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Introduction to Computers & Windows 98: The Basics Rutherford County Schools Technology Support Services Introduction to Computers Table of Contents Objectives 3 Label the Hardware Computer Components 4 Windows 98 Desktop Fundamentals – terminology 5 Format a Floppy Diskette 7 Copy File from the Hard Drive to Floppy Drive 8 Copy a File from the Floppy Drive to the Hard Drive 8 Find a File 9 Create a Shortcut 9 Delete a Shortcut Icon 9 Install a CD 10 Add a Program to the Start Menu 10 Remove a Program from the Start Menu 10 Delete a Program Using Uninstall 11 Delete a Program Not Listed in Installed Menu 11 Make a Copy of a Floppy Disk 11 Create a New Folder 12 Move a File to Another Folder 13 Copy a File to Another Folder 13 Move or Copy Multiple Files at the Same Time 13 Access Help Functions 14 Help in Your Building 15 Software Piracy 15 Introduction to Computers 2 The Basics Objectives The Learner will: identify the general hardware components of the computer system describe the purpose of the general hardware components of the computer system log onto Windows 98 practice Windows desktop fundamentals: start button task bar start menu start a program quit a program switch between programs minimize and maximize buttons scroll bars/scroll arrows sound move/size windows recycle bin desktop properties file and diskette management format floppy diskette copy file from hard drive to floppy drive copy file from floppy drive to hard drive find a file create & delete a shortcut icon install a CD add & delete a program from the start menu access help functions Introduction to Computers 3 Identify Hardware Components of the Computer 1. ________________ 2. __________________ 3. _________________ 4. __________________ 5. __________________6. ___________________ 7. ______________ 8. _________________ 9. ______________________ 10. _________________ Introduction to Computers 4 Windows 98 Desktop Fundamentals My Computer My Documents Recycle DESKTOP Bin Taskbar Currently Open Sound Start Documents & Icon Programs Start Button – the button in the lower left of your monitor screen. Single-click this button to access the start menu. Start menu – This menu is accessed by single-clicking the start button in the lower left corner of the screen. This menu displays all the programs currently installed to the hard drive of the computer. It also gives access to the Control Panel, Help Menu, etc. Task bar – The bar along the bottom of the screen that displays the programs currently opened. It also contains the start button and the clock. Start a program – To start any program, single-click the start button. Move the cursor up the Start Menu to the Programs Option. As the Programs Option becomes highlighted, drag the cursor over to the program you wish to open and single-click again. You can also start a program with a shortcut. If a program has an icon on the desktop, that program can also be opened by double-clicking on that icon. Switch between programs – You can switch between two or more programs in Windows 98. After opening two or more programs, each program can be accessed by Introduction to Computers 5 clicking on the program name along the taskbar. In this way, several programs can be open and can switch back and forth, as you need to. Quit a program – Quitting a program may be accomplished one of two ways. One way to quit a program is to single-click the X box in the upper right hand corner of the screen. Another way to quit a program is to click on the File Menu in the upper left corner of the screen. After clicking the File Menu, a drop down menu will appear. Drag down to Exit and single-click. Minimize and maximize buttons – The first of the three buttons in the upper right of the screen is the Minimize button. Clicking this button takes the program down to the taskbar to be used at a later time. The program is still open, you just can’t see it on your desktop. The maximize button is the middle button of the three in the upper right hand corner of the screen. When it is a large square, it enlarges the program view to its fullest extent. When it is two overlapping boxes, it reduces the program to a smaller view. Move/size windows – Move a window by clicking the blue strip at the top of the screen, which displays the program name, and dragging it to the desired location. Size a window by placing the cursor in the corner of the display screen. When the cursor changes to a double-sided arrow, click and drag the screen to the desired size. Scroll bars/scroll arrows – Clicking the scroll arrow on the scroll bar will move the window currently displayed in the direction of the arrow one line at a time. Clicking in the scroll bar above or below the square that indicates the position on the page will move the page up or down a screen length. Sound control – If you have external speakers, you can turn up or down the volume control on the speakers. The volume can also be controlled by single-clicking the speaker icon in the lower right of the display screen. If no sound comes from the computer, double check to see if the volume has been muted. Recycle bin – This is a storage container for your unwanted items. Just click and drag the unwanted item directly on top of the Recycle Bin and release. You have just deposited the item into the Bin. However, the material is still retrievable. To completely do away with the unwanted item, double-click on the Recycle Bin. From the File Option, click and choose the Empty Recycle Bin option under the pull down menu. The unwanted item is gone and cannot be retrieved. Desktop properties – To customize the desktop, click on the Start Button in the lower left hand corner of the screen. Click on Settings and then double click on the Display icon. Experiment with the different options available to you in the display options such as screen saver, font, etc. Introduction to Computers 6 FORMAT A FLOPPY DISKETTE 1. Place a new floppy diskette (or a used one containing information you can discard) in the floppy disk drive. 