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Asbestos Assessments - Carrs of Sheffield Health and Safety

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					                    Carrs of Sheffield




                 Type 2 Asbestos Survey
                           of
                     Century House
                    109 Station Road
                        Sheffield
                     South Yorkshire



                        FYA0850/1


                      February 2002




                  RPS CONSULTANTS LTD
                 21 Bridge Road, Woolston,
              Warrington, Cheshire, WA1 4AT
            Tel: 01925 831000 Fax: 01925 827412




FYA0850/1


                                                  Asbestos Survey
                         Report Classification:                       Asbestos Survey


                            Report Status:                               Final Copy


                           Report Reference                              FYA0850/1


                                                  Name           Signature              Date


            Report by:
                                             Mr N. Brown                              24/04/02
                                        Asbestos Consultant


        Reviewed by:
                                              Mr. L. Stear                            24/04/02
                                      Asbestos Quality Manager




FYA0850/1                                                                             Asbestos Survey
Table of Contents


EXECUTIVE SUMMARY

1.   INTRODUCTION

2.   BUILDING DESCRIPTION

3.   SURVEY OBJECTIVES

4.   LIMITATIONS OF SURVEY

5.   ASBESTOS SURVEY FINDINGS REGISTER

6.   RECOMMENDATIONS


APPENDIX A - SURVEY STRATEGY

APPENDIX B - LEGAL REQUIREMENTS

APPENDIX C - RISK MANAGEMENT CODES

APPENDIX D - GENERAL NOTES FOR INFORMATION

APPENDIX E - SAMPLE LOCATIONS

APPENDIX F - ASBESTOS MANAGEMENT AND CONTROL




FYA0850/1                                      Asbestos Survey
Executive Summary

An employer has a duty of care under the Health and Safety at Work etc Act 1974 to ensure that the health of his
employees is not put at risk due to either unsafe systems of work or by the nature/maintenance of his workplace.

This is further addressed under the Management of Health and Safety at Work Regulations 1999 which place a
duty on employers to assess all significant risks posed as part of their undertaking, including their buildings, and to
take suitable steps to reduce these risks. Hence, if asbestos is present in the workplace, it is the responsibility of
the employer to ensure, firstly, that he knows where it is, and secondly, that it is maintained in a safe and proper
manner so as not to pose a threat to the health of his workforce.

The handling and treatment of asbestos is covered under the Control of Asbestos at Work Regulations 1987 (as
amended 1992 and 1998) and it’s associated guidance and approved Code of Practice.

A survey for asbestos containing materials was undertaken at Century House, 109 Station Road, Sheffield, in
February 2002.

The survey took the form of a non-destructive survey. Selected samples were obtained from materials which
may contain asbestos, and the quantity and location of these materials throughout the building was noted.

Asbestos containing materials were detected in the buildings in the form of:

Century House, 109 Station Road, Sheffield

•    Blue Linoleum Floor Tiles, located to the ground floor Boiler Room.
•    Black Strip Linoleum Floor Tiles, located to the first floor stairwell.
•    Asbestos Insulating Board Panelling, located to the first floor Lift Motor Room.
•    Asbestos Insulating Board Redundant Panel, located to the first floor Female W/C in a void behind the
     toilet.
•    Asbestos Cement Corrugated Roofing, found located to the Shed on the Roof.
•    Black Linoleum Floor Tiles, located to the first floor Toilet Area.

High Risk Category A/B materials requiring immediate attention have been found during the course of
this survey, as high level ceiling tiles to the Unit 4 Workshop, and can be seen detailed in the tables in
Section 5.0 of this report.

The locations and extent of all identified asbestos installations, can be seen detailed and illustrated in
Section 5.0 and Appendix E of this report respectively.

Access to the void behind the toilet to the first floor Female W/C should be denied to all personnel. Should
access be required the redundant insulating board panelling should be removed and the void be fully
decontaminated under suitably controlled conditions by Licensed Asbestos Removal Contractors. The area
should be suitably labelled as containing asbestos and access restricted with immediate effect.

All remaining asbestos installation’s were generally seen to be in a reasonably good condition, but will still require
some remedial work such as paint sealing and labelling in due course.

All locations where samples were taken, were labelled with a unique sample label, cross-referencing to
descriptions and risk assessments detailed in Section 5.0.

In accordance with The Control of Asbestos at Work Regulations 1987 (amended 1992 and 1998), it must be
assumed that materials visually assessed as suspect asbestos contain amphibole asbestos, unless sampled
to prove otherwise.

Although every practicable effort was made to identify asbestos materials throughout the site, it is however,
essential to note that this survey document cannot be considered exhaustive.

The important issue being that concealed asbestos may be present and only identifiable during subsequent
demolition works. Therefore, caution will be required during the course of any demolition or other works
involving the disturbance of the buildings structure and fabric.

There is a need to set in place a safe management system for the asbestos in the site building/s.

The client is advised not to solely read the asbestos register and results section as a definitive
description of all asbestos based materials within the building/site.
FYA0850/1                                                                                             Asbestos Survey
THIS REPORT SHOULD BE READ IN ITS ENTIRETY.




FYA0850/1                                     Asbestos Survey
1.      Introduction

RPS Consultants were requested by Mr Martin Carr of Carrs of Sheffield, to conduct a non-destructive survey
to determine the presence of asbestos containing materials at Century House, located at 109 Station Road,
Sheffield,

The brief of RPS Consultants can be summarised as follows;

1.      To provide an experienced survey team to site, to carry out a full non-destructive survey of all accessible
        parts of the buildings.

