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									An Introduction to the Wedding Policy of Westminster Presbyterian Church
Congratulations on your engagement and upcoming marriage! While we recognize that planning a wedding can be a stressful time, we want to work with you to make this a time of joyful celebration. At Westminster, we view the institution of marriage as a covenant between God, a man, and a woman. We are delighted to guide you through the process as you prepare to enter this covenant. Enclosed in this wedding policy you will find the guidelines governing weddings at Westminster. One may wonder if such a lengthy policy is necessary. You may ask if anyone would really do or request the items listed. For better or for worse, along the way people have. This policy is born out of many years of collective experience. The rules governing weddings at Westminster are designed to keep our focus on Almighty God as we help you prepare for a lifetime together. While our doors are open to members and non-members alike, we are certain that you can appreciate that the members of Westminster are given priority over non-members in our policy. In addition, as members already contribute to the life and support of the church, they are afforded lower fees. Finally, the most important thing to note about this policy and your wedding at Westminster is that God wants to be a part of your wedding, your marriage, and your life. As scripture reminds us, ―Put God first and he will direct you and crown your efforts with success.‖ Proverbs 3:6.

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THE WEDDING POLICY OF WESTMINSTER PRESBYTERIAN CHURCH
(Also applicable for weddings held elsewhere using Westminster’s clergy as officiating pastors) SCHEDULING We know that you are excited and cannot wait to schedule your wedding. As you try to plan for the perfect date, here are some things to keep in mind: Persons who have been active members of Westminster Presbyterian Church for at least one year may reserve our facilities for their wedding up to one year in advance. Non-members may reserve our facilities up to six months in advance. Presbyterians like to do things ―decently and in order,‖ so all weddings at Westminster must be approved by the Session. The bride or groom may check tentative dates with the pastor and wedding coordinator by calling the church office (843) 766-8311. While we understand that parents and other family members have a great interest in the wedding, any conversation regarding the planning and preparation of the service and the music and any other matters regarding the wedding are solely between the staff and the bride and groom. We encourage you to complete the ―Wedding Information Form‖ as soon as possible so that your request can be taken to the regularly scheduled Session meeting. Once your forms are completed and approved by the Session and your deposit has been paid, we will officially put your date on the church calendar. Please note, we cannot schedule any weddings during the week of Christmas, the week of New Year’s, Holy Week, or the week after Easter. PASTORS As we view weddings as worship services, only the pastor(s) of Westminster shall officiate at weddings. We often have requests to allow someone to ―co-officiate‖ at a wedding. Occasionally, the Session, as Westminster’s governing body will consider allowing a co-officant if they are ordained clergy of the PC(USA) or of a denomination with whom we are in full communion to co-officiate. If you have questions as to which denominations are included, please feel free to speak to one of our pastors. Internet or mail order ordinations are never recognized by the Presbyterian Church (USA). The officiating Westminster pastor will assign a specific part of the service to the additional clergy. The Westminster pastor’s honorarium is indicated in the schedule of fees. The officiating pastor will not only guide you through pre-marital counseling, but will also guide you through planning the wedding ceremony. The order of service will follow the wedding services outlined in the Book of Common Worship of the Presbyterian Church (USA).

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COUNSELING While the thought of pre-marital counseling is frightening to some, let us assure you that it is not designed to ―talk you out of getting married.‖ Our goal is to prepare you for a long and happy life together. Ordinarily, the counseling is conducted by one of Westminster’s pastors. However, on occasion the pastor may arrange for counseling to be conducted by another clergyperson or counselor. Documentation of counseling is required by our denomination and must be received at least one week prior to the wedding. Please contact the church office for questions about pre-marital counseling and associated fees. REHEARSALS The rehearsal should be scheduled at the time the wedding reservations are made. Ordinarily wedding rehearsals are scheduled at 6:00 PM the Friday before your wedding. The staff and facilities will be available for only one hour. Please keep in mind that the church is located on a busy boulevard, and Friday afternoon traffic can present a challenge. You will want to have the following members of the wedding party present: Bride, Groom, Bridesmaids, Groomsmen, Flower Girl, Ring Bearer, Ushers etc. Parents and grandparents may also want to attend so they can know how and when they will be seated. While this is a jubilant occasion, we must insist on appropriate dress and conduct at both the rehearsal and the wedding. Behavior by the wedding party and their guests, which is inappropriate or disruptive to the worship service, will result in the forfeiture of the wedding deposit. Westminster’s officiating pastor reserves the right to cancel the rehearsal and wedding ceremony if the conduct of any of the wedding party member(s) is deemed to be inappropriate. No rehearsal or wedding ceremony will be conducted when any member of the wedding party is under the influence of drugs or alcohol. It is the responsibility of the bride and groom to see that members of the wedding party are informed of this policy. MARRIAGE LICENSE While we view marriage as a holy institution, The State of South Carolina recognizes marriage as a civil contract. The pastor cannot marry you without a marriage license as it is a misdemeanor. Therefore, you must obtain a marriage license in advance of your wedding date. Please bring it to the wedding rehearsal and give it to Westminster’s officiating pastor.