2. Double-click the My Computer icon. The My Computer window appears. 3. Click the icon for the drive that contains the floppy diskette (a:). Be sure to click just one time to select the icon, rather than double-click, which will open the disk. 4. On the File menu, click Format. The Format dialog box appears. In the Capacity list box, the capacity of the floppy disk is shown. 5. Under Format Type, click the circle beside Full. 6. Under Other Options, be sure that Display Summary When Finished is checked and then click Start in the Format dialog box. In the Formatting bar at the bottom of the Format dialog box, tick marks indicate the status of the formatting process, which might take a couple of minutes. When the bar is filled in, the formatting is complete, and the Format Results dialog box appears. 7. Read the information in the Format Result dialog box. Check to see if the disk has bad sectors. This is an indication that you have a bad diskette. 8. In the Format Results dialog box, click Close. The Format dialog box appears again. If you want to format several floppy disks remove the formatted floppy disk, insert another floppy disk, and click Start again. 9. In the Format dialog box, click Close. 10. Close all open windows. Introduction to Computers 7 COPY FILE FROM THE HARD DRIVE (C:) TO THE FLOPPY DRIVE (A:) 1. Double click the My Computer icon. 2. Double click Drive C: (the hard drive). Drive C opens. 3. Locate the folder or file you wish to copy. For this activity, locate the folder, “Practice Folder.” You may need to use the down scroll arrow to move through the list until you see the folder. 4. Click on “Practice Folder” to select it. 5. On the File menu, point to Send To. 6. Click on the 3 ½” Floppy (A). 7. The folder is copied from the hard drive to the diskette in the floppy drive. 8. To verify that the folder was copied, click the BACK button near the upper left-hand corner of the window. Then, double Click on Drive A. The Folder should appear in the window. 9. Close all windows. The directions for copying from a Zip Drive and copying to a Zip Drive are the same as those for copying to and from the 3 ½ Floppy Drive (A). However, the drive letter changes to Drive (E) on most machines. If your computer does not display a Drive (E) in My computer, look for the drive identified as a Removable Disk. COPY A FILE FROM THE FLOPPY DRIVE (A:) TO THE HARD DRIVE (C:) 1. Right click the Start button. 2. Choose Explore. 3. Click on 3 ½” Floppy (A:) to select the floppy drive. You may need to click on the up scroll arrow in order to see A: drive in the list. Files and/or folders on the diskette in Drive A are listed on the right side of the split screen. 4. Look at this list on the right and locate the folder named “Practice Folder.” Double click on the folder and its contents are displayed. 5. In the list on the left of the screen, locate the My Documents folder. 6. Click and drag the file “exer2” to the My Document folder. When the My Documents folder is highlighted, release the mouse button. 7. The file is copied from the floppy diskette to Drive A: to folder on Drive C: 8. To verify the file is copied, double click on the My Documents folder on the left side of the screen. The file “exer2” should now be listed in the files on the right side. 9. Close all open windows. Introduction to Computers 8 FIND A FILE If you do not know where a document or folder is, you can use the Find command. 1. Click the Start button. 2. Point to Find. 3. Click on Files and Folders. 4. The Find: All Files dialog box appears. 5. The cursor is blinking in the Named: box. Type exer2. 6. The Look in: box shows which drive will be searched. C: drive should appear in the Look in: box. 7. Click the Find Now button to begin the search. The name, location, sizes, types, and date modified are displayed. 8. Close all open windows. CREATE A SHORTCUT Shortcuts provide easy access to documents and programs you use most often. You can open the document or program without having to find it first, by double clicking on the shortcut icon. A shortcut does not change the location of a file or program; it just lets you open the file or program quickly. 1. Double click on the My Computer icon. The My Computer window opens. 2. Double click on the icon for C: drive. The contents of C: drive is displayed in the window. 3. Locate the Windows folder. (You may need to use the down scroll arrow.) 4. Double click on the Windows folder to open the folder. 5. Locate the icon for the calculator - Calc.exe. 6. Use the right mouse button to click and drag the Calc icon to the desktop. Release the mouse button. a menu pops up. 7. Click Create Shortcut(s) Here. The shortcut appears on the desktop. 8. Close all open windows. 9. Click and drag the calculator icon to position it on the desktop. The calculator may now be opened directly from the desktop by double clicking on the icon. DELETE A SHORTCUT ICON 1. Click on the calculator shortcut icon to select it. 2. Press the delete key. The Confirm File Delete dialog box appears. 3. Click the Yes button. The shortcut icon disappears from the desktop. Note: This only deletes the shortcut icon, not the program it represents. Introduction to Computers 9 INSTALL A CD 1. Press the button on the CD-ROM drive to open the CD tray. Insert the CD, writing side up. Make sure the CD fits into the groove in the tray. Press the button to close the tray. 2. Click the Start button. 3. Move up to Settings. 4. Move over to Control Panel. 5. Click on Control Panels. 