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Library Assistant - Sha Tin College


									SHA TIN COLLEGE, 3 Lai Wo Lane, Sui Wo Road, Fo Tan, Sha Tin, N.T., Hong Kong
Tel: 2699 1811, Fax: 2695 0592, Email:
Principal: Mr. Marc Morris

This is a six form entry secondary school with a capacity for 1200 students.

LIBRARY ASSISTANT (Contract from 28 January 2013 to the end of June 2014)

The school is seeking to appoint a Library Assistant to work with the Librarian to ensure the smooth and efficient
running of its busy school library. The position requires someone who enjoys working as a part of a team to achieve
the library’s objectives. The post holder must therefore enjoy working with students, have a passion for books and
literature and be computer literate. The person appointed must have an excellent command of written and spoken
English, as well as clerical and inter-personal skills of a high order. Proficient computer skills, and a willingness to
develop these further, are essential. The successful applicant will need to become proficient in operating library
system software including Softlink, “Oliver”.

Appropriate qualifications and previous experience of working with students in an educational setting would be an

The position is a full-time but term time only position. The successful candidate will have unpaid leave each year
during summer holidays which are specified in the ESF annual school calendar.

The position will be available from the 28 January 2013.

Closing date: Tuesday, 15 January 2013

Applicants must possess a valid work visa.

Applications should be sent via the website email link ( including a CV and the names and
contact details (email/fax) of two professional referees stating the position applied for as the email subject.

Personal data provided by job applicants will be used strictly in accordance with the English Schools Foundation’s
Personal Data Policy, a copy of which will be provided immediately upon request.


Role Name                        Library Assistant

Job Code

Role Summary                     The Library Assistant provides the library supporting whenever needed to ensure
                                 the smooth running of the library. The post holder is responsible for supporting the
                                 curriculum, teaching and learning within the school.

Main Accountabilities            Main duties:

                                 a)      Maintain the efficient running of the Library.
                                 b)      Assist the Librarian in overseeing the use of all Library equipment.
                                 c)      Undertake routine Library procedures
                                 d)      Ensure, as far as practicable, the security of the Library and its contents.
                                 e)      Encourage students and staff to use the library regularly.
                                 f)      Establish a professional and friendly working relationship with students.
                                 g)      Assist with storage, shelving and maintenance of resources.
                                 h)      Support teaching staff as required.
                                 i)      Assist with Departmental administrative tasks including filing and
                                 j)      Assist with members of the school community to access print/audio visual
                                         and electronic services, materials and facilities
                                 k)      Offer guidance to users, where necessary, on the proper use of the
                                         INTERNET, CD-ROM, and any other technology-related equipment.
                                 l)      Willing to learn and keep up to date with Library automation.
                                 m)      Operate library systems including Softlink, “Oliver” and other softwares.
                                 n)      On the occasions when the Librarian needs to be absent from the
                                         premises, ensuring the smooth running of the Library for daily users.
                                 o)      Supervise the library during breaks, lunchtime and after school.
                                 p)      Participate in developing interesting and relevant displays.
                                 q)      Assist staff and students to easily access information and recreational
                                         resources required.
                                 r)      Establish a clear code of library conduct, consistent with the school’s
                                         general code of conduct.
                                 s)      Provide clerical support as required.
                                 t)      Carry out all reasonable tasks that may be requested by the Librarian, Vice
                                         Principal (in charge of the Library) and the Business and Administration

                                 Any other duties as reasonably assigned by the Business and Administration
                                 Manager in line with policy and practice for rotation of duties among staff for
                                 breadth of knowledge and experience as means in attaining good team work and
                                 objectives for training and development.

Typical reporting relationship   The post holder is accountable, in the first instance, to the Librarian and report to
                                 the Business and Administration Manager for HR issues.

Minimum typical education        Diploma/Bachelor Degree in Library Studies/Other Relevant Subjects

Minimum typical experience       3-5 years relevant experience
 Core Professional / Technical   Abilities
 Competencies required           The person appointed must be able to work under pressure and within tight
                                 deadlines with good communication skills.

                                 Computing Skills (Library System Software - ALICE, OLIVER and the latest
                                 Knowledge of School Library

 Core Soft / Transferable            -       Customer service
 Competencies required               -       Collaboration/teamwork
                                     -       Planning and organizing work
                                     -       Flexibility and Adaptability
                                     -       Acts in the best interest of the school and ESF

 Development / Training to       Development activities
 support role competencies
                                 To be negotiated as part of the performance management process

                                 Relevant courses
                                 To be negotiated as part of the performance management plan


English Schools Foundation

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