REPRODUCTIONS OF THE SERVICE We know you want to capture this special day; however, we ask that you remember this is a worship service. In this age of endless technology, weddings have been disrupted by mobile phones, pagers, and a bevy of enthusiastic professional and amateur photographers. Often the wedding party has been temporarily blinded by well meaning photographers as well as enthusiastic guests. Exuberant photographers and guests have also blocked the entrance of the wedding party and have, on occasion, caused great disruption of the service. Westminster’s officiating pastor will stop the service if cameras are being used during the ceremony. We certainly do not want that to be the case at your wedding. Please speak with your family and friends prior to the wedding day to ask that they refrain from taking photographs and videos during the service. We will be glad to ―re-stage‖ any part of the ceremony after the service is concluded. We will also be happy to provide a secure place for guests to store their electronic devices prior to the service so that they will not be ―led into temptation.‖ 3

PHOTOGRAPHER No flash photography is allowed during the wedding service. Non-flash photos may be made from the choir loft only, during the wedding service. Flash photos may be taken prior to, or following, the service. The service begins with the prelude music. The service is over after the minister has blessed the couple. Photographs taken in the Sanctuary before the wedding service must be completed 30 minutes prior to the service beginning. VIDEO REPRODUCTIONS: Videotaping is allowed with these restrictions: 1) Only one camera and camera operator are allowed. 2) The camera must be located in the choir loft. 3) No additional lighting may be used. 4) No movement of the camera is allowed in the sanctuary at any time. 5) The camera cannot block the organist’s view of the chancel area. FACILITIES The sanctuary will seat approximately 420 people. Smoking is expressly prohibited in all areas of the Church’s buildings. Alcoholic beverages and illegal drugs are expressly forbidden on Westminster Presbyterian Church’s grounds. Covenant Hall is available for receptions. It can accommodate approximately 200 people standing. The seating numbers vary with the kind of table being used and the room set up. There is a $750.00 deposit for nonmembers. This deposit will be fully refunded if all policies and procedures are followed in this packet. A kitchen is available for caterers to use for setting up. The caterer must bring all food items prepared in appropriate self-contained equipment, as the kitchen is not available for food preparation. The caterer or wedding party must supply all serving utensils, dishes, and equipment. The caterer is responsible for all kitchen clean up, except for the floor. Ice is available in limited quantities from the ice machine. Westminster’s refrigerators and freezers are not available for use by the caterer or the wedding party. The church parlor is available for the bridal party to use for dressing facilities. Due to lighting and space, hair and makeup must be done before arriving at the church. The church building can be opened two hours prior to the scheduled wedding time. You must arrange an arrival time with the wedding coordinator. Weddings and receptions must be over by 10:00 p.m. MUSIC All music for the service must be appropriate for a service of worship. You will find examples of approved pieces attached to this packet. The bride and groom will need to schedule an appointment with Westminster’s organist, Mr. Robin Zemp, early in the planning process to discuss the selection of music. Mr. Zemp can also assist you if you desire additional instrumentalists or soloists. Mr. Zemp may be reached at 766-8311 or rzemp@westminpres.org.

