. Vehicles =
Music Provided by Jaycees
@ $75.00/eac x __No. Floats
TOTAL AMOUNT DUE……
* Not-For-Profit entries must be recognized by the IRS as a non-profit organization. The
Spartanburg Jaycees reserve the right to request proof of non-profit status.
REQUIRED Information: The following information is required. Failure to complete the following may result in your application being rejected and returned to you.
All Non-Professional Float Entries (Category B) must complete the following information.
Describe your entry in detail, include a sketch or picture if available (use back if necessary)
Total Length of entry (in feet):_______
to include all vehicles, trailers, etc…)
(All Category B entries must complete – Length
All Entries must complete the following information.
Will you be playing music?
Yes / No (Circle One)
Please describe any unique requirements or position requests.
The undersigned does hereby confirm that I am authorized by the above company/organization to enter into the Spartanburg Christmas Parade. I confirm that I have read and understand the Christmas Parade Rules and Regulations and the Parade Floats and Inflatables Information/Requirements and that our group, organization, or company will abide by the Christmas Parade Rules and Regulations.
Make checks payable to: The Spartanburg Jaycees Mail payment to: P.O. Box 1547, Spartanburg, SC 29304
Office Use Only
Line Up#_______ Check #___________/Cash Float #________ Deposit Date ________ Deposit Amt ________ Paid In Full ________
HOLD HARMLESS CLAUSE LIABILITY WAIVER: STATEMENT
NAME OF ENTRANT: STATUS: (circle one) CONTACT NAME: ADDRESS: CITY: PHONE NUMBER: EMAIL ADDRESS: ST FAX: ZIP Corporation Sole Proprietor Partnership Other
HOLD HARMLESS CLAUSE: The Christmas Parade Entrant listed above hereby agrees to indemnify and hold harmless the Spartanburg Jaycees, Inc., its agents, officers, employees, members, and authorized volunteers, from and against any and all legal actions, claims, damages, losses, expenses arising out of the permitted event/activity or any activity associated with the conduct of the Spartanburg Jaycees, Inc’s operation of the Spartanburg Christmas Parade, including but not limited to, claims for personal or bodily injury, disease or death, or injury to or destruction of property, excluding claims caused by the willful commission or omission by Spartanburg Jaycees, Inc., its members or officers acting within the scope of responsibilities as parade organizers. Further, the Parade Entrant agrees to indemnify the Spartanburg Jaycees, Inc. and any of its agents, officers, employees, members, and authorized volunteers for any attorney’s fees and court costs incurred or to be incurred in defending any actions brought against them as a result of their voluntary participation as a Parade Entrant in the Spartanburg Christmas Parade. LIABILITY WAIVER: The Parade Entrant agrees for itself and/or its employees, agents, guests, or volunteers associated or to be associated with Parade Entrants participation in the Spartanburg Christmas Parade, to waive and relinquish all claims that may result in any manner against the Spartanburg Jaycees, Inc., its agents, officers, employees, members, and authorized volunteers from said event or activity, except for acts caused by the willful and wanton misconduct by the Spartanburg Jaycees, Inc., its agents, officers, employees, members, and authorized volunteers acting within the scope of their responsibility as parade organizers. AUTHORIZED SIGNATURES: I hereby attest that I am authorized to bind the Parade Entrant listed above and/or its employees, officers, agents, or volunteers associated or to be associated with the Spartanburg Christmas Parade, to the terms of this agreement. I have read and understand all regulations and requirements outlined herein. I/we do hereby agree to abide by all rules and regulations outlined herein All terms and stipulations agreed to by:
Parade Float and Inflatables Information / Requirements
SELF LIGHTING FLOATS (APPLIES TO ENTRANTS WHO ELECT TO LIGHT THEIR OWN FLOAT – CATEGORY A)
Floats can be lit with standard Christmas Lights, stapled using a staple gun, to the float bed or attached with plastic electrical cable ties that can be purchased at most home improvement stores. Generators can be used to power lights on the floats. The float driver will assist with the best placement of the generator. AC/DC Power Inverters can not be used. Outdoor Christmas Lights with straight-line construction are required. Children working on decorations must be supervised by an adult. Entrants are responsible for removing their lights after the parade at the De-staging area.
The Spartanburg Jaycees strongly encourage entries to play music. All music must be Christmas music and appropriate for all ages. Entrants are responsible for supplying their own sound system. Please indicate if a generator is needed (Professional Floats Only).
ALL FLOAT ENTRIES (SELF BUILT AND PROFESSIONAL)
In order to maintain a festive and cheerful environment for the Spartanburg Christmas Parade entries should: Dress: o Parade entrants should dress appropriately for the weather. o Dress in a coordinated theme. Colors coordinated with the float colors are recommended. o Dress should be as uniform as possible.
