Earn Code AHB CAL
Description Authorized Hourly Bonus Call Back Overtime
Earn Code Detail Listing-Regular Pay Codes 10/2008 Usage and Calculation Instructions One time payments authorized by UHRS; attendance, service months. If a staff employee is called back to work outside of the scheduled workday. See appropriate policy manual for guidelines For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Use to pay out comp hours. No calculation required, hours were inflated when entered as CPE. Flat rate for approved use only from UHRS
Hours/Amt Amount Hours
Spec Calc 25% sup tax rate 1.5 X rate difference between old and new rate reg rate Total amount/contract months Total amount/contract months difference between old and new rate 2 x hrly rate $0.5/hr reg rate difference between old and new rate 1.5 X rate
CLR CMP COM CRS
Call Back Overtime - Retro Comp Time Payout Commission Contract Regular Student
Hours Hours Amount Amount
Student Academic payments paid via contract functionality CRT Contract Regular Teaching Part time adjunct faculty paid via contract pay functionality For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. AFSCME Union. See appropriate policy for usage guidelines. EMT certification bonus - SB campus For use when employees required to work during campus shutdown. Compensates employees at reg pay for hours outside of normal schedule. Usually used with OVT to produce double time and one half. Approval required from UHRS. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. To compensate employees required to work during emergency closings. Flat rate for approved use only. Pay for 'waiting' period. Flat rate for approved use only. Bradford Woods. Fellowship stipend payments processed in HRMS. Payments are not wages and they do not receive a W-2. The payments are made for the future period end. Flat rate for approved use only from UHRS (teachers,instructors,actors) Amount
EDR EDT EMT ETP
Emrgncy Dbl Time Retro-OVT hrs Emergency Double Time-OVT hrs EMT Cert - Security Officer Emergency Double Time - Regular hours
Hours Hours Hours Hours
ETR EWP FBD FCC FEL FEX
Emergency Double Time - Reg hours - Retro Emergency Weather Premium Flat Rate Relief Bus Drivers & Tennis Instructors Flat Rate Camp Counselors Fellowship Flat Rate Authorized
Hours Hours Amount Amount Amount Amount
Page 1
Earn Code List for FMS website
Earn Code FL5 FNE FOT FPR FSI FSR FTP HA1 HAS HAZ HBL HBR HBV HIN HIP HPR HSB HVB
Description Fellowship - Non Resident Flat Rate Contractual Field Officer Training Flat Rate Piece Rate Flat Rate Stagehand - Inflated Flat Rate Stagehand - Regular pay Flat Rate Tip Payout High Pay Flat Rate Hours Above Standard (PAU employees) Hazard Pay - 1.50 High Pay BL - 15% High Pay BL - 15% Retro High Voltage BL - 30% High Pay IUPUI - .75 Holiday Incentive Pay Holiday Incentive Pay Retro High Pay SB - .50 Hourly Vacation Pay
Earn Code Detail Listing-Regular Pay Codes 10/2008 Usage and Calculation Instructions Fellowship stipend payments processed in HRMS. Payments are not wages and they do not receive a W-2. The payments are made for the future period end. Taxes are managed by tax area. Flat rate for approved use only from UHRS. (Americorp) IUPUI Police Dept. Extra compensation for training cadets. Flat rate for approved use only from UHRS (IDS ads, painting, raquets) Flat rate for approved use only. Stagehand union requirements. Rate is inflated to cover overtime. Flat rate for approved use only. Stagehand union requirements. Flat rate used to compensate wait staff when bill covered by credit card. Requires approval from UHRS. AFSCME union. See appropriate policy for usage guidelines. Used to compensate very small differences in FLSA calc, especially for Temp Pay situations. Used to compensate PAU employees for regular hours worked above schedule (up to 40) AFSCME union. See appropriate policy for usage guidelines. AFSCME union. See appropriate policy for usage guidelines. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. AFSCME union. See appropriate policy for usage guidelines. IUPUI AFSCME union. See appropriate policy for usage guidelines. IUPUI. Used to compensate employees for working on an official holiday. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. South Bend AFSCME union. See appropriate policy for usage guidelines. Flat amount to compensate hourly employees that worked more than 1000 hrs per year in same department. See Hourly Policy manual. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Code used in June/July to stop 10 pay employee's salary so they can remain active in HRMS and insurance will go into arrears. Page 2