2.      To take samples of any materials suspected of containing asbestos and to analyse these at our UKAS
        (NAMAS) accredited laboratory, in accordance with MDHS 77 ‘Asbestos in Bulk Materials’.

3.      To prepare a detailed written report showing all asbestos installations and the types detected, the
        condition of the material along with recommendations for the safe future treatment and management of
        the material.

The survey was conducted by Mr N. Brown and Mr M. Goodwin of RPS Consultants Limited in February 2002.

In addition to identifying asbestos materials, each occurrence of asbestos sampled is assessed and a priority
rating in the form of numerical weighting and category is calculated (See Appendix C). The risk assessment
has been designed to allow property and building managers to identify areas which require immediate
attention, and to undertake long term planning and management of asbestos in such a way as to reduce the
likelihood of employees and public exposure to a potentially carcinogenic material.

Throughout the report the following terms and abbreviations may be used:

MMMF            This describes any man made mineral fibre, fibreglass, rockwool and other such material.
AIB             Asbestos Insulating Board.
Chrysotile      Commonly known as white asbestos.
Amosite         Commonly known as brown asbestos.
Crocidolite     Commonly known as blue asbestos.
Amphibole       Generic name for all asbestos types, excluding Chrysotile.


This report is not intended as a specification for any proposed removal/remedial works.

RPS Consultants Ltd can provide a detailed specification to comply with current asbestos regulations and
associated codes of practice if required.

The survey demonstrates the commitment of Carrs of Sheffield, to ensuring that their buildings are run and
maintained with full regard to the health, safety and well being of their staff and visitors.

Questions arising from the survey report should be directed, in the first instance, to the author of this report,
who will be pleased to clarify any technical issues raised.




FYA0850/1                                                                                          Asbestos Survey
2.      Building Descriptions

Type 2, non-destructive surveys were carried out at four properties for Carrs of Sheffield.

Century House is a 2 storey property comprising predominantly storage areas separated by plasterboard
partition walls within a brick building shell.

Units 2, 3 and 4 contain workshop and production areas with associated welfare facilities.


3.      Survey Objectives

The objectives of the survey was to identify, where practicable, asbestos containing materials used in the building
structure fabric, which if worked upon are regulated by the “Control of Asbestos at Work Regulations 1987
(CAWR 1987), and Amendment Regulations 1992 and 1998.

In particular, reference was to the following features, where present, throughout the building:

Building fabric                                     Internal partitions
Insulation flues                                    Beam encasings
Soffits                                             Thermal encasings
Suspended ceilings                                  Sprayed Coatings
Riser cupboards                                     Wall linings
Upstands, firebreaks and bulkheads                  Fire doors
Window sills                                        Heaters
Cement roofing                                      Guttering


4.       Limitations of Survey

Whilst the survey team made every effort to examine all suspect materials, we cannot guarantee that all asbestos-
based materials have been located. Some materials may well be hidden within the fabric of the building and may
only come to light when the building is being demolished or refurbished.

RPS Consultants cannot accept responsibility for any asbestos materials, which are hidden within the building
fabric, which may be exposed during any such work.

Particular difficulties are also associated with areas where ad-hoc alteration and refurbishment have previously
been carried out, and where asbestos may be hidden behind cladding materials.

The results of sample analysis refer specifically to the sample taken from the locations defined in the report.

Experience has shown that materials can vary greatly in relatively short distances from sample points. It should
not be assumed that materials similar in appearance to those sampled are asbestos-free.

Risers, voids and structural ducts were inspected where readily de-mountable covers existed at access points.

Asbestos fuse pads, rope and cement products may be present in all electrical switchgear, however, these could
not be fully accessed during this survey for Health and Safety reasons.

No equipment, machinery, or ducting was moved, opened up or examined during the survey.

Where asbestos materials prevented further access to areas (e.g. above asbestos ceilings), the investigation was
halted.
Floor finishes such as linoleum and carpets etc., were not taken up.

Manhole covers believed to be part of the drainage system were not accessed.

To minimise damage to the fabric of the building, sub-surface examinations of walls, floors (such as concrete,
solid plaster, resins and timber materials etc) and ceilings were not carried out.


Fire doors frequently contain an inner layer of asbestos material for fire retardant purposes. The presence of such
an inner layer is difficult to determine without causing significant damage to doors. Such sampling activities were
FYA0850/1                                                                                            Asbestos Survey
therefore not undertaken unless specifically requested. Under normal circumstances the asbestos contained
within a fire door does not present a risk to health but caution is advised during maintenance work, i.e. renewing
locks etc.

A limited inspection only has been carried out of pipework concealed by overlaying non-asbestos insulation.
Inspection of pipework has been restricted primarily to the insulation visible. The presence of asbestos insulation
debris/residue to pipework, which is not readily visible or would require the removal and replacement of overlying
non-asbestos insulation, has been considered out of the scope of this survey.

Access in ceiling voids, roof spaces and floor ducts was limited at the time of survey due to access restrictions
and safety reasons.

Remaining inaccessible areas can be seen indicated in Appendix E.

Areas not inspected must be presumed to contain asbestos and treated as such until further investigation is
completed.

Drawings in Appendix E, should not be used for scaling purposes, but considered indicative only of sample and
material locations.