2009 Spartanburg Christmas Parade
Rules and Regulations
The Spartanburg Christmas Parade is a family celebration designed to celebrate the Christmas Season in our community. The appearance of the entries in the parade is of the utmost importance. These rules and regulations have been established to ensure that our Yule time Celebration runs safely and smoothly. Please read carefully as there are updated rules and regulations. Please note, you must sign the acknowledgement that you have read the updated rules and regulations on the application form.
1. The parade will be limited to 90 entries. 2. A deposit of $100 is required to reserve professional floats. 3. All applications must be submitted before November 14, 2009. NO APPLICATIONS WILL BE ACCEPTED AFTER THIS DATE. 4. All entry fees and floats must be paid in full by November 24, 2009. 5. By completing and returning the application, you affirm that you have read and understand the Rules & Regulations and the Waiver contained in this packet and that your company/organization agrees to abide by them. 6. Positions are assigned to ensure the best parade experience for entrants and viewers. Special requests will be considered but are not guaranteed. 7. Any entry arriving after 5:45pm on the day of the parade cannot be guaranteed a position. 8. Parade organizers and/or sponsors assume no liability for any property damage or personal injuries. 9. The Parade Committee has final authority over the acceptability of all entries and the position of all entries in the parade line up. 10. Law enforcement officials and Parade Marshals will direct the flow of the parade. Allow for at least 50 feet between each entry. 11. In order to avoid large gaps in the parade, STOPPING FOR PERFORMANCE OR DEMONSTRATION WILL NOT BE ALLOWED unless preauthorized. Only Bands and other authorized performing groups may stop for performance at designated locations. The Parade Committee will advice authorized groups accordingly. 12. For the safety of our children, THROWING OF ITEMS FROM ENTRIES (CANDY, BEADS, ETC.) IS STRICTLY PROHIBITED. Please make an effort to make sure no child runs into the street because of the possible danger! 13. NO NEWSPAPERS, PAMPHLETS, PAPERS WILL BE ALLOWED TO BE HANDED OUT AT ALL. 14. Picking up passengers while the parade is moving is prohibited. 15. An adult must accompany any child under four (4) years of age. Children under the age of eight (8) may not stand on any moving entry. Children over the age of eight (8) may stand only with the aid of a standing bar. 16. ABSOLUTELY NO ENTRY MAY DISPLAY A SANTA CLAUSE. 17. All entries with music MUST play Christmas music only. All music must be suitable for all ages.
1. All vehicles must be decorated with a Seasonal theme. This year’s Christmas Parade Theme is: A Festival of Lights. The Parade Committee reserves the right to remove any entry that does not meet this requirement. If in doubt as to whether or not your entry conforms to these requirements, please contact the Parade Committee. No refunds will be given for entries that fail to meet these requirements. The only exception to this rule are vehicles specifically exempted by the Parade Committee. 2. Vehicles will not be allowed to display any campaigning or advertising material that has not been approved, in advance, by the Parade Committee. Most entries will wish to recognize a commercial or corporate sponsor and this is acceptable as long as the display conforms to the spirit of the parade. 3. Due to liability concerns and in an effort to conform the entries to a Christmas theme, motorcycle, motor coaches, Semi Tractors, and similar entries will NOT be allowed. All entries must be approved by the Parade Committee and must match the description on the Entrants application. Antique Car Clubs are allowed by invitation from the Parade Committee only and only when carrying or intended to carry invited dignitaries and quests of honor. 4. All drivers must be at least eighteen (18) years of age and must have a valid drivers license and proof of insurance. 5. All vehicles must be operated in a safe and responsible manner. 6. Only one vehicle per entry, no exceptions.
WALKING AND MARCHING GROUPS
1. Groups should stay together in your assigned line up position. 2. Each group should be in uniform or costume and maintain a banner or sign recognizing your group. 3. Children must be at least twelve (12) years of age to walk or march in the parade. 4. No group shall stop or otherwise slow the parade procession. 5. Location of the drop-off/staging area will be communicated at a future date.
Please review these rules and regulations with everyone in your group. Entries that are not covered above will be reviewed on a case-by-case basis. The Parade Committee and / or Spartanburg Public Safety Department will have final authority over all entries. VIOLATIONS MAY SUBJECT THE GROUP TO REMOVAL FROM THE PARADE AND COULD AFFECT FUTURE ELIGIBILITY. We appreciate your cooperation and look forward to seeing you at the 2009 Spartanburg Christmas Parade. MERRY CHRISTMAS! THE SPARTANBURG JAYCEES P.O. BOX 1547, SPARTANBURG, SC 29304 www.spartanburgjaycees.org Email: Parade@spartanburgjaycees.org