Documents
Resources
Learning Center
Upload
Plans & pricing Sign in
Sign Out

Appendix 1 _CORRECTED_ - Basingstoke and Deane Borough Council

VIEWS: 5 PAGES: 3

									Appendix 1

Audit Commission Family Group of Local Authorities Aylesbury Vale Borough Council Chelmsford Borough Council Cherwell District Council Colchester Borough Council
Two combined Overview and Scrutiny Committees

Huntingdonshire District Council
Three combined Overview and Scrutiny Committees

Maidstone Borough Council

Dacorum

Scrutiny Structure

One Combined Overview and Four Combined Overview and Scrutiny Committee meets 5 Two combined Overview and Scrutiny Committees times a year Scrutiny Committees Task and finish groups > Overview & Scrutiny Committee > Resource and Performance Scrutiny Board (looks at value for money etc). > Also have a number of 'ad hoc' working groups that discuss issues informally and are formed by members and officers combined.

Four combined Overview and Four Overview and Scrutiny Scrutiny Committees Committees

How are the meetings structured/themed? For example, to represent portfolios, service delivery or community strategy.

Communities Economic Environment and Resources Corporate Performance

Covers all service areas.

> Strategic Overview (all service areas) > Finance and Audit Committee.

> Service Delivery, > Service Support > Corporate Governance

> Environment and leisure > External Overview > Regeneration and Sustainable Communities > Corporate Services

> Strategic Planning and Regeneration > Environment- eg sustainability and licensing > Social Issues- (the biggest)leisure, youth facilities, housing > Resources- eg finance, HR, performance

Who chairs the meetings? (Administration or Opposition)

Administration

Chair: Opposition Vice Chair: Administration

Administration

Opposition

Administration ( formerly Opposition)

Administration

Three are administration One opposition

What officer support is provided to OSC process? Do you have dedicated staff (eg scrutiny officer) to coordinate/set agendas/provide research etc? Do you rely on officers' general expertise on issues and at what level do officers deal with these?

> No dedicated scrutiny officer > Research for scrutiny is carried out by Heads of Services > Scrutiny function supported by Democratic Services

> No dedicated scrutiny officer > Heads of Service responsible for the research for scrutiny > Performance Monitoring Team support the scrutiny function

> Democratic, Scrutiny and Elections team > Support the meetings and co-ordinate research > Ask officers with expertise for information and research, and arrange working groups to discuss the issues for more background.

> Dedicated scrutiny officer, based within Democratic Services (not managerial position) > Provides committee support and guidance on best practise for compiling work programme and putting the agenda for meetings together. > Reliance is on the expertise of Heads of Service for research and reports

> Dedicated Scrutiny team of > No dedicated support, only 2.5 officers. committee support. > Lead on research and > Officers from individual reports for meetings, although teams provide all support and assistance is provided by research and members will go Heads of Service. directly to Head of Service for > Responsible for the running assistance. of the Scrutiny function and > Problems with resources regarded as integral to the process

> No dedicated scrutiny support. > Officers deal with administrative support of all council committees, located within the member support team, > Generally don't go beyond administrative support, but support officers occasionally provide research and reports for the vice-chair of Scrutiny committees.

Is any training offered/given to members in relation to OSC duties?

> Scrutiny training > Questioning skills > Chairman

Conference organised for member training in scrutiny

> Offered training in scrutiny and questioning skills > Additional courses will be made available this year

> Both in-house and regional training for members on scrutiny meetings > Questioning and analysis > Public speaking and presentation.

In house scrutiny training

> Training provided on scrutiny > Public speaking training Scrutiny training provided provided by RADA.

Page 1

Overview and Scrutiny Structure

Appendix 1

Wycombe Borough Council Scrutiny Structure
One Overview and Scrutiny Committee Four task and finish groups

Vale of White Horse
One Overview and Scutiny committee No longer operate task and finish groups

Tonbridge and Malling

South Oxfordshire

North Wiltshire

East Hertfordshire
Three combined Overview and Scrutiny meetings

Ashford
One combined overview and scrutiny > Task and finish groups (3 in the last 12 months)

One Scrutiny Committee

Two Combined Overview and One Overview and Scrutiny Scrutiny Committees Committee meeting

How are the meetings structured/themed? For > Improvement and Review example, to represent Commission. portfolios, service delivery or community strategy. Who chairs the meetings? (Administration or Opposition)

Committee oversees all issues.

> Meetings cover all portfolio areas > Deal with single issues as they arise during the year.

> Corporate Improvement Scrutiny Committee > Customer and Community Scrutiny Committee

Covers all service areas

> Corporate Business > Community > Environment

>Covers all service areas

Administration

Opposition

Opposition

Corporate: Opposition Customer: Administration

Opposition

Administration

Opposition

What officer support is provided to OSC process? Do you have dedicated staff (eg scrutiny officer) to coordinate/set agendas/provide research etc? Do you rely on officers' general expertise on issues and at what level do officers deal with these?