Should any further suspicious materials be encountered during refurbishment works, then these should be
immediately reported to RPS Consultants Ltd, and the materials identified before work can proceed.

Emergency Telephone Nos:

Office          -        01925 831000
Mobiles         -        07775 997023 – Nigel Brown


See also Appendix D.




FYA0850/1                                                                                          Asbestos Survey
5.              Asbestos Survey Findings Register

 LOCATION (BUILDING): Century House, 109 Station Road                                    CLIENT: Carrs of Sheffield                            JOB NO: FYA0850                DATE OF SURVEY: 26/02/02                                SURVEYED BY: NB & MG
 Sheffield

                                                     QTY
 SAMPLE                                                          MATERIAL              ASBESTOS                   POSITION          CONDITION       ACCESSIBILITY       EXISTING            OCCUPANCY     FRIABILITY      ASBESTOS         TOTAL          RISK
                 AREA SURVEYED
    NO                                                                                TYPE/RATING                                                                      PROTECTION                                         CONTENT          POINTS      ASSESSMENT
(Start at 01)                                                                                                                                                                                                                                           CATEGORY
                 DESCRIPTION          ROOM
                                      REF/NO.

     01           Ground Floor –      Ground Floor   N/A            G                       E                          0                   0                  0               0                  2                0               0          0               N/A
                  Partition Wall
                  Panelling to
                  Window


     02           Ground Floor,       Ground Floor   N/A            G                       E                          0                   0                  0               0                  0                0               0          0               N/A
                  Heater Cupboard
                  – Green Floor
                  Tiles

     03           Ground Floor,       Ground Floor   4m2            H                       C                          1                   0                  2               0                  1                0               1          5                D
                  Boiler Room –
                  Blue Floor Tiles
                                                                                                                                                                        Laid in Tiles


     04           Ground Floor,       Ground Floor   N/A            G                       E                          0                   0                  0               0                  0                0               0          0               N/A
                  Boiler Room –
                  Insulation to
                  Boiler


     05           Ground Floor,       Ground Floor   N/A            G                       E                          0                   0                  0               0                  0                0               0          0               N/A
                  Packing Area
                  Adjacent
                  Despatch –
                  Green Floor Tiles
                  (beneath carpet)

                                                      M2     A   Asbestos board   A    Brown (Amosite)      External            0   Good        0   Limited       0   Sealed            0   Low      0   Low          0   Trace        1               Cat A - is a high
                                                                 greater than                               Internal Airflow/   1   Fair        2   Medium        1   Partial           2   Medium   1   Medium       1   Sig.         2               risk situation
                                                     Lin.m
                                                                 1000kg/m3        B    Blue (Crocidolite)   Heating             2   Poor        4   High          2   Uncovered         4   High     2   High         4   Sub.         3               requiring
                                                     No.     B   Asbestos board                                                                                                                                                                        immediate action
                                                                 less than        C    White (Chrysotile)                                                                                                                                              Cat B - is a high
                                                                 1000kg/m3                                                                                                                                                                             risk situation
                                                             C   Sprayed          D    Others                                                                                                                                                          requiring action
                                                                 asbestos                                                                                                                                                                              ASAP
                                                             D   Asbestos         E    No asbestos
                                                                                                                                                                                                                                                       Cat C - is a
                                                                 insulation/           detected
                                                                                                                                                                                                                                                       medium risk
                                                                 lagging
                                                                                                                                                                                                                                                       situation
                                                             E   Supalux
                                                                                                                                                                                                                                                       requiring regular
                                                             F   Plasterboard
                                                                                                                                                                                                                                                       inspection and
                                                             G   No asbestos
                                                                                                                                                                                                                                                       maintenance
                                                             H   Other asbestos
                                                                                                                                                                                                                                                       Cat D - is a low
                                                                                                                                                                                                                                                       risk situation




FYA0850/1                                                                                                                                                                                                                                        Asbestos Survey
 LOCATION (BUILDING): Century House, 109 Station Road                                      CLIENT: Carrs of Sheffield                     JOB NO: FYA0850                DATE OF SURVEY: 26/02/02                                 SURVEYED BY: NB & MG
 Sheffield

                                                     QTY
 SAMPLE                                                          MATERIAL              ASBESTOS                 POSITION       CONDITION       ACCESSIBILITY       EXISTING            OCCUPANCY      FRIABILITY      ASBESTOS         TOTAL          RISK
                AREA SURVEYED
    NO                                                                                TYPE/RATING                                                                 PROTECTION                                          CONTENT          POINTS      ASSESSMENT
(Start at 01)                                                                                                                                                                                                                                       CATEGORY
                DESCRIPTION           ROOM
                                      REF/NO.

    06          First Floor, Top of    First Floor   N/A            G                          E                      0               0                  0               0                  0                 0               0          0               N/A
                Stairwell – Green
                Floor Tiles


    07          First Floor, Top of   First Floor    1m2            H                          C                      1               0                  2               0                  2                 0               1          6                D
                Stairwell – Black
                Strips to Floor
                                                                                                                                                                   Laid in Tiles


    08          First Floor, Lift     First Floor    24m2           B                          C                      1               0                  1               0                  0                 1               3          6                D
                Motor Room –
                Insulating Board
                Panelling                                                                                                                                            Painted


    09          Shed on Roof –        Roof           2m2            A                          C                      0               2                  1               4                  0                 0               2          9                C
                Corrugated
                Cement Roof
                Sheet                                                                                                                                               Unsealed