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We are blessed to have a wonderful pipe organ at Westminster. It takes a great deal of training and skill to play an instrument of this caliber. Therefore, the use of the church’s organ is normally restricted to Westminster’s organist. Should you wish to use a guest organist you must first consult with Westminster’s organist. The fee for the Director of Music is $200.00 for members and $250.00 for non members. This fee includes one planning session with him, the rehearsal, and the wedding. A fee of $50.00 per hour per rehearsal is required for any additional rehearsals with the soloist(s) or instrumentalists. You are responsible for contracting with, and paying, your soloists or instrumentalists. No pre-recorded music is allowed at wedding services. Westminster does have microphones available for soloists. One of our church members will be responsible for setting up the microphones and running the soundboard. The $50.00 fee includes their services at the rehearsal and wedding. If you will need to use our microphones please indicate so on the Wedding Information Form. BULLETIN The church has bulletin stock available and will be happy to prepare bulletins for your wedding. The wedding coordinator has examples of our bulletins available. The fee for this service is $15.00 per 50 bulletins and is due no later than one week prior to the wedding. All bulletin information should be given to the officiating pastor for review and approval at least two weeks in advance of the wedding. This includes music selections and the names of the wedding party, if you wish them to be listed. We require the bride and groom to proofread the bulletin one week before the wedding to insure that names are spelled correctly. Once the final bulletin is printed no changes will be made and no reprints will be done. If you prefer a different paper or format you will need to use an outside printer for your bulletin. If you choose to use another source for your bulletin, you must follow the Order of Worship that will be provided to you by Westminster’s officiating pastor. Please provide the church office with a copy of the bulletin to be used at least two weeks prior to the wedding. DECORATION OF FACILITIES Westminster has a beautiful sanctuary that assures us of the presence of God. All decorations should be simple in order to preserve the beauty and dignity of the sanctuary. Decorations should never be used to cover those marks of identity that establish the room as a place of Christian worship. The cross, communion table, and font are symbolic of our faith and no decorations may be placed upon them. Items and furniture in the narthex and sanctuary cannot be moved. During Christmas the sanctuary is fully decorated. These decorations shall not be moved or altered in any fashion. No nails, tacks, wire, gummed or scotch tape may be used on any furniture or fixtures of the building. Please communicate these restrictions to your florist. Ribbons or floral arrangements may be used to designate pews reserved for family members. We recommend using ribbon or elastic cord to secure them to the pews. No decorations may be placed in the windows. If you choose to decorate the wrought iron railings in front of the church, please keep in mind that they are there to assist guests in climbing the steps and should not be obstructed.

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If you choose to rent candelabra, you are responsible for making certain that they are removed immediately after the ceremony, so that the Sanctuary can be readied for Sunday worship. As we cannot store these items for later pickup, please designate a friend or family member to remove these items as soon as your photos are finished. Failure to remove these items, as well as pew bows and other decorations, before you leave the church, will result in the forfeiture of your deposit. All candles used must be of the dripless variety. Due to fire code restrictions candelabra may be placed on the chancel only. Plastic must be placed under the candelabra to protect the carpet. Candles are not allowed in the aisles. Aisle runners may not be used. Unity candles are not a part of our wedding service. If you wish for your wedding flowers to remain in the sanctuary or narthex for Sunday worship services please advise the wedding coordinator at least two weeks in advance of the wedding date so appropriate recognition may be placed in the bulletin. The church will be opened no sooner than two hours prior to the wedding service. Deliveries of flowers or other decorations should be scheduled during this time. WEDDING COORDINATOR Please contact the wedding coordinator as soon as possible to schedule an appointment to meet with her. The wedding coordinator is a member of the church staff and the representative of Westminster Presbyterian Church. The coordinator will be present, at both the rehearsal and the wedding. While many brides choose to employ an outside wedding coordinator to assist with other areas of planning, only the Westminster Wedding Coordinator will have authority for the time the wedding party is on church grounds. Westminster’s pastor and wedding coordinator are under the authority of the church and will solely be responsible for planning and directing the rehearsal, wedding ceremony. Westminster’s wedding coordinator will be responsible for receptions held on church grounds as well. Our wedding coordinator is Anne Camburn. You can reach her at 766-8311 x105 or acamburn@westminpres.org . The fee for the wedding coordinator is listed on the fees page. If the reception is held at the church there is an additional fee for her services. CUSTODIAL SUPPORT Please contact the wedding coordinator at least four weeks prior to your wedding date with any special instructions concerning the set-up of Covenant Hall, if it is being used for the reception. These instructions should be written on the custodial form. The custodial staff will make sure that the facilities to be used are clean and in order prior to the wedding. Following the wedding and/or reception, the custodial staff is only responsible for vacuuming, sweeping and mopping the floors in both the Sanctuary and Covenant Hall. They are also responsible for preparing the facilities for Sunday services. Please remove all of your personal items after your service and/or reception so that clean up and the subsequent set-up may begin. OTHER IMPORTANT INFORMATION Exceptions to this wedding policy may be granted only by the Worship Committee upon the recommendation of Westminster’s officiating pastor. Westminster Presbyterian Church will not accept liability for any items not removed or picked up after the wedding service or reception 6