Hours/Amt Amount Amount Hours Amount Amount Amount Amount Amount Hours Hours Hours Hours Hours Hours Hours Hours Hours Amount
Spec Calc
1.35/hr
reg rate $1.50/hr 15% of reg rate difference between old and new rate 30% of reg rate $.75/hr .50 X rate difference between old and new rate $.50/hr special calculation by FMS payroll difference between old and new rate system generated
HVR H2M
High Voltage BL - 30% - retro Holiday code for Faculty
Hours Amount
Earn Code List for FMS website
Earn Code NS1 OCC OC1 OC2 OOR ORR OVP OVR OVS OVT OVW PMR POO POR PRA PRM PRR
Description Night Shift Flat Rate 10% Occasional and Sporadic On Call - 1.50 On Call - 2.00 Overtime Only Overtime Only - Retro Overpayment Overtime - Retro Overtime .5X (PAU employees) Overtime 1.5X Overtime 1.5X - Workstudy Premium - Retro Premium - Overtime Only Premium - Overtime Only - Retro Premium - Attendance ($0.05) Premium Premium Attendance - Retro
Earn Code Detail Listing-Regular Pay Codes 10/2008 Usage and Calculation Instructions AFSCME Union. Flat amount to be used when code not available for correct payment. NW campus May be used per approval from UHRS. Allows hours to be paid without using the FLSA calc for overtime. Additional compensation per hour when employee is on call (beeper) Additional compensation per hour when employee is on call (beeper) Used to compensate full time employees for additional work. Hours must be paid at overtime rate since hrs exceed 40. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Code used to designate Overpayment transaction in HRMS where payment was received from employee to correct wages. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Used to compensate PAU employees for overtime hours worked in excess of 40. Compensation for hours worked in excess of schedule or work week depending on union. Used to compensate hourly work study employees for overtime hours worked. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Used to compensate employees being paid Overtime Only hours that also qualify for premium. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. SB campus. Additional compensation per hour based on reducing unscheduled absence policy IUPUI. Used to compensate employees for working on an official holiday or Sunday per policy. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Page 3
Hours/Amt Amount Hours Hours Hours Hours Hours Amount Both Hours Hours Hours Hours Hours Hours Hours Hours Amount
Spec Calc
reg rate $1.50/hr $2.00/hr 1.5 X rate difference between old and new rate
difference between old and new rate .5 X rate 1.5 X rate 1.5 X rate difference between old and new rate .25 X rate difference between old and new rate $.05/hr .25 X rate difference between old and new rate
Earn Code List for FMS website
Earn Code PRW RAO REG RGA RGH RGN RGP RGR RGS RGW RHR RMO RNR Premium Workstudy
Description
Regular Academic Overtime Eligible (PAU) Regular Pay Staff Monthly Regular Pay Academic Regular Pay Hourly Regular Pay Nonexempt Staff Regular Pay PERF Hourly Regular Pay Resident Appointees Regular Pay Student Academic Regular Pay Workstudy Regular Pay Hourly Retro Regular Monthly Overtime Eligible (PAO) Regular Pay Nonexempt Staff Rt
RPR RTD RTS RWR
Regular Pay PERF Hourly - Retro 18/20 Retirement 18/20 Disability Regular Pay Workstudy - Retro
SBR SBY SCP SCW
Standby Retro Standby Schedule Change Premium BL Shift Rate .50 - Workstudy