    10          First Floor,          First Floor    1m2            B                          C                      1               4                  0               4                  0                 1               3          13               C
                Female W/C –
                Redundant Panel
                in Void Behind                                                                                                                                      Unsealed
                Female Toilet


    11          First Floor, Toilet   First Floor    10m2           H                          C                      1               0                  2               0                  1                 0               1          5                D
                Area – Black
                Floor Tile
                                                                                                                                                                   Laid in Tiles
                                                       2
                                                      M      A   Asbestos board   A   Brown (Amosite)      External        0   Good        0   Limited       0   Sealed            0   Low      0    Low          0   Trace        1               Cat A - is a high
                                                                 greater than                              Internal        1   Fair        2   Medium        1   Partial           2   Medium    1   Medium       1   Sig.         2               risk situation
                                                     Lin.m
                                                                 1000kg/m3        B   Blue (Crocidolite)   Airflow/        2   Poor        4   High          2   Uncovered         4   High      2   High         4   Sub.         3               requiring
                                                      No.    B   Asbestos board                            Heating                                                                                                                                 immediate action
                                                                 less than        C   White (Chrysotile)                                                                                                                                           Cat B - is a high
                                                                 1000kg/m3                                                                                                                                                                         risk situation
                                                             C   Sprayed          D   Others                                                                                                                                                       requiring action
                                                                 asbestos                                                                                                                                                                          ASAP
                                                             D   Asbestos         E   No asbestos
                                                                                                                                                                                                                                                   Cat C - is a
                                                                 insulation/          detected
                                                                                                                                                                                                                                                   medium risk
                                                                 lagging
                                                                                                                                                                                                                                                   situation
                                                             E   Supalux
                                                                                                                                                                                                                                                   requiring regular
                                                             F   Plasterboard
                                                                                                                                                                                                                                                   inspection and
                                                             G   No asbestos
                                                                                                                                                                                                                                                   maintenance
                                                             H   Other asbestos
                                                                                                                                                                                                                                                   Cat D - is a low
                                                                                                                                                                                                                                                   risk situation




FYA0850/1                                                                                                                                                                                                                                    Asbestos Survey
FYA0850/1


            Asbestos Survey
6.      Recommendations

In light of the asbestos installations noted during the survey and in conjunction with the risk assessments, the
following recommendations are made:

1.      If asbestos materials are to remain it is important that they are managed properly.

        This should include a register of locations being kept (as provided by this report) and a maintenance
        system set up which requires that anybody carrying out work in the building should consult this register to
        ensure that the planned work will not disturb any encapsulated asbestos.

        The register should be updated as and when any asbestos is removed or treated and, the condition of the
        encapsulated asbestos assessed by visual examination (if possible) on a six monthly basis by a
        competent asbestos BIOH registered surveyor.

        RPS Consultants can provide a computerised asbestos register management database (Microsoft
        Access), to ensure the future safe management of the asbestos. This database will ensure compliance
        with the proposed ‘Management of Asbestos Risks in Buildings Regulation’, which will be incorporated
        into Regulation 4 of the Control of Asbestos at Work Regulations, which will place an explicit duty on
        people in control of premises to manage the risk from asbestos.

2.      Label all asbestos installations as containing asbestos (Approved A Labels) or introduce a colour-
        coding scheme for asbestos and non-asbestos materials and highlight the need to consult the register
        before carrying out any work which may disturb it.

3.      It is recommended in the near future, that a full environmental clean of the void behind the toilet in the
        first floor female W/C of Century House, be instigated under fully controlled conditions by a licensed
        asbestos removal contractor.

        Until such time that the void can be decontaminated, access should be denied to the void expect for
        essential maintenance works (e.g. pipe leakages). The void should be suitably sealed off and
        appropriate warning signs posted.


Should any refurbishment work be required in the future, then an assessment should be made of the
likelihood of disturbance of any asbestos materials in the building. If asbestos is likely to be disturbed, it
is advised that a licensed asbestos removal contractor be employed to remove the asbestos prior to the
commencement of the refurbishment.

To conclude, it is recommended that any proposed works of whatever nature, be discussed with RPS
Consultants to assess the levels of risk connected.




FYA0850/1                                                                                          Asbestos Survey
Appendix A - Survey Strategy
In order to accurately survey buildings for the presence of asbestos, it is advisable that representative samples
are taken from installations suspected of containing asbestos. The survey has been conducted by a team of
experienced surveyors following the code of practice - “Sampling of bulk materials for asbestos” (Institute of
Occupational Hygienists, June 1988) and MDHS 100 - “Surveying, Sampling and Assessment of Asbestos
Containing Materials”, July 2001.

The samples will be carefully placed into two self-sealing polythene bags to prevent any possible chance of fibre
release, and the sample area sealed with PVA solution, foil tape or a suitable proprietary filler/sealant where
appropriate.

Surfaces onto which dust or debris may fall, will be covered with an impervious sheet before the sample is taken
(unless the surface itself is impervious) and be cleaned afterwards by a dustless method such as a damp cloth
which is then double wrapped within two self-sealing bags. This package will then be disposed of as asbestos
waste.

In the unlikely event that any spillages should occur, then a HEPA filtered vacuum cleaner will be at hand along
with a fibre suppressant spray canister for the immediate containment and clean up of the spillage. Any remaining
debris will be cleared up under damp conditions and disposed of as asbestos waste in the appropriate way. A
reassurance air test could then be carried out in accordance with the current edition of MDHS 39/4.