To ensure the safety of our members and guests, the throwing of rice, confetti, or birdseed is not permitted on the church grounds, nor may bubbles be used. Flower petals may be sprinkled on the center aisle of the sanctuary by a flower girl. The cost of repairing or replacing broken or damaged items and property of the church is the responsibility of the bride and groom. FEE SCHEDULE AND PAYMENT A fee schedule for members and for non-members is attached to this policy. Deposits for the Sanctuary and Covenant Hall will be deposited in the bank. They will be fully refunded if all of the policies and procedures listed in this packet are followed. Fees must be paid no later than one week prior to the wedding rehearsal. Individual checks should be made out to each person. These checks should be given to the wedding coordinator and she will disburse them. A fee chart is attached to this policy. Please sign and return the ―Wedding Information Form‖ with your acknowledgment of Westminster’s wedding policies and fees.

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WEDDING INFORMATION FORM
Bride_____________________________ Groom____________________________ Wedding Date__________ Wedding Time__________ Rehearsal Time_________ Date Fees Paid__________ Please fill out and return the information pages to the Church Office as soon as possible. Name of WPC Officiating Minister: _________________________________________________ Place of Wedding: Sanctuary____ Home____ Other ____________________________________ Rehearsal: Date___________ Time: 6:00 Location _____________________________________ Reception: Date___________ Time: from ________ to ________ Location: Covenant Hall _______ (if yes) Caterer and phone _____________________________ Name of Florist: _________________________________________ Ph. # __________________ Name of Organist: ________________________________________ Ph. # _________________ Name of Photographer: ____________________________________Ph. # __________________ Name of Videographer: ____________________________________Ph. #__________________ Wedding Party: (Indicate number) Maid of Honor ___ Bridesmaids ___ Groomsmen___ Best Man___ Ring Bearer ___ Flower Girl ___ Ushers ___ Jr. Bridesmaid ____ Ceremony Information: Special Music Requested? ________ If yes, title(s): ___________________________________________________________________ Approximate number of guests attending: ________ Other special requests (i.e. microphones, etc.) _____________________________________________________________________________ 8

PLEASE GIVE A COPY OF THIS INFORMATION TO YOUR PHOTOGRAPHER
From Westminster Presbyterian Church 1157 Sam Rittenberg Blvd. Charleston, SC 29407 (843) 766-8311 PHOTOGRAPHS ARE ALLOWED DURING THE CEREMONY WITH THE FOLLOWING RESTRICTIONS: 1. Photographers are not allowed to take flash pictures during the wedding ceremony. The Photographer should remain in the narthex or the choir loft during the ceremony. The ceremony begins with the prelude music. DURING THE CEREMONY PICTURES MAY BE TAKEN FROM THE CHOIR LOFT ONLY, WITHOUT A FLASH! 2. Posed pictures may be taken before or after the ceremony. Pictures taken prior to the ceremony MUST be finished at least 30 minutes before the wedding ceremony is to begin.

Bride_____ Groom_____

**PLEASE REMEMBER THAT A WEDDING CEREMONY IS A WORSHIP SERVICE AND SHOULD BE OBSERVED WITH REVERENCE**

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PLEASE GIVE A COPY OF THIS INFORMATION TO YOUR VIDEOGRAPHER

INFORMATION FOR WEDDING VIDEO OPERATORS From Westminster Presbyterian Church 1157 Sam Rittenberg Blvd. Charleston, SC 29407 (843) 766-8311 VIDEO TAPING IS ALLOWED DURING THE CEREMONY WITH THE FOLLOWING RESTRICTIONS: 1. Only one camera and one camera operator is permitted. 2. No additional lighting may be used. 3. The camera must be located in the choir loft. 4. No movement of the camera is permitted in the choir loft. 5. The camera must not be placed in a position that blocks the organist’s view of the chancel.