Earn Code Detail Listing-Regular Pay Codes 10/2008 Usage and Calculation Instructions Used to compensate hourly work study employees for premium hours worked. Regular pay for Academic Overtime Eligible (PAU) Regular pay for Monthly exempt staff (S10,S12) Regular pay for 10 and 12 pay academic (A10,A12) Regular pay for hourly (HRR,HRA) Regular pay for non-exempt biweekly staff (BW1) Regular pay for hourly PERF (HRP) Regular pay for Medical Residents (IUPUI - RES) Regular pay for Student Academic (AS0, AS2). Actual payments via CRS code Regular pay for hourly workstudy students. (HRW) Special calculation to split wages to federal workstudy account For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Regular pay for non-exempt monthly staff (PAO). Pay must be split into FLSA weekly periods. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Used to make retirement payments to employees enrolled in the 18/20 plan. Managed by UHRS. Used to make retirement payments to employees enrolled in the 18/20 plan. Managed by UHRS. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. AFSCME Union. Additional compensation for being on call. AFSCME Union. Compensation for temporary assignments exceeding 3 work days will receive the premium for the entire period (10% of base hrly rate). To compensate hourly workstudy when hours qualify for shift premium. IUPUI Page 4
Hours/Amt Hours Amount Amount Amount Hours Hours Hours Amount Amount Hours Hours Amount Hours
Spec Calc .25 X rate
reg rate reg rate reg rate
reg rate difference between old and new rate
Hours Amount Amount Hours
difference between old and new rate difference between old and new rate
Hours Hours Hours Hours
difference between old and new rate difference between old and new rate reg rate .10 x rate $.50/hr
Earn Code List for FMS website
Earn Code SDW SFW SGR SRA SRB SRC SRD SRE SRF SRG SRH SRI SRJ SRK SRR THL TMB TMH TMO TMP TMS TMV TSK TVC WKD
Description Shift Rate .75 - Workstudy Shift Rate 1.25 - Workstudy Schedule Change Premium BL Rtr Shift Rate $.36 Shift Rate $.46 Shift Rate $.50 Shift Rate $.75 Shift Rate $1.00 Shift Rate $1.25 Shift Rate $1.50 Shift Rate $1.75 Shift Rate $3.50 Shift Rate $2.25 Shift Rate $4.00 Shift Rate Retro Terminal Holiday - Biweekly Terminal Bonus Monthly (PB Only) Terminal Honorary Vacation Monthly Terminal Holiday Monthly Terminal PTO Monthly Terminal Sick Monthly Terminal Vacation Monthly (PB Only) Terminal Sick - Biweekly Terminal Vacation - Biweekly Weekend Premium SB - .50
Earn Code Detail Listing-Regular Pay Codes 10/2008 Usage and Calculation Instructions To compensate hourly workstudy when hours qualify for shift premium. IUPUI To compensate hourly workstudy when hours qualify for shift premium. IUPUI For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift IUPUI. Additional pay per hour based on shift For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Remaining holiday hours paid at termination per approval from UHRS. Remaining bonus hours paid at termination per approval from UHRS. PB plan only. Remaining honorary vacation hours paid at termination per approval from UHRS. Remaining holiday hours paid at termination per approval from UHRS. Remaining PTO hours paid at termination per approval from UHRS. Sick hours payout at retirement approved by UHRS. Special calculation based on policy. Remaining vacation hours paid at termination per approval from UHRS. PB plan only. Sick hours payout at retirement approved by UHRS. Special calculation based on policy. Vacation hours paid at termination per approval from UHRS. Special calculation based on table in policy manual. Premium paid for working weekend hours at the SB campus. Page 5
Hours/Amt Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours Amount Hours Hours Hours Hours Hours Hours Hours Hours Hours Hours
Spec Calc $.75/hr $1.25/hr difference between old and new rate $.36/hr $.46/hr $.50/hr $.75/hr $1.00/hr $1.25/hr $1.50/hr $1.75/hr $3.50/hr $2.25/hr $4.00/hr
job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax job hrly rt, 25% tax $.50/hr
Earn Code List for FMS website
Earn Code ABE
Description NO PAY - Absent Monthly Exempt
ABS
NO PAY-Absent without benefits