Once the sample area has been reinstated to a safe condition, a unique RPS Consultants sample number label
with the client name, surveyors name and date will be attached to the location.

All sampling is undertaken causing minimum possible nuisance and potential risk to the health of the occupants
and visitors of the building.

As required under the Control of Asbestos at Work Regulations 1987 (As amended 1992 and 1998), dust release
in sampling must be reduced to as low as is reasonably practicable and an assessment in respect of likely dust
release will indicate the need for precautionary measures. This includes the use of personal protective
equipment, isolation of the sampling area, wetting of the material to suppress dust release and an appropriate
cleaning process.

Sampling will not impair the structural integrity of the building or plant.

Air testing carried out in the past has shown that fibre levels given off during asbestos sampling of the above
nature typically gives results below the clearance indicator level of 0.010 fibres per millilitre of air.

Non Asbestos Materials Samples will be taken from each surface of each area surveyed, i.e. walls, floors,
ceilings, doors and partitions in order to obtain a “positive” “negative” with regard to asbestos. Where there is
considerable commonality of materials, one sample of each material will be taken and a note made in the report.

All sampling equipment will be cleaned between samples with wet wipes to prevent cross contamination.

The asbestos survey record and risk assessment sheet is to be completed for each sample location, including
marked up plans and/or photographic records showing location and the full extent of the asbestos installation.

If any installation is found to be in a poor condition giving a potential for the release of airborne asbestos fibres,
then RPS Consultants will inform the person in charge of the premises as to the safe treatment of the material.

Samples taken will be examined using a low power stereo binocular microscope (10x) at the RPS Consultants
UKAS accredited laboratory. Sub samples of any fibrous content are then mounted in Cargille refractive index
oils for inspection using polarised light microscopy (150x), under polarised and dispersion staining conditions as
defined in the HSE guidance method MDHS 77 ‘Asbestos in Bulk Materials’.

Occasionally, samples are not taken due to lack of safe access, because to do so would cause irreparable
damage to the material or because materials of identical appearance have already been sampled. In these
cases, the installations are referenced as ‘strongly suspected of containing asbestos’.




FYA0850/1                                                                                            Asbestos Survey
There are three types of asbestos survey carried out.

TYPE 1 – Presumptive Survey

The purpose of this survey, is to locate as far as reasonably practicable, the presence and extent of any
suspect asbestos containing materials in the building and assess their condition. No samples have to be
taken to verify the presence of asbestos. A material has been presumed to be asbestos unless there is
sufficient evidence to suggest that it is not an asbestos containing material. The following reasoned
arguments have been used to suggest that a material does not contain asbestos.

-     Non-asbestos substitute materials were specified in the original construction or subsequent
      refurbishments.

-     The product was very likely to contain asbestos or have asbestos added (e.g. wallpaper, plasterboard
      etc.)

-     Post 1985 construction for amphibole containing asbestos.

-     Post 1999 construction for Chrysotile products.


Where materials have the visible appearance of asbestos or are known to have been manufactured using
asbestos they have been marked as Strong Presumption.

Note. – A presumptive survey will inevitably result in non-asbestos containing materials being presumed to be
asbestos. We accept no liability for the additional costs and duty incurred in managing this presumption. We
recommend that sampling is carried out as far as practicable.


TYPE 2 – Sampling Survey

The purpose and procedure adopted in this survey are the same as for a Type 1 survey, except that
representative samples are collected and analysed for the presence of asbestos. If a material sampled has been
found to contain asbestos, other similar homogenous materials may have been strongly presumed to contain
asbestos.

A strategy has been established to keep to a minimum the number of bulk samples taken for analysis and
therefore minimise the cost of the survey. The strategy employed is a combination of a visual inspection and
sampling of bulk materials.

During the survey where a material was suspected to contain asbestos, a bulk sample was taken for analysis. In
areas where there were substantial quantities of visually uniform materials, a small number of samples were taken
as being representative of the whole area. Therefore, visually similar materials in the same area must be
assumed to contain asbestos.

Where the survey reports a material as NON-ASBESTOS by visual inspection and with no analysis of samples
(e.g. recently lagged pipework covered with metal cladding), then the client should exercise caution in interpreting
the results. It is IMPORTANT to stress that in such circumstances, there may be residues of asbestos trapped
under newly applied lagging (e.g. from previous asbestos removal carried out in the past).

It is not usually practicable to detect such residues until major disturbances of the material takes place within the
scope of a destructive survey. Therefore the surveying company responsible cannot accept liability for the
detection of such residues in this survey.

If the client undertakes major alterations in a specific area where it may be possible that residual asbestos may be
found, than it is recommended that further investigation of the specific area be carried out before the start of the
work.




FYA0850/1                                                                                            Asbestos Survey
TYPE 3 – Intrusive Survey

This type of survey is to establish and describe as far as practicable, all asbestos containing materials in the
building and may have involved destructive inspection techniques. The volume of asbestos materials has been
established but no assessment of condition has been made other than to highlight areas of significant damage or
debris.

On all types of survey, where “NO ACCESS” is used, it indicates that the area specified was not accessible at the
time of survey. The client is to be alerted to the possibility of there being asbestos materials in the area.

This may therefore require further investigation. Only those areas defined are covered in this report. Those
areas not identified should be considered as not accessed for the purpose of this survey.