> No dedicated scrutiny team, > Based within Legal and Democratic Services, two > Dedicated Scrutiny officer> No dedicated Scrutiny secretaries support all (not managerial) support > Responsible for agenda, > Scrutiny function supported committees, and do all the administration such as minutes and general by Corporate Services > No dedicated scrutiny agendas, minutes and administrative support, Manager and Community support officer committee support, as well as although will often go beyond Project Officer, as well as > Officers within democratic co-ordinating the agenda and that, for example liaising with committee administrative services deal only with the workplan through HoS. stakeholder and external support officers. administrative side of Scrutiny > Scrutiny takes up about a agencies > They deal with all committee. quarter of workload. > Supports in the same committees and work with > No research or report > In addition to this, Policy capacity the task and finish Heads of Service to pull support but does co-ordinate Manager carries out some groups and responsible for cotogethers agendas and also the agenda. ordinating member training carry out much of the research review work specifically for scrutiny. This takes up about > Position regarded as for meetings. quarter of workload. important within the team as it > However, they are not > Policy Manager also reduces the workload of Head scrutiny specific and they of Service provide the same support for supports task and finish groups, carrying out most of all committees. the research. There's generally about one meeting a month.

> At the moment, one person (half a scrutiny officer, half a democratic services officer), carry out some research and administrative support for meetings > Soon changing to a unitary authority that will have a dedicated scrutiny support team responsible for carrying out all research and support. See attached files.

> Two dedicated officers based in 'Strategic Direction' team, who co-ordinate the work programme and carry out a lot of the research. > If areas of expertise are required then they will coordinate, and are very proactive in chasing people up and ensuring that all the information is compiled in time. > Responsible for producing reports at the end of each meeting and also co-ordinate task and finish groups, the membership of which are decided in scrutiny meetings. > Also committee support team in Democratic Services, responsible for minutes and meeting set up.

> One dedicated Scrutiny Officer based in Democratic Services (new position) > Carries out a lot of research and puts together the work programme and agenda for the meetings. > Committee administration coordinated by committee support officer (who supports all meetings). > Task and finish groups also supported by Scrutiny Officers, although not on a research basis.

Page 2

Overview and Scrutiny Structure

Appendix 1

Hampshire Local Authorities East Hants District Council Scrutiny Structure
One Overview and Scrutiny committee > Task and finish groups.

Havant Borough Council
Two Scrutiny and Overview meetings every 6 weeks Occasional extraordinary meetings

Isle of Wight Council
One Scrutiny committee > Four policy commissions > Audit committee

New Forest District Council
Seven Combined Overview and Scrutiny Panels

Rushmoor Borough Council

Test Valley Borough Council

Eastleigh Borough Council
Four combined overview and scrutiny committee.

Five Combined Overview and One combined overview and Scrutiny Committees > Ad-hoc Task and Finish scrutiny committee. Groups > Community Policy and Review Panel > Leisure and Youth Policy and Review Panel > Borough Services Policy and Review Panel > Corporate Services Policy and Review Panel > Environment Policy and Review Panel

How are the meetings structured/themed? For example, to represent portfolios, service delivery or community strategy.

> Strategy and Regeneration Board- looks at procurement, corporate strategy, customer > Covers all service areas. care, economic development, > Start and finish groups focus finance and capital strategy. on single issues and are > Environmental and based according to portfolio Community Board- eg waste, holders service areas. cleansing, parks, traffic, transport, youth, community safety

Scrutiny committees cover all service areas, except areas such as statutory health and education scrutiny, which are covered by policy commissons.

> Corporate Overview and Scrutiny Panel >Crime and Disorder > Employment, Health and Wellbeing > Environment > Housing > Leisure, Culture and Youth Matters > Planning and Transportation Review Panel

> Covers all service areas and meets every 4 weeks, shortly after cabinet meetings > There are scrutiny panels that informally 'discuss' key issues to go on agenda.

>Community Wellbeing Scrutiny Panel >Environment Scrutiny Panel > Prosperity Scrutiny Panel > Resources Scrutiny Panel

Who chairs the meetings? (Administration or Opposition) What officer support is provided to OSC process? Do you have dedicated staff (eg scrutiny officer) to coordinate/set agendas/provide research etc? Do you rely on officers' general expertise on issues and at what level do officers deal with these? Is any training offered/given to members in relation to OSC duties?

Opposition

Administration.

Opposition

Administration

Administration

Administration

Administration

> No dedicated support, only a committee service team, they only support but do not research. > Most of the information and support for scrutiny provided by Policy and Performance manager and team. > If areas of expertise are required then other Heads of Service will be called upon but this will be co-ordinated by P and P manager.

> No dedicated scrutiny officer > Small team provides committee support > Members rely on Heads of Service for research support.

> Four dedicated Scrutiny officers supporting the above committees > Each has an area of expertise eg audit, housing and health, business and infrastructure.

> No dedicated scrutiny officers. > Committee officers support the meetings and carry out very basic research for members > Heads of Service provide majority of research and reports etc

>No dedicated scrutiny support. > Four dedicated officers >Senior management team > Have a panel each and > No dedicated scrutiny support each committee with provide research and support officer, support is detailed reports and research committee support. > Also do given on a more ad-hoc basis. provided through departmental other projects and there is a > Research delegated to heads and relevant officers reliance on task and finish Heads of Services. > Member of Democratic groups. services provides generic support/ leads on overarching reports e.g. review of scrutiny

High Achievers' Questioning Skills

Scrutiny Training Offered

Hampshire Improvement Board Training Implementing own training programme this year

South East Employers County Shared scrutiny training with Training other boroughs, always held Scrutiny Training after elections

Specific scrutiny skills training offered as part of monthly member training programme.

N.B. Benchmarking conducted primarily via email and telephone with some information identified through authority websites

Page 3

Overview and Scrutiny Structure


								
To top