Earn Code Detail Listing- Attendance Codes 10/2008 Usage and Calculation Instructions Absent hours that will be calculated using the job rate (2080) and then subtracted from the monthly salary. Benefit hours will not be accrued for these hours. Absent hours that will subtract from Regular hours. Benefit hours will not be accrued for these hours. When conditions make it not possible or impractical for employees to work. Designated by Department heads, chancellor, provost, or vice president. Usually for partial day situations. Up to 5 days per occurance unless special exception granted by UHRS. Accruals are earned. Absent hours during approved FMLA period. To be used after employee exceeds benefit balances. Counts towards 12 week limit. Benefit hours will not be accrued for these hours. Absent hours during approved Military Family Leave. Counts towards the 10 workday limit. Benefit hours will not be accrued for these hours. Limited to the period between Christmas and New Year's. If new employees need to be off due to dept closing and have not earned sufficient benefit accruals to cover the absense. This code will let the vac accrued/available go into a negative balance. Benefit accruals are earned. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Absent hours that will subtract from Regular hours. Must be for an approved reason, usually thru no fault of the employee. Benefit hours will be accrued for these hours. Increase/decrease Bonus hours. PB plan only For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Attendance correction Only: add or subtract Comp Hrs bank. Overtime hours being added to comp bank instead of payment. Multiply hours by 1.5. Comp hours used from bank to cover absences. Hours subtract from regular hours. Hours reduce Comp Hrs bank and accruals are earned. Hours used to cover absences due to jury duty or court appearance. Requires official documentation. Hours subtract from regular hours and accruals are earned. Page 6
Hours/Amt Hours
Spec Calc NO PAY, Uses the job hourly rate NO PAY, subtracts from reg pay
Hours
ADW
Adverse Working Conditions
Hours
Subtracts from RGN Hours
AFL
NO PAY-Absent without Pay-FMLA
Hours
NO PAY, subtracts from reg pay NO PAY, subtracts from reg pay
AML
NO PAY-Absent w/o Pay-Mil Fami
Hours
ANV
Anticipated Vacation
Hours
Subtracts from RGN Hours difference between old and new rate NO PAY, subtracts from reg pay difference between old and new rate Adds to Comp Hrs Bank Subtracts from RGN Hours Subtracts from RGN Hours
AVR
Anticipated Vacation - Retro
Hours
AWB BNA CDR CHA CPE CPT CTD
NO PAY-Absent with benefits NO PAY - Bonus Hours Adjustment (PB) Court Duty - Retro NO PAY-Compensation Hrs Adj NO PAY-Comp Hours Earned Comp Hours - Reduce Accrual Court Duty
Hours Hours Hours Hours Hours Hours Hours
Earn Code List for FMS website
Earn Code CTR
Description Comp Hrs - Reduce Accrl - Retr
ERR ERT FNL
Emergency Rest Time Retro Emergency Rest Time Funeral
FNR
Funeral - Retro
HAC
NO PAY-Holiday Hours - Accrued
HFL
Holiday Hours Taken- FMLA
Earn Code Detail Listing- Attendance Codes 10/2008 Hours/Amt Usage and Calculation Instructions Spec Calc For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate AFSCME Union. See appropriate policy for usage guidelines. Hours subtract Subtracts from Hours from regular hours and benefit accruals are earned. RGN Hours To cover absence due to family death. See appropriate policy for usage Subtracts from Hours guidelines. May not exceed 24.00 hours per occurance. Benefit leave accruals RGN Hours are earned. For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate Used to add hours to holiday bank when employee works on official IU Add to Holiday Hours holiday. Hours multiplied by 1.5 for premium holidays and by 1.0 for nonhrs bank premium holidays. Hours used from holiday bank to cover absences during approved FMLA leave. Subtracts from Hours Hours reduce Holiday hrs bank and benefit accruals are earned. RGN Hours For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Attendance correction Only; add or subtract hours in Holiday hrs bank. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. PB Attendance correction Only To cover holiday absence during approved FMLA leave. Hours subtract from regular hours and benefit accruals are earned. Must be in pay status at least 4 hrs day before or after holiday to earn. To cover absence during official IU holiday. Hours subtract from regular hours and benefit accruals are earned. Must be in pay status at least 4 hrs day before of after holiday to earn. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Use of hours from holiday bank to cover absences. Hours subtract from regular and Holiday hrs bank. Benefit accruals are earned. Page 7 Hours Hours Hours Hours Hours Subtracts from RGN Hours Subtracts from RGN Hours difference between old and new rate Subtracts from RGN Hours difference between old and new rate difference between old and new rate
