Chief Executive's Department - 'No' Category Business Unit Efficiency Activity Challenging and controlling quality including reporting progress against efficiency targets and savings to the: - Corporate Savings Management Board Departmental Savings Management Board - Heads Forum -Policy and Performance Group Scrutiny Committees and the Board Corporate efficiency projects Management, training, appraising, team meetings, business planning and quarterly monitoring. Managing the Council's Improvement Fund, the Council's Improvement Plan, maintaining the system, the work of the Wales Audit Office. Corporate Procurement Agreements/Projects e.g. signposts, office stationery, water, post, printing, photocopiers. Co-operating with other councils on framework* agreements and good practice across Wales e.g.: - North Wales Procurement Forum - Local Government Procurement Events * Including photocopier, printing, building goods, furniture agreements etc. Professional / corporate support including preparing and reviewing corporate and strategic documents: - procurement strategy, - Contract Procedure Regulations, Sustainable Procurement Policy, - equality. Support on behalf of: - responding to enquiries from services on how to tender - when should an advert be placed in OJEU, - support on how to do the different elements of procurement work i.e. PQQ, specifications, quality assessment against price etc. Efficiency Efficiency Efficiency Efficiency Procurement Procurement Procurement Chief Executive's Department - 'No' Category Business Unit Procurement Procurement Support Activity Management, team meeting training, appraisal, performance management. E-procurement project High level administrative support for the Chief Executive - i.e. the work of the Chief Executive's Assistant of implementing correspondences, organising meetings and acting on behalf of the Chief Executive. High level administrative support for the Head of the Policy and Performance Service i.e. the work of the Head of Service's Personal Assistant of implementing correspondences, arranging meetings and acting on his behalf. Ordering goods and services and paying invoices for the Department's Units. Support for weekly meetings and managing work programme and the Corporate Management Team's weekly meetings procedure. Organising usual meetings and extraordinary sessions, maintaining the work programme, putting the agenda and papers together and distributing them. Taking minutes in the meeting and ensuring that any action point is clearly communicated to the relevant place. Ensuring that some elements are implemented and monitoring that follow-up reports are reported. Ensuring coherence and implementation in relation to points arising from meetings. Research/organising/ support work for the Chief Executive and the Department and managing the Departmental administrative support. Undertaking research work on behalf of the Chief Executive, translating, supporting specific fora e.g. meetings of the Liaison Group, Support Managers Group, meeting of the Management Team and Senior Leaders, other occasional sessions. Efficiency Support Support Support Support Chief Executive's Department - 'No' Category Business Unit Scrutiny Activity Corporate Scrutiny Support (Developing, Reviewing and Supporting the Scrutiny Strategy which leads the process and ensuring compliance with the Corporate Strategy. Providing advice and support for Departmental Policy Officers in the field of scrutiny). Supporting members and scrutiny committees (organising and holding activities to develop and train Chairs, Vice-chairs and members of the Scrutiny Committees. Briefing and providing advice to the members) Supporting the prioritisation of the Council's capital programme and improving management/quality of the three year capital plan. Collaberating - contributing to the North Wales Regional Partnership Board, Central Wales + and the COG along with general support. Research work - analyse Annual Efficiency Statements - research on web sites - respond to applications for information Supporting the process of corporate quarterly monitoring (and challenge) and monitoring main issues on a monthly basis. Preparing an Improvement Plan (Part I and Part II) and meeting the statutory requirements of the Wales Improvement Programme. Efficiency Scrutiny Scrutiny Efficiency Efficiency Project and Performance Management Project and Performance Management Need to research whether it is possible to spend less time and money on the final product. Chief Executive's Department - 'No' Category Business Unit Project and Performance Management Project and Performance Management Project and Performance Management Project and Performance Management Project and Performance Management Project and Performance Management Project and Performance Management Policy Activity National Measuring Framework and ensuring accuracy and quality of performance data and measures. Developing and supporting Performance Management IT systems. Efficiency Holding specialised training in relation to Performance Management. Developing and promoting the Council's Project Management method. Undertaking a Quality Assurance role on priority projects. Administrative support and 'support office' for priority projects. Management, personal professional development, appraisal, team meetings (including management of team's performance) and administration. Supporting the work of the Gwynedd Joint Steering Board and the new Local Services Board (including assessing and supporting other partnerships). Possible to look further at the budget for projects. Chief Executive's Department - 'No' Category Business Unit Policy Policy Policy Activity Management responsibilities within the service - Managing the Policy Unit and the Operations and Research Units. Policy and management support for the Chief Executive. Developing and implementing corporate systems - policy development cycle. IIA, Rationalisation of Plans, Charging Policy. Efficiency Ensure that the function is at the correct level. A group of Members and officers should look at horizontal issues, good practice at strategic level. Need to look at an appropriate resource level to undertake the task. Research and Information Research and Information Research and Information Providing specialist advice on statistical and research issues including strategic consultation issues, including supporting improvement in commissioning and using officer research. Providing and facilitating access for quantative data and information available within and outside the Council (e.g. internal research library, creating specialised outputs from the 2001 Census, including creating maps). Responding to internal and external enquiries (including strategic issues like the Wales Spatial Plan) including strategic bids for external resources (e.g. Convergence), (MALIC 2008).