FYA0850/1                                                                                        Asbestos Survey
Appendix B - Legal Requirements

Work with all asbestos containing materials is controlled under the Control of Asbestos at Work Regulations 1987
(as amended 1992 and 1998). The object of these regulations, which are made under the Health and Safety at
Work etc. Act 1974, is to minimise worker’s exposure to asbestos fibre within the work place.

This is further addressed under the Management of Health & Safety at Work Regulations 1999, which place a
duty on employers to assess all significant risks posed as part of their undertaking, including their buildings,
and to take suitable steps to reduce these risks. Hence, if asbestos is present in the workplace, it is the
responsibility of the employer to ensure, firstly, that he knows where it is, and secondly, that it is maintained in
a safe and proper manner so as not to pose a threat to the health of his/her workforce.

The Health and Safety Executive have produced two approved Codes of Practices’ and a number of guidance
notes so that building managers, employers, employees and contractors can achieve compliance with the
requirements of the regulations.

The substantial majority of projects which involve work with asbestos spray coating, thermal insulation materials
and asbestos insulating boards, require the contractor or persons carrying out the works to be licensed under The
Asbestos (Licensing) Regulations 1983 as amended 1998.

Unless the work is short-term repair work in premises occupied by the employer of self-employed, asbestos
removal by an unlicensed contractor may be an offence. The building owner has, however, ultimate
responsibility under the Health and Safety at Work Act 1974.

There is no legal requirement to remove any asbestos material, which continues to perform the function for
which it is installed. However, it is recommended that any material in poor condition should be removed or
sealed appropriately.

All asbestos materials left in-situ should be labelled accordingly, and all maintenance staff/personnel who
might possibly come into contact with this material, should be notified and informed to avoid disturbance of this
material.

The principal statutory and regulatory requirements are:-

The Health and Safety at Work etc. Act 1974

The Management of Health & Safety at Work Regulations 1999

The Control of Asbestos at Work Regulations (CAWR) 1987 as amended by the Control of Asbestos at Work
(Amendment) Regulations 1992 and the Control of Asbestos at Work (Amendment) Regulations 1998.

Approved Code of Practice "Work with asbestos insulation and asbestos insulating board"(3rd Edition 1999).

Approved Code of Practice "The Control of Asbestos at Work"(3rd Edition 1999).

Asbestos (Licensing) Regulations 1983 as amended by the Asbestos (Licensing) (Amendment) Regulations 1998.

Special Waste Regulations 1996

Construction (Design and Management) Regulations 1994.

Working with asbestos cement HSG 189/2, 1999.


In order to comply with Regulation 5 of the Control of Asbestos at Work Regulations, a detailed “Plan of Work” and
“Risk Assessment” should be prepared by the employer engaged in asbestos removal, to ensure workers’
exposure to asbestos fibres is estimated and appropriate controls put in place to ensure that this exposure is
minimal.

Work with asbestos cement and other asbestos containing materials such as resins, rubbers, and plastics are
exempt from the Asbestos (Licensing) Regulations 1983, and therefore it is not mandatory to employ licensed
asbestos removal contractors to remove this material. However, there is still a requirement under the ACOP "The


FYA0850/1                                                                                          Asbestos Survey
Control of Asbestos at Work" to undertake a risk assessment, although if the work is straightforward and if the
anticipated exposure to asbestos is low, the assessment does not have to be in a written form.

Practical guidance on achieving the standards required by the ACOP "The Control of Asbestos at Work" is
provided by the HSE in their Guidance Note HSG189/2 “Working with asbestos cement” 1999.

If an employer elects to use his own employees to carry out work with asbestos under the Health and Safety at
work, etc., Act 1974, he has a duty to ensure the health, safety and welfare of his employees by providing such
information, instruction, training and supervision required to maintain a safe system and safe place of work.
Therefore, in addition to providing training on asbestos hazards and the appropriate control measures, which will
be required, the employer also has to supply his staff with the appropriate safety equipment, i.e. respiratory
protection, protective overalls and decontamination facilities.

Asbestos waste containing       0.1% w/w asbestos in the waste is classified as ‘Special Waste’ and must be
consigned to a site, which is authorised to accept asbestos waste. Special Waste Regulations 1996, Schedule 2
part 3 applies; this is enforced by the Environment Agency in England and Wales and the Scottish Environmental
Agency in Scotland.

In most situations, particularly because of the requirements to dispose of crocidolite asbestos as a Special Waste,
it is often more cost effective to use a licensed asbestos removal contractor. RPS Consultants therefore
recommend that asbestos cement is removed by a licensed asbestos contractor, to ensure full compliance with
legislation.




FYA0850/1                                                                                         Asbestos Survey
Appendix C - Risk Management Codes
The risk assessment system that has been adopted, concentrates solely on the likelihood of fibre release from
asbestos based materials into the breathing zone of persons at risk. This is the single most important factor in
assessing the likelihood of that person being exposed to fibre concentrations injurious to their health.

To arrive at a risk category the following factors are each given a numerical score:

Position:         Whether external, internal or in a hot environment
Condition:        Whether the material is damaged and the level of damage
Accessibility:    How easily the material can be disturbed accidentally
Friability:       How likely the material is to give off significant levels of asbestos fibres if disturbed
Treatment:        How well the material is sealed or encapsulated
Extent:           The amount of asbestos present in the material

The scores for each factor are added to give a risk value. Each risk category contains a range of values.

In some situations, it may be useful to undertake measurement of atmospheric fibre concentrations; however,
these levels are open to vast variations dependent upon conditions and may well be below the concentration
measurable using optical microscopy methods but still be above local background environmental issues.