HFR HLA HLR HNA HOF
Holiday Hours Taken FMLA Retro NO PAY-Holiday Hrs Adjustmnt Holiday - Retro NO PAY - Honorary Vacation Adjustment (PB) Holiday - FMLA
HOL
Holiday
Hours
HRF HTK
Holiday - FMLA Retro Holiday Hours - Reduce Accrual
Hours Hours
Earn Code List for FMS website
Earn Code HTR
Description Holiday hrs - Taken - Retro
IJR
Injury - 1st 7 days - Retro
INA
NO PAY-Injury
Earn Code Detail Listing- Attendance Codes 10/2008 Hours/Amt Usage and Calculation Instructions Spec Calc For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate Absent hours during Injury leave. Hours subtract from regular hours. No NO PAY, subtracts Hours benefit accruals will be earned for these hours. from reg pay Absent hours during injury leave that are covered by worker's comp payment. Per Risk Mgr. Benefit accruals will be earned on these hours. To cover absence during approved Injury leave. Hours subtract from regular hours and benefit accruals are earned. Vacation hours used during approved injury leave. Doesn't count towards max usage limit per year. Hours reduce Vacation Accrued balance and accruals are earned. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Absent hours during FMLA leave. Hours subtract from regular hours. No benefit accruals will be earned for these hours. Requires approved FMLA documentation. Earn code results from leave eDoc. Absent hours during Military leave. Hours subtract from regular hours. No benefit accruals will be earned for these hours. Requires approved Military Leave documentation. Earn code results from leave eDoc. Absent hours during leave. Hours subtract from regular hours. No benefit accruals will be earned for these hours. Requires approved leave documentation. Earn code results from leave eDoc. 15 Day paid leave per military orders. Limited to 15 paid days yr. (10/1 thru 9/30). Benefit hours are accrued. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. PB Attendance correction Only Attendance correction Only Benefit hours for staff employees per policy. Hours reduce Sick balance and accruals are earned. Hours Hours Hours NO PAY, subtracts from reg pay Subtracts from RGN Hours Subtracts from RGN Hours difference between old and new rate NO PAY, subtracts from reg pay NO PAY, subtracts from reg pay NO PAY, subtracts from reg pay Subtracts from RGN Hours difference between old and new rate
IND INJ INV
NO PAY-Injury - with benefit Injury - with Pay - 1st 7 days Injury - charge to Vacation
IVR
Injury - chg to Vac - Retro
Hours
LFL
NO PAY - Leave - FMLA
Hours
LML
NO PAY - Leave - Military
Hours
LVE MIL MLR PAA PTA SCK
NO PAY - Leave Military Duty Military duty - Retro NO PAY - Personal Affairs Adjustment (PB) NO PAY - PTO Balance Adjustment Sick Nonexempt
Hours Hours Hours Hours Hours Hours
Subtracts from RGN Hours
Page 8
Earn Code List for FMS website
Earn Code SCR SFL SKA SLR Sick Pay - Retro
Description
Sick Nonexempt- FMLA NO PAY-Sick Balance Adjustmt Sick Nonexempt- FMLA Retro
SNE
NO PAY - Suspension Monthly
Earn Code Detail Listing- Attendance Codes 10/2008 Hours/Amt Usage and Calculation Instructions Spec Calc For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate Benefit hours for staff employees used during approved FMLA leave. Subtracts from Hours RGN Hours Hours Attendance correction Only For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate Absent hours during suspension situation. Benefit hours are not earned during NO PAY, Uses the Hours this time. job hourly rate Absent hours during suspension situation. Benefit hours are not earned during this time. At the approval of UHRS, employee must leave the job site. Hours are paid and accruals are earned. To cover absences pertaining to approved union activities. To designate hours used and covered by vacation available balance. Hours reduce vacation balance and accruals are earned. Attendance correction Only For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Benefit hours for staff employees used during approved FMLA leave. Hours reduce Vacation Accrued balance and accruals are earned. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Benefit hours for staff employees used during approved Military Family leave. Hours reduce Vacation Accrued balance and accruals are earned. Limited to 10 work days per occurance per calendar year. Benefit hours for staff employees used during approved military leave when MIL hours are exceeded. Hours reduce Vacation Accrued balance and accruals are earned. Limited to 10 work days per occurance per calendar year. Page 9 Hours Hours Hours Hours Hours Hours Hours Hours difference between old and new rate Subtracts from RGN Hours difference between old and new rate difference between old and new rate Subtracts from RGN Hours Subtracts from RGN Hours NO PAY, subtracts from reg pay Subtracts from RGN Hours Subtracts from RGN Hours Subtracts from RGN Hours
SNS SWP UNB VAC VCA VCR VFL VFR
NO PAY-Suspension Suspension/Admin Leave w Pay Union Business Vacation NO PAY-Vacation Accrued Adj Vacation - Retro Vacation - FMLA Vacation- FMLA Retro
VLR
Vacation - Annual Limit Not Affected - Retro
Hours
VMF
Vacation Military Family
Hours
VML
Vacation Military
Hours
Earn Code List for FMS website
Earn Code VMR
Description Vacation Military Retro
VNL
Vacation - Annual Limit Not Affected
Earn Code Detail Listing- Attendance Codes 10/2008 Hours/Amt Usage and Calculation Instructions Spec Calc For use only when processing a RATE adjustment retroactively. Should only be difference Hours used if pay has already been processed for this pay period and these hours. between old and new rate Benefit hours used for approved situations. Hours do count towards annual Subtracts from Hours max usage. Hours reduce Vacation Accrued balance and accruals are earned. RGN Hours For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. Attendance correction Only For use only when processing a RATE adjustment retroactively. Should only be used if pay has already been processed for this pay period and these hours. When weather conditions make it not possible or impractical for employees to work. Designated by Department heads, chancellor, provost, or vice president. Accruals are earned. Hours Hours Hours difference between old and new rate Subtracts from RGN Hours difference between old and new rate
VNR VVA WHR
Vacation Mil Fam-Retro NO PAY-Vacation Available Adj Weather - Retro
WTH
Weather
Hours
Page 10
Earn Code List for FMS website
Earn Code AAD ALS ALW AOV AWD BWG CP3 CP4 CP5 CP6 CP7 CP8 CP9 CP0 DFC DSA ERA FAP FCF FCI IMF INP IRT
Earn Code Detail Listing- Additional Pay Codes 10/2008 Description Usage and Calculation Instructions Academic Admin Supplemnt - Exempt Only Requires additional pay Edoc for approved reason code. Requires additional pay Edoc for approved reason code. Restricted - APA Lump Sum Approved President Amount. Requires additional pay Edoc for approved reason code. Cell Allowance phone, internet, tools Academic Overload - Exempt Only Requires additional pay Edoc for approved reason code. Award Requires additional pay Edoc for approved reason code. Requires additional pay Edoc for approved reason code. Retro Back Wages wage adjustments prior to fiscal yr. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 3% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 4% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 5% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 6% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 7% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 8% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 9% code. IN-Dentistry, Requires additional pay Edoc for approved reason Continuing Premium Pay 10% code. Internal Use Only - Deferred Compensation Requires additional pay Edoc for approved reason code. Displacement Allowance Requires additional pay Edoc for approved reason code. To pay retirement contributions as wages after the contribution Internal Use Only - Excess Retirement Amount limit has been reached. Subject to FWT and FICA wages and taxes. Requires additional pay Edoc for approved reason code. Not Fellowship Additional Payment considered wages, non taxable and not reportable. Requires additional pay Edoc for approved reason code. One Faculty Fellowship (supplemental pay) time summer payment per contract. Internal Use Only - Fee Courtesy Requires additional pay Edoc for approved reason code. Immigration Fees Requires additional pay Edoc for approved reason code. Requires additional pay Edoc for approved reason code. Incentive Pay Approved by UHRS. Requires additional pay Edoc for approved reason code. In place Internal Use Only - International Retire of retirement contributions for Int'l employees Page 11