6. Double click on Add/Remove Programs. 7. Click on Install. 8. Click on Next. 9. Click on Finish. 10. Click on Install. 11. Click on Continue. 12. Close all windows. 13. When the installation is complete, the software will be listed in the Programs list that you access through the Start button. 14. Exit the program. Remove the CD from the Drive and return it to the case. ADD A PROGRAM TO THE START MENU Adding a program to the start menu can provide easy access to programs you use most often. You can open the program without having to find it first, by clicking on the Start button and then clicking on the program. Adding a program to the start menu does not change a program’s location; it just lets you open the program quickly. 1. Double click on the My Computer icon. The My Computer window opens. 2. Double click on the icon for C: drive. The contents of C: drive is displayed in the window. 3. Locate the Windows folder. (You may need to use the scroll down arrow.) 4. Double click the Windows folder to open the folder. 5. Locate the icon for the Paintbrush.exe program. (You may need to use the right scroll arrow.) 6. Click and drag the Pbrush.exe icon to the start button. Release the mouse button. 7. Close all open windows. 8. The Paintbrush program may now be opened directly from the Start menu. REMOVE A PROGRAM FROM THE START MENU 1. Click the Start button. Point to settings. 2. Click Taskbar. 3. Click the Start Menu Program tab. 4. Click Remove. 5. Locate the icon for Paintbrush. Click on Paintbrush to select it. 6. Click the Remove button. 7. Close all open windows. Note: This only deletes the program from the start menu; it does not delete the program. Introduction to Computers 10 DELETE A PROGRAM FROM THE HARD DRIVE AND PROGRAM MENU USING UNINSTALL [NOTE: We will not actually delete anything today] First check to see if the program can be uninstalled. To do this: 1. Click the Start button. 2. Move up to Settings. 3. Move over to Control Panel. 4. Click on Control Panels. 5. Double click on Add/Remove Programs. 6. Check to see if the program you want to remove is listed in the list at the bottom of the dialog box that pops up. 7. If the software is listed, select the software by clicking on the title. (The title will turn blue.) 8. Click the Add/Remove button. 9. A Confirm File Deletion dialog box will appear. Click Yes. 10. An Uninstall Shield dialog box will appear to show you the progress of the deletion. When the deletion is complete, click OK. 11. Close all open windows. You have uninstalled the program. 12. Some programs require that you restart the computer to complete the uninstall. DELETE A PROGRAM FROM THE HARD DRIVE AND PROGRAM MENU THAT IS NOT LISTED UNDER THE INSTALLED MENU TO DELETE THE PROGRAM FROM THE PROGRAM MENU (a) You should be at the Win 98 desktop with no windows open. (b) Click on the Start Menu with the right mouse button. (c) Click on Explore with the left mouse button. The Explore window opens. (d) Double click on Programs. A window containing all the programs on the Start Menu opens. (e) Look for the program you want to delete. (f) Click the program to select it. (It will be highlighted.) (g) In the menu bar, click on File. The File menu pops up. (h) Click the Delete. the Confirm Folder Delete dialog box appears. Read the contents of the dialog box. Click the Yes button if it is the correct program you are trying to delete. (i) Close all windows. You have moved the program to the recycle bin. (j) You will need to empty the recycle bin to completely remove the program from the computer. MAKE A COPY OF A FLOPPY DISK Introduction to Computers 11 1. Double click on the My Computer to open it. 2. Click once on the icon for the A: drive. 3. On the File menu, click Copy disk. 4. Insert the disk you want to copy into the A: drive [This is called the source disk]. 5. Click START. 6. Following the directions in the window, wait for the disk to be read. 7. Take out the disk you just copied and insert the disk to which you want to copy. [This is called the destination disk.] (Any information that was on this second disk will be deleted.) 8. Click OK in the window and wait for the message that says the copy has been successful. 9. Close all windows. Remove the newly copied disk and label it. CREATE A NEW FOLDER You can create a new folder three different ways: 1. Creating a New Folder Using Explorer: Open Explorer by right clicking on the Start button – choose Explore Click on the Folder on the left of the screen in which you want to create a new folder. On the File menu, click New, then Folder A new folder will appear in the list of contents on the right side of the screen. Type a name for the folder. 2. Creating a New Folder through My Computer: Double click on My Computer Double click on the C: Drive Double click on the folder in which you want to create a new folder. On the File menu, click New, then folder Type a name for the folder. 3. Creating a New Folder in the Save dialog box: You can also create a new folder when you save a document in programs such as MS Office. While in an office program, click on Save. When the Save dialog box appears, click on the Create a New Folder button on the toolbar. (This is the last of the three buttons that show file folders.) A new dialog box appears showing the location of the new folder. The words New Folder appear highlighted. Type in the name of the new folder and click OK. Your new folder will now appear in the list of folders in the dialog box. Introduction to Computers 12 If you want to save your current file to this new folder, double click on the new folder. The name of the new folder will appear in the Save in box at the top. Click Save and your file will go to your new folder. Introduction to Computers 13 MOVE A FILE TO ANOTHER FOLDER 1. Right click on the Start button to open Explore. 