Although recommendations, which are issued, will vary according to the situation, it is desirable that some
standardisation of action is achieved. It is therefore proposed that the following guidelines are adopted.

PRIORITY RATING RECOMMENDATIONS AND COMMENTS

Category A. 18+

It is likely in situations with such a high rating, that persons are currently being exposed to some level of asbestos
fibre contamination.

This exposure will vary according to location conditions - for example, the intensity of use of a heating system or
the nature of airflow and movement around a damaged ceiling. It may be possible to clarify the exposure level by
use of atmospheric fibre counts. However, the concentrations involved are likely to be low in comparison with
occupational exposure limits. Due to the potential exposure, areas or situations, which fall into this category,
should be regarded as a matter for concern.

In most circumstances, immediate plans for removal of the asbestos concerned should be implemented, or at
least the rapid sealing of the affected area.

Category B. 14-17 inclusive

Situations within this category are potentially hazardous and still warrant remediation in the short term in that any
slight deterioration in one of a number of contributory factors will result in unacceptable deterioration within a short
passage of time. In these situations, it is therefore necessary for the asbestos to be removed on a programmed
basis, but within a specified timescale.

It is recommended that the maximum period should be 1 year and that; in the meantime, emergency repair and
sealing operations should be undertaken where any deterioration or damage occurs.

Category C. 9-13 inclusive

Situations within this category do not pose any imminent risk and the likelihood of fibre release is low under
existing conditions. It is recommended that material falling within this category should be regularly assessed to
monitor the condition, as potential deterioration will occur with passage of time.

It is recommended that situations within this category should be inspected on a 6 monthly basis to ascertain any
change in circumstances, requiring reassessment of priority rating into Category B.




FYA0850/1                                                                                              Asbestos Survey
Category D. Less than 9

Situations within this category are of low priority. The situation should be assessed on the basis of a 2-year
inspection cycle to ascertain any change in category.




FYA0850/1                                                                                     Asbestos Survey
Appendix D - General Notes for Information
The following is a summary of building features and materials commonly found to contain asbestos. It is often
extremely difficult or impossible to detect these installations, or positively identify the presence of asbestos
within them, without conducting a destructive survey or obtaining samples for analysis. Also included are
areas not routinely examined for safety reasons.

This summary is not a complete list but is intended to emphasise the importance of a full asbestos survey and
building register, and to reinforce the requirement for care and attention to be taken before and during
refurbishment or demolition works.

BUILDING FEATURES

Ceiling Voids

Ceiling voids are not checked in occupied areas for safety reasons. Entering ceiling voids carries a high risk
of fibre release from the disturbance of any asbestos material within it, which may contaminate the areas
below. In general, ceiling voids may only be checked in unoccupied areas where safe access is available.

Wall Cavities

May be completely blocked or bricked in. Detected only if shown on building construction plans or during
demolition.

Risers

Often completely blocked or bricked in. May only be detected if shown on building construction plans or
during demolition. In certain circumstances, entering riser shafts can carry a high risk of fibre release from the
disturbance of any asbestos material within it, which could contaminate adjacent areas. An assessment will
be made of the risk and risers may only be checked in unoccupied areas where safe access is available.

Floor Voids

May be completely blocked or bricked in. Detected only if shown on building construction plans or during
demolition.

Windows

Asbestos panels may be located above or below windows, which are covered with wallpaper, painted, or
covered with hardboard/plasterboard or painted glass. Often can only be examined externally where safe
access is available. In addition, asbestos may be present in the form of glazing mastic. Positive identification
of this type of material is not possible without sampling and analysis.

Columns

Often completely blocked or bricked in. If the integrity and safety of structural columns are at risk they will not
be examined.

Plaster Ceilings

If access above cannot be made and destructive techniques cannot be applied, then the areas above cannot
be checked.

External Areas

These will not be checked if safe access cannot be achieved.

Small or Confined Spaces

These will not be checked if safe access cannot be achieved.




FYA0850/1                                                                                          Asbestos Survey
Restricted Access

Secure areas subject to restricted access will not be checked unless special arrangements have been made
through the client within the remit of the survey.

Trunking/Ductwork

May contain asbestos internally as ventilation linings or gaskets, which are not visible, until the trunking is
disassembled. Often found within ceiling voids (see above).

Lift Shafts

Doors and shaft may be lined with asbestos. Lifts will not be checked for safety reasons unless they are
known to be isolated.

Boilers

May contain asbestos internally, which is not visible until dismantled.

Refrigerators, Cold Rooms, Safes and Kilns

May contain asbestos internally, which is not visible until dismantled.

Heater Units

Sealed heater units are often lined with asbestos, or have insulation blocks containing asbestos within them,
but cannot be examined until dismantled.

Mechanical Equipment

These are not examined for safety reasons as machinery may start at any time and are often sealed, self-
contained units.


POTENTIAL ASBESTOS INSTALLATIONS

Thermal Insulation

Often found within ceiling voids, wall cavities, risers, floor voids (see above). Thermal insulation to pipes
etc. which contains asbestos is often not uniform in its application or composition. Although a representative
number of locations relative to the extent of the material may be examined and found to be non-asbestos, it is
possible that asbestos has been incorporated in a number of isolated locations. An inner skim of asbestos
pipe insulation or paper lining may also be found beneath a non-asbestos outer layer. Lagging construction of
this type is often difficult to identify without sampling and analysis.