Hours/Amt Amount Amount Amount Amount Amount Amount percentage percentage percentage percentage percentage percentage percentage percentage Amount Amount Amount Amount Amount Amount Amount Amount Amount
Spec Calc Annualized Sup - 25% tax Annualized Annualized Sup - 25% tax Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Sup - 25% tax Annualized Sup - 25% tax Annualized Annualized Sup - 25% tax Sup - 25% tax Sup - 25% tax Annualized
Earn Code List for FMS website
Earn Code LMP LPP MVS OSA RET RLS S1A S1C S1R S1T S2A S2C S2R S2T SAC SA3 SA4 SET SGC SGT SME SPS
SPT
SUP SWC TE3 TE4
Earn Code Detail Listing- Additional Pay Codes 10/2008 Usage and Calculation Instructions Requires additional pay Edoc for approved reason code. Fiscal Lump Sum year one time payments for staff at top of pay range. Requires additional pay Edoc for approved reason code. Budget Authorized Presidents Payment year payment authorized by president. Requires additional pay Edoc for approved reason code. Moving Supplemental Reimburse employee for moving expenses. Overseas Allowance Requires additional pay Edoc for approved reason code. Requires additional pay Edoc for approved reason code. Internal Use Only - Retention Incentive Payment Processed by UHRS only (18/20 Plan). Research Leave Requires addtiional pay Edoc for approved reason code. Summer AC1 Administration Requires additional pay Edoc for approved reason code. Summer AC1 Curriculum Development Requires additional pay Edoc for approved reason code. Summer AC1 Research Requires additional pay Edoc for approved reason code. Summer AC1 Teaching Requires additional pay Edoc for approved reason code. Summer AC2 Administration Requires additional pay Edoc for approved reason code. Summer AC2 Curriculum Development Requires additional pay Edoc for approved reason code. Summer AC2 Research Requires additional pay Edoc for approved reason code. Summer AC2 Teaching Requires additional pay Edoc for approved reason code. Short Term Academic Requires additional pay Edoc for approved reason code. Academic Summer AC3 - graduate Requires additional pay Edoc for approved reason code. Academic Summer AC4 - undergraduate Requires additional pay Edoc for approved reason code. Requires additional pay Edoc for approved reason code. UHRS Agreement approved agreement payment. Graduate WS Community Service - Summmer Addtl Pay is used to process Grad WS jobs in the summer. Graduate WS Reading Tutor-Summer Addtl Pay is used to process Grad WS jobs in the summer. Graduate Student Summer Workstudy Addtl Pay is used to process Grad WS jobs in the summer. Addtl Pay is used to process supplemental payments to Supplemental - Student Academic compensate employees for activies outside of their normal positions. Addtl Pay is used to process supplemental payments to Supplemental - Academic Exempt Only compensate employees for activies outside of their normal positions. Addtl Pay is used to process supplemental payments to Supplemental - Staff Exempt Only compensate employees for activies outside of their normal positions. Summer Graduate Workstudy Community Serv - 90% Addtl Pay is used to process Grad WS jobs in the summer. Temporary increase to compensate EXEMPT employees Temporary Pay Exempt 3% performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees Temporary Pay Exempt 4% performing additional duties that exceed normal rank. Description Page 12
Hours/Amt Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount
Spec Calc Sup - 25% tax Annualized Sup - 25% tax Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Sup - 25% tax Annualized Annualized Annualized Sup - 25% tax
Amount
Sup - 25% tax