2. On the left side of the screen, click once on the folder that contains the file you want to move. The list of files in that folder will appear on the right side of the screen. 3. Position the mouse over the file you want to move. 4. Press and hold down the left mouse button as you drag the file to the folder where you want to move it. (You will know you are over the correct folder when the name of the folder is highlighted.) Release the mouse button and the file will be moved. COPY A FILE TO ANOTHER FOLDER 1. You can make a copy of a file rather than moving it. This will allow you to have an exact duplicate of the file in two locations. 2. To copy a file, follow the steps above. On step 4, simply hold down the Control Key while you drag the file to the new location. The file will appear in both locations. MOVE OR COPY MULTIPLE FILES AT THE SAME TIME If you want to move several files at once, hold down the shift key as you select the files to be copied (step 2). This will allow you to select consecutive files. If the files you want are not listed consecutively, hold down the Control key. This will allow you to select random files from the same folder. Once you have selected all the files you want, drag them to the new folder and, they will move as a group. Introduction to Computers 14 ACCESS HELP FUNCTIONS There are two kinds of on-line help in Windows 98: help about a specific procedure help that gives you information about what you see on your screen There are three places you can open Help: Start Menu My Computer Windows Explorer When you bring up the Help Topics Window, you see three tabs: Contents Index Find Click the Contents tab to find topics grouped by subject, and then follow instructions on your screen. Click the Index tab to find specific topics listed alphabetically and then follow the instructions on your screen. Click the Find tab to find all the topics that contain a specific word or phrase, and then follow the instructions on your screen. For information about an item in a dialog box, click on the “?” in upper right corner of the box, and then click the item. When you open Help by using the Start menu, or the Help menu in My Computer or Windows Explorer, you see Help for Windows in general. If you use the Help menu in a program, such as Microsoft Word (Works) or PowerPoint, the help menu you see if for that program. Introduction to Computers 15 HELP IN YOUR BUILDING Contact your School Technology Coordinator (STC) or School Technology Specialist (STS). Your STC or STS will determine if the problem is a warranty issue or if the problem should be reported to Technology Support Services (TSS). Software Piracy: is it happening in your school? Q: Is it okay for schools to copy software? A: No, without the publisher’s permission, it’s not okay for schools to copy software. Software is protected by copyright law, which says that you can’t make copies unless you obtain the permission of the copyright holder. Q: What exactly does the law say about copying software? A: The law says that it is illegal to make or distribute copies of copyrighted material, including software, without authorization. If you do so, this is piracy, and you may face not only a civil suit, but also criminal fines of up to $250,000 and jail terms of up to 5 years. Introduction to Computers 16 Q: Could I be accidentally pirating software? A: Yes, piracy in schools is happening both intentionally and accidentally. Most educators try to comply with the law. However, educators have told SPA that they intentionally pirate software because “their administrators tell them to do so because they don’t have the budget to buy software”; “it is for the good of the students”; or “the software company won’t miss the revenue from my one copy.” Examples of accidental piracy include when schools: buy hardware with pre-loaded software that does not have disks or documentation; buy one copy of a software package and load it on multiple computers or a network without an appropriate license agreement; allow educators or students to take the software home and place it on their home computer; buy one package and load the 3 ½ “ disks and the CD onto different PCs; or copy software off of bulletin boards that is not shareware, public domain, or freeware. Q: But aren’t schools allowed to make copies for educational purposes? A: No. Like individuals and corporations, the copyright law binds educational institutions. Just as it would be wrong to buy one textbook and photocopy it for use by many students, it is wrong for a school to duplicate software without authorization of the publisher. This means that educators cannot make unauthorized copies of software for themselves or their students to use in school or to take home. Q: We’re planning to install a network for our students. How do we know how many copies of software we’ll need to purchase? A: Remember that the installation of a network does not change your obligation with regard to copyright law. When purchasing software for a network, be sure to ask the publisher what types of licensing arrangements are available for networks. Some software publishers allow schools to purchase a network license, which authorizes the school to install stand-alone software on a network. In addition, many software publishers create special network versions, which licenses the program to be run on the file server of a network. Because some publishers limit the number of workstations that are permitted to legally access the software on the network, it is very important to check the license agreement for any restrictions that may apply. You have completed the Introduction to Computers module. Introduction to Computers 17
"Introduction to Computers"