Bride_____ Groom_____

** PLEASE REMEMBER THAT A WEDDING CEREMONY IS A WORSHIP SERCICE AND SHOULD BE OBSERVED WITH REVERENCE**

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PERSONAL INFORMATION The Bride
*Maiden Name____________________________ Name if Widowed/Divorced_________________________________ *Address __________________________________________________________________________________ *Work Phone ___________________*Home Phone _______________ *Cell Phone ________________ Occupation ________________________________________ *e-mail____________________________ *Date of Birth_______________ Single____Widowed_____ Divorced___ Number of and dates of previous marriages _____________________________ Names & ages of children ____________________________________________________________________ *Church Membership_______________________________*since______________ Mother of the Bride______________________________ Father of the Bride_______________________________ The Groom *Name_______________________________________________________________________________ *Address_____________________________________________________________________________ *Work Phone_________________*Home phone_________________*Cell phone__________________ Occupation ______________________________________*e-mail ______________________________ *Date of birth______________ Single_____ Widowed_____ Divorced_____ Number of and dates of previous marriages__________________________ Names & ages of children ______________________________________________________________________ *Church membership______________________________*since_______________ Mother of the Groom _____________________________Father of the Groom ______________________________ *I have read the Wedding Policy of Westminster Presbyterian Church and agree to abide by the guidelines therein. I understand the consequences should I, or a member of my wedding party, not follow all guidelines as stated in the policy. Groom’s Signature _________________________________________________________ Date _____________ Bride’s Signature __________________________________________________________ Date_____________

** PLEASE RETURN THIS FORM WITH YOUR WEDDING FEE DEPOSIT** 11

MEMBER PLEASE RETURN THIS FEE SCHEDULE FORM WITH THE WEDDING INFORMATION FORM AS SOON AS POSSIBLE. FAILURE TO DO SO MAY JEOPARDIZE YOUR USE OF THE FACILIT IES.
______ $250.00 - Suggested honorarium for Westminster’s officiating pastor ______ $500.00 - Sanctuary Deposit (will be deposited in bank) ______ $100.00 - Custodial Services - Sanctuary set-up and clean-up ______ $500.00 - Covenant Hall Deposit (will be deposited in bank) ______ $100.00 - Custodial Services - Covenant Hall set-up and clean-up ______ $200.00 -Wedding Coordinator (Increases to $300.00 if reception is held at church) ______ $200.00 - Church Organist (additional $50.00 per rehearsal with soloist(s)) ______ $50.00 - Sound & Lighting Technician ______ $35.00 - Pre-marital testing ______ Bulletins - $15.00 per 50 bulletins ______ TOTAL ______ AMOUNT ENCLOSED (checks should be made payable to each individual person) ______ BALANCE (ALL fees are due no later than one week prior to the wedding rehearsal) DATE OF WEDDING_________ DATE PAID_____________

If mailing payment, please enclose a copy of this form with your payment and mail to: Westminster Presbyterian Church 1157 Sam Rittenberg Blvd. Charleston, SC 29407 I have read the Wedding Policy and Fee Schedule of Westminster Presbyterian Church and agree to abide by the guidelines contained therein. I understand the associated fees and agree to pay them at the specified times. Name: ________________________________________ Date: _________ Phone: _________ Name: ________________________________________ Date: _________ Phone: _________