Sprayed Coatings

Often found within ceiling voids (see above). Sprayed coating material, which contains asbestos, is often not
uniform in its application or composition. Although a representative number of locations relative to the extent
of the material may be examined and found to be non-asbestos, it is possible that asbestos has been
incorporated in a number of isolated locations. In areas where sprayed coating is found on ceilings or
structural steelwork, it is often also present as overspray behind plaster applied to walls and beneath the floor
screed. This cannot be detected without applying destructive techniques. May be a significant hazard during
demolition or major refurbishment works.

Plaster and Textured Coatings/Artex

Plaster, paints and textured coatings applied to walls, ceilings or structural beams etc. contain asbestos.
Positive identification is not possible without sampling and analysis. The removal of this material is covered by
the ACoP, ‘Work with asbestos insulation, asbestos coating and asbestos insulating board’ and should be
undertaken by a contractor licensed to work with asbestos.

FYA0850/1                                                                                        Asbestos Survey
Fire Break Boards

Original asbestos boards may be covered with Supalux or plasterboard to increase fire ratings at a later date.
Often found within ceiling voids and floor voids (see above).

Wall Panels

Often covered with wallpaper, painted, or covered with hardboard/plasterboard.

Shuttering

May be hidden by new walls, covered with wallpaper, painted or plastered over.

Expansion Joints and Cement Sleeves

These may have been used in the building but are usually concreted over as part of the finishing works. These
can only usually be detected if they are mentioned in the building construction plans or when demolition takes
place.

Flange Gaskets

Not usually visible until the pipework is dismantled. All gaskets are usually presumed to contain asbestos and
to be disposed of as a Special Waste when replaced during the course of routine maintenance.

Floor Tiles

Thermoplastic floor tiles often contain asbestos within the bonded material, or it may be contained within the
adhesive used to affix the tiles. The risk of fibre release under normal occupation is minimal. All floor tiles are
usually assumed to contain asbestos until sampled. When removed, they must be disposed of as a Special
Waste.

Roof Slates

Very similar in appearance to natural slates. These will not be checked if safe access cannot be achieved.

Roofing Felt/Damp Courses

Bituminous products may contain asbestos in low concentrations. Without sampling and analysis, it is very
difficult to determine the presence of asbestos in these products, but the risk of fibre release is extremely low.

Wall Fixings

Loose asbestos was often used as a plugging material for wall fixings. Usually covered with wallpaper, painted
or plastered over.

Debris

Often found within ceiling voids, wall cavities, risers, floor voids (see above). Small amounts of asbestos
debris are very difficult to locate and may be present at any location. General debris containing asbestos
cannot be identified without sampling and analysis techniques.

Encapsulated Debris

Small amounts of debris may have been painted over after historical removal works during refurbishment. This
is a common occurrence in plant rooms.

Asbestos Materials Behind Known Asbestos

Asbestos ceilings and panels etc. may conceal further asbestos materials behind, for example an asbestos
lagged pipe. This would not be known until the ceiling or panels were removed.




FYA0850/1                                                                                         Asbestos Survey
Non-asbestos Insulated Services

Services re-insulated with MMMF, Vegetable fibre, Cork, Polystyrene, etc. may have residual asbestos
insulation adhering to their surface. It is not possible to check all surfaces unless all of the new insulation is
removed. However, exposed sections, valves, etc. will be examined where possible.




FYA0850/1                                                                                         Asbestos Survey
Appendix E - Sample Locations (1 No. Attachment Pages)




FYA0850/1                                                Asbestos Survey
                                DO NOT
                              SCALE FROM
                              DRAWING
                              Project No.     FYA0850/1

                              Figure:         1 0f 1

                              Date of         26/02/02
                              Survey:

                              Client details: Carrs of
                              Sheffield




                              Project:
                              Asbestos Survey (Type 2)


                              Building Name / No. /
                              Floor Level:
                              Century House
                              Floor layout drawing

FYA0850/1   Asbestos Survey
FYA0850/1   Asbestos Survey
Appendix F – Asbestos Management and Control

                                           EMERGENCY ACTIONS

FALL OF ASBESTOS CREATING ‘IMMEDIATE HEALTH RISK’ FROM DEBRIS AND INSULATION
MATERIAL OR FOLLOWING FIRE

In the event of an emergency the following actions should be taken:

a)     Do not attempt, under any circumstances to try to clean or sweep up the area.

b)     Immediately isolate the area by positioning physical barriers at a distance of 15 to 20 metres (where
       practicable) from the affected area.

c)     Inform all personnel of the asbestos hazard

d)     Immediately contact a Licensed Contractor – RPS Consultants Limited, for remedial action to be taken in
       order to make safe the are on one of the following numbers:

Telephone:              01925 831000
Fax:                    01925 827412

Nigel Brown:            07775 997023


e)     RPS Consultants Limited will then assess the situation and take the following course of action:


1)     Assess as to whether further containment is required i.e. polythene enclosure.

2)     Where possible, vacuum contaminated floor area. Where it is impracticable to vacuum, debris to be
       thoroughly dampened prior to removal and placement in asbestos waste bags.

3)     Area from which fall has occurred to be checked for extent of damage. Remedial action to make safe,
       temporary seal or more extensive repair.

4)     Area to be thoroughly decontaminated and clearance air samples to be taken.




FYA0850/1                                                                                         Asbestos Survey

				
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