Amount Amount percentage percentage
Sup - 25% tax Annualized Annualized Annualized
Earn Code List for FMS website
Earn Code TE5 TE6 TE7 TE8 TE9 TE0 TPA TXV TX6 TX7 TX8 TX9 TX0 TPE TP3 TP4 TP5 TP6 TP7 TP8
Description Temporary Pay Exempt 5% Temporary Pay Exempt 6% Temporary Pay Exempt 7% Temporary Pay Exempt 8% Temporary Pay Exempt 9% Temporary Pay Exempt 10% Temporary Pay Adjustment Temporary Pay Exempt 15% Temporary Pay Exempt 16% Temporary Pay Exempt 17% Temporary Pay Exempt 18% Temporary Pay Exempt 19% Temporary Pay Exempt 20% Temporary Pay Exempt - by Amount Temporary Pay- 3% Temporary Pay- 4% Temporary Pay- 5% Temporary Pay- 6% Temporary Pay- 7% Temporary Pay- 8%
Earn Code Detail Listing- Additional Pay Codes 10/2008 Usage and Calculation Instructions Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate non exempt employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate EXEMPT employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Page 13
Hours/Amt percentage percentage percentage percentage percentage percentage Amount percentage percentage percentage percentage percentage percentage Amount percentage percentage percentage percentage percentage percentage
Spec Calc Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized
Earn Code List for FMS website
Earn Code TP9 TP0 T15 T16 T17 T18 T19 T20 Temporary Pay- 9% Temporary Pay- 10% Temporary Pay - 15% Temporary Pay - 16% Temporary Pay - 17% Temporary Pay - 18% Temporary Pay - 19% Temporary Pay - 20%
Description
Earn Code Detail Listing- Additional Pay Codes 10/2008 Usage and Calculation Instructions Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. Temporary increase to compensate employees performing additional duties that exceed normal rank. For use when processing a RATE adjustment retroactively or adding a late assignment. Should be used if pay has already been processed for this pay period and these hours.
Hours/Amt percentage percentage percentage percentage percentage percentage percentage percentage
Spec Calc Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized
TPR
Temporary Pay - Retro
Amount
Annualized
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Earn Code List for FMS website
Earn Code ADD ADL ATH CAR CAT CMT DCD EED EMP EPC FCY MVG MVT PAI STA STF TAG TCK TIB TIP TVL TXG WLI
Earn Code Detail Listing-Non Cash Fringe Codes 10/2008 Description Usage and Calculation Instructions Additional Disability To increase FWT and FICA gross for withholding Additional Life Insurance To increase FWT and FICA gross for withholding Athletics - Other To increase FWT and FICA gross for withholding Personal Use of vehicle To increase FWT and FICA gross for withholding Personal Use of vehicle - tax To increase FWT and FICA gross for withholding Commuting To decrease FWT and FICA gross for withholding Deceased To increase FICA grs for payments after death Employee Discount To increase FWT and FICA gross for withholding Add to Emplmnt Gross Only FICA grs adjustments to refund or collect taxes Executive Physical Coverage To increase FWT and FICA gross for withholding Fee Courtesy To increase FWT and FICA gross for withholding Moving Expenses To record Moving Expenses on tax record Moving Expenses - Taxable To increase FWT and FICA gross for withholding Personal Accident Insurance To increase FWT and FICA gross for withholding 3rd Party Sick Pay - all grs To increase FWT and FICA gross for withholding 3rd Party Sick Pay - FWT grs To increase FWT gross for withholding Add to all grosses To increase FWT and FICA gross for withholding Tickets To increase FWT and FICA gross for withholding Taxable Insurance Benefit To increase FWT and FICA gross for withholding Tip Income To increase FWT and FICA gross for withholding Taxable Travel Reimbursements To increase FWT and FICA gross for withholding Add to FWT Gross To increase FWT gross for withholding Non Group Term Life Insurance To increase FWT and FICA gross for withholding
Hours/Amt Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount Amount
Spec Calc Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Sup - 25% Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized Annualized
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