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NON-MEMBER PLEASE RETURN THIS FEE SCHEDULE FORM WITH THE WEDDING INFORMATION FORM AS SOON AS POSSIBLE. FAILURE TO DO SO MAY JEOPARDIZE YOUR USE OF THE FACILITIES. ______$350.00 — Pastor’s Fee – made payable to Westminster’s officiating pastor ______$1,000.00 ― Facility Fee for usage of the Sanctuary (non refundable) ______ $500.00 ― Sanctuary Deposit (refundable - will be deposited in the bank) ______ $125.00 ― Custodial Services — Sanctuary set-up and clean-up ______ $750.00 ― Facility Fee for Covenant Hall (non refundable) ______ $500.00 ― Deposit for Covenant Hall (will be deposited in bank) ______ $125.00 ― Custodial Services — Covenant Hall set-up and clean-up ______ $250.00 ― Wedding Coordinator ($350.00 if reception is held at church) ______ $250.00 ― Church Organist (additional $50.00 per rehearsal for rehearsing with soloist(s)) ______ $50.00 ― Sound & Lighting Technician ______ $35.00 ― Pre-marital testing ______ Bulletins - $15.00 per 50 bulletins ______ TOTAL DUE ______ AMOUNT ENCLOSED ______ BALANCE DUE (ALL applicable fees are due no later than one week prior to the wedding rehearsal) DATE OF WEDDING_____________ DATE PAID___________ If mailing payment please enclose a copy of this form with your payment and mail to: Westminster Presbyterian Church 1157 Sam Rittenberg Blvd. Charleston, SC 29407 I have read the Wedding Policy and Fee Schedule of Westminster Presbyterian Church and agree to abide by the guidelines contained therein. I understand the associated fees and agree to pay them at the specified times. Name: ________________________________________ Date: _________ Phone: _________ Name: ________________________________________ Date: _________ Phone: _________ 13

CUSTODIAL INSTRUCTION SHEET (To be used by MEMBERS having reception in Covenant Hall) NAME ____________________________________________________________________ DATE OF WEDDING/RECEPTION_________________ TIME OF RECEPTION__________

Please make a detailed drawing or give a description of the set-up for your reception. RETURN THIS FORM AT LEAST 10 DAYS IN ADVANCE OF YOUR WEDDING DATE.

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APPROPRIATE WEDDING MUSIC
The church wedding ceremony is a form of worship and is therefore sacred in nature. Any music, which is used before, during, or after the ceremony, should reflect the sacred nature of the Holy Institution of Marriage. Listed below are some examples of appropriate music. Other comparable music may also be appropriate. Westminster’s officiating pastor and music director must approve the music for the wedding at least four weeks prior to the wedding ceremony. They should be provided with the title of the piece and a full copy of the text for any music not on this list. Due to the sacred nature of the ceremony, the use of contemporary music, i.e. ―The Wedding Song‖, is not permitted. We do not use pre recorded music. Bride_____ Groom_____

PROCESSIONAL - Played for the entrance of the bridal party. The bride may choose to walk to a separate piece. Trumpet Voluntary in D Trumpet Tune in D Trumpet Tune in D Trumpet Tune in C Trumpet Voluntary in D Processional of Joy Rigaudon Jeremiah Clarke Henry Purcell David Johnson David Johnson John Stanley Hal Hopson Andre Campra

RECESSIONAL - Played for the exit of the bridal party. Hornpipe (from Water Music Suite) Now Thank We All Our God Trumpet Fanfare Psalm 19 Ode to Joy G. F. Handel J. S. Bach Mouret Benedetto Marcello Beethoven

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HYMNS - May be used as pre-service music, for solos, or congregational singing. Praise to the Lord the Almighty Now Thank We All Our God Joyful, Joyful, We Adore Thee Praise, My Soul, the King of Heaven All Creatures of Our God and King A Mighty Fortress is Our God Love Divine, All Loves Excelling Presbyterian Hymnal page 482 Presbyterian Hymnal page 555 Presbyterian Hymnal page 464 Presbyterian Hymnal page 478 Presbyterian Hymnal page 455 Presbyterian Hymnal page 562 Presbyterian Hymnal page376

MUSIC WITHIN THE SERVICE The opportunities for music within the marriage ceremony itself are limited. Sometimes a soloist will sing one piece following the pastoral prayer, but it is preferred to incorporate all solo music into the pre-service music. An example of appropriate solo pieces at this point in the service would be ―The Lord’s Prayer‖ or ―0 Perfect Love‖. The Doxology may be appropriately sung by the congregation following the words ―Whom God has joined together, let no one put asunder.‖ We do not use pre recorded music. Bride_____ Groom_____

PRE-SERVICE MUSIC The music director will select the pre-service music. The music will be in keeping with the sacred, yet joyful, nature of the wedding service. It is your responsibility to contact the music director and make an appointment to meet with him to choose your wedding music. Music Director — Robin Zemp 766-8311 x 107 or rzemp@westminpres.org . Bride_____ Groom_____

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